Purpose. Open Action
s Tracker
1. Is used by the Incident Comm
ander/Unified Command (IC/UC) to assign and track tasks/actions to IMT
personnel tha
t do not rise to the level of being an Incident Objective.
2. Is duplicated and provided to Command and General Staff members, giving them the open
tasks/ac
tions needing to be completed and a means to track the open tasks/actions they have been
assigned.
Note: This form may also be used by Command and General Staff for tracking tasks/actions within a
Section/Staff element.
Preparat
ion. The Planning Section Chief (PSC) is respon
sible for maintaining the Open Actions Tracker
for the IC/UC and typically utilizes the Documentation Unit Leader (DOCL) to assist in this forms
development and updating. The PSC should ensure all Command and General Staff are prepared to
discuss their assigned tasks/actions during the Command and General Staff and Planning Meetings.
Distribution.
When completed, the form is duplic
ated and copies are distributed to the Unified Command
and Command and General Staff. It is also posted on a status board located at the ICP. All completed
original forms MUST be given to the Documentation Unit.
Item #
Item Title Instructions
1. Incide
nt Name Enter the name assigned to the incident.
2. No. Enter numb
e
r of task in sequential or
der (1, 2, 3, …).
3. Item Enter sh
ort descriptive of the task/action to be compl
eted. Tasks/Actions
are important to be completed but are not an Incident Objective which
are documented on the ICS-202 form.
4. For/POC Enter the Point of Contact (POC
), the responsible pe
rson/section.
5. Briefed to POC Enter “X”, wh
en the task/action has been briefed to the POC/responsible
person. Thi
s is to ensure that tasks/ac
tions identified outside of the
POC’s presence (during Unified Command Meeting for example) are
briefed to and acknowledged by the identified POC.
6. Start Date Enter the dat
e the task/a
c
t
i
on was initially assigned under “Start Date.”
7. Status Enter statu
s of item. For example; “Awaiting LE Gear”, “Update
needed”, “Awaiting Feedback”. When the item is completed, the word
“completed” is entered and if working in MS Excel, the task is cut and
pasted into the worksheet labeled “COMPLETED.”
8. Targ
et Date Enter dea
dlin
e task/a
c
tion
should be completed. In the Excel
Worksheet, there is a hidden formula that shows green, yellow and red
blocks. When the target date is one day away, the block turns yellow.
When it is overdue it turns red. When the block is yellow, it serves as a
reminder to the UC/POC that the target date is nearing and the POC
needs to complete the task or the target date needs to be updated.
9. Actual Date Enter actual date task/action completed
.
NOTE: In order to ensure the red and yellow reminders work for new tasks, the user simply copies a task
line, inserts it into the worksheet and overtypes the n
ew task information.
