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IMPORTANT INFORMATION FOR INDIVIDUALS APPLYING FOR REGISTRATION THROUGH (The Health and Care Professions Council)

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IMPORTANT INFORMATION FOR INDIVIDUALS APPLYING FOR
REGISTRATION THROUGH THE UK AND READMISSION ROUTES
We recognise these are exceptional and uncertain times for everyone, including those of you wishing to apply
for registration and those wanting to come back on to the Register.
As a result of the measures introduced by the government in response to COVID-19, we are therefore
adapting our ways of working and as such are allowing applications for registration to be sent to us by email.
Please send your application and all accompanying documents to admissions@hcpc-uk.org in any of the
following formats: .pdf, .jpg, .doc, .docx. Please read the guidance very carefully before sending us your
application and take note of the new information below.
Certified documents
In the current circumstances, we recognise it would be unrealistic to expect applicants to be able to provide
certified copies of documents. We are therefore allowing applicants to submit the form and uncertified
copies of documents. However, we require you to make a declaration, which should be sent to us as part of
your application. The declaration is below. Please complete and email it to us with your application.
Please find attached my application for [re]admission to the HCPC Register.
In submitting this application I confirm that the information in the application form is complete and accurate,
to the best of my knowledge and belief, and the attached documents are true copies of the authentic
originals. I understand that, at a later date, the HCPC may require me to provide additional information in
respect of this application or to produce or provide certified copies of the documents submitted.
PLEASE WRITE CLEARLY USING BLOCK CAPITALS
Your full name:
Your date of birth: (DD/MM/YYYY)
The profession you are applying for:
Date: (DD/MM/YYYY)
Signature:
1
Your title Mr Mrs Miss Ms other (please specify)
Your first name
Your surname / family name
Previous name (if applicable)
Your profession
Once you have completed this application form, please make a photocopy of it and all of the supporting
documents for your own records. Please send your application by a secure postal method if you want to
be certain of delivery.
Please make sure you have included the following documents with your application. Failure to do so will
result in your application being returned to you.
Before completing your application form you will need to read the guidance notes and the standards of
proficiency for your profession. Please complete this form in BLOCK CAPITALS using a black pen.
Please read the guidance notes while completing this form.
UK application for registration
(for applicants who have completed a UK approved programme)
Registration Department
184 Kennington Park Road, London, SE11 4BU
+44 (0)300 500 4472
www.hcpc-uk.org
registration@hcpc-uk.org
Attach a recent
passport sized
photograph of
yourself here.
Please do not
staple.
Please also check that you have not:
1 placed your application in a folder, binder or plastic / paper wallet
2 include any original documents
* Please refer to guidance notes for more information regarding certification of documents.
The HCPC will only retain an electrical copy of your application. The paper version of an
application and any supporting documents are destroyed once it has been processed.
Original documents should not be included with your application and the HCPC accepts
no responsibility for the destruction of any original documents which are submitted as
part of an application.
For HCPC use only
Date stamp
Application number
Passlist confirmation: Yes
No Advisor
Surname
Date of
registration/check
Registration number
Passlist verified: Yes Advisor
Surname
Checklist – please check to ensure you have enclosed the following items with your application
1 A completed application form
2 Certified* copies of two appropriate documents to confirm your identity
3 Certified* evidence of any change of name (if applicable)
4 Relevant return to practice forms (if applicable)
Please cross
Please also check that you have not:
© Health and Care Professions Council 2022 01Apr2022APPUKa
2
Section 1 Registration details
Have you ever previously applied for registration with the HCPC or the Health Professions Council (HPC)?
If yes, please give your application number
Arts therapist (If you have chosen arts therapist please cross the box(es) below relevant to you)
Art psychotherapist Art therapist
Drama therapist Music therapist
Biomedical scientist
Chiropodist / podiatrist
Clinical scientist
(If you have chosen clinical scientist please cross the box(es) below relevant to you)
Audiology Cellular science
Clinical biochemistry Embryology
Clinical genetics Haematology
Clinical immunology Histocompatibility and immunogenetics
Clinical microbiology Medical physics and clinical engineering
Clinical physiology
Dietitian
Hearing aid dispenser
Occupational therapist
Orthoptist
Operating department practitioner
Paramedic
Physiotherapist
Practitioner psychologist
(If you have chosen practitioner psychologist please cross the box(es) below relevant to you)
Clinical psychologist Counselling psychologist
Educational psychologist Forensic psychologist
Health psychologist Occupational psychologist
Sport and exercise psychologist
Prosthetist / orthotist
Radiographer
(If you have chosen radiographer please cross the box(es) below relevant to you)
Therapeutic radiographer
Diagnostic radiographer
Speech and language therapist
Yes No
3
Section 2 Personal and contact details
Male Female
Date of birth (DD/MM/YYYY)
Nationality
National Insurance number (if applicable)
Country of birth
Town / city of birth
Sex
Home contact details
House / flat number
Street name
Town / city
County / state
Postcode / zipcode
Country
Telephone number
Mobile number
Email addresses are mandatory as we require this information for you to set up an HCPC account.
By providing my email address I consent to the HCPC sending me electronic communications for the purposes set out in the
HCPC subject information statement which can be found at https://hcpc-org.uk/apply/personaldata/
Email address
Work contact details
Department
Organisation
Street name
Town / city
County / state
Postcode / zipcode
Country
Telephone number
Mobile number
Email addresses are mandatory as we require this information for you to set up an HCPC account.
By providing my email address I consent to the HCPC sending me electronic communications for the purposes set out in
the HCPC subject information statement which can be found at https://hcpc-org.uk/apply/personaldata/
Email address
Acr21193953781121097419.pdf 1 23/10/2020 12:48
4
Section 3 Character and health self declarations / Vetting and Barring schemes
We must check the health and character of everyone that applies to join our Register. This is to make sure that applicants
will be able to practise safely and effectively within their profession. We can also take action against a registrant if their health
and / or character raises concerns about their ability to practise safely and effectively. Please read the accompanying
guidance notes carefully before completing this section. If your answer to any of the questions below is yes, please
indicate by placing a cross in the appropriate box and give details on a separate sheet.
Have you been convicted of a criminal offence or received a police caution
Have you been disciplined by a professional or regulatory body or your employer? Yes No
Have you had civil proceedings (other than a divorce / dissolution of marriage or civil partnership)
brought against you? Yes No
Do you have any physical or mental health condition that would impair your fitness to practise the
profession to which your application relates? Yes No
Are you or have you ever been barred under the Safeguarding Vulnerable Groups Act 2006
Section 4 Education and training
Title of your approved programme
Programme start date (DD/MM/YYYY)
Programme end date (DD/MM/YYYY)
Name of Education Provider
Mode of study
Block release Work based learning
Distance learning Full time accelerated
Sandwich Mixed mode
Flexible Part time
Full time Part time (in service)
(other than a protected caution or protected conviction)? Yes No
and/or the Protection of Vulnerable Groups (Scotland) Act 2007 from working with: Children Yes No
Vulnerable adults Yes No
Validating Body*
* Leave blank if Education Provider
is the same as Validating Body
5
Section 5 Practice outside the United Kingdom (UK)
If you have been practising your profession outside of the UK please complete this section. If you have worked for more
than one employer, please photocopy or print off as many copies of this form as you need.
Applicant details
Your title Mr Mrs Miss Ms other (please specify)
Your first name
Your surname / family name
Previous name(s)
Job title / position in English
Job title / position in its original language
(if applicable)
Work details (work place / placement to which this form is relating)
Organisation
Department
Address
Town / city
County / state
Postcode / zipcode
Country
Name of manager
Contact telephone number
Contact email address
Dates of employment at the above address (DD/MM/YYYY)
From
//
to
/ /
Please complete one of the sections below
Whilst I was practising outside the UK, I was registered with the following regulatory body or similar organisation.
Name of body
Address
Telephone number
Website address
Your registration number (or equivalent)
My profession is not subject to registration, licensing or any other form of regulation in the
jurisdiction where I practised.
Section 6 Paying your fees – please read the guidance notes on paying your fees
Please do not send payment with your application.
The fees we ask you to pay are called a scrutiny fee and a registration fee. The scrutiny fee is a one-off non-refundable
payment of £68.68.
The registration fee for the two-year registration cycle is £196.24 (£98.12 per year). The registration fee is reduced by 50
per cent if you successfully completed a UK approved programme within the last two years. In this case, the registration
fee for the two-year registration cycle for a new graduate would be £98.12 (£49.06 per year). Please read section 6 of the
guidance notes for information on paying your fees.
Section 7 Declarations
• I declare that I have read, understood and will comply with the HCPC’s standards of conduct, performance and ethics.
• I understand that I must have in place a professional indemnity arrangement which provides appropriate cover and I
confirm that I will have this in place when I practise.
• I confirm that I have read the Data Protection Policy and Privacy Notice which accompanies this application form and
understand that the HCPC may process my personal data as required by the Health Professions Order 2001 (the Order).
I consent to the HCPC processing my personal data for the purposes set out in the HCPC data protection policy and
privacy notice which are not required by the Order. I understand that I may, by notice in writing to the HCPC, withdraw
my consent to the HCPC processing my personal data for any marketing purposes.
• I agree to pay my registration fees once I am notified by HCPC that I can be registered.
• I consent to the HCPC contacting any person to obtain further information about my application or to verify the information
that I have provided and agree that any person who is so contacted may provide the HCPC with any information about me
which that person holds.
• I confirm that the information I have provided in this application is correct and understand that fraudulently procuring an
entry in the HCPC Register is a criminal offence under article 39 of the Order.
Date (DD/MM/YYYY)
Signature .................................................................................
6
Please attach your electronic signature in the signature box. If you are not able to do this, then please print off your form and
sign the signature box before emailing your application to us. Please do not type your name into this field as we require a
signature.
7
✔ Checklist: Avoid having your application form sent back as incomplete
❑
Enclose two certified photocopies of documents to confirm your identity
For further help please see the application guidance notes, or our website: www.hcpc-uk.org/apply/
For a shown list of (right)acceptable documents and
requirements please refer to the guidance notes.
• Do not self-certify your documents
• Certifications must be completed by a
person of professional standing in the community
• Certification should be done on the front or back
of each photocopied document in the format
Please see the guidance notes for ‘Certified Documents’
on who can complete certifications
One document containing
your photograph
One document proving
your current address
‘I certify that this is a true copy of the original
document’
Signature:
Name:
Profession:
‘I certify that this is a true copy
of the original document’
Signature:
Name:
Profession:
❑ All signatures must be original and dated within the last 6 months
We cannot accept faxed, photocopied or emailed copies of pages or certification with signatures.
❑ Provide certified proof of any name change
If the name you wish to include on the HCPC Register differs from the name you qualified in or the name of your
identification documents, you will need to provide a certified photocopy of a relevant name change document
(e.g. marriage certificate / deed poll).
❑ A fee must be submitted with your application
To pay for your first year of registration you must send us a cheque or money / postal order payable to ‘Health
and Care Professions Council’. Please ensure cheques are signed and dated correctly.
If you wish to spread the cost of your subsequent registration fees, please fill in the direct debit instruction.
Leave the “’reference number’ section blank as we will complete this for you. Remember to sign and date the
direct debit instruction.
❑ If you answered ‘yes’ to any question in section 3, you must provide additional information
Please complete the ‘additional information’ section provided in section 3, you can attach additional pages if
required. Applications will take longer to be processed. Please refer to the health and character policy publication
for more information.
❑ If you completed a programme before 2007, provide a certified photocopy of your certificate
If you completed a historically approved programme or completed your programme before 2007, you will need to
provide a certified photocopy of your qualification certificate. You may need to meet our returners to practice
requirements depending on how long you have been out of practice.
7
✔ Checklist: Avoid having your application form sent back as incomplete
❑
Enclose two certified photocopies of documents to confirm your identity
For further help please see the application guidance notes, or our website: www.hcpc-uk.org/apply/
For a list of acceptable documents and
requirements please refer to the guidance notes.
• Do not self-certify your documents
• Certifications must be completed by a
person of professional standing in the community
• Certification should be done on the front or back
of each photocopied document in the format
shown (right)
Please see the guidance notes for ‘Certified Documents’
on who can complete certifications
One document containing
your photograph
One document proving
your current address
‘I certify that this is a true copy of the original
document’
Signature:
Name:
Profession:
‘I certify that this is a true copy
of the original document’
Signature:
Name:
Profession:
❑ All signatures must be original and dated within the last 6 months
We cannot accept faxed, photocopied or emailed copies of pages or certification with signatures.
❑ Provide certified proof of any name change
If the name you wish to include on the HCPC Register differs from the name you qualified in or the name of your
identification documents, you will need to provide a certified photocopy of a relevant name change document
(e.g. marriage certificate / deed poll).
❑ A fee must be submitted with your application form
To pay for your first year of registration you must send us a cheque or money / postal order payable to ‘Health
and Care Professions Council’. Please ensure cheques are signed and dated correctly
.
If you wish to spread the cost of your subsequent registration fees, please fill in the direct debit instruction.
Leave the “’reference number’ section blank as we will complete this for you. Remember to sign and date the
direct debit instruction.
❑ If you answered ‘yes’ to any question in section 3, you must provide additional information
Please complete the ‘additional information’ section provided in section 3, you can attach additional pages if
required. Applications will take longer to be processed. Please refer to the health and character policy publication
for more information.
❑ If you completed a programme before 2007, provide a certified photocopy of your certificate
If you completed a historically approved programme or completed your programme before 2007, you will need to
provide a certified photocopy of your qualification certificate. You may need to meet our returners to practice
requirements depending on how long you have been out of practice.
7
✔ Checklist: Avoid having your application form sent back as incomplete
❑
Enclose two certified photocopies of documents to confirm your identity
For further help please see the application guidance notes, or our website: www.hcpc-uk.org/apply/
For a list of acceptable documents and
requirements please refer to the guidance notes.
• Do not self-certify your documents
• Certifications must be completed by a
person of professional standing in the community
• Certification should be done on the front or back
of each photocopied
document in the format
shown (right)
Please see the guidance notes for ‘Certified Documents’
on who can complete certifications
One document containing
your photograph
One document proving
your current address
‘I certify that this is a true copy of the original
document’
Signature:
Name:
Profession:
‘I certify that this is a true copy
of the original document’
Signature:
Name:
Profession:
❑ All signatures must be original and dated within the last 6 months
We cannot accept faxed, photocopied or emailed copies of pages or certification with signatures.
❑ Provide certified proof of any name change
If the name you wish to include on the HCPC Register differs from the name you qualified in or the name of your
identification documents, you will need to provide a certified photocopy of a relevant name change
document
(e.g. marriage certificate / deed poll).
❑ A fee must be submitted with your application form
To pay for your first year of registration you must send us a cheque or money / postal order payable to ‘Health
and Care Professions Council’. Please ensure cheques are signed and dated correctly.
If you wish to spread the cost of your subsequent registration fees, please fill in the direct debit instruction.
Leave the “’reference number’ section blank as we will complete this for you. Remember to sign and date the
direct debit instruction.
❑ If you answered ‘yes’ to any question in section 3, you must provide additional information
Please complete the ‘additional information’ section provided in section 3, you can attach additional pages if
required. Applications will take longer to be processed. Please refer to the health and character policy publication
for more information.
❑
If you completed a programme before 2007, provide a certified photocopy of your certificate
torically approved programme or completed your programme before 2007, you will need If you completed an his
to provide a certified photocopy of your qualification certificate. You will need to meet our return to practice
requirements if your qualification is more than five years old at the point of applying.
1
These guidance notes are intended to help you complete the application form. They will also help you
understand the application process. However, if after reading the guidance notes there is something
you do not understand please contact us. Kindly note that you don’t return these guidance notes to us.
Introduction
• About the Health and Care Professions Council (HCPC)
• How we are run
• About registration
• Applying for registration
• Meeting our standards
• Protected titles
About this guidance
• Returners to practice
• General information on completing the forms
• Sending us your application
• What happens next?
• Contact us
• Certified documents
• Verifying your identity
• If you cannot provide photographic documentation
• Translation of documents
Outcomes of an application
• Incomplete applications
• Successful applications
• Rejected applications
• The appeals process
• Fraudulent applications
Section 1
Registration details
• Previous applications
Section 2
Personal and contact details
• Name change
• Home address
• Work address
• Agencies
Guidance for UK applicants
(applicants who have completed a UK approved programme)
Registration Department
184–186 Kennington Park Road, London, SE11 4BU
+44 (0)300 500 4472
www.hcpc-uk.org
registration@hcpc-uk.org
© Health and Care Professions Council 2021 01Apr2022APPUKa
2
Section 3
Character and health self declarations / Vetting and Barring schemes
Section 4
Education and training
• Applying if you have completed a UK approved programme
Section 5
Practice outside the United Kingdom (UK) form
Section 6
Paying your fees
• Scrutiny fee
• Registration cycle
• Applying within two years of completing an approved programme
• Free period
• Applying if you completed a UK approved programme more than two years ago
Section 7
Declarations
• Professional indemnity
Appendix: other helpful information
• Our standards
• Continuing professional development
• How to keep your name on the Register
Useful terms
3
Introduction
About the HCPC
We are the Health and Care Professions Council. We are a regulator of health and care professionals
and our job is to protect the health and wellbeing of people who use the services of the health and care
professionals registered with us.
To protect the public, we set standards that health and care professionals must meet. Our standards
cover health and care professionals’ e
ducation and training, behaviour, professional skills and their
health. We publish a Register of health and care professionals who meet our standards.
We currently regulate 16 professions:
• Arts therapists
• Biomedical scientists
• Chiropodists / podiatrists
• Clinical scientists
• Dietitians
• Hearing aid dispensers
• Occupational therapists
• Operating department practitioners
• Orthoptists
• Paramedics
• Physiotherapists
• P
ractitioner psychologists
• Prosthetists / orthotists
• Radiographers
• Social workers in England
• Speech and language therapists
How we are run
We are governed by legislation called the Health and Social Work Professions Order 2001. This lays out
our responsibilities and it gives us our legal authority to carry these out. We have a Council which is
made up of registered health and care professionals a
nd members of the public. This Council sets our
strategy and policy and makes sure we are fulfilling our duties under the Health and Social Work
Professions Order.
About registration
Health and care professionals must register with us in order to use the protected title for their
profession. This means that even if you have completed a course in, for example, physiotherapy, you
are still not able to call y
ourself a physiotherapist unless you are registered with us.
Registration shows you meet our standards for your profession. Registration shows the public that
health and care professionals are fit to practise and they are entitled to use the protected title(s) for their
profession. It shows the people on our Register are part of a profession with nationally recognised
standards set by law.
When we s
ay someone is ‘fit to practise’, we mean they have the skills, knowledge, character and
health to practise their profession safely and effectively.
Applying for registration
Completing an approved course does not guarantee someone will become registered. It shows us the
applicant meets our professional standards and is eligible to apply for registration. We need additional
information from them in ord
er to be able to register them.
The information provided by applicants helps us to know that:
• they are who they say they are;
• they meet our standards; and
• we can contact them if we need to.
About the HCPC
We are the Health and Care Professions Council. We are a regulator of health and care professionals
and our job is to protect the health and wellbeing of people who use the services of the health and care
professionals registered with us.
To protect the public, we set standards that health and care professionals must meet. Our standards
cover health and care professionals’ education and training, behaviour, professional skills and their
health. We publish a Register of health and care professionals who meet our standards.
We currently regulate 15 professions:
• Arts therapists
• Biomedical scientists
• Chiropodists / podiatrists
• Clinical scientists
• Dietitians
• Hearing aid dispensers
• Occupational therapists
• Operating department practitioners
• Orthoptists
• Paramedics
• Physiotherapists
• Practitioner psychologists
• Prosthetists / orthotists
• Radiographers
• Speech and language therapists
How we are run
We are governed by legislation called the Health Professions Order 2001. This lays out our
responsibilities and it gives us our legal authority to carry these out. We have a Council which is made
up of registered health and care professionals and members of the public. This Council sets our strategy
and policy and makes sure we are fullling our duties under the Health Professions Order.
About registration
Health and care professionals must register with us in order to use the protected title for their profession.
This means that even if you have completed a course in, for example, physiotherapy, you are still not
able to call yourself a physiotherapist unless you are registered with us.
Registration shows you meet our standards for your profession. Registration shows the public that
health and care professionals are t to practise and they are entitled to use the protected title(s) for
their profession. It shows the people on our Register are part of a profession with nationally recognised
standards set by law.
When we say someone is ‘t to practise’, we mean they have the skills, knowledge, character and health
to practise their profession safely and eectively.
Applying for registration
Completing an approved course does not guarantee someone will become registered. It shows us the
applicant meets our professional standards and is eligible to apply for registration. We need additional
information from them in order to be able to register them.
The information provided by applicants helps us to know that:
• they are who they say they are;
• they meet our standards; and
• we can contact them if we need to.
4
Meeting our standards
Everyone on our Register must meet the standards of proficiency we have set. The standards of
proficiency are the professional standards which health and care professionals must meet in order to be
registered. If you need a copy in an alternative format, please contact us. Our contact details can be
found at the front of this form. The standards of proficiency are made up of generic standards, which all
registered health and care professionals must be able to meet, and profession-specific standards,
which only apply to one profession.
Protected titles
Each of the professions we regulate has at least one protected title. Anyone who uses one of these
titles must be on our Register. Anyone who uses a protected title who is not registered with us is
breaking the law and could be prosecuted.
Part of Register Title
Arts therapists: Art, Drama or Music Art psychotherapist
Art therapist
Drama therapist
Music therapist
Biomedical scientists Biomedical scientist
Chiropodists / podiatrists Chiropodist
Podiatrist
Clinical scientists Clinical scientist
Dietitians Dietitian
Dietician
Hearing aid dispensers Hearing aid dispenser
Occupational therapists Occupational therapist
Operating department practitioners Operating department practitioner
Orthoptists Orthoptist
Paramedics Paramedic
Physiotherapists Physiotherapist
Physical therapist
Practitioner psychologists Clinical psychologist
Counselling psychologist
Educational psychologist
Forensic psychologist
Health psychologist
Occupational psychologist
Practitioner psychologist
Registered psychologist
Sport and exercise psychologist
Prosthetist / orthotist Prosthetist / orthotist
Prosthetist
Orthotist
Radiographers: diagnostic or therapeutic Radiographer
Diagnostic radiographer
Therapeutic radiographer
Speech and language therapists Speech and language therapist
Speech therapist
About this guidance
Returners to practice
If you qualified more than five years ago you will need to undertake a period of updating of your skills and
knowledge before you can become registered. As well as the main application form, you must also complete the
relevant return to practice forms which can be found on our website at: www.hcpc-uk.org/apply
General information on completing the forms
To make sure we can process your form, please complete it in black ink and block capitals. Please mark boxes
with a cross. If you run out of space please continue on a separate piece of paper. You must answer all the
questions as fully as possible.
Please do not send us original documents as your application will be destroyed once it has been
processed. Instead, please send certified copies of documents.
Sending us your application
Please send us your application when you are ready to start practising your profession and / or using the
protected title (s). Your application should be sent to the Registration Department at the contact address on
the front of this form. If you have recently completed a UK approved programme, you should not send your
application until you have received confirmation of your award. Applications cannot be considered unless all the
required documents are included. The fee payable is set at £63 (which is non-refundable) plus the registration
fee. Instruction on how to pay your registration fee will be sent once we have processed your application and
when you are ready to be registered. If you cannot be registered and you have already provided a registration fee
payment you will be refunded.
It is advisable to take a photocopy of your application for your records. It is also advisable to send your form to
us by a secure method of delivery.
What happens next?
Applications are usually processed within ten working days but this time may vary depending on the volume of
applications received. Please also note, if we need to carry out verification checks on your qualifications, previous
employment or any other aspect of your application it may take considerably longer. Once we have processed
your application our online Register is immediately updated. It is the best way for you to check you are registered
and for your employer to verify your registration status. The Register can be viewed on our website at
www.hcpc-uk.org
Contact us
If you cannot find the answer to your query in these guidance notes please contact us. Please see page one for
our contact details.
Certified documents
In the section below, we explain what documents you must send with your application to verify your identity.
These documents must be certified as a true copy of the original by a person of professional standing in the
community. This means that the person you ask to certify your document(s) must write on it ‘I certify that this is a
true copy of the original document’ and must sign it and print their name and professional title. A professional
person (eg a registered professional, a solicitor, barrister or other legal practitioner or an accountant) will be
recognised as a person of standing in the community as will:
• a bank manager;
• a Justice of the Peace or other judicial official;
• a Minister of the Church, Rabbi, Imam or other recognised religious official;
5
6
• a Member of Parliament, Member of Scottish Parliament, Member of the Northern Ireland Assembly,
Member of the Welsh Assembly;
• an Officer in HM Armed Forces;
• a teacher or lecturer; or
• a registered health and care professional.
This is not an exhaustive list and if you have any questions as to whether a person is considered to be
a person of professional standing in the community please contact us.
Verifying your identity
We ask all applicants to provide us with a legible certified photocopy of:
• a document containing your photograph; and
• a document proving your current address.
Please note that as well as the above documents you will also need to attach a recent passport sized
photograph on the front of the application form.
Documents you may consider sending us include:
• current signed full passport;
• national identification card and / or other valid documentation relating to immigration status and
permission to work in the UK;
• current UK photo card driving licence
• current benefit book or card or original notification letter from the Department for Work and Pensions
(DWP) confirming right to benefit;
• recent HMRC tax notification;
• marriage / civil partnership certificate;
• confirmation from an Electoral Register*;
• recent utility bill*;
• local authority tax bill (valid for the current year);
• bank, building society or credit union statement or passbook containing current address*;
• recent mortgage statement from a recognised lender*;
• current local council rent card or tenancy agreement.
* If these documents are submitted, the date should be within the last six months. If you are sending a bank or building society or credit
union statement please black out the account number and sort code details.
If you cannot provide photographic documentation
If you are unable to provide photographic documentation, you should provide us with a passport sized
photograph of yourself. This should be endorsed on the back with the signature of a person of
standing in the community who has known you for at least three years. The photograph should be
accompanied by a signed statement from that person, indicating the period of time that you have been
known to them. They should also provide us with their contact details. Please refer to Certified
Documents for a list of acceptable people.
Translation of documents
If you submit documents that are not in English, you must also provide us with certified English
translations. If you are applying from abroad, the British Embassy, Consulate or High Commission may
be able to help you find a translator. In the UK, your own Embassy, Consulate or High Commission may
be able to help.
7
Please note
• All completed application forms are the property of HCPC and should be returned to us.
• Please read the checklist carefully and provide all the appropriate items / documents.
• Please make sure your contact details are kept up-to-date.
• All references and the declaration of information must be dated within six months of the date your
application is received by HCPC.
• We process applications for registration and tell you the decision as quickly as possible. Please do
not make any arrangements or incur any expenses which depend upon the approval of your
application with us. We will not accept liability for any loss or expenses incurred as a result of the
above.
• It is illegal to use a protected title unless you are registered with us. It is illegal to claim you are
registered with the HCPC when you are not.
Outcomes of an application
Incomplete applications
If your application is incomplete we will return it to you and ask you to resubmit it. Please do not send
individual documents separate from your application as these will be returned to you. We will use the
information you provide for a number of purposes. This can include contacting organisations and
individuals named in your application, including professional bodies, education providers, places of
work and referees.
Successful applications
If your application is successful, we will:
• put your name on the Register;
• send you an email on the day we register you.
With your name on our Register you will be able to practise using the relevant title(s) of your profession.
The publicly available Register shows:
• name;
• registration number;
• profession of registrant;
• duration of current registration;
• approximate geographical area in which the registrant practises (eg Guildford - not full address);
• registration status; and
• annotation (if applicable).
Rejected applications
Your application may be rejected if we believe you do not meet our standards of proficiency or our
health and character requirements. Please note your application can only be assessed based on the
information you provide with your form. If your application is rejected you can appeal against the
decision. You may also reapply, submitting a new form, supporting documents and registration fee.
If you appeal, you will need to provide the grounds for your appeal (i.e. why you believe that the
decision taken is wrong) and follow the appeals procedure.
The appeals process
If your application is rejected you have 28 days following the date of the letter rejecting your application
to write to us setting out concise grounds of appeal against the decision. We will then provide you with
further information on the appeals process.
Fraudulent applications
If you falsify information about your identity or any other aspect of your application, the HCPC will
suspend your application pending an investigation. If such information becomes known to us after
you have been registered, an investigation will be launched and your registration may be suspended
or terminated. It is a criminal oence to fraudulently obtain registration with the HCPC. You may be
committing a criminal oence if you supply false information and you may be prosecuted.
Section 1 Registration details
Previous applications
If you have previously applied for registration with the HCPC, the Health Professions Council (HPC) or
our predecessor the Council for Professions Supplementary to Medicine (CPSM), please tell us:
• your application number;
• when you applied (an approximate date if you cannot remember exactly);
• the type of application you made (eg UK, international, grandparenting); and
• any further information (eg you withdrew your application).
Section 2 Contact details
It is essential that your personal contact details are kept up-to-date. This is a requirement of the
Health Professions Order 2001. For security reasons we are unable to accept changes of personal
details by email.
Name change
If the name you wish to be included on the HCPC Register diers from the name you qualied in or the
name on your identication documents, you will need to provide a certified photocopy of the relevant
document (eg marriage certicate / deed poll).
Home address
We ask you to give us your main home address. This address is not published on the publicly available
Register, but is required by us for all HCPC correspondence. You can change your address over the
telephone or by writing to us.
Work address
The work address you give us should be for your main place of work. Members of the public will be
able to see on our Register the approximate geographical area in which you practise (eg Guildford).
If you are not currently practising you can leave this section blank and contact us as soon as you are
able to give us a work address. You can change your address over the telephone or by writing to us.
If you change your home or work address either during the application process or after
you are registered, you must notify us.
Agencies
All correspondence from the HCPC will be sent to the applicant only. This means you must provide a
home address and not the address of an agency. Please be aware if you provide an agency address
your application will be returned to you.
8
9
Section 3 Character and health self declarations / Vetting and Barring schemes
We must check the health and character of everyone that applies to join our Register. This is to make
sure that applicants will be able to practise safely and effectively within their profession. We can also
take action against a registrant if their health and character raises concerns about their ability to
practise safely and effectively.
When making decisions about character, we look at whether someone is of ‘good character’ or
whether there is any evidence of past actions which might suggest that the person is not of ‘good
character’. Evidence that someone might not be of ‘good character’ could include evidence of
untrustworthiness, dishonesty, actions which harmed a service user or a member of the public or
actions which might affect the public’s confidence in the registered professions.
When we talk about ‘health’ we mean health conditions which may affect an applicant’s fitness to
practise. We are not asking whether an applicant is ‘healthy’. This is because someone may be unwell
or may have a health condition which they manage appropriately but they may still be able to practise
their profession safely. We do not need information about any health condition unless it affects your
fitness to practise. We recognise that a disability may not be seen as a health condition. So, we only
need information about a disability or health condition if it affects your fitness to practise.
Having a disability should not be seen as a barrier to becoming a health and care professional. We
have produced guidance for disabled applicants called A disabled person’s guide to becoming a health
and care professional which you should refer to for more information on this issue.
If you answer ‘yes’ to any of the questions in this section, please read our brochure Guidance on health
and character which can be found on our website at www.hcpc-uk.org/publications
Character
You must declare to us any convictions or police cautions that you have received. Failure to do so may
lead to you being removed from the Register.
The Rehabilitation of Offenders Act 1974 does not apply to an application for admission to the HCPC
Register so any declaration must include convictions or cautions which are ‘spent’ under that Act, other
than a protected conviction or protected caution.
Some convictions and cautions are ‘protected’ from disclosure. That protection (which is sometimes
referred to as “filtering”, as the conviction or caution will be filtered from the information included in any
disclosure certificate) is provided by the following Orders:
• in England and Wales: the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975;
• in Scotland: the Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013;
• in Northern Ireland: the Rehabilitation of Offenders (Exceptions) Order (Northern Ireland) 1979.
A conviction or caution will NOT be protected if it is for a ‘listed offence’ under one of those Orders.
Listed offences include serious violent and sexual offences and offences which are of specific relevance
to the safeguarding of children and vulnerable adults. A conviction or caution for a listed offence must
always be disclosed to the HCPC.
Further guidance on protected conviction and cautions and listed offences may be found on the
following websites:
In England and Wales, the Disclosure and Barring Service:
(www.gov.uk/government/organisations/disclosure-and-barring-service)
In Scotland, Disclosure Scotland: (www.disclosurescotland.co.uk)
In Northern Ireland, AccessNI: (www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks)
Health
You are also asked to provide us with information about your health that may affect your practice, this
does not necessarily mean we will not register you. Instead, we will consider the information provided to
decide whether we need to ask a registration panel to consider your application.
10
Vetting and Barring
Vetting and Barring schemes have been introduced across the UK to make sure that unsuitable
individuals are not able to work with children or vulnerable adults.
You must tell us if you have been barred under either the Protection of Vulnerable Groups Act 2006
and / or the Protection of Vulnerable Groups (Scotland) Act 2007 from working with children or
vulnerable adults.
Section 4 Education and training
Applying if you have completed a UK approved programme
Please tell us the title of your approved programme the start and end dates of your approved
programme and the name of the education provider. You do not need to send us a copy of your award
certificate unless you successfully completed a UK approved programme more than two years ago.
Please note:
• If you are applying for registration as a biomedical scientist and you obtained a certificate of
competence awarded by the Institute of Biomedical Science (IBMS) before September 2010, you
must include a certified photocopy of this document with your application.
• If you are applying for registration as a clinical scientist and you obtained a certificate of
attainment awarded by the Association of Clinical Scientists (ACS) before September 2010, you
must include a certified photocopy of this document with your application.
• If you are applying for registration as a paramedic and you obtained a paramedic award from the
Institute of Health Care Development (IHCD) before September 2010, you must include a certified
photocopy of this document with your application.
• If you are applying for registration as a practitioner psychologist and hold more than one
approved qualification, please complete a separate education and training form for each
programme. You must include the start and end date with the title of the approved programme and
the relevant education provider for each qualification obtained.
If you successfully completed a UK approved programme more than five years ago and you have not
been practicing you will be subject to additional requirements. For more information, please see details
on our website at www.hcpc-uk.org/apply/uk/historical/
Section 5 Practice outside the United Kingdom (UK)
If you have been practising your profession outside of the UK, you are required to complete this section.
If you have worked for more than one employer, please photocopy or print off as many copies of this
form as you need.
Section 6 Paying your fees
Please do not send payment with your application.
Scrutiny fee
This is a one off non-refundable payment of £68.68.
Registration fee
The application scrutiny fee and initial year of registration fee must be paid in full by debit or credit card.
The registration fee for the two-year registration cycle is £196.24 (£98.12 per year). The registration fee
is reduced by 50 per cent if you successfully completed a UK approved programme within the last two
years. In this case, the registration fee for the two-year registration cycle for a new graduate would be
£98.12 (£49.06 per year).
Once all the necessary checks have been made on your application, you will receive an email with steps
to set up an HCPC portal account. Once you have successfully logged into the portal, you will be able to
pay your fees. You will have the option to pay in full for the two-year registration cycle or make a payment
for the first year and set up a direct debit instruction for collection of the second year in two instalments.
If you wish to set up a direct debit instruction, you will need to click on ‘My Details’ and enter the
account name, bank account number and sort code into the fields provided in the direct debit mandate
section. This will need to be done before you click on the banner to pay, so that the option to pay by
direct debit is then made available to you.
Please allow up to 24 hours for the payment to reach us. Once this happens you will be registered, and
you will receive an email confirming your registration number. Please note that we no longer accept
bank transfer as a method of payment.
Registration cycle
Your registration cycle is biennial (two-yearly) and is made up of two ‘professional years’. The table
towards the end of this section details the professional years for each profession we regulate.
Free period
If you are registered for less than six months before the start of the next professional year, you will receive
this period free of charge. Please note, this free period only applies to applicants who have successfully
completed a UK approved programme within the last two years. If you apply at any other time, you will be
charged at the reduced rate for this period in addition to the following two full professional years.
Applying if you completed a UK approved programme more than two years ago
The full registration fee is payable if you apply to be registered at any point in the professional year, even
if only for a few days. If you do not need registration immediately in order to work, you may wish to
check when your new professional year starts and apply for registration at the start of a new
professional year. The following table shows the professional years for each profession we regulate.
11
12
• If you are self-employed, you will need to make sure that you have put in place your own
arrangements for professional indemnity.
• If you carry out both employed and self-employed work, you need to make sure that you have
professional indemnity arrangements in place which provide appropriate cover for all parts of your
practise.
• If you are registered with us but are not currently practising, you do not need to have a professional
indemnity arrangement in place. However, you will need to make sure that you do have this
arrangement when you begin to practise.
For further information, please visit www.hcpc-uk.org/registrants/indemnity/
Section 7 Declarations
HCPC can only process your application if you have signed this declaration. The declaration must be
signed within six months of the date you send us your form. You should make sure that you fully
understand the declaration before signing it. It is illegal to fraudulently procure an entry onto the HCPC
Register. If you do this, you may be subject to prosecution.
Professional indemnity
If you are a registrant, you now have to make sure that you have a professional indemnity arrangement
in place as a condition of your registration with us. This means the following:
• You must make sure you have a professional indemnity arrangement in place when you practise.
This could be an arrangement provided:
• through your employer if you are employed;
• as part of membership of a professional body, trade union or defence organisation; or
• directly fr
om an insurer.
Or, it could be a combination of the above.
• You must make sure that the professional indemnity arrangement you have in place provides
appropriate cover. This means that the cover needs to be appropriate to the risks involved in your
practise so that enough compensation will be paid if a successful claim is made against you.
• If you are employed, your employer’s indemnity arrangements are very likely to provide appropriate
cover for the activities that you perform as part of your job.
Arts therapists
Biomedical scientist
Chiropodists / podiatrists
Clinical scientists
Dietitians
Hearing aid dispensers
Occupational therapists
Operating department practitioners
Orthoptists
Paramedics
Physiotherapists
Practitioner psychologists
Prosthetists / orthotists
Radiographers
Speech and language therapists
1 June – 31 May
1 December – 30 November
1 August – 31 July
1 October – 30 September
1 July – 30 June
1 August – 31 July
1 November – 31 October
1 December – 30 November
1 September – 31 August
1 September – 31 August
1 May – 30 April
1 June – 31 May
1 October – 30 September
1 March – 28 February
1 October – 30 September
13
Appendix: Other helpful information
Our standards
Please read the following two documents before submitting your application:
• Standards of conduct, performance and ethics
• Standards of proficiency
Copies of these documents can be found on our website at www.hcpc-uk.org or by contacting us
directly. Please see page one for our contact details.
Continuing professional development
As a
condition of your registration with us, you need to undertake continuing professional development
(CPD). Every time you renew your registration, you need to sign to confirm you are undertaking CPD.
Whenever your profession renews its registration, a sample of your profession will be randomly selected
for audit, to check our CPD standards are being met. To find out more about
CPD, our standards and
the audit process, please see our brochure Your guide to our standards for continuing professional
development.
How to keep your name on the Register
Once you have been registered, you will
need to renew your registration every two years. To make sure
your name stays on the Register, you must:
• pay your registration renewal fee;
• renew your registration online; and
• if you are randomly selected, submit your CPD audit information.
We will send you more information about renewing your registration around three months before your
registration expires.
14
Useful terms
Agencies – may be any third party but would usually be a commercial business that makes money
(by commission) on placing applicants in employment for a fee charged to the employer. If you choose
to use an agency you should make sure they are reputable. Responsibility for your application remains
with you and you must provide an address where you can be sure to receive correspondence from us.
Applicant – the person making the application for entry to the Register.
Continuing professional development (CPD) – any activity which serves to maintain or improve
upon professional knowledge and practice. Once registered you are required to record what CPD you
undertake (see HCPC publication Continuing professional development and your registration).
Data controller – a person who either jointly, alone or in common with other people determines the
purposes for which and the manner in which any personal data are, or are to be, processed.
Data processor – any person other than an employee of the data controller, who processes the
personal data on behalf of the data controller.
Data protection policy – this is the HCPC’s statement of how we apply and comply with the rules
contained within the GeneralData Protection Regulation.
Data subject – an individual on whom personal data are processed.
Declaration – this is the declaration you sign as part of the application form. You are signing to
confirm each of the four elements of the declaration. This declaration is legally binding and you should
only sign it if you are sure the information you are providing is correct.
Home address – the address of your main or only residence. This should be an address where you
can be sure to receive correspondence from HCPC as we may need to contact you regarding your
application.
HCPC – Health and Care Professions Council
Health Professions Order 2001 – the legislation that governs the registration process and confers
the responsibilities and authority to the HCPC to apply and administer the registration process.
Personal data – means:
• any data from which the identity of a living individual can be determined, either by itself or with other
data processed by data controller; and
• any information such as name and address, email address, telephone number and general contact
details, personal data includes images on film, photographs and telephone voice recordings.
Processing – means obtaining, recording or holding the information or data or carrying out any
operation or set of operations on the information or data including:
• organisation, adaption or alteration of the information or data;
• retrieval, consultation or use of the information or data;
• disclosure of the information or data by transmission, dissemination or otherwise making available; or
• alignment, combination, blocking, erasure or destruction of the information or data.
15
Relative – has been broadly defined by the Health and Care Professions Council (Registration and
Fees) Rules 2003 (as amended) to include in relation to any person:
(a) his spouse or civil partner;
(b) any lineal ancestor, lineal descendent, brother, sister, aunt, uncle, nephew, niece or first cousin, of his
or of his spouse or civil partner; or
(c) the spouse or civil partner of any relative mentioned in paragraph (b),
and for the purposes of deducing any such relationship ‘spouse or civil partner’ includes a former
spouse or civil partner, a partner to whom the person is not married, and a partner of the same sex.
Sensitive personal data – means personal data consisting of information as to:
• the racial or ethnic origin of the data subject;
• political opinion;
• religious beliefs or other beliefs of a similar nature;
• whether a member of a trade union;
• physical or mental health or condition;
• sexual life;
• the commission or alleged commission of any offence; or
• any proceedings for any offence committed or alleged to have been committed, the disposal of such
proceedings or the sentence of any court in such proceedings.
Work address – the main or only address of your current employment. If you are a sole practitioner
and carry out home visits (eg chiropodist) then this may be the address where your practice is based.
Only the area will be available to view on the public Register so your privacy and security remains
protected.
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