Fill - Free fillable INVITATIONTO BID (South Africa Department of Health) PDF form

INVITATIONTO

BID



HP05-2021DI



SUPPLY AND DELIVERY OF

DIAGNOSTIC AGENTS AND CONTRAST

MEDIA TO THE DEPARTMENT OF

HEALTH FOR THE PERIOD

1 JULY 2021 TO 30 JUNE 2024



BID VALIDITY PERIOD: 120 DAYS

No Briefing Session will be held

All tender related enquiries can be mailed to

tenders@health.gov.za

PLEASE NOTE: AN ERRATUM WILL BE PUBLISHED TO AMEND THE CLOSING DATE TO

28 SEPTEMBER 2020

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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CONTACT PERSONS AT THE NATIONAL DEPARTMENT OF HEALTH

Please direct any queries relating to the bidding process to tenders@health.gov.za



BIDDOCUMENTSFORCOMPLETIONANDSUBMISSION

All bid documents listed below must be sorted, filed and submitted in the exact compilation

sequence as indicated below and in Annexure A attached.

Submission of bid documents is mandatory, unless it's not applicable and indicated as such

in the "N/A" column in the Bid Document Check List.

All bid documents must be signed.

Bidders not complying to any of the requirements will be deemed to be non-responsive and

will not be considered for evaluation.

 Covering Letter i.e. limited stock availability of any item offered, non-compliance;

 Status relating to TAX, B-BBEE, License to Manufacture, Certificates etc. Bid Signature;

 Resolution/Authority to sign bid;

 Bid/File Index;

 PBD 4.1: Contact Details of Bidder;

 SBD 1: Invitation to bid;

 Tax Clearance Pin Issued;

 CSD Registration report - A certified copy of latest and complete report. Note: CSD

summary report will not be accepted;

 SBD 4: Declaration of interest;

 PBD9: Directors: Categorisation by race, gender and disability;

 SBD5: The National Industrial Participation Programme;

 SBD 6(1): Preference Points Claimed (B-BBEE);

 Valid B-BBEE certificate (certified copy) or Sworn Affidavit to claim preference points;

 SBD 8: Declaration of Past SCM Practices;

 SBD 9: Certificate of Independent Bid Determination;

 PBD1: Authorisation Declaration Note: Non-compliance to submission of a valid

authorisation declaration, where applicable, may invalidate the bid;

 PBD 1.1: List of products offered sourced from third party;

 PBD 1.2: Unconditional written undertaking from the third party;

 PBD5: Good Manufacturing Practice (GMP). Declaration of compliance;

 PBD 8: Special Requirements and Conditions of Contact. Declaration of compliance;

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Bidder Signature:_______________________

HP05-2021DI

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 CIPC/CIPRO or proof of ownership/shareholding. Certified copies of registration

certificates;

 Proof of company cedings, mergers and name changes;

 Certified copy of Licence to manufacture or import (in the name of the bidder),

including all annexures;

 Certified copy of Licence to manufacture medicines, including all annexures for local

manufacturing sites as listed on the MRC of the bidder (applicant);

 Certified copies of Medicine Registration Certificates (MRC) with all the associated

conditions of registration (Annexure).Note: All MRC's must be marked by the

bidder with the relevant item number and be sorted and filed in numerical order;

 Original Package Insert (PI) or document detailing professional information approved by

the Medicines Control Council (MCC) or the South African Health Products Regulatory

Authority (SAHPRA) for each product offered. Note: All PI`s must be marked with the

relevant item number and be sorted and filed/submitted in numerical

 order;

 Proof of sample submission;

 Bidder`s item list (List of products offered); and

 Signed Excel Bid Response Pricing Schedule (All prices must be submitted in 2 (two)

decimals). If the Excel Bid Response Pricing Schedule is not signed in the space

provided, the bid will not be considered for evaluation.

COMPLETION OF DOCUMENTS AND BID SUBMISSION

Bidders are required to submit three sets of bid documents according to the instructions

below. All three sets must be submitted not later than the closing date and time. Set 2 and

Set 3 must be included on a CD with Set 1 submitted in a sealed package. The full name

and address of the bidder, including the return address, the bid number and the closing

date must be clearly indicated on the package. All fields must be completed. Where

information requested is not relevant this should be indicated with N/A.

Set 1: Hard copy (legally binding bid documents)

Bidders must complete all SBD, PBD and Bid Response forms in black ink, typed. Where

no electronic entry field is provided bidders must complete the forms in black ink,

handwritten in capital letters. The signed hard copy of the bid document will serve as the

legal bid document.

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Bidder Signature:_______________________

HP05-2021DI

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Bidders must submit their complete bid in hard copy format (paper document). The Chief

Executive Officer, Chief Financial Officer, or authorised designee of the entity submitting the

bid must sign the official signature pages. All pages in the complete bid document must be

initialed by same with black ink. The use of correction fluid is not acceptable. Any change/s

must be clearly indicated and initialed.

As the National Department of Health complies with the regulations made under the

Disaster Management Act, 2002, published in the Gazette 18 March 2020 no briefing

session of public bid opening will be held. However, Bidders must still ensure that bids are

delivered on time to the correct address and deposited in the Tender Box. Late bids will not

be accepted for consideration.

Bidders must refrain from using binding methods like coil, comb, wire velobind,

screw binding etc. It is requested that bidders pre-punch two holes on the left hand

side of bid documents suitable for filing in a two hole lever arch file. Bid documents

should be tied in parcels using string or rope that can be easily untied for filing

purposes.

Set 2: PDF of Hard Copy, signed legal documents. (i.e. pdf of Set 1)

Bidders must submit a PDF version of the entire signed hardcopy bid, including all

certificates and documents requested.

Set 3: Electronic version of bid documents

Bidders must submit the electronic versions (editable pdf) of all SBD and PBD documents,

Bid Response Document and other relevant spreadsheets in Excel (not pdf).

All three sets of information must be submitted in order for the bid to be evaluated.

Bidders must ensure that the price quoted for a product (line item) on the ExcelBid

Response Document is for the unit pack specified. No conversion factors will be applied.

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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INVITATION TO BID

SBD 1

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NATIONAL

DEPARTMENT OF HEALTH

BID NUMBER: HP05-2021DI

CLOSING DATE: 24 AUGUST2020 CLOSING TIME:11:00

DESCRIPTION Supply and Delivery of Diagnostic Agents and Contrast Media to the

Department of Health for the period 1 July 2021 to 30 June 2024

Bid documents must be addressed as follows and delivered before the closing date and time:

Addressed to:

The Director-General: Health

Civitas Building

C/o Struben and Thabo Sehume Streets,

Pretoria

Delivered to:

Pharmaceutical Tender Box

Reception Area

National Department of Health

Civitas Building,

C/o Struben and Thabo Sehume Streets,

Pretoria

Bidders should ensurethatbids are delivered on timeto the correctaddress and deposited in

the Pharmaceutical Tender Box. Late bids will not be accepted for consideration

The Pharmaceutical Tender Box is generally accessible during extended working hours.

See below for map locating Civitas Building within Pretoria Central Business District.

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS

This competitive bidding process is subject to the Preferential Procurement Policy Framework Act

and the Preferential Procurement Regulations, 2011,the General Conditions ofContract (GCC)

and,if applicable, any other Special Requirements and Conditions of Contract.



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Bidder Signature:_______________________

HP05-2021DI

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SBD1

1

PART A

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NATIONAL DEPARTMENT OF HEALTH

BID NUMBER: HP05-2021DI CLOSING DATE: 24 AUGUST 2020 CLOSING TIME: 11:00

DESCRIPTION SUPPLY AND DELIVERY OF DIAGNOSTIC AGENTS AND CONTRAST MEDIA TO THE DEPARTMENT OF HEALTH FOR THE

PERIOD 1 JULY 2021 TO 30 JUNE 2024

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT C/O STRUBEN AND THABO SEHUME STREETS

PHARMACEUTICAL TENDER BOX

RECEPTION AREA

NATIONAL DEPARTMENT OF HEALTH

CIVITAS BUILDING

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON CONTACT PERSON

TELEPHONE NUMBER TELEPHONE NUMBER

FACSIMILE NUMBER FACSIMILE NUMBER

E-MAIL ADDRESS TENDERS@HEALTH.GOV.ZA E-MAIL ADDRESS TENDERS@HEALTH.GOV.ZA

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER

COMPLIANCE

STATUS

TAX

COMPLIANCE

SYSTEM PIN:

OR

CENTRAL

SUPPLIER

DATABASE

No: MAAA

B-BBEE STATUS

LEVEL VERIFICATION

CERTIFICATE

TICK APPLICABLE BOX]

Yes No

B-BBEE STATUS LEVEL SWORN

AFFIDAVIT

[TICK APPLICABLE BOX]

Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

ARE YOU THE

ACCREDITED

REPRESENTATIVE IN

SOUTH AFRICA FOR

THE GOODS

/SERVICES /WORKS

OFFERED?

Yes No

[IF YES ENCLOSE PROOF]

ARE YOU A FOREIGN BASED

SUPPLIER FOR THE GOODS

/SERVICES /WORKS OFFERED?

Yes No

[IF YES, ANSWER THE

QUESTIONNAIRE BELOW ]

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA?

YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA?

YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA?

YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?

YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS

SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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SBD1

2

PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR

CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN

THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL

PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER

SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE

ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE

WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE

TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD

NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE

PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE

STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.

SIGNATURE OF BIDDER: ……………………………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED: ……………………………………………

(Proof of authority must be submitted e.g. company resolution)

DATE: …………………………………………...

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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PBD4.1

Private Bag X828, PRETORIA, 0001. Civitas Building Cnr Thabo Sehume & Struben Streets, PRETORIA 0001

Directorate: Access to Affordable Medicines Tel: (012) 395 8130 Fax: (012) 395 8823/4

CO

NTRA

CT

NU

M

B

ER

:

SUPPLIER DETAILS:

Note that Provincial Departments of Health will require separate registration of suppliers on their Databases

& could request completion of Province-specific documents.

If a contract is awarded, full detail for supplier registration or verification will be requested.

Should any of the detail provided below change, please advise the National Department of Health

immediately in writing with detail of such change(s).

CONTACT DETAIL

1. Supplier Registered Name

Legal entity / corresponding

with banking detail

2. Contact person regarding contract enquiries (to be printed on contract cover)

Name &

Surname

e-mail

Telephone

Fax

Cell

Other

3. Contact regarding orders

Address for posting of orders

Fax

Tel

(confirmation)

EDI

Order

enquiries

Name & surname:

Tel

e-mail

4.

National

key

Account

Manager (or Tender Manager)

Name

e-mail

Telephone

Cell

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Bidder Signature:_______________________

HP05-2021DI

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HP05-2021DI

SIGNATURE FOR PBD4.1

I / we, the undersigned, herewith certify that all of the above information is correct at the time of

completion. I/ we furthermore certify that I / we have the appropriate authority to furnish the above-

mentioned information on behalf of our employer.

Name:

Signature

Designation:

Date

Name:

Signature

Designation:

Date

PBD 4.1

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 10 of 90

SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL

PROCUREMENT REGULATIONS 2017

This preference form must form part of all bids invited. It contains general information and

serves as a claim form for preference points for Broad-Based Black Economic Empowerment

(B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-

BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT

REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2

a) The value of this bid is estimated to exceed R50 000 000 (all applicable taxes included)

and therefore the 90/10 preference point system shall be applicable; or

b) Either the 80/20 or 90/10 preference point system will be applicable to this tender

(delete whichever is not applicable for this tender).

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE

90

B-BBEE STATUS LEVEL OF CONTRIBUTOR

10

Total points for Price and B-BBEE must not

exceed

100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor

together with the bid, will be interpreted to mean that preference points for B-BBEE status

level of contribution are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated

or at any time subsequently, to substantiate any claim in regard to preferences, in any

manner required by the purchaser.

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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Page 2 of 5

2

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in section

1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms

of a code of good practice on black economic empowerment, issued in terms of

section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an

invitation by an organ of state for the provision of goods or services, through price

quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based

Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on

black economic empowerment issued in terms of section 9 (1) of the Broad-Based

Black Economic Empowerment Act;

(f) “functionality” means the ability of a tenderer to provide goods or services in

accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1) B-BBEE Status level certificate issued by an authorized body or person;

2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3) Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good

practice on black economic empowerment issued in terms of section 9 (1) of the

Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

















min

180

P

PPt

Ps

or

















min

190

P

PPt

Ps

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,

preference points must be awarded to a bidder for attaining the B-BBEE status level of

contribution in accordance with the table below:

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Bidder Signature:_______________________

HP05-2021DI

Page 12 of 90

Page 3 of 5

3

B-BBEE Status Level of

Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant

contributor

0 0

5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must

complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF

PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor: . = ………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table

reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE

status level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

YES

NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be

subcontracted............…………….…………%

ii) The name of the sub-contractor…………………………………………………………..

iii) The B-BBEE status level of the sub-contractor......................................……………..

iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box)

YES

NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms

of Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% owned

by:

EME

√

QSE

√

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

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Bidder Signature:_______________________

HP05-2021DI

Page 13 of 90

Page 4 of 5

4

Black people who are military veterans

OR

Any EME

Any QSE

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of

company/firm:…………………………………………………………………………….

8.2 VAT registration

number:……………………………………….…………………………………

8.3 Company registration

number:…………….……………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[T

ICK APPLICABLE BOX]

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

……………………………………………………………………………………………………

……..

8.6 COMPANY CLASSIFICATION

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[T

ICK APPLICABLE BOX]

8.7 Total number of years the company/firm has been in business:……………………………

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level of

contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the

company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary

proof to the satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

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Page 5 of 5

5

fraudulent basis or any of the conditions of contract have not been fulfilled, the

purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the bidder or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted by the National Treasury from

obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution.

……………………………………….

SIGNATURE(S) OF BIDDERS(S)

DATE: …………………………………..

ADDRESS …………………………………..

…………………………………..

WITNESSES

1. ……………………………………..

2. …………………………………….

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 15 of 90

HP05-2021DI

DIRECTORS: CATEGORISATION OF RACE, GENDER AND DISABILITY

COMPLETE ALL FIELDS ELECTRONICALLY AND SIGN

PBD9

Full Names Surname

Identity Number or

foreigner Passport

Number

Age

(Number)

Race

Gender

(Male/Female)

Disability

(Yes/No)

24 JULY 2020 Page 1 of 3 SIGNED: ____________________________

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 16 of 90





DECLARATION OF

INTEREST

1. Any legal person, including persons employed by the state¹, or persons having a

kinship

with

persons employed by the state, including a blood relationship, may make an offer

or

offers in

terms of this invitation to bid (includes an advertised competitive bid, a limited bid,

a

proposal or

written price quotation). In view of possible allegations of favouritism, should

the

resulting bid, or

part thereof, be awarded to persons employed by the state, or

to

persons connected

with or related to them, it is required that the bidder or

his/her

authorized representative

declare his/her position in relation to the

evaluating/adjudicating

authority

where-

- the bidder is employed by the state;

and/or

- the legal person on whose behalf the bidding document is signed, has

a

relationship with persons/a person who are/is involved in the evaluation and

or

adjudication of

the bid(s), or where it is known that such a relationship

exists

between the person or

persons for or on whose behalf the declarant acts

and

persons who are involved with the

evaluation and or adjudication of the

bid.

2. In order to give effect to the above, the following questionnaire must be completed

and

submitted with the

bid.

2.1 Full name of bidder :

2.1.1 Represented by (Full Name):

2.2 Identity Number:

2.3 Position occupied in the company (director,

trustee, shareholder, member)

2.4 Registration number of company, enterprise,

close corporation, partnership agreement or trust

2.5 Tax Reference Number:

2.6 VAT Registration Number:

The names of all directors / trustees / shareholders / members, their individual identity

numbers,

tax reference

numbers and, if applicable, employee/PERSAL numbers must be indicated

in

paragraph 3

below

2.7 Are you or any person connected with the bidder

presently employed by the state?

If so, furnish the following particulars

Yes

No

2.7.1 Name of person / director / trustee / shareholder /

member:

Name of state institution at which you or the person

connected to the bidder is employed:

Position occupied in the state institution:

Any other particulars

2.7.2 If you are presently employed by the state, did you

obtain the appropriate authority to undertake

remunerative work outside employment in the public

sector?

Yes

No

If yes, did you attach pr oof of such aut hority to th e

bid document?

Yes

No

2.7.3 If no, furnish reasons for non-submission of such

proof:

Note: Failure to submit proof of such authority, where

applicable, may result in

disqualification of the

bid.)

SBD

4

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 17 of 90

2.8 Did you or your spouse, or any of the

company’s directors /trustees / shareholders

/members or their spouses conduct

business with the state in the previous

twelve months?

Yes

No

2.8.1 If so, furnish particulars:

2.9 Do you, or any person with the bidder, have

any relationship (family, friend, other) with a

person employed by the state and who may

be involved with the evaluation and or

adjudication of this bid?

Yes

No

2.9.1 If so, furnish particulars:

2.10 Are you, or any person connected with the

bidder, aware of any relationship (family,

friend, other) between any other bidder

and any person employed by the state

who may be involved with the evaluation

and or adjudication of this bid?

Yes

No

2.10.1 If so, furnish particulars:

2.11 Do you or any of the directors / trustees /

shareholders / members of the company

have any interest in any other related

companies whether or not they are bidding

for this contract?

Yes

No

2.11.1 If so, furnish particulars:

¹“State” means

–

(a)

any national or provincial department, national or provincial public entity or constitutional institution within the meaning of

the

Public Finance Management Act, 1999 (Act No.

1

of 1999);

(b)

any municipality or municipal

entity;

(c)

provincial

legislature;

(d)

national Assembly or the national Council

of

provinces;

or

(e) Parliament.

²”Shareholder” means

a

person who owns shares in the company and

is

actively involved in the management of the enterprise

or

business and exercises control over the

enterprise

3 Full details of directors/trustees/members/shareholders. (Attach schedule if space insufficient)

Full Name

Identity Number

Personal Income Tax

Reference Number

State Employee Number

/ Persal Number

SBD 4

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 18 of 90



4. DECLARATION

I, the undersigned (full name)

Certify that the information furnished in paragraphs 2 and 3 above is correct.

I accept that the state may reject the bid or act against me should this declaration prove to

be false

Name of bidder

Position

Signature

Date

SBD

4

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 19 of 90



This document must be signed and submitted together with your bid

THE NATIONAL INDUSTRIAL PARTICIPATION P

ROGRAMME

INTRODUCTION

The National Industrial Participation (NIP) Programme, which is applicable to all government

procurement contracts that have an imported content, became effective on the 1 September 1996.

The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the

Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and

services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and

therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of

Trade and Industry (DTI) is charged with the responsibility of administering the programme.

1. PILLARS OF THE PROGRAMME

1.1 The NIP obligation is benchmarked on the i m p o r t e d content of the c o n t r a c t . Any

contract having an imported content equal to or exceeding US$ 10 million or other

currency equivalent to US$ 10 million will have a NIP obligation. This threshold of US$ 10

million can be reached as follows:

a) Any single contract with imported content exceeding US$10 million.

b) Multiple contracts for the same goods, works or services each with imported content

exceeding US$3 million awarded to one seller over a 2 year period which in total exceeds

US$10 million.

c) A contract with a renewable option clause, where should the option be exercised the total

value of the imported content will exceed US$10 million.

d) Multiple suppliers of the same goods, works or services under the same contract, where the

value of the imported content of each allocation is equal to or exceeds US$ 3 million worth

of goods, works or services to the same government institution, which in total over a two (2)

year period exceeds US$10 million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c)

above will amount to 30% of the imported content whilst suppliers in respect of paragraph 1.1

(d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as

investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing

arrangements and

research

and development (R&D)

with

partners

or suppliers.

1.4 A period of seven years has been identified as the time frame within which to

discharge

the

obligation.

2 REQUIREMENTS OF THE DEPARTMENT OF TRADE AND

INDUSTRY

2.1 In order to ensure effective implementation of the programme, successful bidders

(contractors) are required to, immediately after the award of a contract that is in excess of

R10 million (ten million Rands), submit details of such a contract to the DTI for reporting

purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10 million (ten

million Rands) is to cater for multiple contracts for the same goods, works or services;

renewable contracts and multiple suppliers for the same goods, works or services under the

same contract as provided for in paragraphs 1.1.(b) to 1.1. (d) above.

SBD5

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 20 of 90



3 BID SUBMISSION AND CONTRACT REPORTING

REQ

UIRE

ME

NT

S O F B IDDERS AND

SUCCESSFUL BIDDERS (CONTRACTORS)

3.1 Bidders are required to

sign

and submit this

Standard

Bidding

Document (SBD

5) together with the

bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or services;

renewable contracts and multiple suppliers for the same goods, works or services under the

same contract as indicated in sub-paragraphs 1.1 (b) to 1.1 (d) above and to enable the DTI

in determining the NIP obligation, successful bidders (contractors) are required, immediately

after being officially notified about any successful bid with a value in excess of R10 million (ten

million Rands), to contact and furnish the DTI with the following information:

• Bid/contract number.

• Description of the goods works or services.

• Date on which the contract was accepted.

• Name, address and contact details of the government institution.

• Value of the contract.

• Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade and

Industry, Private Bag X84, Pretoria, 0001 for the attention of Mr Elias Malapane within

five (5) working days after award of the contract. for further details about the programme,

contact Mr Malapane on telephone (012) 394 1401, facsimile (012) 394 2401 or e-mail at

Elias@thedti.gov.za .

4 PROCESS TO SATISFY THE NIP OBLIGATION

4.1 Once the successful bidder (contractor) has made contact with and furnished the DTI with the

information required, the following steps will be followed:

a) the contractor and the DTI will determine the NIP obligation;

b) the contractor and the DTI will sign the NIP obligation agreement;

c) the contractor will submit a performance guarantee to the DTI;

d) the contractor will submit a business concept for consideration and approval by the DTI;

e) upon approval of the business concept by the DTI, the contractor will submit detailed

business plans outlining the business concepts;

f) the contractor will implement the business plans; and

g) the contractor will submit bi-annual progress reports on approved plans to the DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder (contractor) and,

therefore, does not involve the purchasing institution.

Bid number

Closing

date:

Name of bidder

Postal Address

Postal Code

Name in print

Position

Signature:

Date:

SBD5

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 21 of 90

HP05-2021DI

24/08/2020



DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT

PRACTICES

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of

the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder or any of its directors have- a)

abused the institution’s supply chain management system;

b) committed fraud or any other improper conduct in relation to such system; or

c) failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be

completed and submitted with the bid.

Item Question Yes No

4.1 Is the

bidder

or any of its

directors listed

on the

National

Treasury’s

Database

of

Restricted

Suppliers as

companies

or persons

prohibited

from

doing

business

with the

public

sector?

(Companies or persons who are listed on this Database were informed in

writing of this restriction by the Accounting Officer/Authority of the institution that

imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National

Treasury’s website (www.treasury.gov.za) and can be accessed by

clicking on its link at the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2

Is the bidder or any of its directors listed on the Register for Tender

Defaulters

in terms of section 29 of the

Prevention

and

Combating

of

Corrupt Activities Act (No 12 of 2004)?

Register for Tender Defaulters can be accessed on the National

Treasury’s website

(www.treasury.gov.za)

by clicking on its link at the

bottom of the home page.

4.2.1 If so, furnish particulars:

SBD8

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 22 of 90



4.3

Was the bidder or any of its directors

convicted

by a court of law

(including

a court outside of the Republic of South Africa) for fraud or

corruption

during the past five years?

4.3.1 If so, furnish particulars:

4.4 Was any contract between the bidder and any organ of state terminated

during the past five years on account of failure to perform on or comply with

the contract?

4.4.1 If so, furnish particulars:

Certification

I, the undersigned

certify that the information furnished on this declaration form is true and correct. I accept that, in

addition to cancellation of a contract, action may be taken against me should this declaration prove

to be false.

I accept that the state may reject the bid or act against me should t h i s declaration prove to be

false.

Name of bidder:

Position:

Signature:

Date

SBD8

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 23 of 90



CERTIFICATE OF INDEPENDENT BID

DETERMINATION

1. This Standard Bidding Document (SBD) must form part of all bids¹

invited.

2.

Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits

an

agreement between, or concerted practice by, firms, or a decision by an association

of

firms, if

it is between parties in a horizontal relationship and if it involves

collusive

bidding (or bid

rigging).² Collusive bidding is a pe se prohibition meaning that it

cannot

be justified under any

grounds.

¹ Includes price quotations, advertised competitive bids, limited bids and

proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to

compete, secretly conspire to

raise

prices or lower the quality of goods and / or services for

purchasers who wish to acquire goods and / or services through

a

bidding process. Bid rigging is,

therefore, an agreement between competitors not to

compete

3.

Treasury Regulation 16A9 prescribes that accounting officers and accounting

authorities

must

take all reasonable steps to prevent abuse of the supply chain management

system

and authorizes

accounting officers and accounting authorities

to:

a. disregard the bid of any bidder if that bidder, or any of its directors

have

abused the institution’s supply chain management system and or committed

fraud

or any

other improper conduct in relation to such

system.

b. cancel a contract awarded to a supplier of goods and services if the

supplier

committed any corrupt or fraudulent act during the bidding process or the

execution

of that

contract.

4. This SBD serves as a certificate of declaration th at would be used by institutions to en sure

that, when bids are considered, reasonable steps are taken to prevent any form of bid rigging.

5. In order to give effect to the above, the attached Certificate of Bid Determination (SBD9) must be

completed and submitted with the bid:

CERTIFICATE OF INDEPENDENT BID

DETERMINATION

I, the undersigned, in submitting the accompanying

bid…………………………………………………………,

in response to the invitation for the bid made by the Department Of Health, do hereby make the following

statements that I certify to be true and complete in every respect:

I

certify, on behalf

of

that

1. I have read and I understand the contents of this

Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not

to

be

true and complete in every

respect;

3. I am authorised by the bidder to sign this Certificate, and to submit the accompanying bid,

on

behalf of the

bidder;

4. Each person whose signature appears on the accompanying bid has been authorised

by

the

bidder to determine the terms of, and to sign the bid, on behalf of the

bidder;

SBD9

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 24 of 90

SUPPLY AND DELIVERY

OF DIAGNOSTIC

AGENTS AND

CONTRAST MEDIA

HP05-2021DI



5. For the purposes of this Certificate and the accompanying bid, I understand that the

word

“competitor” shall include any individual or organization, other than the bidder, whether or

not

affiliated with the bidder,

who:

a. has been requested to submit a bid in response to this bid

invitation;

b. could potentially submit a bid in response to this bid invitation, based on

their

qualifications, abilities or experience;

and

c. provides the same goods and services as the bidder and/or is in the same line of

business

as the

bidder.

6.

The bidder has arrived at the accompanying bid independently from, and without

consultation,

communication, agreement or arrangement with any competitor. However

communication

between partners in a joint venture or consortium³ will not be construed as collusive

bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

a. prices;

b. geographical area where product or service will be rendered (market allocation)

c. methods, factors or formulas used to calculate prices;

d. the intention or decision to submit or not to submit, a bid;

e. the submission of a bid which does not meet the specifications and conditions of the bid; or

f. bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with

any competitor regarding the quality, quantity, specifications and conditions or delivery particulars

of the products or services to which this bid invitation relates.

9. The terms of the accom panying bid have not been, and will n ot be, disclo sed by the bidder,

directly or indirectly, to any competito r, prior to the date and time of the official bid openi ng or of

the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to the

Competition Commission for investigation and po ssible imposition of administ rative penalties in

terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restri cted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.

Name of Bidder

Full Name

Postion

Signature

Date

³ Joint venture or Consortium means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity

for the execution of a contract.

SBD9

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 25 of 90



AUTHORISATION DECLARATION (PBD1)

NAME OF THE BIDDER

Are you sourcing the products from a third party? Yes No

* If you have answered YES to the above question, please provide full details in the table below of

the third party (ies) from whom you are sourcing the products.

1. Declaration by the bidder where the bidder is sourcing the products from a third party.

The bidder hereby declares the following:-

1.1 The bidder is sourcing the products listed in the PBD1.1 attached, from a third party in

order to comply with the terms and conditions of the bid.

1.2 The bidder has informed the third party of the terms and conditions of the bid and the third party

is acquainted with the said terms and the description of the products listed in the PBD1.1.

1.3 The bidder has received the attached, unconditional written undertaking from the third party

to supply the products listed in the PBD1.1 in accordance with the terms and conditions of the

bid document for the duration of the contract. A template has been attached (PBD1.2) that is to

be used for the

p

urpose of the third party undertaking.

1.4 The bidder confirms that all f inancial and supply arrangements for the products have been

mutually agreed upon between the bidder and the third party.

2. The bidder declares that the information contained herein is true and correct.

3. The bidder acknowledges that the Department of Health reserves the right to verify the

information contained therein and if found to be false or incorrect may invoke any remedies available

to it in the bid documents.

Signed at

on the

day of

Full Names

Designation

Signature

PBD1

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 26 of 90



List of the products offered sourced from third party

Bid Item

No

Brand

Name

Name of the company

from

where the

products will

be sourced

Address and contact details of the

company

from

where the products will be

sourced

PBD1.1

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 27 of 90



List of the products offered sourced from third

party -

continued

Bid Item

No

Brand

Name

Name of the company

from

where the

products will

be sourced

Address and contact details of the

company

from

where the products will be

sourced

(Should the table provided not be sufficient for all the items offered, please provide additional information as an attachment and it must be properly

referenced to

this document)

PBD1.1

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 28 of 90



Template for unconditional written undertaking from the third party

Note:

The authorisation letter must be on the official letterhead of the third party

A separate letter must be included for each third party

The authorisation letter must be addressed to the Bidding Company

Name of Bidding Company: ________________________________________

Address of Bidding Company: ______________________________________

_______________________________________________________________

Attention: _______________________________________________________

Dear Sir/Madam

AUTHORISATION

LETTER:

CONTRACT

NO _______________

We, (Name of Third Party)

hereby authorise you, (Name of Company) to include the

products listed below in your bid submission for the abovementioned contract.

We confirm that we have firm supply arrangements in place, and have familiarised

ourselves with the

item

descriptions, specifications and bid conditions relating to item/s listed below.

Item no. Description of product Brand name

(Should the table provided not be sufficient for all the items offered, please provide additional

information as an attachment and it must be properly referenced to this document)

Yours faithfully,

Signature of the Third Party: Date:

PBD1.2

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 29 of 90

PBD5 DECLARATION OF COMPLIANCE WITH GOOD MANUFACTURING

PRACTICE (GMP)

To be signed by the Chief Executive Officer of the Company in terms of this bid.

I,………………………………………………………………………………………………………

(Full name) being the Chief Executive Officer

Of……………………………………………………………………………………………………

(Organisation name) hereby certify that to the best of my knowledge all reasonable steps have

been taken to ensure that:

a) There are no outstanding or impending GMP or legal matters that may have a material

impact on the Company’s ability to perform in terms of this contract.

b) In terms of this declaration, I undertake to inform the Department of Health at first knowledge

of any circumstances that may result in interrupted supply.

c) (Organisation name).................................................................. has complied with all the

legal requirements as stipulated in terms of Medicines and Related Substances Act 101 of

1965, as amended,: for such products offered.

…………………………………………………………………………………………

Full Name of Chief Executive Officer

…………………………………………………………………………………………

Full Identity Number/or equivalent of the Chief Executive Officer

…………………………………………………………………………………………

Signature of Chief Executive Officer

…………………………………………………………………………………………

Signature of Witness

…………………………………………………………………………………………………….

Signed at Date

PBD5

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 30 of 90

 PBD 8

PBD 8: DECLARATION OF COMPLIANCE WITH THE SPECIAL REQUIREMENTS

AND CONDITIONS OF CONTRACT

To be signed by the Chief Executive Officer of the Company in terms of this bid.

I,…………………………………………………………………………………………… (Full name)

being the Chief Executive Officer

of…………………………………………………………………………………………(Organisation name)

hereby declare that to the best of my knowledge all reasonable steps have been taken to ensure

that:

a) (Organisation name)............................................................................................. has complied

with all the legal requirements as provided in the Medicines and Related Substances Act

101 of 1965, as amended, for such products offered;

b) There are no outstanding or impending matters (including GMP or legal) that may have a

material impact on the Company’s ability to perform in terms of this contract

In terms of this declaration, I undertake to inform the Department of Health at first knowledge of any

circumstances that may result in interrupted supply of product if the contract is awarded.

I further declare that

……………………………………………………………………………………(Organisation name)

will comply with the requirements and conditions as stipulated in the Special Requirements and

Conditions of Contract

…………………………………………………………………………………………

Full Name of Chief Executive Officer

…………………………………………………………………………………………

Full Identity Number/or equivalent of the Chief Executive Officer

…………………………………………………………………………………………

Signature of Chief Executive Officer

…………………………………………………………………………………………

Signature of Witness

Date Signed ....................................................... at ...........................................



2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 31 of 90



Definition of fields in Bid Response Document, to be read in conjunction with the Special

Requirements and

Conditions of Contract

Field Name Field Definition

FIELDS WHICH ARE PRE-FILLED AND MAY NOT BE ALTERED

Item Number The relevant item number which will be used throughout the contract period.

Each item number is linked to a specification

Item Specification The specification of the item for which a call for bids has been issued, as linked to

the item number.

Unit The unit of measure for the specification. This determines how the estimates are

expressed and how the price should be quoted. This may be one injection or one

pack of 100 tablets, etc.

Estimate The estimated quantities associated with the item number and specification,

for the full contract period. Estimates are expressed in unit packs.

FIELDS WHICH ARE TO BE COMPLETED BY THE BIDDER FOR ALL ITEMS ON WHICH BIDS ARE

OFFERED

Regis

t

ered legal

name of bidder

The full, regis

t

ered, legal name of

t

he bidder, as on VAT regis

t

ration certifica

t

eand

Medicine Re

g

is

t

ration Certifica

t

ea

p

lican

t

.

Quantity for full period

The volume of the item (expressed in units) which the bidder can provide

durin

g

the com

p

lete

p

eriod of the tender

Delivered price in ZAR

Final price offered by a bidder for an item number as per specification, which

includes VAT and deliver

y

. Must be the

p

rice fo

r

a unit as advertised.

Registered Product Name Brand name. Must correspond with Medicine Registration Certificate (1) GW12/7

Conforms to specification? Confirm whether or not the product on offer conforms exactly to the Item

Specification.

If NO: De

t

ail devia

t

ion

from specification.

Detail exact deviation from Item Specification, as per registration of product on

offer.

Product Registration

Number

As per Medicine Registration Certificate Certificate(2) GW12/7

License to Manufac

t

ure

Medicines:

License Number , Expiry

date

As per License to Manufacture Medicines – this must correspond with the

document submitted

Pack Size Offered: Unit

pack

Single unit offered according to specification in numbers e.g. each (1) This must

correspond with the delivered price.

Pack Size Offered: Shelf

Pack

Number of Unit Packs within the smallest wrap (e.g. 10 ampoules)

Standard units in: Shipper

Pack

Number of unit packs in a shipper / bulk box

Lead-Time Interval between receipt of an order until delivery at facility which placed the order.

Must not exceed 14 calendar days.

Initial lead time Interval between award of the tender and ability to fill an order. This must not

exceed 75 calendar days.

Minimum Order Quantity The lowest acceptable quantity for a given purchase order.

Batch size for

t

he bid

item, in number of

p

acks

Batch size, expressed in number of units

Monthly batch capacity

Monthly batch capacity that will be assigned for the bid item for the duration of the

contract expressed in number of batches.

Technical amendment

required?

Do you require a technical amendment to perform according to the conditions of

your bid Y/N

If YES: Provide details Provide all relevant details (can be provided in a covering letter)

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 32 of 90



Definition of fields in Bid Response Document, to be read in conjunction with the Special

Requirements and

Conditions of Contract

Field Name Field Definition

EAN 13 Barcode for Unit

Pack

Provide Number

EAN 13 Barcode for Shelf

Pack

Provide Number

ITF14 Barcode for Shipper

Pack

Provide Number

2D Barcode or Similar Provide Number

NAPPI Code Provide Code

Manufacturer As per MCC Certificate (8) GW12/7 – List all sources

SEP Price

The most recently approved Single Exit Price expressed in corresponding unit to

bid

Are any of the listed

manufacturers

etc. 3rd parties to the

bidder?

Y/N

If YES - complete PBD1 and include letter(s) of authorisation as applicable

API Source Full Site Name

(x3)

Full name of API source, including company name and site – List all sources

API Source Full Address Full physical address of API source – List all sources

API Source Country Country of API source – List all sources

API Source Contact Listed contact information

PRICING COMPONENT BREAKDOWN

Note: VAT must be apportioned equally across all components. Please see pricing section in Special Conditions

Percentage of Delivered

Price attributable to API

The percentage of the Delivered Price associated with API, (the therapeutically

active component of the medicine). Should an item be imported as finished

product, the component may be reflected as part of formulation cost.

Imported (API) Portion of API component attributable to imported expenditure

Percentage of Delivered

Price attributable to

Formulation

The percentage of the delivered price associated with Formulation, (includes all

operations in the process of which different chemical substances, including the

API, are combined to produce a final medicinal product), includes material,

processing, production, quality assurance and related controls.

Local (Formulation) Portion of Formulation component attributable to local expenditure

Imported (Formulation) Portion of Formulation component attributable to imported expenditure

Packaging The percentage of the Delivered Price associated with Packaging, where

packaging includes all operations in the process of packaging medicine into

primary and/or secondary packaging, packaging material and labels.

Local (Packaging) Portion of Packaging component attributable to local expenditure

Imported (Packaging) Portion of Packaging component attributable to imported expenditure

Logistics Percentage of delivered price associated with logistics, where logistics includes

all operations, taking place within the Republic of South Africa, relating to the

storage, distribution and transportation of medicine to the healthcare facility or

pharmaceutical depot.

Gross Margin Percentage of delivered price not associated with API, Formulation, Packaging,

or Logistics.

Currency Primary currency in which manufacturer trades for imported components



2020/07/24

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THE NATIONAL TREASURY

Republic of South Africa

_____________________________________________________________________

GOVERNMENT PROCUREMENT:

GENERAL CONDITIONS OF CONTRACT

July 2010

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GOVERNMENT PROCUREMENT

GENERAL CONDITIONS OF CONTRACT

July 2010

NOTES

The purpose of this document is to:

(i) Draw special attention to certain general conditions

ap

plicable to government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights

and obligations of all parties involved in doing business

with government.

In this document words in the singular also mean in the plural

and vice versa and words in the masculine also mean in the

feminine and neuter.

• The General Conditions of Contract will form part of

all bid documents and may not be amended.

• Special Conditions of Contract (SCC) relevant to a specific

bid, should be compiled separately for every bid (if

(applicable) and will supplement the General Conditions

of Contract. Whenever there is a conflict, the provisions

in the SCC shall prevail.

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TABLE OF CLAUSES

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

14. Spare parts

15. Warranty

16. Payment

17. Prices

18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. National Industrial Participation Programme (NIPP)

34. Prohibition of restrictive practices

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General Conditions of Contract

1. Definitions

1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

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RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, cat

ering, gardening, security, maintenance and other such

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obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application

2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General

3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards

4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of

contract

documents

and

information;

inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent,

disclose the contract, or any provision thereof, or any specification,

plan, drawing, pattern, sample, or information furnished by or on

behalf of the purchaser in connection therewith, to any person other

than a person employed by the supplier in the performance of the

contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights

6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial desig

n rights

arising from use of the goods or any part thereof by the purchaser.

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7. Performance

security

7.1 Within thirty (30) days of receipt of the notification of contract award,

the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise

specified in SCC.

8. Inspections,

tests and

analyses

8.1 All pre-bidding testing will be for the a

ccount of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with

these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7

Any contract supplies may on or after

delivery be inspected, tested or

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analyzed and may be rejected if found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the

cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with

supplies which do comply with the requirements of the contract.

Failing such removal the rejected supplies shall be returned at the

suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing

9.1 The supplier shall provide such packing of the goods as is required to

prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during

transit and exposure to extreme temperatures, salt and precipitation

during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at

all points in transit.

9.2 The packing, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall

be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery

and documents

10.1 Delivery of the goods shall be made by the s

upplier in accordance with

the terms specified in the contract. The details of shipping and/or other

documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance

11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture

or acquisition, transportation, storage and delivery in the manner

specified in the SCC.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required,

this shall be specified in the SCC.

13. Incidental

services

13.1 The supplier may be required to provide any or all of the following

services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-

site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance

of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual

for each appropriate unit of the supplied goods;

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(d) performance or supervision or maintenance and/or repair of

the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any

warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant

and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in

the contract price for the goods, shall be agreed upon in advance by the

parties and shall not exceed the prevailing rates charged to other

parties by the supplier for similar services.

14. Spare parts

14.1 As specified in SCC, the supplier may be required to provide any or all

of the following materials, notifications, and information perta

ining to

spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the

supplier, provided that this election shall not relieve the supplier

of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to

procure needed requirements; and

(ii) following such termination, furnishing at no cost to the

purchaser, the blueprints, drawings, and specifications of the

spare parts, if requested.

15. Warranty

15.1 The supplier warrants that the goods supplied under the contract are

new, unused, of the most recent or current models, and that they

incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that

all goods supplied under this contract shall have no defect, arising from

design, materials, or workmanship (except when the design and/or

material is required by the purchaser’s specifications) or from any act

or omission of the supplier, that may develop under normal use of the

supplied goods in the conditions prevailing in the country of final

destination.

15.2 This warranty shall remain valid for twelve (12) months after the

goods, or any portion thereof as the case may be, have been delivered

to and accepted at the final destination indicated in the contract, or for

eighteen (18) months after the date of shipment from the port or place

of loading in the source country, whichever period concludes earlier,

unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any

claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s)

within the p

eriod specified in SCC, the purchaser may proceed to take

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such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser

may have against the supplier under the contract.

16. Payment

16.1 The method and conditions of payment to be made to the supplier

under this contract shall be specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied

by a copy of the delivery note and upon fulfillment of other obligations

stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later

than thirty (30) days after submission of an invoice or claim by the

supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices

17.1 Prices charged by the supplier for goods delivered and services

performed under the contract shall not vary from the prices quoted by

the supplier in his bid, with the exception of any price adjustments

authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18. Contract

amendments

18.1 No variation in or modification of the terms of the contract shall be

made except by written amendment signed by the parties concerned.

19. Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to

perform under the contract, except with the purchaser’s prior written

consent.

20. Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts

awarded under this contracts if not already specified in the bid. Such

notification, in the original bid or later, shall not relieve the supplier

from any liability or obligation under the contract.

21. Delays in the

supplier’s

performance

21.1 Delivery of the goods and performance of services shall be made by

the supplier in accordance with the time schedule prescribed by the

purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

subcontractor(s) should encounter conditions impeding timely delivery

of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely

duration and its cause(s). As soon as practicable after receipt of the

supplier’s notice, the purchaser shall evaluate the situation and may at

his discretion extend the supplier’s time for performance, with or

without the imposition of penalties, in which case the extension shall

be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of

supplies or services from a national department, provincial department,

or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities

or to have minor essential services executed if an emergency arises, the

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supplier’s point of supply is not situated at or near the place where the

supplies are required, or the supplier’s services are not readily

available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in

the performance of its delivery obligations shall render the supplier

liable to the imposition of penalties, pursuant to GCC Clause 22,

unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies

contract, the purchaser shall, without canceling the contract, be entitled

to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract

and to return any goods delivered later at the supplier’s expense and

risk, or to cancel the contract and buy such goods as may be required

to complete the contract and without prejudice to his other rights, be

entitled to claim damages from the supplier.

22. Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of

the goods or to perform the services within the period(s) speci

fied in

the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum

calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause 23.

23. Termination

for default

23.1 The purchaser, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a)

if the supplier fails to deliver any or all of the goods within

the period(s) specified in the contract, or within any

extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under

the contract; or

(c) if the supplier, in the judgment of the purchaser, has

engaged in corrupt or fraudulent practices in competing for

or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part,

the purchaser may procure, upon such terms and in such manner as it

deems appropriate, goods, works or services similar to those undelivered,

and the supplier shall be liable to the purchaser for any excess costs for

such similar goods, works or services. However, the supplier shall

continue performance of the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the

purchaser may decide to impose a restriction penalty on the supplier by

prohibiting such supplier from doing business with the public sector for a

period not exceeding 10 years.

23.4

If a purchaser intends imposing a restriction on a s

upplier or any

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person associated with the supplier, the supplier will be allowed a time

period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to

respond within the stipulated fourteen (14) days the purchaser may regard

the intended penalty as not objected against and may impose it on the

supplier.

23.5 Any restriction imposed on any person by the Accounting Officer /

Authority will, at the discretion of the Accounting Officer / Authority,

also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned person,

and with which enterprise or person the first-mentioned person, is or was

in the opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working

days of such imposition, furnish the National Treasury, with the

following information:

(i) the name and address of the supplier and / or person restricted by the

purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central database

of suppliers or persons prohibited from doing business with the public

sector.

23.7 If a court of law convicts a person of an offence as contemplated in

sections 12 or 13 of the Prevention and Combating of Corrupt Activities

Act, No. 12 of 2004, the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name

has been endorsed on the Register, the person will be prohibited from

doing business with the public sector for a period not less than five years

and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its

own merits. According to section 32 of the Act the Register must be

open to the public. The Register can be perused on the National Treasury

website.

24. Anti-dumping

and countervailing

duties and rights

24.1 When, after the date

of bid, provisional payments are required, or anti-

dumping or countervailing duties are imposed, or the amount of a

provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of

any such increase. When, after the said date, such a provisional

payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the contractor to the

State or the State may deduct such amounts from moneys (if any)

which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in

terms of the con

tract or any other contract or any other amount which

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may be due to him

25. Force

Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

supplier shall not be liable for forfeiture of its performance security,

damages, or termination for default if and to the extent that his delay in

performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify

the pu

rchaser in writing of such condition and the cause thereof.

Unless otherwise directed by the purchaser in writing, the supplier

shall continue to perform its obligations under the contract as far as is

reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the force majeure event.

26. Termination

for insolvency

26.1 The purchaser may at any time terminate the contract by giving written

notice to the supplier if the supplier becomes bankrupt or otherwise

insolvent. In this event, termination will be without compensation to

the supplier, provided that such termination will not prejudice or affect

any right of action or remedy which has accrued or will accrue

thereafter to the purchaser.

27. Settlement of

Disputes

28. Limitation of

liability

27.1 If any dispute or difference of any kind whatsoever arises between the

purchaser and the supplier in connection with or arising out of the

contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute

or difference by such mutual consultation, then either the purchaser or

the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it

may be settled in a South African court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules

of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings

herein,

(a) the parties shall continue to perform their respective obligations

under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28.1 Except in cases of criminal negligence or willful misconduct, and in

the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss

or damage, loss of use, loss of production, or loss of profits or

interest costs, provided that this exclusion shall not apply to any

obligation of the supplier to pay penalties and/or damages to the

purchaser; and

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(b) the aggregate liability of the supplier to the purchaser, whether

under the contract, in tort or otherwise, shall not exceed the total

contract price, provided that this limitation shall not apply to the

cost of repairing or replacing defective equipment.

29. Governing

language

29.1 The contract shall be written in English. All correspondence and other

documents pertaining to the contract that is exchanged by the parties

shall also be written in English.

30. Applicable

law

30.1 The contract shall be interpreted in accordance with South African

laws, unless otherwise specified in SCC.

31. Notices

31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him

shall be posted by ordinary mail to the address furnished in his bid or

to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act

after such aforesaid notice has been given, shall be reckoned from the

date of posting of such notice.

32. Taxes and

duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp

duties, license fees, and other such levies imposed outside the

purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties,

license fees, etc., incurred until delivery of the contracted goods to

the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are

not in order. Prior to the award of a bid the Department must be in

possession of a tax clearance certificate, submitte

d by the bidder.

This certificate must be an original issued by the South African

Revenue Services.

33. National

Industrial

Participation (NIP)

Programme

34 Prohibition of

Restrictive practices

33.1 The NIP Programme administered by the Department of Trade and

Industry shall be applicable to all contracts that are subject to the

NIP obligation.

In terms of section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as

amended, an agreement between, or concerted practice by, firms, or a

decision by an association of firms, is prohibited if it is between parties in a

horizontal relationship and if a bidder (s) is / are or a contractor(s) was /

were involved in collusive bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence

obtained by the purchaser, has / have engaged in the restrictive practice

referred to above, the purchaser may refer the matter to the Competition

Commission for investigation and possible imposition of administrative

penalties as contemplated in the Competition Act No. 89 of 1998.

34.3 If a bidder(s) or contractor(s), has / have been found guilty by the

Competition Commission of the restrictive practice referred to above, the

purchaser may, in addition and without prejudice to any other remedy

provided for, invalidate the bid(s) for such item(s) offered, and / or

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 47 of 90

15

terminate the contract in whole or part, and / or restrict the bidder(s) or

contractor(s) from conducting business with the public sector for a period

not exceeding ten (10) years and / or claim damages from the bidder(s) or

contractor(s) concerned.

Js General Conditions of Contract (revised July 2010)

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 48 of 90

SUP

P

D

E

PLEA

S

SP

E

P

LY AND

D

E

PARTME

N

S

E NOTE:

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P05-202

1

N

OSTIC A

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THE PER

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ITY PERI

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ATE AN

D

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LY 2020

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BE PUBL

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SEPTEM

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ONDITIO

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DAI

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E

2024

I

NG DATE

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 49 of 90

TABLE

1. LEGI

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ABBRE

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2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 50 of 90

ABBR

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API

BAC

B-BBEE

CPA

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GMP

MCC

MHPL

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: HP05-202

1

DAI

Page 3

o

f 37

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 51 of 90

BID D

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ll bid

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6

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Remark

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 52 of 90

Compil

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1

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Page 5

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Remark

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 53 of 90

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r

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the relevant

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opies of

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 54 of 90

SECTI

O

1. LE

G

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s

(Ac

t

(Ac

t

in t

e

are

Co

n

2. BI

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A

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h

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re

q

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o

an

d

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N A

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ISLATIVE

A

s

bid and all c

o

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t

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rms of the P

u

supplementa

r

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tract are in c

o

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INFORMA

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t

he National

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2, published i

n

strongly rec

o

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LUATION

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evaluation p

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ase I

a

ndatory and

q

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h

d

other bid re

q

Special Req

A

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ntracts ema

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, Pharmacy A

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r

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nflict with the

T

ION SESSI

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epartment of

n

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a

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RITERIA

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c

other bid

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L

ATORY FR

A

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specification

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p

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hnical

with technical

s

received fro

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ect to the Me

d

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Act, 1978 (A

c

n

accordance

1 of 1999). T

h

C

). Where, ho

w

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ract, the Spe

c

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ulations mad

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Page 7

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; Trade Mark

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ion

on

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 55 of 90

3.1

.

PHASE I:

Bidders m

u

and time o

f

document

s

comply wit

.

1 LEGISL

A

Items offe

r

1965 (Act

1

contract.

A certifie

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the Medici

n

items offer

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in terms o

f

including

a

the produ

c

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medicines,

also be th

e

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i

Related S

u

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u

Marks Act,

Special Req

MANDATO

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u

st submit all

r

f

the bid. Duri

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s

submitted u

n

h all mandato

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A

TIVE REQU

I

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ed must be r

e

1

01 o

f

1965),

d

copy of the

o

n

es and Relat

ed.

r

must be indi

c

r

offering a pr

o

f

section 22C

(

a

ll annexures.

c

t.

r

offering a pr

o

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including all

a

e

applicant.

i

tem offered i

s

u

bstances Act

u

st comply wi

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uirements a

n

R

Y REQUIR

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and must co

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riginal Medic

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c

ated as the a

p

o

duct must be

(

1) (b) of the

M

A certified c

o

duct must su

b

a

nnexures for

s

not eligible f

o

, 1965 (Act 1

0

t

h the require

m

4

of 1993). W

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d Condition

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O THIS BI

D

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ms of section

m

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i

ne Registrati

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e

s Act, 1965 (

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pplicant on th

e

the holder of

a

M

edicines and

o

py of the ori

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b

mit a certifi

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local manufa

c

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r registeratio

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0

1 of 1965), a

p

m

ents of the P

h

ere applicabl

s

of Contrac

t

e

d above with

d

der’s respon

s

t

s. This phase

u

alified.

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15 of the Me

d

o

nditions of r

e

o

n Certificate,

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ct 101 of 196

e

Medicines

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a

licence to m

Related Sub

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g

inal licence

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9

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tion for any n

o

1

DAI

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65 (Act 101

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n-complianc

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f 37

osing date

on the

w

ho fail to

n

ces Act,

f

the

5(3) (a) of

h

e bid for all

nes issued

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f 1965)

d

der offering

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ture

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er who must

c

ines and

e

d.

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must be

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 56 of 90

3.1

.

3.1

.

3.1

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provided. I

holder of s

patent hol

d

.

2 RESPON

S

Bidders ar

e

All prices

bid docum

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Response

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3 BID DOC

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Bidders ar

and item q

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b

disability p

without ch

a

The prices

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specificati

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VAT.

.

4 AUTHOR

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Special Req

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h

uch a product

d

er must be s

u

S

IVE BIDS

e

required to

s

must be sub

m

e

nt. In this re

g

Document” e

x

U

MENTS

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uestionnaires

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b

id response

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rovided forms

a

nging the str

u

quoted must

must be sub

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ce offered for

o

n and the uni

t

mitted must n

o

ISATION D

E

o

lder of a Me

d

s Act, 1965 (

A

uirements a

n

h

ere a product

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bmitted with

t

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ard, bidder’s

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submit respo

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ocuments i.e

an integral p

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cture thereof

be furnished

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itted with t

w

a product is

d

t specified.

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t exceed the

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CLARATIO

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d

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A

ct 101 of 196

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d Condition

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ive bids by c

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ttention is dr

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rt of the bid d

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ll pages m

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st be signed.

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or the pack si

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te issued in t

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it a bid.

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1

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luntary licens

product, provi

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h

n

t and respon

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ument “Defin

ument.

a

ll the prices,

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tors: Catego

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bidders must

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the basis of

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n

t of the Singl

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rms of the M

e

1

DAI

Page 9

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e issued by t

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ded to the bid

h

e Excel Bid

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2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 57 of 90

3.1

.

In the eve

n

external th

mutually a

g

Where a t

h

A

uthorisati

The Natio

n

the Author

i

Departme

n

Failure to

s

accordanc

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No agree

m

Health.

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5 TAX CO

M

The Centr

a

the tax co

m

Certificate

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Tax Clear

a

It is a con

d

satisfactor

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an on-goin

submitting

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e

their bid t

h

the suppli

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Special Req

n

t that the Ma

n

ird parties, th

e

g

reed upon b

e

h

ird party is in

v

on Declaratio

n

al Departme

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i

sation Declar

a

n

t of Health wi

s

ubmit a duly

c

e

with the ab

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m

ent between

t

M

PLIANCE

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a

l Supplier Da

t

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pliance statu

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anymore b

u

a

nce Certifica

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d

ition of this bi

d

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arrangemen

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irement that b

g basis durin

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this bid, such

e

required to

b

h

eir Master R

e

r's tax status

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uirements a

n

ufacturer, Pa

e

bidder must

e

tween the bi

d

v

olved in any

c

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(PBD1) for

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t of Health re

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ll exercise an

y

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d

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he bidder an

d

S

TATUS

tabase and th

s of a bidder.

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t has introdu

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y

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that the tax

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ts have been

m

idders grant

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the tenure o

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confirmation

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ach such thir

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signed Auth

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any third pa

r

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matters of the

made with S

A

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o

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a

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t

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ntity, as liste

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u

d

party.

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t to verify an

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ation be foun

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1

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on the certifi

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bmit a duly c

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ubmitting thi

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idder’s tax co

a

nted.

r

al Supplier

D

in order to en

a

1

DAI

Page 10

o

i

cate of regist

r

arrangement

s

o

mpleted and

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upplied by th

e

o

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documents.

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ders to print

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int in time, o

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bid that SA

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atabase and

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r

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have been

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bidder in

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National

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nexure(s), in

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of verifying

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tion to verify

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 58 of 90

4

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A

4.1 SA

M

A

ll

b

De

p



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SE II: PRO

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PLES TO

B

b

idders are re

q

p

artment of H

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ples are req

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ppliers with

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to a foreign

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q

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samples at b

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b

uirements a

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neither Sout

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i

b

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igations in S

o

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d bidder fail

t

ted by the bi

d

n

t of Health sh

ntures/sub-co

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l

ble to update

H

NICAL CO

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T

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A

m

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liance status

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o

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PLIANCE

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ill be verified

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e

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: HP05-202

1

n

or history of

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o

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party must b

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through the

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with the bid

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invalidate th

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icated below

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Page 11

o

doing busin

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g date and

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 59 of 90

Mr

D

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p

Tel:

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s

209

4.2 CO

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ot

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ent to the Na

t

a

rked with th

e

a

t least one or

i

y

of the bidd

e

d items will b

true represe

n

d

must includ

e

or SAHPRA.

mission, incl

u

b

e submitted

w

IFICATION

S

e

cification as

d

n

d Condition

s



t

ional Depart

m

e

bid number,

i

ginal pack of

e

r to ensure

e retained for

n

tation of the

p

e

the package

u

ding a signe

w

ith the bid do

S

d

etailed in the

s

of Contrac

t

Mr Nisaar

M

Pharmaceu

t

Tel: 021 48

3

Western Ca

4th Floor, C

a

16 Chiappin

Cape Town

8001

m

ent of Health

.

the item nu

m

e

ach offer for

that samples

the period of

t

p

roduct which

insert or do

c

e

d copy of th

cuments at th

e

bid documen

t

: HP05-202

1

M

ia

t

ical Policy Sp

3

5800

pe: Departme

a

pe Medical

D

i Street

.

m

ber as well

evaluation.

have been

r

t

he contract.

will be suppli

e

c

ument detaili

n

e item list a

s

e

closing dat

e

t

.

1

DAI

Page 12

o

ecialist

nt of Health

D

epot

as the bidde

r

eceived at t

h

e

d.

n

g profession

a

s

received b

y

e

and time of t

h

o

f 37

r

’s name and

h

e addresses

a

l information

y

the sample

h

e bid.

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 60 of 90

5. PH

A

5.1 A

M

5.2 PO

In t

e

aw

a

B-B

Co

n

1

2

3

4

5

6

7

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For

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t

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s

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AXIMUM O

F

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Where

Ps =

Pt =

Pmin =

INTS AWA

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e

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a

rded to a bid

d

BEE Status L

e

n

tributor

-compliant con

t

this tender, th

B

idders are r

e

t

he original B-

t

he B-BBEE s

t

T

he points s

c

s

cored for pri

c

Special Req

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FERENCE

P

F

80 OR 90

P

80/20



min

m

i

P

PPt

Points s

c

Price of

b

Price of

l

R

DED FOR B

a

tion 6(2) and

d

er for attainin

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vel of

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ributor

e 90/10 prefer

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quired to co

m

BBEE status l

t

atus level poi

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ored by a bi

d

c

e.

uirements a

n

P

OINT SYS

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P

OINTS IS

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n

or

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s

l

owest accept

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7(2) of the P

r

g the B-BBE

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Numbe

r

(

90/10 s

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nce point s

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plete the pr

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evel verificati

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der in respe

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n

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or

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T

US LEVEL

r

eferential Pro

E

status level

o

r

of points

y

stem

)

10

9

6

5

4

3

2

1

0

s

tem will be ap

e

ference clai

m

o

n certificate,

c

t of the leve

s

of Contrac

t

D

FOR PRIC

E

90/





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m

1

0

P

Pt

c

onsideration

OF CONTRI

curement Re

g

o

f contribution

plied.

m

form (SBD

6

at the closing

l of B-BBEE

t

: HP05-202

1

E

ON THE F

O

10



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m

in

min

P

BUTO

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g

ulations, pref

e

in accordanc

e

Number

o

(

80/20 s

ys

6

.1), and sub

m

date and tim

e

contribution

w

1

DAI

Page 13

o

O

LLOWING

B

e

rence points

e

with the tabl

e

o

f points

s

tem

)

20

18

14

12

8

6

4

2

0

m

it a valid ce

r

e

of the bid in

o

w

ill be added

o

f 37

B

ASIS

:

must be

e

below:

r

tified copy of

o

rder to claim

to the points

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 61 of 90



O

s

a

o



E

A



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p

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I

p

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s

t

c

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n

6. PR

E

Th

e

req

u

In o

limi

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me

d

pro

d

Wh

e

ite

m

ne

g

O

nly bidders

w

s

ubmitted a

c

a

ccounting of

f

o

r an accredit

e

E

xempted Mi

c

A

ffidavit as pr

e

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worn Affida

v

p

rescribed by

I

f the bidder

f

p

reference p

o

N

ational Dep

a

s

ubstantiate

c

t

he nearest t

w

c

ontract will b

e

A

contract m

a

n

umber of poi

n

E

FERENCE

e

National De

p

u

ired to indica

o

rder to provid

e

t

ed to product

d

icines (includ

d

uction of fini

s

e

re the Natio

n

m

s will be allo

c

g

atively impa

c

Special Req

w

ho have co

m

c

ertified copy

f

icer (as conte

e

d verification

cro Enterpris

e

scribed by th

v

its submitted

the B-BBEE

C

f

ails to comp

l

o

ints for B-B

B

a

rtment of H

c

laims it has

m

w

o (2) decim

a

e

awarded to

t

a

y, on reason

a

n

ts.

FOR LOCA

L

p

artment of H

e

te on the Exc

e

preference t

formulation a

n

ing importatio

s

hed products

)

n

al Departmen

c

ated and aw

a

c

t upon secu

uirements a

n

m

pleted and si

g

of an origin

a

mplated in se

agency will b

e

s (EME’s)

a

e B-BBEE C

o

by EME’s a

n

C

ommission.

l

y with the p

a

B

EE status le

v

ealth may,

b

m

ade with reg

a

ls. In the ev

e

t

he bidder sc

o

a

ble and justi

f

L

LY PRODU

e

alth reserves

e

l Bid Respon

s

o locally prod

u

nd conversio

n

n of raw mate

)

in the Repu

b

t of Health gi

v

a

rded proporti

o

rity of suppl

y

n

d Condition

s



g

ned the decl

a

l B-BBEE s

t

ction 60(4) of

e

considered

f

a

nd Qualifyin

g

o

mmssion, Pr

a

n

d QSE will

s

a

ragraphs ab

o

v

el of contrib

u

b

efore a bid

a

rd to prefere

e

nt that two

(

o

ring the high

e

f

iable ground

s

CED PROD

U

the right to c

o

s

e Document

u

ced product

s

n

p

r

ocesses th

rial of active

p

b

lic of South A

f

v

es preferenc

e

o

nately to loc

a

y

and afforda

b

s

of Contrac

t

a

ration part of

t

atus level ce

the Close Co

r

f

or prefe

r

enc

e

g

Small Ente

a

ctice Guide 0

1

s

trictly be ev

a

o

ve, the bidd

e

u

tion and will

is adjudicate

d

nce claimed.

(

2) or more

b

e

st number of

p

s

, be awarde

d

U

CTS

o

nsider locally

where the pr

o

s

, the definitio

n

at use materi

a

p

harmaceutic

a

f

rica.

e

to locally pro

a

lly produced

p

b

ility.

t

: HP05-202

1

the preferenc

e

rtificate issue

r

poration Act,

e

points.

rprices (QSE

1

of 2019.

a

luated accor

d

e

r will be de

e

therefore be

d

or at any

The points s

c

b

ids have sco

p

reference po

d

to a bid tha

t

produced pro

d

o

ducts are ma

n

of a locally p

a

ls and comp

o

a

l ingredients (

A

duced produc

p

roducts, prov

1

DAI

Page 14

o

e

claim form

a

d by a regis

t

1984 (Act No

.

’s) must sub

d

ing the the

g

e

med not to

h

allocated a

z

time, require

c

ored will be r

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red equal tot

a

ints for B-BB

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t

did not scor

e

d

ucts offered.

n

ufactured.

roduced prod

u

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nents to man

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x

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ts, the quantit

ided this doe

s

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f 37

a

nd who have

t

ered auditor,

.

69 of 1984))

mit a Sworn

g

uidelines as

h

ave claimed

z

ero (0). The

a bidder to

o

unded off to

a

l points, the

E

E.

e

the highest

Bidders are

u

ct will be

u

facture

x

cipients for

ies for these

s

not

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 62 of 90

Bid

s



7.

VA

L

A

ll

bid

8.

SU

B

A

ll

b

indi

c

Su

b

in t

h

All

b

Bid

d

con

s

for products

The South

A

primary site

o

The bidder o

terms of sec

t

all annexure

s

The bidder o

f

including all

a

applicant.

The referenc

The site/s of

Demonstrate

Excel Bid Re

Previous su

p

Compliance

t

L

UE ADDE

D

bid prices mu

d

.

B

MISSION

O

b

id document

s

c

ated below a

b

mission of bi

d

h

e Bid Docum

e

b

id docume

n

d

ers not com

sidered for ev

Special Req

that qualify fo

A

frican Healt

h

o

f production

a

ffering a prod

t

ion 22C (1) (

b

s

. A certified

f

fering a prod

u

a

nnexures fo

r

e price as pu

b

manufacture

a

d capacity to

sponse Docu

m

p

plier perform

a

t

o all other as

p

D

TAX

st be inclusiv

e

O

F BIDS

s

listed below

m

a

nd the annex

u

d

documents i

s

e

nt Check Lis

t

n

ts must be s

i

plying to an

y

aluation.

uirements a

n

r this prefere

n

h

Product Au

t

a

s one that is

l

uct must be t

h

b

) of the Medi

c

copy of the

o

u

ct must sub

m

r

local manuf

a

b

lished by Nat

a

nd/or packa

g

service the r

e

m

ent;

a

nce;

p

ects contain

e

of 15% Valu

e

must be sorte

d

u

re attached.

s

mandatory,

u

t

.

i

gned.

y

of the requ

i

n

d Condition

s



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ce must com

p

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hority (SAHP

located in the

h

e holder of a

c

ines and Rel

a

o

riginal licenc

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m

it a certified

a

cturing sites l

ional Depart

m

g

ing for the pr

o

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quired volu

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d in these Sp

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A

dded Tax.

d

, filed and s

u

nless it's not

i

rements ma

y

s

of Contrac

t

p

ly with all of t

RA) certificat

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Republic of S

licence to m

a

ted Substan

c

e

must be sub

m

copy of the o

r

isted on the

M

m

ent of Health

o

duct offered i

s

m

es as evalua

t

ecial Conditio

Failure to co

m

u

bmitted in th

e

applicable an

d

y

be deemed

t

: HP05-202

1

he following c

e

of registrat

i

outh Africa;

a

nufacture or

c

es Act, 1965

m

itted by the

b

r

iginal licence

M

RC of the bi

d

has not been

s

located in S

o

t

ed in terms

o

ns of Contrac

t

m

ply with this

c

e

exact compil

a

d

indicated as

to be non-r

e

1

DAI

Page 15

o

riteria:

i

on for a pro

d

import medici

n

(Act 101 of 1

9

b

idder offering

to manufactu

r

d

der who mu

s

exceeded (if

a

o

uth Africa;

o

f the data pr

o

t

c

ondition will i

n

a

tion sequenc

such in the "

N

e

sponsive an

d

o

f 37

d

uct lists the

n

es issued in

9

65) including

the product.

r

e medicines,

s

t also be the

a

pplicable);

ovided in the

n

validate the

c

e as

N

/A" column

d

will not be

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 63 of 90



Covering Let

t

Status relati

n

Resolution/A

Bid/File Inde

x

PBD 4.1: Co

n

SBD 1: Invit

a

Tax Clearan

c

CSD Registr

a

be accepted;

SBD 4: Decl

a

PBD9: Direc

t

SBD5: The

N

SBD 6(1): Pr

Valid B-BBE

E

SBD 8: Decl

a

SBD 9: Certi

f

PBD1:

A

uth

o

where applic

a

PBD 1.1: Lis

t

PBD 1.2: Un

c

PBD5: Good

PBD 8: Spe

c

CIPC/CIPR

O

Proof of com

Certified cop

y

Certified cop

y

listed on the

Certified cop

(Annexure).

N

filed in nume

Special Req

ter i.e. limited

n

g to TAX, B-

B

uthority to sig

n

x

;

n

tact Details

o

a

tion to bid;

c

e Pin Issued;

a

tion report -

A

a

ration of inte

r

t

ors: Categori

s

N

ational Indus

t

eference Poi

n

E

certificate (

c

a

ration of Pas

t

f

icate of Inde

p

o

risation Decl

a

ble, may inv

a

t

of products

o

c

onditional wr

i

Manufacturin

g

c

ial Requirem

e

O

or proof of o

w

pany cedings

,

y

of Licence t

o

y

of Licence t

o

MRC of the bi

ies of Medicin

N

ote: All MR

C

rical order;

uirements a

n

stock availab

i

B

BEE, Licens

e

n

bid;

o

f Bidder;

A

certified co

p

r

est;

s

ation by race

t

rial Participati

n

ts Claimed (B

c

ertified copy)

t

SCM Practic

e

p

endent Bid D

e

a

ration Note:

a

lidate the bid

o

ffered source

d

i

tten undertak

i

g

Practice (G

M

e

nts and Cond

w

nership/shar

e

,

mergers and

o

manufactur

e

o

manufactur

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dder (applica

n

e Registratio

n

C

's must be m

a

n

d Condition

s



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lity of any ite

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e

to Manufact

u

p

y of latest an

d

, gender and

d

on Programm

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or Sworn Affi

d

e

s;

e

termination;

Non-complian

;

d

from third p

a

ing from the t

h

M

P). Declarati

itions of Cont

a

e

holding. Cer

t

name chang

e

or import (in

t

e

medicines, i

n

t);

n

Certificates

(

a

rked by the b

s

of Contrac

t

m

offered, non

u

re, Certificat

e

d

complete re

p

d

isability;

e;

d

avit to claim

p

ce to submis

s

a

rty;

h

ird party;

on of complia

n

a

ct. Declarati

o

t

ified copies o

f

e

s;

t

he name of t

h

n

cluding all a

n

(

MRC) with all

idder with the

t

: HP05-202

1

-compliance;

e

s etc. Bid Sig

n

p

ort. Note: C

S

p

reference po

i

s

ion of a vali

d

n

ce;

o

n of complian

f

registration

c

h

e bidder), inc

n

nexures for l

o

the associat

e

relevant item

1

DAI

Page 16

o

n

ature;

S

D summary

r

i

nts;

d

authorisatio

n

ce;

c

ertificates;

luding all ann

e

o

cal manufact

u

e

d conditions

o

number and

b

o

f 37

r

eport will not

n

declaration,

e

xures;

u

ring sites as

o

f registration

b

e sorted and

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 64 of 90



9.

CO

Bid

d

mu

s

and

bid

info

Set

Bid

d

fiel

d

cop

y

Bid

d

Fin

a

All

p

not

Original Pac

Control Cou

n

product offe

filed/submitt

e

order;

Proof of sam

Bidder`s ite

m

Signed Exce

l

Bid respons

e

evaluation

MPLETION

O

d

ers are requi

r

s

t be submitte

d

submitted in

a

number and t

h

rmation requ

e

1: Hard cop

y

d

ers must co

m

d

is provided

b

y of the bid d

o

d

ers must sub

a

ncial Officer,

p

ages in the c

o

acceptable.

A

Special Req

kage Insert (

P

n

cil (MCC) o

r

red. Note: A

l

e

d in numeric

a

ple submissio

m

list (List of p

r

l Bid Respon

s

e

Pricing Sc

h

O

F DOCUM

E

r

ed to submit

t

d

not later tha

a

sealed pac

k

h

e closing dat

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sted is not rel

y

legally bind

m

plete all SBD

b

idders must c

o

cument will s

e

mit their com

p

or authorised

o

mplete bid d

o

A

ny change/s

m

uirements a

n

PI) or docum

r

the South

A

l

l PI`s must

a

l

n;

r

oducts offere

d

s

e Pricing Sch

e

h

edule is not

E

NTS AND

B

t

hree sets of

b

n the closing

d

k

age. The full

n

e

must be cle

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evant this sh

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, PBD and Bi

d

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o

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rve as the le

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d Condition

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d

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dule (All pric

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signed in th

e

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ID SUBMIS

b

id document

s

d

ate and time

.

n

ame and ad

d

a

rly indicated

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m

ents

d

Response f

o

rms in black i

g

al bid docum

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d copy forma

t

h

e entity sub

m

t

be initialed b

y

indicated an

d

s

of Contrac

t

professional

i

h

Products R

e

w

ith the rele

v

es must be s

u

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space provi

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SION

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according to

.

Set 2 and S

e

d

ress of the bi

d

o

n the packa

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rms in black i

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nk, handwritt

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ent.

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(paper docu

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itting the bid

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y

same with b

d

initialed.

t

: HP05-202

1

i

nformation a

p

e

gulatory Aut

h

v

ant item nu

m

u

bmitted in 2 (

t

d

ed, the bid

w

the instructio

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t 3 must be in

d

der, includin

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e. All fields m

n

k, typed. Wh

e

n in capital le

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ent). The C

h

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ust sign the

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Page 17

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proved by t

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ority (SAHP

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cluded on a

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ief Executive

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Officer, Chief

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on fluid is

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 65 of 90

A

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200

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ument and ot

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a

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mit the electr

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the bid docu

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conditions or

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DAI

Page 18

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p

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be accepted

nter

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 66 of 90

12.

FR

O

Th

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the

m

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selves in ac

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1

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Page 19

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actured at

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 67 of 90

14.

CO

Th

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and

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p

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bidders whe

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Physical a

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1

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Page 20

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ught after the

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e

done in writi

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t

o

f 37

closing date

f

necessary.

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ional

bidder is

ng.

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 68 of 90

SECT

I

16.

C

T

17.

P

N

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

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R

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ARTICIPAT

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Limpopo.

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Page 21

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n

30 days

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 69 of 90

Page 22

o

19.

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2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 70 of 90

Page 23

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2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 71 of 90

Page 24

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t an incorrect

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epartment of

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a

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onal adjustm

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2 suppliers i

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upplier shar

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p

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ealth care pr

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t to award, to

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the bidders

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rior to award

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es where IT

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nd with the

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ll bidders

t

he right to

o

n of this

n

d

ace.

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 72 of 90

Page 25

o

23.1

E

T

A

23.1.1 I

N



23.2 P

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p

r

A

o

f 37

E

LIGIBILITY

R

ligibility for pri

he submissio

n

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ssessment of

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STRUCTIO

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The price b

version. Th

e



A

ctive

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u

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+

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ce adjustmen

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of a complet

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lation;

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n of API att

r

t

).

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must be in p

nal Departm

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s of the bid p

r

TMENTS RE

L

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of the bid pr

i

w

n on the sign

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t

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e

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tions of the fi

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nt of Health

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tely across th

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at to the clo

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d

OREIGN EX

C

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ign exchange

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ion.

h

e original aw

a

r

act: HP05-2

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n

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the National

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ned bid resp

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f

ive compone

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onents must

of API attrib

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ents and not

e relevant co

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est whole pe

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right to en

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it of invoices

a

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HANGE RIS

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risk will be a

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for all releva

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epartment of

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r

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a

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p

t

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n

t products; a

n

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0

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20%).

d

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p

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n

d

t

he electronic

c

h component

f

specific API

m

ponent.

y

any of the

r

mined by the

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 73 of 90

Page 26

o

P

b

a

R

E

c

o

B

S

s

u

R

23.3

A

S

H

W

a

d

F

L

o

f 37

rice adjustme

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a

se average r

R

ates are sour

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ligibility for fa

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mpliance wit

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B

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hould the bid

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bmit the calc

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PPLICATIO

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t

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here no appli

d

justment wo

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gistics.

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p

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ate of exchan

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ed from the

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ourable Cont

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contractual

o

RoE for this

t

Curren

Rand per U

S

Rand per B

r

Rand per

R

and per Yuan

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and per Indi

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and per Dan

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er make use

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ublished rat

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FOR CONT

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of signed a

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t

he submissio

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cation for an

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ecial Conditi

foreign exch

a

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eserve Bank

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actual Price

A

o

bligations.

t

ender will b

e

cy

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Dollar

r

Pound

Euro

Renminbi

a

n Rupee

ish Krone

of any curren

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e RoE for the

e

s for the spe

c

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ACTUAL PR

p

plications for

n dates detail

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ific currency.

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price adjustm

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ating to foreig

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act: HP05-2

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the period

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ed above, th

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0

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ENTS

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a

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ill be imple

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t

0

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rcentage cha

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a

wn in light of

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:

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x

1 Januar

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20

R16.6

1

R20.9

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R18.3

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R2.3

4

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bidder must

s

0

June 2020

u

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a

s been recei

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ented autom

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he relevant

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2020

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an

e

, ex

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 74 of 90

Page 27

o

23.4

R

S

t

a

Review

1

2

3

4

5

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b

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i

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Review

0.1

1.1

2.1

3.1

4.1

5.1

S

m

a

d

o

f 37

R

OUTINE PRI

C

chedules for

r

a

ble below:

Period fo

r

average

R

01 Jul

y

01 De

c

01 Jul

y

01 De

c

01 Jul

y

XCEPTIONA

L

uppliers may

r

e

activated if

t

n

dicated in the

Period

01 Jul

y

01 Jan

u

01 Jul

y

01 Ja

n

01 Jul

y

01 Ja

n

uppliers who

r

m

onths, rather

d

justment av

e

S

p

C

E ADJUST

M

r

outine price r

e

r

calculating

a

R

oE

y

2021 - 31 D

e

c

ember 2021

-

y

2022 - 31 D

e

c

ember 2022

-

y

2023 - 31 D

e

L

PRICE ADJ

r

equest exce

p

t

he absolute c

h

table below f

l

for calculati

n

average

R

y

2021 - 30 S

e

u

ary 2022 - 29

y

2022 - 30 S

e

n

uary 2023 - 3

y

2023 - 30 S

e

n

uary 2024 - 3

r

eceived exce

than the usua

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h

p

ecial Conditi

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ENTS

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views, and p

e

a

djustment

e

cember 202

1

-

31 May 202

2

e

cember 202

2

-

31 May 202

3

e

cember 202

3

USTMENTS

p

tional price a

d

hange betwe

e

l

uctuates by

m

n

g adjustme

n

R

oE

e

ptember2021

February 20

2

e

ptember 202

2

1 March 2023

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ptember 202

3

1 March 2024

ptional adjust

m

a

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s

h

ese instance

ons of Cont

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m

pric

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0

2

0

3

0

m

ents will rec

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s

torical avera

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s are detailed

r

act: HP05-2

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ulating adjust

m

ission of req

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eview to rea

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by

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03 June 202

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3 January 20

03 June 202

3

0

3 January 20

c

ording to the

o

E and the th

r

%

.

m

ission of req

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review to re

a

office by

0

3 October 2

0

03 April 202

2

0

3 October 2

0

03 April 202

3

0

3 October 2

0

03 April 202

4

e

ive routine a

d

g

e exchange

r

in the table b

e

0

21DAI

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ent average

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est for

c

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D

a

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22

2

23

3

24

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D

0

21

2

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22

3

0

23

4

d

justments ba

s

r

ate. The peri

o

e

low:

RoE are deta

a

te from whic

i

ces will bec

o

f

ective

01 Februa

r

01 July

2

01 Februa

r

01 July

2

01 Februa

r

h

e table belo

w

o

spective ave

ate from whi

c

prices will

effect

01 Novem

b

01 May

01 Novem

b

01 May

01 Novem

b

01 May

s

ed on the pr

e

o

ds for calcula

t

iled in the

h adjusted

o

me

r

y 2022

2

022

r

y 2023

2

023

r

y 2024

w

. These will

rage RoE

c

h adjusted

become

ive

b

er 2021

2022

b

er 2022

2023

b

er 2023

2024

e

ceding three

t

ing

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 75 of 90

Page 28

o

Review

1

2

3

4

5

23.6 P

R

Th

co

m

W

h

wil

W

h

rig

24. Q

U

Pr

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u

25. D

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25.1 D

E

Fi

r

Tr

a

Th

co

n

th

e

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f 37

Period fo

r

average

R

adjustme

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01 Octob

e

01 M

a

01 Octob

e

01 M

a

01 Octob

e

R

ICE ADJUS

T

e National De

m

parable glo

b

h

ere this revie

l enter into pri

h

ere the outc

o

ht to terminat

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U

ALITY

o

ducts must c

u

bstances Act,

E

LIVERY A

N

E

LIVERY B

A

r

m lead times

f

a

nsit and stor

a

e initial lead ti

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tract and N

O

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date of awa

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S

p

r

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a

R

oE post exc

e

n

t

e

r 2021 - 31 D

a

rch 2022 - 31

e

r 2022 - 31 D

a

rch 2023 - 31

e

r 2023 - 31 D

T

MENTS BAS

e

partment of H

b

al prices.

e

w identifies a

n

ce negotiatio

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me of this ne

g

e

the award f

o

onform to the

1965 (Act 10

N

D QUANTI

T

A

SIS

f

or delivery m

u

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me as propo

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O

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r

d.

p

ecial Conditi

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ptional

ecember 202

1

May 2022

ecember 202

2

May 2023

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3

ED ON A SY

S

ealth reserve

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r the item in q

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the right to r

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registration of

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for the durati

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the relevant

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esponse doc

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he first order.

r

act: HP05-2

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i

on of reques

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t

J

anuary 2022

3

June 2022

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anuary 2023

3

June 2023

J

anuary 2024

E

VIEW

e

view internat

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contract pric

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ier.

u

rable, the Na

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the product i

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n of this cont

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roducts must

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c

This period

m

0

21DAI

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t

he

Date

pric

e

ional prices t

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s the Nation

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n

terms of the

ract.

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act period.

be adhered t

o

c

alculated fro

m

ay not excee

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01 Februar

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01 July 2

01 Februar

y

01 July 2

01 Februar

y

o

identify lowe

s

a

l Department

m

ent of Health

Medicines an

d

o

.

m

date o

f

awa

r

d

75 calendar

a

djusted

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e effective

y

2022

022

y

2023

023

y

2024

s

t

of Health

reserves the

d

d of the

days from

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 76 of 90

Page 29

o

Le

by

ca

l

Fa

22

25.2

Q

U

Th

qu

Pr

o

N

a

re

g

S

u

ali

g

o

f 37

ad time within

the Departm

e

l

endar days.

ilure to compl

y

of the Gener

a

U

ANTITIES

e quantities r

e

antity which

w

o

posed minim

a

tional Depart

m

g

arding MOQ

s

u

ppliers are re

q

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ned with the

S

p

the contract

p

e

nt, as confir

m

y

with the con

a

l Conditions

o

e

flected in the

w

ill be procure

d

um order qua

n

m

ent of Healt

h

s

cannot be re

q

uired to mai

n

needs of Part

p

ecial Conditi

p

eriod is defin

e

m

ed by the Pr

o

tractual lead t

o

f Contract.

bid are estim

a

d

during the c

o

ntities (MOQs

h

reserves the

ached, the bi

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n

tain sufficient

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from submis

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in penalties b

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is lead time

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t two-months

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supplier to t

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ay not excee

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to the actual

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l items,

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 77 of 90

Page 30

o

SECT

I

26.

S

U

26.1 S

u

th

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co

n

N

a

Th

pe



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f 37

I

ON C

U

PPLIER PE

u

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National De

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partment of H

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actional data

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must be info

r

ealth, in colla

b

p

pliers in te

r

m

g

requirement

s

will be requir

e

National De

p

relating to or

d

s

is;

d

ata and forec

a

e item availa

b

e item in Qua

l

e item in the

c

g

orders.

r

y quarterly

m

ent of Healt

review of s

u

required to

p

ply chain to

b

t

ies shall imp

o

ns of Contra

c

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acted suppli

e

t

racts.

ons of Cont

r



E

MENT

e the respons

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re supplier p

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ational Treas

u

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med for corr

e

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oration with t

s of this contr

a

s

according to

e

d to submit t

h

p

artment of H

e

d

ers;

a

st including:

b

le (stock on h

lity Assuranc

e

c

urrent month’

m

eetings

h will hold qu

u

pplier perfor

m

p

resent conti

b

enefit both s

u

o

se penalties,

c

t.

e

rs to the t

e

r

act: HP05-2

0

ibility of Parti

c

e

rformance di

s

u

ry: Transver

s

e

ctive action.

he Participati

n

a

ct, including

o

reporting sch

h

e following in

e

alth:

and);

e

, awaiting rel

e

s production

p

arterly meeti

n

m

ance and f

o

nuous impro

v

u

ppliers and th

where deem

e

rms and co

n

0

21DAI

c

ipating Auth

o

s

putes cannot

s

al Contractin

g

n

g Authorities,

but not limite

d

edule and re

p

formation in

a

e

ase;

p

lan.

n

gs with suppl

o

recasted de

m

v

ement initia

t

e Departmen

t

e

d necessary

,

n

ditions of th

i

o

rities with ov

e

be resolved

b

g

Chief Direct

o

will monitor t

h

d

to the followi

n

p

orting mecha

n

a

specified for

m

iers which wil

m

and for the

t

ives aimed

t

of Health.

,

as per Para

g

is contract

m

e

rsight from

b

etween the

o

rate and

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e

n

g:

n

ism.

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at and via a

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next quarter.

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g

raph 21 and

m

ay influence

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 78 of 90

Page 31

o



26.2

D



o

f 37

Contractors

order(s) as

w

Contractors

and deliver

y

The instruc

t

invoices m

u

orders issu

e

The Depart

m

quantity.

In order to

f

orders for t

h

Only orders

Suppliers

a

A

uthorities,

Changes to

The Partici

p

lead time s

p

to the sam

e

paragraph

2

In cases w

contracted

s

D

ELIVERY AD

Products

a

delivery in

s

The infor

m

requireme

n

Invoices

m

particular

m

Related S

u

S

p

should note

w

ell as for the

should note

t

y

points will b

e

t

ions appeari

n

u

st be strictly

e

d by the purc

m

ent of Healt

h

f

acilitate effici

e

h

e health esta

b

made using

a

re required

in a manner

s

any quantitie

s

p

ating Authori

t

p

ecified in the

e

quantity in

2

1.6 of the Ge

n

here an orde

s

upplier must

l

HERENCE

a

nd related d

o

s

tructions stip

u

m

ation on inv

o

n

ts as defined

m

ust reflect b

m

edicine, an

d

u

bstances Ac

t

p

ecial Conditi

that each i

n

payment(s) t

h

t

hat the orde

r

e

specified by

t

n

g on the off

i

adhered to a

n

hasing institu

t

h

is under no

e

nt implemen

t

b

lishment as

p

a

n official, aut

h

to acknowle

d

s

tipulated by t

h

s

ordered ma

y

t

ies reserve t

h

contract and

m

substitution

o

neral Conditi

o

r is received

l

iaise with the

o

cumentation

u

lated on the

p

o

ices and do

c

by the Natio

n

oth the "pro

p

d

which is th

e

t

, 1965 (Act 1

ons of Cont

r



n

dividual pur

c

h

ereof.

r

(s) will be pl

a

t

he relevant p

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cial order for

n

d under no

c

t

ions.

obligation to

t

ation of the d

p

er the purch

a

h

orised purch

a

d

ge receipt

o

h

e relevant P

a

y

only be mad

e

h

e right to ca

n

m

ay, at their d

o

f the goods

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ns of Contrac

t

which appe

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relevant Parti

must be del

i

p

urchase ord

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uments relat

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al Departmen

p

rietary name

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name appr

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01 of 1965),

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r

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c

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u

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ced as and

w

urchasing ins

t

m regarding

t

c

ircumstance

s

accept any q

u

irect delivery

s

a

se order.

a

se order for

m

o

f all purcha

a

rticipating Au

t

e

upon receip

t

n

cel orders w

iscretion, pur

c

not supplied

t

).

a

rs to be irrat

cipating Auth

o

i

vered in acc

o

e

r.

ing to delive

r

t of Health.

"(brand na

m

o

ved in terms

a

nd the item

d

0

21DAI

u

tion is resp

o

w

hen required

t

itution(s).

t

he supply, d

i

s

should the

c

u

antity which

i

s

trategy, cont

r

m

at are valid.

se orders r

e

t

hority.

t

of an amend

e

here the lead

c

hase supplie

s

in conformity

ional or misa

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rity prior to p

r

o

rdance with

r

y must com

p

m

e"/"trade na

m

of section 1

5

description a

s

o

nsible for g

e

during the c

o

i

spatch and

s

c

ontractor de

v

i

s in excess

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acted suppli

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ceived from

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d purchase

o

time exceed

s

of a similar

q

with the co

n

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ligned with e

r

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o

the terms, c

o

p

ly with the

m

e") which is

5

(4) of the M

s

it appears i

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nerating the

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ntract period

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ubmission of

v

iate from the

o

f the ordered

e

rs must pack

Participating

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rder.

s

the delivery

q

uality and up

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tract (as per

stimates, the

o

rder.

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nditions and

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inimum data

unique to a

M

edicines and

n

the contract

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 79 of 90

Page 32

o



26.3

C



o

f 37

circular a

n

replace th

e

Original in

delivery p

o

may not b

e

know whe

r

The suppli

storage, a

s

receipt by

t

Discrepan

c

supplier w

i

for the qu

a

Contracte

d

condition

a

may recou

C

ONTINUITY

O



Contracte

d



Contractor



Contractor

result in in

t

 regul

a

 any a

n

 indust

 challe

n

 any o

t



Contractor

as well as



Contractor

as well as

S

p

n

d Master Pr

o

e

MPC.

voices and

p

o

int. These do

e

the same a

s

r

e documents

i

er must ens

u

s

per product

t

he delegated

c

ies between

i

thin a reason

a

ntities receiv

e

d

suppliers wil

a

s formally ar

r

p any expens

e

O

F SUPPLY

d

suppliers m

u

s must maint

a

s must inform

t

errupted sup

p

a

tory action w

h

n

ticipated pro

b

rial action

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ges with ma

n

t

her supply ch

a

s must direct

o

Participating

A

s must direct

Participating

A

p

ecial Conditi

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curement Ca

p

roof of deliv

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cuments mus

t

s

the delivery

a

must be deliv

e

u

re that produ

t

's conditions

official.

invoice and p

a

ble time or

a

e

d to be chec

k

l be responsi

b

r

anged in con

s

e

s associated

u

st have at lea

a

in sufficient b

u

National De

p

ly, including

b

h

ich may impa

b

lems associa

t

n

ufacturing pi

p

a

llenges.

o

fficial comm

u

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uthorities.

official comm

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uthorities.

ons of Cont

r



talogue (MP

C

e

ry must be

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t

be delivered

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ddress stipu

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red.

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n

hysical stock,

a

s arranged w

k

ed upon recei

b

le for collecti

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ultation with

t

with failure t

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st two month

s

uffer stock thr

o

p

artment of H

e

b

ut not limited

ct on their G

M

t

ed with the a

v

p

eline;

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nication relat

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nication rela

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act: HP05-2

0

C

), or Master

a

uthorised by

to the autho

r

l

ated on the

p

e

red in accor

d

n

. Delivery is

or damaged

ith the suppli

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pt of delivery.

on of goods

d

t

he purchasin

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collect such

g

s

' supply of th

e

o

ughout the d

e

alth at first k

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to:

M

P status or t

h

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ailability of a

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n

0

21DAI

Health Prod

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a delegated

ity responsibl

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p

urchase orde

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d

ance with th

e

deemed to t

e

stock, will be

e

r. This time

p

d

elivered erro

n

g authority. T

h

g

oods in acco

r

e

estimate at t

h

uration of the

n

owledge of a

h

at of entities

o

c

tive pharmac

ty of supply t

o

n

t challenges

u

ct List (MHP

L

official at th

e

for payment

r

. Suppliers a

r

e

appropriate

e

rminate upon

reported to t

h

p

eriod must m

a

n

eously, or in

h

e Participati

n

r

dance with th

h

e start of the

contract.

ny circumsta

n

o

n which they

eutical ingred

i

o

stockalert@

h

to medacc@

h

L

), which will

e

designated

. This may or

r

e required to

conditions of

signature of

h

e contracted

a

ke provision

the incorrect

n

g Authorities

h

e agreement

contract.

n

ces that may

are reliant;

i

ent (API);

h

ealth.gov.za,

h

ealth.gov.za,

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 80 of 90

Page 33

o



26.4

R

N

a

T

r

w

o

f 37



A

ll official

ensure co

n



It is the re

s

items. In t

h

source alt

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not more

t

sourced fr

o



In the eve

n

Health res

e

duration o

f



Prior to t

h

submit th

e

4.The co

n

informatio

n



Name of t

h



The quanti



The perio

d



The altern

a



This provi

s

supply of t

h



Suppliers

m

the Gener

a



In terms o

f

Participati

n

urgently re

R

EPORTING

N

ational Dep

a

ssisted with

c

T

he National

r

equirements.

w

riting by the

S

p

communicati

o

n

tinuity of sup

p

s

ponsibility of

h

e event that

t

e

rnative prod

u

t

han three m

o

m another c

o

n

t that a cont

r

e

rves the righ

f

the contracte

h

e supply of

a

e

samples of

t

n

tracted supp

l

n

:

h

e product to

b

ties to be sup

p

d

for which th

e

a

tive product

m

s

ion is only a

p

h

e product.

m

ay be requir

e

a

l Conditions

o

f

the General

C

n

g Authorities

quired and is

a

rtment of H

e

c

omplying wit

h

Department

Any change

s

Directorate:

A

p

ecial Conditi

o

n must inclu

d

p

ly.

the contracte

d

t

he contracte

d

u

ct of accepta

onths. In the

o

ntracted sup

p

r

acted suppli

e

t to proportio

n

d supplier’s i

n

a

n alternative

t

he product t

o

l

ier is also r

e

b

e supplied;

p

lied;and

e

product will

b

m

ust be suppl

p

plicable for

e

d to pay pen

a

o

f Contract P

a

C

onditions of

may purchas

e

not immediat

e

alth will pro

v

h

these requir

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of Health m

s

to reporting

A

ffordable Me

d

ons of Cont

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

d

e detail of c

d

supplier to

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d

supplier is u

ble quality an

case of a

m

p

lier for the sa

m

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r is unable t

o

n

ally reallocat

e

n

ability to sup

p

product can

b

o

be supplied

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quired to f

u

b

e supplied.

ied at the cur

r

e

mergency s

u

alties for sup

p

a

ragraph 22.

Contract and

e

outside the

c

e

ly available.

v

ide the requi

r

e

ments.

ay, from tim

e

requirements

d

icines.

r

act: HP05-2

0

orrective acti

o

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nsure contin

u

nable to sup

p

d up to the s

a

m

ultiple award

m

e product.

o

supply in th

e

volumes to

a

p

ly.

b

e undertake

n

to the two h

e

u

rnish the D

e

r

ent price of th

u

pply and ca

n

p

ly exceeding

Special Requ

c

ontract in or

d

r

ements for r

e

to time an

or the reporti

0

21DAI

o

ns taken by

u

ous availabili

t

p

ly, the contra

c

a

me quantity

, the alternat

i

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short term, t

a

n alternative

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, the contra

c

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alth establis

h

e

partment of

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t

n

not be used

f

the cont

r

actu

a

irements and

d

er to meet its

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porting and

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s

ng mechanis

m

the contract

e

t

y and supply

c

ted supplier

i

as required f

o

i

ve product s

h

he National

D

contracted s

u

c

ted supplier i

h

ments as list

Health with

t

em.

f

or routine an

a

l lead time a

s

Conditions of

s

requirement

s

successful bi

d

s

on, add to

t

m

will be co

m

e

d supplier to

of contracted

i

d required to

o

r a period of

hould not be

D

epartment of

u

pplier for the

s required to

ed in section

t

he following

d continuous

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stipulated in

Contract, the

s

if the item is

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ders will be

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he reporting

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municated in

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 81 of 90

Page 34

o

27.

P

27.1

P



o

f 37

P

ACKAGIN

G

P

ACKAGING



Suppliers

Packagin

g

Practice

a



Packagin

g

adversel

y



The pack

a

acceptab

l



The num

Docume

n



Where a

clearly ill

u



Where th

must be

a

 Oute

tamp

 The

c

whe

n

 Whe

r

be a

d

 Oute

tamp

 The

s

not a

 The

o

S

p

G

, LABELLI

N

must ensur

e

g

must be su

a

nd Good Dis

t

g

must be s

u

y

affect the sta

a

ging must b

e

l

e containers,

ber of units

n

t.

particular sta

c

u

strated on th

e

e contents of

a

dhered to:

r packaging

f

ering;.

c

ontents mus

t

n

opened.

r

e the conten

t

d

hered to:

r packaging

f

ering;.

s

hipper pack

llowed;.

o

uter packagi

n

p

ecial Conditi

N

G AND BA

R

e

that produc

t

itable for furt

h

t

ribution Pract

i

u

itable for tra

n

bility and inte

g

e

uniform for t

h

specifically d

e

per shipper

p

c

king and sto

r

e

outer packa

g

the shipper

p

f

langes must

t

be packed i

n

t

s of a shippe

r

f

langes must

must contain

n

g must be cl

e

ons of Cont

r



R

CODES

t

s delivered

a

h

er dispatch,

s

i

ce.

n

sportation a

n

g

rity of the pr

o

h

e duration of

e

veloped for t

h

p

ack or origi

n

r

age configur

a

g

ing.

p

ack represen

be sealed wi

n

neat, unifor

m

r

pack repres

e

be sealed wi

only one pro

d

e

arly marked

a

r

act: HP05-2

0

a

re received

s

torage and

s

n

d should pr

e

o

duct.

the contract

p

h

e product.

n

al carton m

u

a

tion is reco

m

t a standard

s

th suitable t

a

m

rows and

c

e

nt a non-sta

n

th suitable t

a

d

uct, mixing o

f

a

s a "Part Box

"

0

21DAI

in good orde

s

tacking acco

r

e

vent exposu

r

p

eriod. All pro

d

u

st be compl

e

m

mended by t

h

s

upply quanti

t

a

pe that will

c

olumns that

w

n

dard supply

q

a

pe that will

c

f

multiple pro

d

"

.

r at the poin

t

r

ding to Good

r

e to conditio

n

d

ucts must b

e

ted in the

B

h

e supplier, t

h

t

y of an item,

c

learly displa

y

w

ill facilitate

e

q

uantity, the f

o

c

learly displa

y

d

ucts in a sin

g

t of delivery.

Wholesaling

n

s that could

e

packaged in

B

id Response

h

is should be

the following

y

evidence of

e

asy counting

o

llowing must

y

evidence of

g

le shipper is

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 82 of 90

Page 35

o

27.

2

27

o

f 37

2

LABELLI



A

ll c

o

not l

e

 The

f

part

b

 I

o

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R



N

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r

e.g.

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 Unit

p

in te

r

inclu

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.3 BAR

C

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ll

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 Su

th

e

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p

NG

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f

ollowing info

r

b

oxes:

tem name as

o

r Master He

a

R

egistered pr

o

N

umber of uni

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atch number

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xpiry date;

S

torage condi

t

B

arcode.

r

e the content

s

t

hermolabile,

h

a

ted on the o

u

p

acks must b

e

r

ms of the M

e

d

e a barcode

s

C

ODES

unit and ship

p

e European

A

ppliers are e

n

e

following inf

o

Item name

(MPC), or

M

The "propri

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approved b

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 Pack si

z

p

ecial Conditi

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aging and c

a

s

ize 48.

r

mation must

contained in

t

a

lth Products

L

o

duct name (i

f

ts in pack

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medicine, as

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 83 of 90

Page 36

o

28

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29.

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2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 84 of 90

Page 37

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T

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contract,

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 85 of 90

ITEM LIST HP05-2021DI

Item No Description

Short Items

Description

Series Unit Estimate

1 Barium sulfate 4.6% m/m suspension for cat scanning examinations.

with graduated mixing measure jug, 225ml

Each 10,616

2 Barium sulfate 96% m/m powder for suspension for oral use, 1.2kg Each 1,629

3 Barium sulfate 96% powder for suspension, for rectal use. Prefilled

enema kit with disposable tubing and tip, 397g

Each 3,280

4 Barium sulfate 98% m/m powder for suspension for oral use, 340g Each 20,205

5

BLOOD GLUCOSE METER to be used in conjunction with Item 24.

Preset to measure in mmol/L. Easy to operate. Auto-calibration.

Preferred memory of at least 100 tests, with timestamp of each. Large

display and font size. Include automatic device for finger prick blood

sampling.Automatic start and timing measurement. Batteries – long life /

rechargeable, easily accessible for replacement. Provide results within

10 seconds. Minimal input to obtain measurement. On-site training of

health care professionals and patients. Maintenance & support

throughout the contract period. Warranty for normal use of at least 1

year. Instructions for use must be provided with each meter in at least

English. Indicator for expired test strip usage or underdosing. Provision

of software for uploading of result with trend indicator overtime, at

healthcare facility sites where IT infrastructure is available. Toll-free

helpline availability. Facility for uploading meterresults onto an android

platform for patients. Supplier registered with the South African Health

Products Regulatory Authority. CE Certified

Items 24 and 5 will be considered as a series .

BLOOD GLUCOSE

METER (Each)

Items 24 and 5 will

be considered as a

series

See Annexure A for

complete

Specification

Series 1 Each 532,000

6 Fluorescein strips 1mg, 100 strips 1 Pack of 100 strips 3,604

7 Gadobenic acid 604.72mg/ml, 7.5ml prefilled syringe Each 4,682

8 Gadopentetic Acid 469.1mg/ml injection, 20ml Each 41,360

9 Iohexol 300mg iodine/ml injection, 100ml Each 301,075

10 Iohexol 300mg iodine/ml injection, 20ml Each 6,190

11 Iohexol 300mg iodine/ml injection, 50ml Each 156,480

12 Iohexol 350mg iodine/ml injection, 100ml Each 249,620

13 Iohexol 350mg iodine/ml injection, 50ml Each 332,020

14 Iomeprol 400, iodine content 400mg/ml, 100ml Each 4,740

15 Iopamidol 370mg iodine/ml injection, 100ml Each 36,000

16 Iopamidol 370mg iodine/ml injection, 50ml Each 11,764

17 Iopromide 300mg iodine/ml injection, 100ml Each 17,810

18 Iopromide 300mg iodine/ml injection, 50ml Each 14,500

19 Iopromide 370mg iodine/ml injection, 100ml Each 11,844

20 Meglumine amidotrizoate 66g and sodium amidotrizoate 10g solution,

100ml

Each 48,575

21 Meglumine diatrizoate 26.1% and sodium diatrizoate 3.9% injection,

250ml

Each 45,490

22 Meglumine diatrizoate 52.1% and sodium diatrizoate 7.9% injection,

20ml

Each 670

23 TB Lipoarabinoamannan (LAM) antigen urine test strips; 100’s; including

pipettes; 100’s

1 Pack of 100 strips 14,930

24

TEST STRIP for the determination of GLUCOSE in WHOLE

BLOOD, 50 strips per container.Strips contain dry reagent for the

measurement of blood glucose levels based on biosensor / photometric

responses which can be automatically measured. Colour change for

approximate visual reading will be an advantage. Accurate measure of

blood glucose levels in the range 1 - 30 mmol/L. Measurement to

correct for hematocrit. Test strips to be provided in airtight containers

along with a desiccant. Storage at room temperature (25 degrees C).

Blood sample size no larger than 1.5 microlitre. Unopened shelf-life of

at least 18 months. Opened shelf life instructions to appear on

container. Supplier should provide training including in rural areas.A

matching blood glucose meter as specified in item 5 must be supplied

at no charge for every 50 containers (of 50 strips) ordered.

Items 5 and 24 will be considered as a series.

TEST STRIP for the

determination of

GLUCOSE in

WHOLE BLOOD, 50

strips per container.

Items 5 and 24 will

be considered as a

series.

See Annexure B for

complete

Specification

Series 1 1 Pack of 50 strips 5,731,410

Page 1 of 2

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 86 of 90

ITEM LIST HP05-2021DI

Item No Description

Short Items

Description

Series Unit Estimate

25 URINE TEST STRIP for the determination of 10 different URINE

PARAMETERS i.e. glucose, protein, pH, nitrite, ketone, urobilinogen,

bilirubin, blood, leukocytes and specific gravity; 100 strips per container.

Test strip must comprise of up to 10 different chemical reagents which

change colour when immersed in and then removed from a urine

sample. Strip must have a long handle to be safe and hygienic. Strip

must face downwards so that fingers stay clear of the specimen. Test

strip must not be influenced by ascorbic acid. Must be a rapid test with

results obtained within 3 minutes. Interpretation of test results must be

incorporated on the outside of the immediate container design.

URINE TEST STRIP

for the determination

of 10 different URINE

PARAMETERS, 100

stripts per container

See Annexure C

from complete

specification

1 Pack of 100 strips 655,530

Page 2 of 2

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 87 of 90

HP05-2021DI BID RESPONSE DOCUMENT ANNEXURE A

ITEM NO 5

Item Specification

BLOOD GLUCOSE METER to be used in conjunction with

Item 24.

Preset to measure in mmol/L.

Easy to operate. Auto-calibration.

Preferred memory of at least 100 tests, with timestamp of each.

Large display and font size.

Include automatic device for finger prick blood sampling.

Automatic start and timing measurement. Batteries – long life /

rechargeable, easily accessible for replacement.

Provide results within 10 seconds.

Minimal input to obtain measurement.

On-site training of health care professionals and patients.

Maintenance & support throughout the contract period.

Warranty for normal use of at least 1 year.

Instructions for use must be provided with each meter in at least

English.

Indicator for expired test strip usage or underdosing.

Provision of software for uploading of result with trend indicator

overtime, at healthcare facility sites where IT infrastructure is

available.

Toll-free helpline availability.

Facility for uploading meterresults onto an android platform for

patients.

Supplier registered with the South African Health Products

Regulatory Authority.

CE Certified

Items 24 and 5 will be considered as a series .

UNIT (Use for Estimate & Price) Each

Estimate

532,000

24 JULY 2020 Page 1 of 1 SIGNED: ____________________________

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 88 of 90

HP05-2021DI BID RESPONSE DOCUMENT ANNEXURE B

ITEM NO 24

Item Specification

TEST STRIP for the determination of GLUCOSE in

WHOLE BLOOD, 50 strips per container.

Strips contain dry reagent for the measurement of blood

glucose levels based on biosensor / photometric

responses which can be automatically measured. Colour

change for approximate visual reading will be an

advantage.

Accurate measure of blood glucose levels in the range 1 -

30 mmol/L.

Measurement to correct for hematocrit.

Test strips to be provided in airtight containers along with

a desiccant.

Storage at room temperature (25 degrees C).

Blood sample size no larger than 1.5 microlitre.

Unopened shelf-life of at least 18 months.

Opened shelf life instructions to appear on container.

Supplier should provide training including in rural areas.

A matching blood glucose meter as specified in item 5

must be supplied at no charge for every 50 containers (of

50 strips) ordered.

Items 5 and 24 will be considered as a series.

UNIT (Use for Estimate & Price) 1 Pack of 50 strips

Estimate

5,731,410

24 JULY 2020 Page 1 of 1 SIGNED: ____________________________

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 89 of 90

HP05-2021DI BID RESPONSE DOCUMENT ANNEXURE C

ITEM NO 25

Item Specification

URINE TEST STRIP for the determination of 10 different

URINE PARAMETERS i.e.

glucose,

protein,

pH,

nitrite,

ketone,

urobilinogen,

bilirubin,

blood, leukocytes and

specific gravity;

100 strips per container.

Test strip must comprise of up to 10 different chemical

reagents which change colour when immersed in and

then removed from a urine sample.

Strip must have a long handle to be safe and hygienic.

Strip must face downwards so that fingers stay clear of

the specimen.

Test strip must not be influenced by ascorbic acid.

Must be a rapid test with results obtained within 3

minutes.

Interpretation of test results must be incorporated on the

outside of the immediate container design.

UNIT (Use for Estimate & Price) 1 Pack of 100 strips

Estimate

655,530

24 JULY 2020 Page 1 of 1 SIGNED: ____________________________

2020/07/24

Bidder Signature:_______________________

HP05-2021DI

Page 90 of 90

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