Information*fo r*T r av e lers**Student/Guest*Travel*
Step*One*–*Plan%your%Travel*
Prepare!an!estimated!budget.!Quotes!for!airfares,!accommodation!and!car!hire!must!be!obtained!from!Corporate!Travel!Management!
(CTM).!Contact!details!for!C TM!are!on!page!02.!Please*Note:!no!bookings!are!to!be!made!at!this!time!only!quotes.!
Step*Two*–*Complete%Travel%Request%Form*
Download!a!Travel!Request!Form!from:!!https://www.jcu.edu.au/financial-and-business-services-internal/idcplg1 10 .p d f!
Hints!for!filling!out!the!travel!request!form:!
Trip!Tracker!Number!–!is!only!required!and !is !mandatory*for*research-related*(field)*trips
Comments!Section---!note!if!a!cash!advance!or!reimbursement!before!travel!will!be!required!for!any!of!the!budget!expenses.!!Cash
advances!are!only!available!in!exceptional!circumstances!(travelling!to!areas!with!no!credit!card!facilities).!Please!note!that!cash
advances!and!reimbursements!will!take!at!least!two!weeks!to!process.
Travel!Request!Form!---!Part!2!(2nd!page)!–!is!complete d!u p o n !ret ur n!when!reim b ur se m e n t!is!re q u ire d
Travel!Diary!(3rd!page)!–!is!only!comp lete d !w h e n !bu s ine ss !tra v el!in clu d e s!a n!e le m e n t!o f!P riva te !T rav e l
Other!Attendees!–!to!be!comple ted!b y!the!O IC!(O fficer !in !C ha rg e) !of !Fie ld !T rip s! an d!should!include!the!names!of!the!students
and/or!guests!whose!travel!dates!and!modes!match!those!noted!at!the!top!of!Part!1.!If!the!travel!details!of!any !o f!th e !O th e r
Attendees!differ,!or!if!they!will!be!claiming!reimbursements!for!travel!expenses,!they!will!need!to!complete!their!own!Travel
Request!Form.
IMPOR TANT!–!Sign!the!form!electronically.!Forms!that!are!not!digitally!signed!will!be!returned.!
Step*Three*–*Collate%supporting%documentation%and%submit%all%paperwork%to%dtestravel@jcu.edu.au*
Supporting!documentation!includes!that!listed!in!the!attached!DTES%TRAVEL%REQUIREMENTS%document!plus:!
Private!motor!vehicle:!If!using!your!own!private!vehicle!as!a!method!of!travel,!the!attached!Private!Motor!Vehicle!form!needs!to
be!completed.
If!you!are!a!new!traveler!you will need to create!a travel!profile (see the notes in this package on how to request a travel profile).
If!you!intend !to !se e k!a !re imburseme n t!a n d!h a v e!n o t!p re v iou s ly!r ec e ive d !p ay ments!from !th e!u n iv er sity ,!co mplete!the!a tta c he d
Domestic%Creditor%Form.
Submit!these!forms,!along!with!yo ur!Tra vel!Req ue st!Form!to!dtestravel@jcu.edu.au!
You!will!receive!an!email!confirmation!of!receipt!of!your!form!within!48!hours.!If!you!do!not!receive!confirmation!within!48!hours,!please!
call!Margaret!4781!5039!or!Tammy!4781!6385!
Once!processed,!you!will!receive!a!Travel!Request!number.!
Step*Four*–*Booking%Travel*
Confirm!your!travel!bookings!through!Corporate!Travel!Management.!!You!MUST!quote!the!travel!request!number!allocated!by!our!team!in!
order!to!finalise!your!booking.!Bookings!will!not!b e !con fir m e d !wit ho u t!th is!n u m b e r.!Please*Note:*if!accommodation,!air fa re!o r!c ar !hir e!
bookings!are!not!organised!through!Corporate!Travel!Management!Company!(CTM),!the!university!m a y !n o t !co v e r !th e !a s s o c ia te d !c o s ts .!
Please!note!that!accommodation!is!charged!on!check!out!and!will!normally!be!refunded!upon!return!from!travel.!!CTM*do*not*pay*for*
accommodation.!!
IMPOR TA NT!Timef ra m e s !to !R e member :!
DOMESTIC!travel!–!begin!the!completion!of!relevant!forms!and!sourcing!of!approvals!a!minimum!of!3*weeks*prior*to*travel!
INTERN A T IO NAL!travel!!begin!the!completion!of!relevant!forms!and!sourcing!of!approvals!a!minimum!of!6*weeks*prior*to*travel!
!
Step*Five*–*Prepare%for%Travel*
If!you!have!r eq u e ste d !a !ca sh !a d v an c e !or !n ee d !to !b e!re imbursed!fo r!o ut !o f!p oc k et !ex p en s es !p rio r!to !tra v el,!e n su re !yo u !h a ve !fo llowe d !th is!u p !
by!contacting!dtestravel@jcu.edu.au!who!can!confirm!payment!dates.*
*
Step*Six*–*Undertake%Travel*
Ensure!all!receipts!for!expenses!are!kept.!Receipts!must!meet!the!Australian!Taxation!Office!requirements!and!must!not!be!EFTPOS!receipts!
(receipt!that!is!received!wh en !m akin g!pa ym e nt!by !cred it!card). !
If!you!are!trav e lling !to !a !re mote!interna tio n a l!de st in at ion !we!recommend!takin g!a !r ec eip t !bo o k!so!the!de tails!of!the!p urch ase !can!be !
written!down!and!signed!by!the!supplier.!
Please*review*the*information*at:!https://www.jcu.edu.au/global-mobility/how-do-i-apply/travel-
insurance-and-jcu-customer-care-medical-assistance-membership*prior*to*travel*
!
Step*Seven*–*Acquit/Reconcile%Travel%
Within!14!days!of!your!return,!scan!all!receipts!and!complete!the!reimbursement!spreadsheet!(this!will!be!sent!to!you!upon!your!return)!
and!email!to!dtestravel@jcu.edu.au!for!processing.!
!
Please!Note:!Expenses!relating!to!private!travel!or!that!are!not!incidental!to!your!trip!will!not!be!reimbursed!
!
!
!
!
!
Corporate Travel Management
Office!Hours:!Monday!to!Friday,!0800!to!1800!h o u rs!
Phone:!1300!546!094!
Email:!jcu@travelc tm.com !
24!Hour!Emergency:!Toll!Free!1800!663!622!
!
!
DTES%TRAVEL%REQUIREMENTS%
!"#"$%&'"(&)(#$*+",(&'+-,+".(*()&",/(#$&0(1.""(2",-3(/")&'&#&-'4((
o (If%yes5(6-'.7,#(2,7"()&",/(#$&0(6-,7%'.(&'(8*2,"(9(1/-%".#&64(-$(8*2,"(:(1;'#"$'*#&-'*,4()-$(#$*+",($"<7&$"%"'#.=(
o If%no:(6-'.7,#(2,*6>(#$*+",(6-,7%'.(&'(8*2,"(9(1/-%".#&64(-$(8*2,"(:(1;'#"$'*#&-'*,4()-$(#$*+",($"<7&$"%"'#.=(
?-#"5(*($&.>(*.."..%"'#(&'($&.>3*$"(&.($"<7&$"/()-$(*,,()&",/(#$&0.(*'/()-$(*,,(&'#"$'*#&-'*,(#$*+",(3@"$"(#@"(!AB8(#$*+",(3*$'&'C(&.(D$"6-'.&/"$(
#$*+",E(-$(*2-+"=(((% %
o Field%trip%definition:(B'F(*00$-+"/(3-$>(G(*6#&+&#F()-$(#@"(07$0-."(-)(3-$>H(.#7/F(-$($"."*$6@(#@*#(&.(
6-'/76#"/ (2 F(IJK(.#* ))H(0-.#C$*/7*#".(* '/(7'/"$C$*/7*#"(.#7/"'#.(*'/(+- ,7'#""$.(*#(+*$&-7.()&",/(.&#".(
3@&6@(*$"(-))(6*%07.=((8@&.(&'6,7/".(7$2*'H($7$*,H(#"$$".#$&*,H()$".@3*#"$H(%*$&'"(-$($"%-#"(,-6*#&-'.=(
o Remote%field%trips:%#@-."(#@*#(-667$(&'(,-6*#&-'.(3@"$"(%"/&6*,(*..&.#*'6"(6* ''-#(2"(0$-+&/"/( 3&#@&'(
@*,)(*'(@-7$(&'(*'("%"$C"'6F(.&#7*#&-'(/7"("&#@"$(#-(,-6*#&-'H(#&%"(-$('*#7$"(-)()&",/(#$&0=%
o The%following%types%of%travel%are%not%considered%field%trips:%
&= ;'#"$L6*%07.(#$*+",(18-3'.+&,," H(J*&$'.H(M&'C*0-$"4 (
&&= N&.&#.(#-(7$2*'(-))&6"(,-6*#&-'.(
&&&= ?-'L6*%07 .(%""#&'C.(1O"P6"0#(&'($"% -#"(*$"* .4(
&+= B##"'/&'C(6-')"$"'6".(
+= N&.&#.(#-(7$2*'(*$"*.(3@"$"(0*$#&6&0*'#.(*$"(6-'.&/"$"/(#-(2"(*'(*7/&"'6"(
+&= Q-6*#&-'($"6-''*&..*'6"(&'(*'(7$2*'(*$"*(
+&&= 8$*+",(3&#@&'(*'(7$2*'(*$"*(
+&&&= 8$*+",(#-($"."*$6@(.#*#&-'.()-$('-'L)&",/(-$(,*2-$*#-$F(3-$>(1"C(%""#&'C.G%*&'#"'*'6"(3-$>(-'(
27&,/&'C. 4 (
DOMESTIC%TRAVEL%REQUIREMENTS%
DOMESTIC%MEETING/CONFERENCE*%
STAFF%
STUDENTS%
STAFF%
STUDENTS/GUEST S%
Submission%method%
ARBS!TU(8RBNSQ(RSV(
ü
***(
'G*(
ü
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'G*(
8RBNSQ(RSVKSM8(ATRU(
1/#".=#$*+",WX67 ="/7 =*7 4(
'G*(
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'G*(
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Supporting%documentation**%
R;MY(BMMSMMUS?8(1R&.>3*$"4(
ü
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'G*(
'G*(
A;SQ!(8R;Z(MODULE(BZZRTNBQ(
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'G*(
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'G*(
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INTERNATIO N A L %TRAV EL%REQUIREMENTS%
INTERNATIO N A L % FIELD%TRIP%
INTERNATIO N A L % MEETING/CONFERENCE*%
STAFF%
STUDENTS%
STAFF%
STUDENTS%
Submission%method%
ARBS!TU(8RBNSQ(RSV(
ü
***(
'G*(
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8RBNSQ(RSVKSM8(ATRU(
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'G*(
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'G*(
ü
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Supporting%documentation**%
R;MY(BMMSMMUS?8(1R&.>3*$"4(
ü
(
ü
%
ONLY%For%DFAT%level:%
%“reconsider%travel”%or%“do%
not%travel”(
ONLY%For%DFAT%level:%
%“reconsider%travel”%or%“do%
not%travel”%
A;SQ!(8R;Z(MODULE(BZZRTNBQ(
ü
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ü
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'G*(
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ü
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ü
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8$*+",(I7.#&)&6*#&-'(M#*#"%"'#(
ONLY%For%DFAT%level:%
%“reconsider%travel”%or%
“do%not%travel”(
ONLY%For%DFAT%level:%
%“reconsider%travel”%or%“do%
not%travel”%
ONLY%For%DFAT%level:%
%“reconsider%travel”%or%“do%
not%travel”(
ONLY%For%DFAT%level:%
%“reconsider%travel”%or%“do%
not%travel”%
O '-#(&'6,7/&'C($"."*$6@($",*#"/(*6#&+&#&".(12&- ,-C&6*,(-$("'+&$-'%"'#*,(.*%0,&'CH(2-*#&'CG/&+&'CH()-7$(3@"",(-$(-))($-*/(/$&+&'C("#64=
OO(M700-$#&'C(/-67%"'#*#&-'(#-(2"(*##*6@"/(#-(#$*+",($"<7".#(.72% &..&-'H("&#@"$(&'(A$*"/-%(1.#*))4(-$(+&*("%*&,(#- (/#".=#$*+",WX67="/7=*7(1.#7/"'#.(*'/ (
C7".#.4(
OOO([@"'(.72%&##&'C(*(A$*"/- %(#$&0()-$(*(A&",/(8$&0H("'.7$"(#@*#(#@"(D!".6$&0#&-'E(&'6,7/".(#@"(3-$/.(D)&",/(#$&0E(
How$to$attach$travel$documentation$to$Fraedom$Travel$Request$
!
1. Complete!your!Fraedom!Travel!Requisition!as!per!the!instructions!at!
https://www.jcu.edu.au/student-services-directorate-internal/resources/business-process-
library/how_to2/jcu_148253.pdf!
!
2. At!Step!20,!on!the!Coding!tab!you!will!need!to!attach!your!travel!documentation!as!per!the!DTES+Travel+
Requirements.!!
!
!
!
!
!
!
!
!
!
3. Continue!through!the!subsequent!steps!to!complete!and!submit!your!travel!requisition.!
! !
Attach$
documents$
here$
Attachments!
$
Riskware$Record$
Attach!yo ur!riskw are !entry .!Do !this!by!se lecting!th e!“p rint”!b utto n!an d!ch o osin g!!“exp an sive!fo rm at”.!
!
! !
!
DFAT$Information:$$$
Go!to:http://smartraveller.gov.au/Pages/default.aspx!
Navigate!to!the!country!you!are!travelling!to!and!take!a!screen!shot!of!the!“Advice!Levels”.!!!
!
!
Travel$Justification$Statement$
Create!a!word!document!and!type!in!a!statement!about!why!th is!travel!has!to!o ccur!to!this!destination!at!this!time.!
What!other!destinations!have!been!considered?!What!other!travel!periods!have!been!considered?!
Save!the!document!as!a!PDF.!
Statement$confirming$no$travel$to$areas$classed$as$“Reconsider$your$need$to$travel”$or$“Do$not$travel”$
Create!a!word!document!and!type!in!a!statement!confirming!that!you!are!not!travelling!to!areas!classed!as!
“reconsider!your!need!to!travel”!or!“do!not!travel”.!!!
Example!statement:!
I+can+con fir m +t h at +d u rin g +my+trip+to +Papua+New+Guinea+scheduled+for+Jan+15++Feb+20+I+will+not+be+travelling+to+any+
areas+classed+as+“reconsider+your+need+to+travel”+or+“do+not+travel”+
OR!
I+can+con fir m +t h at +d u rin g +my+trip+to +P ap u a +N e w+Guine a +sc h e du le d +fo r+J an +1 5 +–+Feb+20+I+will+be+travelling+to+the+
Porgera+Township+which+is+currently+classed+as+“reconsid er+your+need+to+travel”.+My+risk+assessment+includes+
additional+measures+to+mitigates+the+risks+of+travelling+in+this+area.+!
Save!the!word!document!as!a!PD F!!
v 2014.07.02
Travel Re
q
uest Form
Part 1 - Complete Prior to Departure
This form is to be completed by students, guests and officers in charge only. Staff must use Spendvision.
Traveller Details Emer
g
enc
y
Contact Details
Full Name
Contact Name
School / Office Relationship
T
y
pe of Traveller Da
y
time Contact
Phone Number/s
After Hours Contact
Email Address
Mobile Number
Student Number
Reason for Travel
Trip Tracker Number
Number of Attendees
See page 4 for instructions on how to list attendees
Dept Date Origin Country Origin City Travel Method Arrival Date Destination Country Destination City
Will this trip include a component of private travel?
No
Expense Code - Description ORGU
Project
Fund
Budget
Amount
Office Use Only
GST?
Payment Method
Date Paid
$0.00
Budget Total
Comments
$0.00
Advance Before Travellin
g
Overseas Travel Approver
$0.00
$0.00
$0.00
Reimburse Prior to Travel
Creditor Pa
y
ment
Reimburse U
p
on Return
Please contact your Faculty/School Travel Officer to organise payments to be made on the corporate credit card (e.g. Accommodation).
Please contact your Faculty/School Travel Officer if you will require an advance or reimbursement.
Traveller
Name Name Name
Acct Holder/Supervisor Travel Approver
Si
g
nature Si
g
nature Si
g
nature Si
g
nature
Office Use Only
Officer Name
Accounts Payable to Pay
Traveller
Travel Req Number
A
dvance Before Travelling
Date Sent to AP
Display Fin1 Entry
Travel Re
q
uest Form
Part 2 - Complete Upon Return
Traveller Details
Reason for Travel
Full Name
School / Office
T
y
pe of Traveller
Student Number
Number of Attendees
Did the Travel Destinations or Travel Dates change from the approved dates on page 1?
No
Dept Date Origin Country Origin City Travel Method Arrival Date Destination Country Destination City
Did this trip include a component of private travel?
No
Expense Code - Description
ORGU
Project
Fund
Budget
Amount
Actual
Amount
Office Use Only
GST?
Payment Method
Office Use Only
Overseas Travel Approver
$0.00 $0.00
Travel Approver
Total
$0.00
Amount Owed to Traveller
$0.00
Amount Owed to JCU
Traveller Acct Holder/Supervisor
Name
Name Name
Si
g
nature
Si
g
nature
Si
g
nature Si
g
nature
Accounts Payable to Pay
Amount Owed To Traveller
Officer Name
Travel Req Number
Date Sent to AP
Display Fin1 Entry
Due Date
Comments
Amount
$0.00
Private Travel
The Universit
y
will not
p
a
y
for an
yp
ersonal or
p
rivate ex
p
ense incurred while undertakin
g
Universit
y
travel.
Where an amount charged to the University is deemed to be private and also includes GST, the amount repaid to the University must be
calculated on the GST-inclusive cost. Such repayments will therefore include GST.
Please indicate below the Private component included in this travel that has been paid for by the University (Incidental Private Travel can be
ignored).
*(GST Inclusive)
* Where an amount is shown above, a Recei
p
t must be attached that shows that this amount has been re
p
aid to the Universit
y
.
Travel Diary
An
y
Non-Staff or Student must kee
p
a Travel Diar
y
for travel that includes an element of Private Travel.
The Location of Activit
y
should indicate, at a minimum, the cit
y
and countr
y
that the main activit
y
is/was undertaken.
Complete the Travel Diary for each day of travel inclusive of weekends and private travel component. Where the nature of the activity is the
same for a period of days (eg. Attend Conference for 3 days), the traveller may complete one line of the itinerary for that period of time. Where
there is more than one activity on a day (eg. Attend Seminar and Attend Meeting), each different activity for that day must be entered on a
separate line.
NATURE OF ACTIVITY START DATE START TIME FINISH DATE FINISH TIME LOCATION OF ACTIVITY
Checklist
Receipts Attached?
Conference Registrations Attached?
Private Motor Vehicle Usage Form Attached?
Intinerary / TMC Invoice Attached?
Course Attendee List Attached?
Other Attendees List
This listing should only be completed by the Officer in Charge of a trip.
You do not need to complete the attendee list below if a course listing is available and includes all attendees. Course Listings can be obtained
from the Student Management System.
Staff/Adjuncts travelling must complete their own Travel through the Universities Expense Management System “Spendvision”.
Volunteers assisting on a trip must be listed below. Volunteers do not need to submit individual travel request forms if listed below
Students attending a fieldtrip and are not yet enrolled must be listed below
NAME
POSITION
ROLE
DEPARTURE DATE
RETURN DATE
PRIVATE MOTOR VEHICLE USAGE CLAIM FOR JCU BUSINESS TRAVEL - PART 1
PRIVATE VEHICLE DETAILS
Make Model Year Bod
y
T
yp
e Re
g
istration Number State Re
g
istered
Queensland
Is the vehicle salar
y
sacrificed under a Universit
y
FRP
(
If Yes,
p
a
y
ment CANNOT be claimed
)
?
Wh
y
is it neccessar
y
to use a
p
rivate vehicle?
DRIVER DETAILS
Do you have a valid Australian driver's license?
Do you have a valid vehicle registration?
Do you have a valid full vehicle comprehensive insurance policy?
If any of the above three questions are answered "No", then the private vehicle can NOT be used for any JCU related business travel.
DISCLAIMER:
The University is not liable for any loss, damage or expense suffered or incurred by any person arising out of or in connection with the
use of the private vehicle for business travel.
Travellers must ensure that their vehicle is covered for business travel.
In the event of an accident involving a private vehicle whilst on University business, any insurance claim which may arise must be
made through the vehicle owner’s insurers. It is NOT possible for any insurance claims to be made under the University’s insurance
policies.
ESTIMATION OF PRIVATE MOTOR VEHICLE EXPENSES
Option 1
Mileage Allowance
(Use Code 7619)
Lower of A and B
A. Cents Per Kilometre
Origin Destination Distance (km) Cents/Kilometre Estimate
$0.00
Useful estimation tool - RACQ Trip Planner website
http://www.racq.com.au/travel/Maps_and_Directions/trip_planner_2
http://www.jcu.edu.au/policy/finance/expenses/JCUPRD_037508.html
For current cents per km rates refer to Mileage Allowance on Travel Webpage
B. Cheapest Air-Fare of the day (where one exists)
Origin Destination Airline Estimate
Attach proof (e.g. quote from on-line booking tool - WTP)
Lower of A and B:
$0.00
Option 2
Fuel Reimbursement
(Use Code 8015)
Estimate:
NOTE:
A Vehicle log must be completed for the actual claim in Part 2
DECLARATION
I declare that the information provided on this form is true, correct and complete and will notify JCU of any changes:
Full Name
JCU ID Number
Signature
Date
Authorisation
I Authorise the use of the private motor vehicle for JCU travel based on the information provided above:
Full Name
Position
Signature
PRIVATE MOTOR VEHICLE USAGE CLAIM FOR JCU BUSINESS TRAVEL - PART 2
On return from your trip, complete and forward this form for payment of private motor vehicle usage
Please be aware that a lot of information is required to complete this form. Failure to supply all required information will result in
delayed payment and claims may be returned for further information.
1. POSTING CODE 2. CLAIM METHOD (Please Select One)
ORGU PROJECT
FUND
1. Mileage Allowance Complete Sections 3 and 5 Below
2. Fuel Reimbursement
Complete Sections 4 and 5 Below
3. MILEAGE ALLOWANCE (USE CODE 7619)
•Kilometres for the trip should not include the normal daily distance from your home to your usual work campus and return.
•Payment of Mileage Allowance into the next salary run will occur if this form is received by the Salaries Section before the
Wednesday of the week before payday. JCU do not take responsibility for delayed payments due to incomplete documentation
submitted by the traveller.
•Mileage Allowances paid will appear on your Payment Summary (Group Certificate).
VEHICLE MILEAGE LOG
Date
Venue/s or
Person/s
Visited
Purpose of Visit
Odometer Readings
Total Trip
Distance
(Kilometres)
Usual KMs
Travelled To and
From Work (Daily)
KMs
Claimed
Start End
Start
End
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Total KMs Claimed:
0
LOWEST OF A AND B:
A. Cents Per Kilometre
Total Kilometres Claimed
Cents/Kilometre
Actual Amount
0 $0.00
B. Cheapest Air-Fare of
the day (where one exists)
As per Private Motor Vehicle Usage Claim - Part 1
Lower of A and B:
$0.00
4. FUEL REIMBURSEMENT (USE CODE 8015)
MUST ATTACH FUEL RECEIPTS.
Please allow 7 business days upon submission for payment by Accounts Payable. JCU do not take responsibility for delayed
payments due to incomplete documentation submitted by traveller.
Receipts Total:
5. DECLARATION
I declare that the information provided on this form is true, correct and complete and will notify JCU of any changes:
Full Name
JCU ID Number
Signature
Date
6. TRAVEL OFFICER VERIFICATION
I Verify that:
The Part 2 claim total is no greater than the approximation made on Part 1; OR
The travel requisition part 2 has been approved by the correct authoriser for the increase in expenditure;
Full Name
Position
Signature
Steps to Request a Travel Profile
T
ravel profiles are now requested through the JCU Service Now Portal. This can be found on the
JCU Staff Homepage (you can access this from the JCU homepage - look for the menu at the top
"Staff" and "Staff Homepage").
S
elect "Log a Service Request"
Log in using your JC number and password Select "Log a new Finance Request"
Select "Travel and Corporate Credit Card"
Click "Traveler Online Booking Tool"
Complete the required details for the traveller.
A
llow one week for the profile to be created.
James Cook University
Australian Student Account Details
Form
Student Number
Student Full Name
Phone Number
Email Address
Bank Account Name
Bank Name
BSB
Bank Account Number
Student Authorisation - Mandatory
Please scan and email all signed forms to:
Privacy Statement
James Cook University recognises the importance of protecting your personal and sensitive information and is bound by the Privacy Private Sector Act 2000. The above
mentioned information is collected for the express purpose of ensuring payments for invoices you are electronically transferred to your nominated bank account. The
information contained in this form will not be disclosed. Full details of the University’s Privacy Policy are available at:
http://www.jcu.edu.au/policy/allitoz/JCUDEV_005373.ht
ml
Signature
Full Name
Date
accountspayable@jcu.edu.au
-
[Please Select]
Australian Creditor Account Details Form
Creditor Code
Please ensure all details entered below are consistent with your Company's Tax Invoice
Trading Name
ABN
Registered for GST?
BSA License Number
JCU Payment Terms
30 Days from Invoice Date
Name
Please contact your Faculty/School Travel Officer to organise payments to be made on the corporate credit card (e.g. Accommodation).
Please contact your Faculty/School Travel Officer if you will require an advance or reimbursement.
Name
Postal Address
Complete the Travel
Diary for each day of
travel inclusive of
weekends and private
travel component.
Where the nature of the
activity is the same for
a period of days (eg.
Attend Conference for
3 days), the traveller
may complete one line
of the itinerary for that
period of time. Where
there is more than one
activity on a day (eg.
Attend Seminar and
Attend Meeting), each
different activity for that
day must be entered on
a separate line.
QLD
Street
City
State
Post Code
Physical Address
QLD
(Leave blank if the same)
Street / PO Box
City
State
Post Code
Name
Accounts Team Contact (Remittance Advices)
Comments
Part 1 - Complete Prior to Departure
Staff/Adjuncts travelling must complete their own Travel through the Universities Expense Management System “Spendvision”.
Volunteers assisting on a trip must be listed below. Volunteers do not need to submit individual travel request forms if listed below
Preferred Contact Method
Name
Authorisation
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _
Students attending a fieldtrip and are not yet enrolled must be listed below
Please scan and email all signed forms to:
accountspayable@jcu.edu.au
Name
Office Use Only
Yes / No
Yes / No
Yes / No
Yes / No
Once Off
Payment?
Active
ABN?
Registered
for GST?
Statement
by Supplier?
Expiry Date
Other Attendees List
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