First Company Secretary and Directors (Sections 7 and 8)
15. (a) The details of the first company secretary and directors must be reported in Sections 7 and 8 of
this form.
(b) Every private company incorporated in Hong Kong must have a company secretary and at least
one director who is a natural person. The sole director of a private company must not also be the
company secretary. A private company having only one director must not have a body corporate
as its company secretary the sole director of which is the sole director of the private company.
(c) Every public company incorporated in Hong Kong must have a company secretary and at least two
directors, one of whom may be the company secretary. A body corporate must not be a director
of a public company.
First Company Secretary (Sections 7A and 7B)
16. If the company secretary is a natural person, he or she must ordinarily reside in Hong Kong, but he or
she is only required to provide the correspondence address in Hong Kong. Non-Hong Kong
addresses or post office box numbers are not acceptable.
17. Please provide the email address of the company secretary, if any, to facilitate electronic communication.
If there are any subsequent changes in the email address, please notify the Companies Registry by
completing Form ND2B.
18. The Hong Kong Identity Card number or, in the absence of which, the number and issuing country／
region of the passport of the company secretary who is a natural person should be given. If he or she
holds neither a Hong Kong Identity Card nor a passport, please state ‘Nil’ in the boxes provided.
19. If the company secretary is a body corporate, the address of its registered or principal office in Hong
Kong should be given. Non-Hong Kong addresses, ‘care of’ addresses or post office box numbers are
not acceptable.
20. If all the partners in a firm are joint company secretaries of the company, please state the name of the
firm and the address of its principal office in Hong Kong in the boxes provided for Company Secretary
(Body Corporate) (Section 7B). Non-Hong Kong addresses, ‘care of’ addresses or post office box
numbers are not acceptable.
First Directors (Sections 8A and 8B)
21. Please provide the usual residential address of a director who is a natural person. If a non-Hong
Kong address is given, please also complete the box for ‘Country／ Region’. ‘Care of’ addresses or
post office box numbers are not acceptable.
22. Please provide the email address of the director, if any, to facilitate electronic communication. If there
are any subsequent changes in the email address, please notify the Companies Registry by completing
Form ND2B.
23. The Hong Kong Identity Card number or, in the absence of which, the number and issuing country／
region of the passport of a director who is a natural person should be given. If he or she holds neither
a Hong Kong Identity Card nor a passport, please state ‘Nil’ in the boxes provided.
24. If the director is a body corporate, the address of its registered or principal office should be given. If a
non-Hong Kong address is given, please also complete the box for ‘Country／ Region’. ‘Care of’
addresses or post office box numbers are not acceptable.
25. All directors of the company are advised to read ‘A Guide on Directors’ Duties’ published by the
Companies Registry and acquaint themselves with the general duties of directors outlined in the Guide.
Companies should provide copies of the Guide to their directors for information and reference. The
Guide is accessible on the Companies Registry’s website (www.cr.gov.hk). Hard copies are also
available at the information counters of the Companies Registry on the 13th and 14th floors of the
Queensway Government Offices, 66 Queensway, Hong Kong.
26. Every director shall make a statement that he or she has consented to be a director of the company on
the company’s formation. A director may sign the 'Consent to Act as Director' in this form or complete
and sign Form NNC3 — Consent to Act as First Director, which must be delivered to the Registrar not
later than 15 days after the date of incorporation of the company. If the director is a body corporate,
the statement must be signed by a director, the company secretary of the body corporate or an
authorized person acting on its behalf.
