Rev 03/06/14
The following are UMGC Practices for borrowing the equipment listed on the first page of this document
from the Information Technology Department (IT):
1. I will exercise ordinary care when using, operating, transporting, and storing the equipment from
the moment I take possession of the equipment until I return it to IT.
2. I will refrain from using the equipment for personal reasons without the express prior permission of
my immediate supervisor.
3. I acknowledge that the equipment remains, at all times, the property of UMGC.
4. I will not loan this equipment to any individual, including UMGC employees, unless the individual
possesses the authority to access the equipment and needs to do so for a legitimate business
reason.
5. I will respond in a timely fashion to any requests from UMGC or individuals working on behalf of
UMGC about the equipment I have in my possession. My failure to respond to any such request
within seven days will result in a loss of privileges and will require the undersigned to return the
equipment to the designated IT unit at UMGC immediately.
6. If the equipment is lost, stolen, damaged, or destroyed, I will contact the designated unit in IT
immediately to report the incident including details associated with the incident and provide
information such as a police report, if one exists.
7. If I fail to exercise ordinary care and the equipment is lost, stolen, damaged, or destroyed, I may be
liable to UMGC for the reasonable value of the equipment as determined by UMGC which; I will
reimburse UMGC within 60 days of the return date or within the guidelines to be declared by
UMGC.
8. If I fail to exercise ordinary care and the equipment is lost, stolen, damaged, or destroyed, or if I fail
to return the equipment on time, UMGC may initiate administrative action. This may include
UMGC’s refusal to lend equipment to me in the future. In addition, I understand that UMGC will
not, in any circumstance, lend additional equipment to me unless I have returned overdue
equipment and/or satisfactorily reimbursed UMGC for any charges UMGC has assessed against
me.
9. When my employment with UMGC terminates, I will return the equipment to IT immediately. If I fail
to return the equipment, I further understand that UMGC will take any action available to secure
the return of their equipment or pursue reimbursement.
10. In the event of equipment malfunction, I agree to call the Help Desk or appropriate IT unit
immediately to report the issue. I will not attempt to repair the equipment myself or to have the
equipment repaired by a third party. I understand that if there is a delay in the repair or
replacement of the equipment, IT may provide temporary equipment for my use. I acknowledge
that the conditions outlined herein also apply to any temporary equipment provided.
11. Should I fail to return the equipment to UMGC on the date specified or upon request, UMGC may,
at its sole discretion, demand and seek immediate payment for the value of the equipment at the
time of loss.
I acknowledge that I have read, understand, and agree to all of the information above.
Employee Signature Date
Print Name
