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INITIAL SOLICITATION FORM (Michigan)

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INITIAL SOLICITATION FORM
Charitable Organizations and Solicitations Act
(COSA)
This form is primarily used to register
organizations for the first time under the Charitable
Organizations and Solicitations Act (COSA) MCL
400.271 et seq. However, Michigan-based
organizations, and those also selecting "Yes"
under item 8, will also be registered under the
Supervision of Trustees for Charitable Purposes
Act (STCPA), MCL 14.251 et seq.
Who should file thi
s form?
• Charitable Organizations filing for the first time
to solicit in Michigan.
Who should not file this form?
•
Charitable organization renewing their
solicitation registration. Instead, use Form
CTS-02, Renewal
Solicitation Form.
• Organizations
whose prior solicitation
registration has expired. Instead, use Form
CTS-02. Also provide copies of any changes
to your organizing documents, bylaws, IRS
status, or charitable purposes since your
previous submission.
• Organizations exempt from solicitation
registration. See Form CTS-03, Request for
Exemption.
INSTRUCTIONS
GENERAL INFORMATION
Exemptions – Both COSA and STCPA contain
certain exemptions from their respective
registration requirements. To see if you qualify for
exemption from one or both acts, refer to the
Request for Exemption form.
Expiration
– Your solicitation registration will
expire 7 months after the close of your fiscal year
(financial accounting period). Your renewal form is
due 30 days before the expiration of your
registration.
Use of file nu
mber – The organization will be
assigned a file number that must be used on all
correspondence and forms sent to this office.
Your file number will be printed on the registration.
Fees – There is currently no fee to register to
solicit in Michigan.
Filing the initial form – You may submit your
registration by email, efiling, fax, or by mail. For
faster processing, use email or efiling.
Email - The Form and all required documents
should be attached in PDF form. Send it to:
ct_email@michigan.gov. Put the legal name
and AG file number, if known, in the
subject line.
Efile – On the Attorney General’s website,
http://www.mi.gov/charity, scroll down to the link
for Efiling.
Mail - Send the solicitation form to:
Department of Attorney General
Charitable Trust Section
PO Box 30214
Lansing, MI 48909
Telephone: (517)335-7571
Fax: (517) 241-7074
Verify that we have received your filing
Search for the organization at
www.mi.gov/CharitySearch
. The search results
will state, “Application/registration pending.”
SPECIFIC INSTRUCTIONS
To avoid delays and unnecessary
correspondence, answer all questions completely.
Name – Enter the organization's exact legal name
on the form. This will be the same name as is
currently on the articles of incorporation or other
organizing document. If you use any names other
than the legal name, enter each name on the
solicitation form in the space All other names
under which you intend to solicit.
Item 4. Summariz
e in 50 words or less the
organization’s charitable purposes. This summary
will appear on our searchable website. Do not
simply quote or refer to the articles of incorporation
or standard IRS 501(c)(3) language.
Item 5. A Michigan resident agent must be named
for the acceptance of process issued by any court.
The form will not be processed without this
information. You must provide a street address,
not a P.O. box. The organization cannot name
itself, the Michigan Attorney General, or the
Michigan Secretary of State as its resident agent.
You may designate a private individual residing in
Michigan. If you need information on companies
that will act as resident agent for a fee, you may
CTS - 01
AUTHORITY: MCL 400.271 et seq.
PENALTY: civil, criminal
State of Michigan
Department of Attorney General
1
wish to do your own internet research. Our office
does not provide lists of such companies.
Item 10. Most charitable organizations formed in
Michigan are required to register as a charitable
trust under the STCPA. If the organization was not
incorporated or organized in Michigan, STCPA
registration will usually only be required if it holds
assets or is physically present in Michigan. Assets
include cash, bank or investment accounts, land,
building, equipment, etc.
See our Request for Exemption
form for
exemptions from registration as a charitable trust.
There is an annual financial report requirement
with the STCPA registration. However, if you are
also registered to solicit contributions under
COSA, your annual renewal registration will serve
as the STCPA annual financial report.
Item 11. Sel
ect YES and provide the information
requested on the form if you are a parent
organization that directly supervises and controls a
local, county, or area division or chapter that is
also a separate legal entity.
Parent organizations not incorporated in Michigan
must obtain a certificate of authority to transact
business or conduct affairs in Michigan from the
Michigan Department of Licensing and Regulatory
Affairs, Corporation Division.
When submitting the Initial Solicitation Form, you
MUST also provide:
• appropri
ate doc
umentation to show that
you directly supervise and control the
chapter;
• names and addresses of each chapter to
be included in your registration; and
• separate financial statements for each
chapter;
• a copy of your organization’s IRS group
return (if applicable).
Item 12. The engagement and compensation of
all professional fundraisers and fundraising
consultants providing services on Michigan
campaigns must be reported in the PFR List.
A professional fundraiser (PFR) is anyone who
“plans, conducts, manages, or carries on a drive or
campaign of soliciting contributions for or on behalf
of a charitable organization.” Fundraising consultants
that only have consulting contracts do not have to be
licensed as professional fundraisers. You do not have
to report consulting contracts. Employees of a
charitable organization are PFRs if they are paid wholly
or in part by commissions – including bonuses –
based on funds raised.
If you are unsure if the services provided by a
person or firm you contracted with are such that a
PFR license is required, provide a copy of the
contract with this form and request to have the contract
reviewed. You will be notified if you must complete the
PFR List and if the contractor should be licensed as a PFR.
Verific
ation of license of PFR - Michigan law
requires that you verify that any PFR with which
you contract for fundraising in Michigan is currently
licensed with this office.
PFR Contract - You are required to provide copies
of contracts with PFRs within 10 days of signing a
new contract or extending an existing contract.
Campai
gn Financial Statement -
Campaign Financial Statements, Form CTS-10,
are required for all campaigns conducted by a PFR
with which you have contracted, except those who
are solely consultants. The Campaign Financial
Statement will be filed by the PFR, but you will be
required to provide additional campaign expense
information and sign the form. Campaign financial
statements are due within 90 days of the
conclusion of any campaign. If the campaign lasts
more than a year, a Campaign Financial
Statement must be filed annually.
PFR List
Sum of all payments to / retained by PFR during
the year reported – Include all fees,
reimbursements, or other payments to the PFR
that were related to the campaign or activity
conducted by the PFR for the organization. Any
monies that were retained by the professional
fundraiser before remitting the proceeds of a
campaign or activity to the charity must also be
included here. If the PFR listed was engaged after
the close of the fiscal year reported with the form,
enter "N/A" in this column.
Consultants - To qualify as a fundraising consultant,
all of the following conditions must be met:
• the PFR is usually retained by a charitable or
religious organization for a fixed fee or rate
that is not computed on the basis of funds
raised or to be raised;
• the PFR does not solicit funds, assets or
property, but only plans, advises, consults, or
prepares materials for a solicitation or
fundraising event in Michigan;
• the PFR does not receive or control funds,
assets, or property solicited in Michigan; and
• the PFR does not employ, procure, or engage
any compensated person to solicit, receive, or
control funds, assets, or property.
2
Item 13. An organization registering to solicit must
provide a financial statement for its most recently
completed fiscal year. If an organization files Form
990, 990-EZ, or 990-PF with the IRS, a copy must
be provided with the form. We do not accept Form
990-N. Organizations that do not complete a Form
990, 990-EZ, or 990-PF should complete items 14
and 15 on the form.
The IRS return must be pr
epared in accordance
with IRS instructions. If you do not follow the
instructions, we may question the return even if the
IRS does not. All applicable schedules and
attachments required by the IRS form or
instructions must be submitted. However, if you
file Form 990 or 990-EZ, do not provide a copy of
Schedule B, Schedule of Contributors.
Organizations in first accounting period. If your
organization was formed within the past year and
is in its first financial accounting period, or the
period was recently completed and financial
information is not yet available, check the box
beside “In first financial accounting period” on
page 6, item 13. Use the following worksheet to
help determine if you should provide financial
information with the registration form.
1.
Date organization was created:
mm/dd/yy
2.
The day set as the last
day or the
organization's annual accounting
period. (This should be the last
day of a month):
mm/dd
3.
The first time the day in box 2
occurs after the date in box 1:
mm/dd/yy
If more than 6 months have passed since the date in box 3,
you must provide us with financial information. If the
organization had no financial activity before that date, enter
0 on each line.
Worksheet
The registration of
an organization that indicated
that it is in its first financial accounting period will
expire 7 months after its first accounting period
was to have ended.
Item 14. - Briefly describe the organization's
activities or accomplishments during the fiscal
period. Provide a sheet if additional space is
needed. Do not simply restate the organization's
charitable purpose.
Item 15. – Complete all lines. You must enter the
end date of the accounting period. Do not leave
any lines blank. Enter "0" if applicable.
On line D, enter all costs related to conducting the
charitable activities and accomplishments
discussed in Item 14.
Item 16. Audited or reviewed financial
statements requirement - If audited financial
statements have been prepared for the year being
reported, provide a copy with the form. It is not
necessary to complete the Financial Statements
W
orksheet.
For all others, complete the worksheet to calculate
if audited or reviewed financial statements will be
required. Total support may be reduced by the
amount of governmental grants received during
the year.
Audited financial statements must be prepared in
accordance with generally accepted accounting
principles.
If audited or reviewed financial statements are
required, but they have not been prepared:
• You may request a one-time waiver of the
reviewed or audited financial statements
requirement. In your request, specify the fiscal
year for which the waiver is requested and
state that the necessary financial statements
will be provided in all future years in which
reviewed or audited financial statements are
required. If you have already received a waiver
of the financial statements requirement for a
prior year, engage an auditor and see below to
request a conditional registration.
• If the required fin
ancial statements are in the
process of being prepared or you have already
engaged an auditor to perform the necessary
review or audit, provide a letter requesting a
conditional registration. In your letter, state
when you expect the financial statements to
be available. Also, provide a copy of the
signed engagement letter agreement with the
audit firm. The solicitation registration will
include the condition that the required financial
statements are to be provided by a specified
date.
• The financial stat
ements requirement may be
suspended for food banks and similar
organizations whose contributions are
substantially non-cash. However, suspension
of the requirement is unlikely if the
organization’s cash contributions exceed the
audited or reviewed financial statements
thresholds, or if donated non-cash items are
typically converted to cash. Provide your
suspension request with the registration form.
Revised 5/10/18
3
INITIAL SOLICITATION FORM
Full exact legal
name of organization
All other names under which you intend to solicit
1. Organization addresses –
A. Street address of principal office. If you do not have a principal office, provide the name and address of the
person having custody of the financial records.
B. O
rganization mailing address, if different.
C. Provide the address of all other offices in Michigan.
2. Type of Organization - Check one:
Nonprofit corporation - State of incorporation ________ Date incorporated _______________
Provide copies of your articles of incorporation, bylaws and, if applicable, Mich. Certificate of Authority
If incorporated in Michigan, provide your Corporate Identification Number: __________________
Trust –
Provide a copy of the trust instrument.
Unincorporated association – Enter date created ________________
Provide a copy of your Articles of Association, Constitution and Bylaws, or other organizing document.
Other – Describe and provide a copy of the relevant document:
3. Federal Tax Exempt Status – Check one:
Exempt under 501(c)(3) - Provide a copy of your determination letter.
Applied, or will apply, for tax exempt status under section 501(c)(3). Date of application ________________________
If you checked either box above, indicate the form used to apply for exempt status.
Form 1023 Form 1023-EZ
Exempt under another section: Section 501(c) ____
Provide a copy of your determination letter.
The organization is not tax exempt and will not apply for tax exempt status.
4
. Summarize organization's purposes below in 50 words or less. This summary appears on our website.
4
All items must be answered. Provide additional sheets if necessary. If you have questions, see the instructions.
CTS - 01
AUTHORITY 1975 PA 169
PENALTY: civil, criminal
State of Michigan
Department of Attorney General
5. You must designate a resident agent located in Michigan authorized to receive official mail sent to your organization.
Name ___________________________________________________________________________________________
Address (Michigan street address, not PO box) _______________________________________________________________
6
. Methods of solicitation. Check all that apply.
Mail Personal contact Special events Other (specify) ____________________________
Telephone Radio / television Newspaper/magazines None (explain) ____________________________
Internet
Email
7
. List all current officers and directors unless they are included on your IRS return. Mark the box to indicate whether the
person is an officer, director, or both. Provide an additional sheet if necessary.
Name
Officer Director
Name
Officer Director
8.
Is there any officer or director who cannot be reached at the organization’s mailing address? . . .
If “yes,” provide the names and addresses on an additional sheet.
9. Has the organization or any of its officers, directors, employees or fundraisers:
A. Been enjoined or otherwise prohibited by a government agency/court from soliciting? . . . . . . .
B. Had its solicitation registration or license denied or revoked by any jurisdiction? . . . . . . . .
C. Been the subject of a proceeding regarding any license, registration, or solicitation? . . . . . . .
D. Entered into a voluntary agreement of compliance with a government agency or in a case
before a court or administrative agency? . . . . . . . . . . . . . . . . . . . .
If any "yes" box is checked, provide a complete explanation on a separate sheet.
Yes No
10. Will the organization hold any assets (cash, bank accounts, land, building, etc.) in Michigan?
Charitable organizatio
ns created in Michigan and out-of-state organizations holding assets in Michigan will be
registered as a charitable trust under the Supervision of Trustees for Charitable Purposes Act,
1961 PA 101, MCL 14.251 et seq. See Request for Exemption
, Form CTS-03, for possible exemptions.
11. Do you have chapters that solicit in Michigan that are to be included in the solicitation registration?
Tip:
If you have offices in Michigan with no separate reporting or filing requirements, answer “no.”
If yes, pr
ovide the following:
• appropriate documentation to show that you directly supervise and control the chapters
• a listing of the names and addresses of all Michigan chapters to be included
• a financial report for each chapter (see instructions)
• a copy of your organization's IRS group return (if applicable)
5
Yes No
Yes No
Yes No
12.
Has the organization engaged a professional fundraiser (PFR) for Michigan fundraising
activity for either the financial accounting period reported in item 13 or 15 or the current
period? See instructions for definition of "professional fundraiser." A consultant is not
a PFR.
If yes, in the chart below list all PFRs that your organization has engaged for Michigan fundraising activity. Provide
additional sheets if necessary. Provide copies of contracts for each PFR listed if not already provided.
Note – You are required to verify that all PFRs under contract for Michigan campaigns are currently licensed.
Name Mailing address
Sum of all payments
to / retained by PFR
during year reported
Is contract
currently in
effect?
If no, enter
date contract
ended
End date:
End date:
End date:
PFR List
13. All organizations, except those in their first financial accounting period, must report on their most recently completed
financial accounting period. Check the appropriate box in one of the following choices and follow the instruction:
If you file Form 990, 990-EZ, or 990-PF with the IRS, check the box to indicate the type of return:
Form 990 or 990-EZ - Provide a copy of the return. Do not include Schedule B. Go to item 16 below.
Form 990-PF - Provide a copy of the Form 990-PF. Enter the amount the organization spent directly on
its charitable program in the space below. Complete item 14 and go to 16.
Total program serv
ices expense: $
If your organization does not, or has not yet, filed the above returns with the IRS, check the appropriate box below to
explain the reason:
Files Form 990-N. Complete 14 and 15 below, and then go to item 17.
Included in IRS group return. Provide a copy of the group return. Complete 14 and 15 below; go to16.
In first financial accounting period. See instructions. Enter the date the organization’s first accounting
period will end.
The date should be the last day of a month. Go to item 17. ____/_____/_____
Other reason. Explain: _______________________________________________________________
Complete 14 and 15 below. Go to 16.
6
y
n
y
n
y
n
Yes No
If no, go to question13.
Professional Fundraisers Under Contract for Michigan Campaigns
14. Briefly describe your charitable accomplishments during the period. ____________________________________
15.
Complete this section only if directed to in item 13 because your organization does not complete a Form 990, 990
-EZ,
or 990-PF. Complete all lines of the following schedules. You must enter the end date of the accounting period being
reported. Enter “0” or “none” where appropriate or if you had no financial activity in the period.
Enter the en
d date of the financial accounting period reported below: ____/_____/_____
Revenue
A Contributions and fundraising received
B All other revenue
C
Total revenue (add lines A and B)
Expenses
D Charitable program services expense
E
All remaining expenses (supporting services)
F Total expense (Sum of lines D and E)
G
Revenue less expenses
(subtract line F from line C)
Balance Sheet
H Total assets at end of fiscal period
I Liabilities at end of fiscal period
J
Net assets (subtract line I from line H)
16. Audited or reviewed financial statements requirement
Complete the following worksheet to determine if audited or reviewed financial statements are required. If
audited or reviewed financial statements are required, but they have not been prepared, see the instructions.
Item Where to Find it:
Amount
A.
Contributions from IRS return
Form 990: Part VIII, line 1h;
Form 990-EZ: line 1;
Form 990-PF: line 1
B.
Net income from special fundraising
events
Form 990: Part VIII, line 8c;
Form 990-EZ: line 6c
C.
Net income from gaming activities
Form 990: Part VIII, line 9c
D.
Total contributions and fundraising
Add lines A, B, and C
E.
Governmental grants
Form 990: Part VIII, line 1e;
Form 990-EZ: enter governmental
grants included abov
e on line A.
F.
Contributions
Subtract line e from line d
Financial Statements Worksheet
7
After completing the schedule:
• If line F is $550,000 or more, audited financial statements are required. They must be audited by an
independent
certified public accountant and prepared in accordance with generally accepted accounting
principles.
• If line F is greater than $300,000, but not greater than $550,000, financial statements either reviewed or
audited by a certified public accountant are required.
17
. I certify that I am an authorized representative of the organization and that to the best of my knowledge and belief the
information provided, including all accompanying documents, is true, correct, and complete. False statements are
prohibited by MCL 400.288(1)(u) and MCL 400.293(2)(c) and are punishable by civil and criminal penalties.
Type or print name (must be legible):
Title: Date:
THIS IS A PUBLIC REC
ORD, COPIES OF WHICH ARE SENT, UPON REQUEST, TO ANY INTERESTED PERSON.
CHECKLIST:
Have all parts of the form been fully completed unless instructed otherwise?
Have you provided the name and Michigan street address of a resident agent in item 5?
Is a list of the
officers and directors provided, or included
with the IRS return?
Have you provided a complete IRS 990, 990-EZ, OR 990-PF?
If you file Form 990-PF, did you complete item 14?
If you file Form 990-N, did you complete items 14 and 15? Do not submit Form 990-N.
If audited or reviewed financial statements are required, are they provided? If not, have you
requested a conditional registration or one-time waiver? (See instructions.)
Are the Form 990 and financial statements prepared for the same reporting period?
Have you submitted contracts and addenda to contracts with professional fundraisers that have not
been previously submitted?
Have you typed or printed your name, date, and title in Item 17 to certify the form?
Revised 8
2-20-20
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INITIAL SOLICITATION FORM (Michigan)

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Completed 9 February 2022

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