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Hurricane Guide (University of Tampa)

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Hurricane Guide
UT Operations and Planning
The Department of Operations and Planning website
has information regarding hurricane preparedness and
other campus safety initiatives.
ut.edu/emergency
Emergency Information Line:
(813) 257-4636 (INFO)
____________________________________
National Hurricane Center
The National Hurricane Center (NHC) is the official
source for predictions, advisories, warnings, satellite
images and analysis of hazardous tropical weather.
nhc.noaa.gov
Twitter: @NHC_Atlantic
____________________________________
Federal Emergency Management Agency (FEMA)
The “Ready” website has information to help you
prepare for disasters. This includes putting together an
emergency plan and emergency supply kit.
ready.gov
____________________________________
Florida Division of Emergency Management
FDEM provides pre- and post-event information and
planning tools on their websites.
floridadisaster.org
SMART Mobile Alert
Spartan Mobile Alert (SMART) is UT’s emergency
notification system. The SMART service is only used
in potential or developing emergency circumstances.
You will receive a UT text message alert advising you
of the situation and where to get additional information
and details. Faculty, staff and students are strongly
encouraged to include their cell phone number in
Workday to receive SMART alerts.
ut.edu/about-ut/university-services/emergency/
spartan-mobile-alert--(smart)
____________________________________
Local Community Emergency Management Resources
Local emergency management partners provide
evacuation route directions, shelter locations and
other information specific to your area.
Hillsborough County Emergency Management
hillsboroughcounty.org/emergency
(813) 236-3800
Pinellas County Emergency Management
pinellascounty.org/emergency
(727) 464-3800
Pasco County Emergency Management
pascocountyfl.net/365/emergency-management
(727) 847-8137
Important Sources of Information
All official information regarding campus closures, class cancellation, evacuation, and return will be
communicated through UT global emails, on the UT website at ut.edu/about-ut/university-services/emergency/
tropical-weather-alerts and available on the emergency phone line at (813) 257-4636. The emergency line will
activate no more than 120 hours before a storm’s impact.
The University of Tampa | Hurricane Guide
Your individual preparedness contributes significantly to UT’s ability to prepare for, respond to and recover from
any storm – minor or major. The information contained in this guide is intended to help you prepare. Additional
hurricane preparedness information is available from the FEMA website at ready.gov/hurricanes as well as other
resources listed in this guide.
This guide can serve as your ready reference for the specific activities that are likely to occur should a tropical
storm or hurricane threaten the Tampa Bay area. Hurricane season encompasses June through November with
August to October being the most active months. Prior to this time, it is important to prepare. Maintain a disaster
supply kit, have a plan in place, keep track of the weather and university communications, and be prepared!
Hurricane season begins on June 1 and runs through Nov. 30
Tropical depressions are low-pressure storm systems with maximum sustained surface winds of 38 mph or
less. Tropical storms have maximum sustained surface winds of 39-73 mph. Hurricanes are large, spiraling
tropical cyclones with wind speeds of at least 74 mph and can elevate to over 160 mph and unleash more than
2.4 trillion gallons of rain per day. Forty percent of the hurricanes that occur in the U.S. hit Florida, so it’s critical
for the UT community to be alert and prepared. Remember, tropical storms and hurricanes can intensify and
change direction within hours.
The National Weather Service (NWS) and National Hurricane Center (NHC) release information regarding
storm strength, forward speed, timing and landfall probabilities. States, communities, local weather forecasters
and others rely on this information to decide when to take preparedness actions and to make evacuation
recommendations and decisions. UT monitors weather forecasts from the NWS and NHC and receives
situational reports from both Florida Division of Emergency Management and the Hillsborough County Office of
Emergency Management regarding actions taken for our community.
Watch vs Warning
Hurricane watches and warnings are issued by the National Hurricane Center; these designations correspond
to hours before the estimated time of arrival of gale force or hurricane force winds, and the likelihood the event
is to occur.
A watch lets you know that weather conditions are favorable for a hazard to occur. Watches are issued 48 hours
in advance of the anticipated onset of tropical storm force winds. During a weather watch, gather awareness
of the specific threat and prepare for action – monitor the weather to find out if severe weather conditions have
deteriorated and discuss your protective action plans with your family.
A warning requires immediate action. Warnings are issued 36 hours in advance of the anticipated
onset of tropical storm force winds. This means a weather hazard is imminent – it is either occurring
(for example, a tornado has been spotted) – or it is about to occur at any moment. It is important to act
during a weather warning.
Watches and warnings associated with tropical weather are:
Tropical Storm Watch – Tropical storm conditions are possible within the specified area.
Hurricane Watch – Hurricane conditions are possible within the specified area.
Tropical Storm Warning – An announcement that tropical-storm conditions are expected within the
specified area.
Hurricane Warning – Hurricane conditions are expected within the specified area.
Extreme Wind Warning – Extreme sustained winds of a major hurricane (115 mph or greater), usually
associated with the eyewall, are expected to begin within the hour.
The University of Tampa | Hurricane Guide
Forecast Cone
The National Hurricane Center (NHC) uses models
and historical data to predict the path of the center of
tropical storms and the eye of hurricanes. The forecast
cone is a projected path of the hurricane’s center within
five days. It is important to remember that the effects of
a tropical cyclone can be experienced well away from
the center of the storm and well outside of the forecast
cone. The actual path of the storm’s center does not
always stay within the cone.
The line in the center of the cone is typically the best
estimated path of the threatening storm and can have a
margin of error up to 99 miles during a 48-hour outlook.
Community members living in any area inside the cone
should prepare for some affects from the storm.
If UT lies within the NHC’s five-day (120 hour)
forecast cone, UT will monitor reports by the NHC,
NWS, and county and state agencies regarding the
size, intensity, speed and projected place of landfall to
assess the projected impact on our area. These reports
will guide the University’s decision to cancel classes,
close or evacuate the campus.
Wind Scale
The Saffir-Simpson Hurricane Wind Scale is a 1
to 5 rating based on a hurricane’s sustained wind
speed. Hurricanes reaching Category 3 and higher
are considered “major hurricanes” because of their
potential for significant loss of life and damage.
However, Category 1 and 2 storms are still dangerous
and require protective and preparation measures.
The University of Tampa | Hurricane Guide
Example of a storm path projection showing the
“Forecast Cone”.
Saffir-Simpson Hurricane Wind Scale
Category 1 Wind: 74-95 mph/119-153 km/h
Damage: Some
Category 2 Wind: 96-110 mph/154-177 km/h
Damage: Extensive
Category 3 Wind: 111-129 mph/178-208 km/h
Damage: Devastating
Category 4 Wind: 130-156 mph/209-251 km/h
Damage: Catastrophic
Category 5 Wind: >156 mph/ >252 km/h
Damage: Catastrophic
Class Cancellations and Campus
Closures/Evacuations
Communications regarding class cancellations,
campus closures, evacuations and re-openings will
be posted to the main UT website and sent to students
and employees via phone and email as a UT Alert and/
or through global messages. It is important to monitor
official UT communications during emergencies as
conditions can change rapidly. Continue to check your
UT email and the UT website for information. Students
and employees should also verify they are enrolled
in SMART.
Should it be necessary to evacuate the campus,
faculty members will communicate with students
regarding assignments and, if possible, remain in
touch with students via email. Prior to any evacuation,
resident students will meet with their resident
assistant (RA) to review procedures.
Make a plan
You should begin making a general evacuation
plan now. As the storm nears, communicate your
evacuation plan to family, friends and coworkers so
someone knows where you are. If you change your
plan, make sure to communicate the change. Students
should have conversations with their families to review
their hurricane plans and discuss where they will go in
the event the campus is evacuated.
Visit FLgetaplan.org for assistance developing an
emergency plan.
Visit FloridaDisaster.org to find evacuation zones and
FEMA.gov to find flood zones by address.
Disaster Supply Kit
It is important to maintain a disaster supply kit year-
round with enough supplies to last 72 hours. Supply
kits should include, but are not limited to:
• Water, one gallon per person, per day;
• Non-perishable food;
• Manual can opener;
• Battery-powered or hand crank;
AM/FM radio;
• NOAA Weather Radio
with extra batteries;
• Flashlight with extra batteries;
• First aid kit;
• Personal hygiene items;
• Blanket;
• Extra clothes and comfortable,
closed-toe walking shoes;
• Medications;
• Cash.
Visit ready.gov/kit for more information on putting
together a disaster supply kit.
Residence Evacuation Preparation
Take your most important belongings, valuables,
and personal documents with you. Students should
remember to take course materials with them.
When evacuating, completely empty and unplug
your refrigerator and wrap towels around the base
to absorb water due to defrosting. Unplug all power
cords before leaving. Close and lock your windows
tightly. Do not tape your windows. Move any items
that may be damaged by water off the floor and cover
electronic items with plastic. Remove any trash, and
lock the door.
Safe Spartan Tip
Do not focus on the exact forecasted track – the cone represents a probable track and hazardous conditions
can occur outside of the cone. Listen to local officials and University-distributed information. For more
information, go to weather.gov and click on the Tampa Bay area.
Preparing for a Hurricane
The University of Tampa | Hurricane Guide
Pets/ESAs
Do not leave your animals behind. Prepare a safe
location for your animals – this may be with you, with
a friend, in a kennel in a non-evacuation zone, or in
a pet-friendly shelter. Pet friendly shelters will only
accept dogs and cats with up-to-date vaccinations
and registration. Visit your county’s emergency
management website for more information.
Pet Disaster Supplies:
• Proper ID collar with current
rabies vaccination;
• Vaccination paperwork;
• Crate and leash. Cats need a crate large
enough to contain litter and food/water;
• Ample food, water, treats, cleaning supplies
and litter, if necessary;
• Any required medication.
Transportation
If leaving the area by car, fill your gas tank and prepare
your vehicle for travel as the storm approaches. Gas
supplies are often scarce, and prices may increase
due to high demand during an evacuation. If your
vehicle remains on campus, move it to the designated
locations with the garages. Ensure that your valid
UT parking decal is properly displayed so you can be
identified as the owner.
If you choose to evacuate by plane, be aware
that returning to campus may be challenging due
to fuel rationing, demand for flights and
overwhelmed airports.
You should plan for two evacuation locations: (1) in
your county or within close driving distance of your
residence, and (2) a non-local location, away from
the storm’s path. Consider developing a plan to share
driving and lodging expenses with friends or family.
Evacuation Shelters
Shelter space is often limited, and it is difficult to
safeguard your personal belongings. Evacuation
shelters do not have generators and offer no
services other than a basic food provision, water and
limited amount of floor space per person. There are
no cots, pillows or blankets provided. You should treat
shelters as a refuge of last resort. Attempt to stay with
friends and family in non-evacuation zones, or other
lodging alternatives.
Shelters are activated during hurricanes by the county
emergency management officials. Pre-registration is
required for special needs shelters and may also be
required for pet-friendly shelters. Contact your county
emergency management agency to register.
If you evacuate to a shelter, you should take the
following items:
• Medications;
• Pillow, blanket, air mattress and/or cot;
• Food for special dietary needs;
• Passports and hard to replace documents
in a secure plastic bag;
• Cash;
• Identification;
• Clothing for 5-7 days, socks and sturdy shoes;
• Personal hygiene items;
• Quiet games, reading material, music player,
headphones and batteries;
• Flashlight and extra batteries;
• Keys to your car and residence;
• First aid kit.
If UT’s campus is required to evacuate, residential
students will be provided information regarding shelter
plans through the Office of Residence Life.
Safe Spartan Tip
The National Hurricane Center is the best resource to
find accurate and up-to-date forecasts.
Returning to Campus
The severity and intensity of damage caused by
the storm on roadways, transportation routes and
campus will contribute to UT’s decision to reoccupy
campus. Valid and current identification such as a
driver’s license, Spartan ID, and proof of residence
may be required at checkpoints for evacuees to
return to the area.
All students, faculty and staff should continually
monitor the UT website and email communications for
up-to-date information regarding campus operations.
The University will make all attempts to re-open and
resume classes as quickly as possible but must make
every effort to provide a safe environment for the UT
community to return.
The University of Tampa | Hurricane Guide
Hurricane Season and COVID-19
A public health emergency adds an extra level of stress and preparation to the standard hurricane season. You
are encouraged to make multiple plans and plan early. The COVID-19 pandemic presents a challenging, fluid
situation and guidelines may change.
If you must evacuate, a shelter should be your last resort. Consider staying with friends or family who live
outside the evacuation area and away from storm surge risk areas. If you must go to a shelter, be aware there
may be operational changes. Typically, shelters are loud and crowded, but physical distancing guidelines will
limit the number of people allowed in a shelter. Masks and other personal protective equipment will likely be
required, and there may be temperature checks and symptom screenings for evacuees and shelter staff.
Consider updating your hurricane kit to include masks, soap, gloves and hand sanitizer. Begin to build your
kit early as supplies have been limited due to the pandemic and may continue to be limited by stores to allow
everyone has access to crucial supplies. If you are evacuating with friends, consider building and sharing a kit
together.
If you, or a loved one, is part of the high-risk population for COVID-19, explore your evacuation and shelter
options early. Counties may offer and open non-traditional shelter options including hotel and motel locations to
adhere to physical distancing guidelines.
Safe Spartan Tip
Absences due to a storm are considered unscheduled excused absences by the General Attendance Policy,
but you should be prepared to provide documentation or verification that the absence was a consequence of a
storm. You should also contact your professors to let them know when you cannot attend class due to a storm,
and work with your faculty members to make up the work you missed.
The University of Tampa | Hurricane Guide
Medications
Pillow, blanket, air mattress and/or cot
Passports and hard-to-replace documents in a secure plastic bag
Cash
Personal and student identifications
Clothing for five to seven days, including socks and sturdy shoes
Personal hygiene items
Quiet games, reading material, music player, headphones and batteries
Flashlight and extra batteries
Keys to your car and residence
First aid kit
Bottled water, snacks and non-perishable nutritious food
Can opener
Food for special dietary needs
Masks/facial coverings
Gloves
Hand sanitizer
Battery-powered or hand crank AM/FM radio
NOAA Weather radio with extra batteries
Hurricane Disaster Kit Checklist
The University of Tampa | Hurricane Guide
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