IMPORTANT MESSAGE FOR CONCURRENT ENROLLMENT STUDENTS
SUMMER 2020 & FALL 2020
Dear high school student:
Congratulations on making an important decision by considering taking a college course! This is a great opportunity to get ahead, earn
college credits, and learn something new while you are still in high school. It is also a big responsibility, so we want to make sure you
are fully informed and feel ready to take on a college class!
Online Classes
The Hartnell College Summer 2020 session will be 100% online. With this comes responsibility of the student to commit to completing
all work on the online platform. Attendance and participation are a mandatory part of taking a college course (in-person and online),
there is no opting out.
Access to reliable technology will be important to your success in your college class. Hartnell is able to loan Chromebooks to enrolled
students on a first-come-first serve basis, while supplies last. Please contact https://wapp1.hartnell.edu/equipment to learn more about
the availability. Free wifi internet access is available at all Hartnell College locations in designated parking lots during specific time
periods. Please remain in the vehicle to comply with social distancing orders.
College Grades
You are taking a college class and earning college grades. This means that you will have an official academic record at Hartnell College.
This record will be in place forever! Failing classes could result in losing your academic standing and may affect financial aid in the
future. So please take your coursework seriously and drop a course before it becomes a failing grade.
Add/Drop Deadlines
There are deadlines to add and drop classes every term. These deadlines are important to note. It is your responsibility to drop a class
if you choose to not continue. If you stop showing up, it could become an F. You are able to add and drop via PAWS.
Books
Textbooks are not provided. Some classes will use free online resources; others will require purchasing or renting your textbooks. The
Hartnell College Bookstore has all of the textbooks available via their website. Plan ahead, especially in summer, you will need your
books the first week of class!
We are here to help!
The College is staffed with people who want to see you be successful. Reach out if you have any questions or need help. Take
advantage of all the resources available to you for FREE as a Hartnell College student.
Please make sure to complete the following forms accurately and honestly. It is very important that you
read and understand the K 12 Minor Students Statement of Understanding with your parents/guardians.
EMAIL COMPLETED FORMS TO: admissions@hartnell.edu SUBJECT: CONCURRENT ENROLLMENT
IMPORTANT MESSAGE FROM HARTNELL COLLEGE COUNSELING: The Hartnell College SUMMER 2020 session will be solely
online. With this comes responsibility of the student to commit to completing all work on the online platform. If there is
an attendance commitment for your course, there is no opting out. This is a college class and the K 12 Minor Students
Statement of Understanding that you sign states that you will abide by any possible situations.
STEP 1 Complete and submit a Hartnell College Application for Admission online at www.hartnell.edu/students/
admissions/application-admission-0.html every semester until you graduate from high school. We highly recommend you
complete the online application at least 1-2 weeks before concurrent enrollment registration is available. The online application at the very minimum
must be completed at least one working day before you can register including during the late add period. Applications are processed and received within
1 working day after completion. You cannot proceed further until this is step has been completed.
STEP 2 Complete the Course Placement Tool (only applicable for English and Math courses) at www.hartnell.edu/
students/admissions/registration/placement.html This web tool will allow you to self-place in the appropriate English and/or Math class at
Hartnell College. You will need to know your high school GPA, as well as your last Math class and grade in high school. If you need help completing the
Course Placement Tool contact the Placement Office at placement@hartnell.edu or 831-759-6054. If you are not planning to enroll in English or Math or
you have already completed successfully English and/or Math at Hartnell; skip Step 2 and continue to STEP 3.
STEP 3 Read and Complete the Concurrent Enrollment Form & K-12 Minor Student Statement of Understanding
Meet with your current school principal and/or counselor and complete the Concurrent Enrollment form (All course information must be completed-
HARTNELL will NOT accept blank Concurrent forms and you will be redirected back to your high school). Your current high school principal and/or high
school counselor will determine which classes you need to enroll in and the equivalent courses that are available at Hartnell. Please be sure to check with
your high school counselor to understand if and how the college credit will count on your high school transcript.
This form must be signed by all those listed below before you can register
(Electronic signatures are acceptable for SUMMER 2020 & FALL 2020 SEMESTERS)
1. Student Signature 2. Parent or guardian signature 3. School principal or high school designee (high school counselor) signature
*A Hartnell College Counselor signature is not required & TEMPORARILY SUSPENDED DUE TO COVID-19 for SUMMER 2020 AND FALL 2020
SEMESTERS, please read important message from Hartnell College Counseling at top of form.
STEP 4 Completed documents with INK SIGNATURES can be emailed by the students to the Admissions & Records
Office at admissions@hartnell.edu to be admitted to the College and set up for registration. Completed documents that
have ELECTRONIC SIGNATURES must be emailed by the high school designee to admissions@hartnell.edu.
We highly recommend that all required forms in the Concurrent Enrollment packet be submitted at least 1-2 weeks before Concurrent Enrollment
registration opens for K-12 students for full semester courses. For short-term courses, registration is open one week before the course start date. We
will continue to accept concurrent enrollment forms on a first-come; first-serve basis through the add/drop period. Please be sure to check your
Hartnell email to obtain your User ID and initial password to log into PAWS for Students to register.
STEP 5 Register for Classes - Registration for Concurrent Enrollment Students is published in the current Schedule of Classes which
is available online at www.hartnell.edu. Concurrent Students enrolled in 9 12 grades may register by using: PAWS FOR STUDENTS at
hartnell.edu. Students can obtain assistance in registering by contacting admissions@hartnell.edu throughout the registration
time period. Students who wait to register for classes once the semester has begun (add/drop period) OR if a class is closed (full) the
student must attend the first class meeting in the course in which they wish to register AND obtain an add code from the instructor.
The Add Code works only with our PAWS for Students online registration system. The Add Code has an expiration date, so
register immediately. All registration rules still apply for students using Add Codes. Students are ultimately responsible for
successfully completing their enrollment using the Add Code on the online registration system PAWS for Students to ensure
they are registered for the class. No registration or add/drop for courses will be accepted after the add/drop period has ended.
STEP 6 Pay your Fees
Enrollment Fees for Concurrent Enrollment Students are waived. However, the $10.00 Hartnell Student Activities Fee MUST be paid by the conclusion
of the Add/Drop period or a Business Office hold will be placed on the student record. Payment can be made via PAWS. Concurrent students are
required to pay for their own books and supplies required for classes.
STEP 7 Pick up your CAT CARD (HC Student ID Card)- Student ID's will be issued based on the Shelter-in-Place orders and social distancing
guidelines established by the college or county, state or federal entities. We will inform students with current information on a regular basis.
For more information, contact the Office of Associated Students of Hartnell College at 831-755-6734. Be sure to keep a copy of proof of payment of the
$10.00 Hartnell Student Activities Fee.
Rev. 04-23-20 A&R: ih
CONCURRENT ENROLLMENT SUMMER 2020 & FALL 2020
Steps to Enroll for students who are enrolled in Grades 9-12
Per HC Board Policy 5010, any student whose age or class level is equal to grades 9-12 is eligible to attend as a special part-time student or full-time student for advanced
scholastic or vocational courses. Note: PE Course Sections are limited to only 10% for Concurrent Enrollment Students due to SB338. Register early to ensure a spot!
Approved forms must be submitted to Hartnell Admissions and Records prior to registration
During the Shelter in Place order, Hartnell Admissions and Records Office remains closed to the public.
Please submit all forms via email at admissions@hartnell.edu
Please print using ink or type
Summer 2020 Fall 2020 _____
Hartnell Student ID #:
Students Name:
Phone #
Current Grade Level:
Date of Birth:
Current Age:
The student is recommended for the following courses:
(The maximum units that can be taken for a Fall semester is 9.0; for Summer semester the maximum is 6.0 unit
s
) This
section must be approved & completed by the high school before registration will be processed. Do Not Leave Bla
nk
Section #
Example: 2001
Course Name & #
English 101
Principals or Designees Initials
(each course must be initialed for appr
ov
al
FOLLOWING SIGNATURES
ARE ALL
NECESSARY
FOR
REGISTRATION
(Please see the reverse for the specific g
uidel
ine
s
)
I declare under penalty of perjury that the statements submitted by me in connection with this recommendation form are true and correct. All materials submitted by
me for purposes of admission become the property of Hartnell College. I understand that falsification, withholding pertinent data, or failure to report data changes may
result in my dismissal. I certify that I understand that by enrolling in courses at Hartnell College that the coursework will become part of my overall academic college
record which includes my overall GPA. I further understand that my grades (including “W” grades) may affect future Financial Aid. I understand that it is my
responsibility to register for the courses that are recommended by my high school principal/counselor as shown above. Failure to enroll in recommended courses may
result in coursework that may not be accepted at the high school.
Students Signature (electronic signatures are acceptable) Date
I approve of my son/daughter taking the above listed course(s) at Hartnell College. I understand that there are privacy restrictions on my child’s records and I will be
unable to obtain information or transcripts without their written consent. I understand that my child is required to adhere to the academic standards, rules, and
regulations of the College. I understand that no extra supervision is provided for minors before, during or after class. I understand that my child may be required to
participate on field trips as part of the requirements of the course.
Students
Parent/Guardian
Signature (electronic signatures are acceptable) Date
I am pleased to recommend the above-named student for enrollment in Hartnell College courses. I believe they are academically prepared for the scholastically advanced
course(s) listed above. This student has availed themselves of all opportunities to enroll in an equivalent course at their district of attendance, per the Education Code,
Sections 48800, 48800.5 and 76001(a),(b). For summer session only, the School Designee’s signature below guarantees no more than 5% of the total number of pupils
who completed that grade immediately prior to the time of recommendation.
K-12 Principals or Designee’s Signature (electronic signatures are acceptable) Date
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
(The approval signature below is required for students in grades K-8 only)
Associate Vice President for Academic Affairs Signature Date
A&R:ih Rev. 04/20
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Semester/Year: Date:
Student’s Name: Student ID #/SSN:
It is imperative that parents and their minor children understand that, as a Hartnell student, they are entering a
college environment which carries with it certain possible situations, which cannot always be anticipated. The
atmosphere of classes reflects a diverse adult student population.
The list below is not meant to create undue concern for parents or the minor students, but only to serve as an
advisory so that the minor will have a positive educational experience here at Hartnell College.
RIGHTS OF ACCESS: Under Section 49061 of the Education Code, parents of community college students do not
have a right of access to their children’s student records, regardless of whether the student is under the age of 18.
Also, under federal law Section 1232g of Title 20 of the United States Code), there is a general right of parental access
to student records, but not for college students, regardless of age. In accordance with this regulation, a student’s
college record (including their Hartnell transcript) will be released to the parents only with the written consent of the
minor student.
POSSIBLE SITUATIONS:
All college coursework and grades earned become a
permanent part of the student’s official college
academic history and transcript.
Poor grades can affect their academic future in such
areas as admission to college/universities, eligibility for
financial aid, etc.
Students must adhere to Hartnell College’s Student
Code of Conduct. All disciplinary incidents become a
part of the student’s personal history.
Students are expected to meet all College deadlines
such as dropping by established deadlines, as well as
submitting class assignments on time, etc.
Attendance is required. No one will call if the minor
student misses class. It is important for students to
adhere to Hartnell College’s Attendance Policy.
Parents are not allowed to be present in the classroom
unless they are registered students for that class.
Instructors cannot inform parents when classes are
canceled at the last minute or when the class ends prior
to the appointed time. Instructors are not obligated to
sit with a child while he/she waits to be picked up.
Courses may include frank discussion of sensitive
topics, and audio-visual presentations may be graphic in
the content and/or language.
Group work, field trips, and/or class presentations may
be expected in the class. If required, these activities and
assignments will not be modified to accommodate
minors.
Students may be exposed to adult language outside of
the classroom.
Students may have access to brochures such as
pregnancy, HIV, sexual harassment, alcohol and drug
use. Condoms in vending machines are also available
in some male and female restrooms on campus.
I certify that I have read the “K-12 Minor Students Statement of Understanding” and release him/her to attend
Hartnell College as a College student for the semester listed above.
Parent/Guardian Signature Date
A&R: md 4/16/07 White: Admissions & Records Yellow: Student
K 12 Minor Students Statement of Understanding
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signature
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HARTNELL COLLEGE
CONCURRENT ENROLLMENT POLICY & GUIDELINES
Concurrent Enrollment Policy:
1. Students whose age or class level is equal to grades 9-12 may attend Hartnell College as either a special part-time student, a special full-time student or
a special summer session student for advanced scholastic, or vocational courses in accordance with the following procedures. Concurrent Enrollment
Students may NOT enroll in 200 &
300 level courses, or any basic skills/pre-collegiate courses.
2. Students enrolled in K-8 districts may attend Hartnell College for advanced scholastic courses only as a special part-time student. Students in grades K -
8 may NOT enroll in physical education, dance, vocational courses, any 200 & 300 level courses, or any basic skills/pre-collegiate courses.
3. All admitted students must meet Placement requirements if enrolling in a
M
ath, English, or ESL course or any course with an English or
Math prerequisite.
Course prerequisites must be met prior to registering. Student
Responsibilities:
1. You must register for approved classes listed on the front of your concurrent enrollment form only. Registering for non-approved classes may
result in coursework not been accepted at your high school.
2. Concurrent students commit to completing all work on the online platform. (Summer 2020 session will be solely taught online)
3. Concurrent students shall
conform
to the Colleges academic rules and regulations and the code of conduct expected of all college students.
4. You are responsible for reviewing and abiding by all a
c
a
d
e mic policies as listed in the Schedule of Classes and College Catalog.
5. You are responsible for paying you $10.00 Student Services Activity Fee which is charged each semester enrolled at Hartnell College.
6. You are expected to meet all College deadlines such as dropping by established deadlines, as well as
sub
mitting class assignments on time, etc.
7. Attendance is required. No one will call if you miss class. It is important for students to adhere to Hartnell Colleges Attendance Policy.
8. You are required to request that your official Hartnell College transcript to be sent to your current school as needed. This is not an automatic process.
9. The student is responsible for purchasing any books or supplies that are required for each course.
Parent or Guardian Information:
1. Concurrent students are treated like every other college student. The rules regarding student records are governed by the Family Education
Rights and Privacy Act (FERPA).
Ac
a
d
emic
i
nformation is only released with the written consent of the student.
2. P lease note: Your child will be exposed to a diverse population in educational programs designed for the adult learner, which may involve sensitive topics
that might be considered controversial or offensive to
s
o me. Your signature on the reverse side of this form acknowledges your receipt of this
i
nformation
and stipulates your permission for your child to enroll in a college level course and participate in all required activities that may include field trips off
campus.
3. All courses taken will be taken for college credit and become a part of the official college record. Poor grades can affect their academic future in such
areas as admission to
colleges/universities,
eligibility for financial aid, eligibility for athletics, and a
c
a
d
emic probation.
4. Parents are not allowed to be present in the
c
la
ss
room unless they are registered students for that class.
5. Instructors cannot
i
nform parents when classes are canceled at the last minute or when the class ends prior to the appointed time. Instructors are not
obligated to sit with a child while he/she waits to be picked up.
RIGHTS OF
ACCESS:
Under Section 49061 of the Education Code, parents of community college students do not have a right of access to their childrens student records,
regardless of whether the student is under the age of 18. Also, under federal law Section 1232g of Title 20 of the United States Code), there is a general right
of parental access to student records, but not for college students, regardless of age. In accordance with this regulation, a students college record (including
their Hartnell transcript) will be released to the parents only with the written consent of the minor student.
A&R: ih Rev. 04/20
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