Instructions for filling out the MASCCGC Form
1. Use this form for submission to the Academic Standards & Curriculum Committee and to the Graduate Council for items to be
voted upon. A cover letter is not necessary as the form has the required signatures.
2. The electronic submissions to Acad. Aff. should be in packets based on the program. Example, if FAS, BES & FCS departments
are all submitting, do not place them under one file from CALNS. Submit programs separately unless the Motion is identical.
3. If the submission is a minor, concentration, etc. on the Program line, place “Program name Minor/Conc/Spec name.
4. If a course is being modified, verify that it is in inventory and active. If not active, it must be made so with this form. If a new
course, verify the course number is not already being used. If a new course, is it being added to (inventory only) or (inventory and
Program Checklist (curriculum)) be specific.
5. On the Motion line, state what motion you want the body to act upon, i.e., add new course, revise title, delete minor, etc.
6. The Contact Hours are needed for full disclosure in the Bulletin/Catalog Course Descriptions, mainly for the student’s benefit
when they are planning their schedule. Reminder a lab class is two or more contact hours per week for each credit hour.
7. The 6-digit CIP code is mandatory for creation of programs. The 4-digit minimum CIP code is helpful for all else.
8. The Description boxes should be used for describing a current vs. proposed change in policy, course description, creation, etc.
Info must visibly fit inside the box or on a separate sheet with “See attached” printed in the box on the form.
9. Is the course cross-listed? If so, check the yes-box and list the course subject(s)/number(s) in the Rationale box.
10. Is the course dual-level? If so, check the yes-box and list the course subject(s)/number(s) in the Rationale box.
11. Revisions (motions) include but are not limited to:
Re-Alignment
Add to Prgm Checklist*
Course Title
Course Pre-/Co-reqs
Course Description
Name Change
Delete from PC
Course Subject
E-Votes
Course Grade
Policy Change
Delete from Inventory
Course Number
Course Credit Hour
GPA
Concentration
Active to Inactive
Inactive to Active
Minor
*Use Program Checklist instead of Curriculum as this is more descriptive.
12. In the Proposed section, only include the new modifications. No need to repeat what is already in Current.
13. Unless it is a correction to an already published Bulletin/Catalog/Manual, this form should be for the upcoming publishing in the
Fall with a Mar 01 deadline. After Mar 01, publishing is for the following year in the fall.
14. On the Add to line, state where the modification is to go, i.e., major block, elective block, prof study block, Pol/Proc Man., etc.
The areas on the Program Checklist are:
GE Block, Area I
GE Block, Area II
GE Block, Area IV
GE Block, Area V
Major Block
Core/Dept Block
Concentration Block
Prof Study Block
Elc Block, in Baseline
Elc Block, out of Baseline
Teaching Field Block
*The Specialization Block is only for the graduate-level programs. The others may apply to both levels.
15. In the Rationale/Instructions section, info must visibly fit inside the box or on a separate sheet with “See attached” printed in the
box on the form. If “Earlier-see Rationale” is chosen for Banner/Bulletin/Catalog Begin, the desired semester must be listed here.
16. Please Email the original form to Ms. Strother for reviewing. Once she has signed-off, remaining signatures should be obtained
and the packet sent (both electronically and hard-copy) from the Dean’s Office to Ms. Gambles.
MOST IMPORTANT If you know you are going to submit for the next ASCC/GC meeting, do not wait. You may turn your fully
signed paperwork in months ahead and it will be held until the next meeting. You do not have to wait until the announcement of a
meeting forthcoming to begin the process.
Program:
Name
Department
Coll/Schl
CURRENT
Course:
Subject
Number
Credit Hrs
Contact Hrs
CIP Code
Pass Grd
MinGPA
Title (limited to 30 characters/spaces total)
D E S C R I P T I O N
Course:
yes
yes
Pre-requisites
Co-requisites
Cross-listed?
Dual-level?
MOTION:
PROPOSED
Course:
Subject
Number
Credit Hrs
Contact Hrs
CIP Code
Pass Grd
MinGPA
Title (limited to 30 characters/spaces total)
D E S C R I P T I O N
Course:
Pre-requisites
Co-requisites
yes
Frequency Offered
Repeat-able?
How many times?
Banner Sem Begin
Bulletin/Catalog Yrs
Add to / Rmv from
Rationale/Instructions: (Special funding explain source. Cross-listed or dual-level course explain why needed and state equivalent course(s).)
C. Strother
Registrar’s Office
Date
*** Required for new course subject & number verification ***
Department Committee
Date
Department Chairperson
Date
College Committee
Date
College Dean
Date
Approved: yes no
Dean, Graduate Studies
Date
Graduate Council
Date
*** Required for graduate programs ***
Approved: yes no
Provost & Vice President, Academic Affairs
Date
Academic Standards & Curriculum Committee
Date
*** Required for undergraduate & graduate programs ***
Office of Academic Affairs
Alabama A&M University
Modifications for ASCC/GC
Form Rev. 04/2020
Original ASCC Mtg Date
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