Fillable Hris-cms-hr-security-authorization-form PeopleSoft-HR Security Authorization Form

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Hris-cms-hr-security-authorization-form PeopleSoft-HR Security Authorization Form

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The Hris-cms-hr-security-authorization-form PeopleSoft-HR Security Authorization Form form is 2 pages long and contains:

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  • 46 check-boxes
  • 52 other fields

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File type: PDF

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Revised: 02/05/2019
Scanned Copy saved to PeopleSoft Security Access Forms Please complete both pages
Save Form on your computer and open to complete with Adobe Acrobat Pro or Reader
California State University, Chico v PeopleSoft HR Security Authorization Form
Fill in the blanks under Requester's Information and check the appropriate Access Status, HR Access Type and Departments Requested. On page 2 fill in Student Payroll and Master Payroll/
Absence Management information, if applicable. Please sign the form, then have it signed by your Manager / Lead and appropriate Administrator (MPP). Send the original completed form
to HRIS Security, Zip 010. Retain a copy for your file. Contact hrsecurity@csuchico.edu with any questions.
This form does not modify Campus Solutions (Student Administration) accesses. Contact sasecurity@csuchico.edu for that form.
REQUESTER'S INFORMATION: (Who requires access?)
Print Name of Requester
Staff/Faculty Student AS/Foundation
Chico State ID
Department Name
Requester's Phone Ext
Dept Zip
Campus E-mail Address
Manager / Lead Name
ACCESS STATUS: New Change Delete
Effective Date:
Suspend Access
From: Through:
OR
LEVEL OF DETAIL REQUESTED: What type of HR data does the user need to see?
Select only 1 (of the highest access needed). Please fill out departments requested on page 2.
WIKI
DIST LIST
INSIGHT
PeopleSoft
Access Type Description
Role Name
FOR INTERNAL USE ONLY
PeopleSoft-HR SECURITY
4
CSU ID Search Only
View employee relationships only, through CSU ID Search and Person Org. Summary.
HR_DEPT_CSUID_SEARCH
Student Information View
View student employee job information, CSU ID Search & Person Org. Summary.
HR_DEPT_STUDENT_DATA
Job Position Info View
View Staff/Faculty job information, student employee. job information, CSU ID Search & Person Org Summary.
HR_DEPT_JOB_POSN_DATA
ROLE ACCESS: Please check with HRIS prior to marking below this line to make sure you are requesting the appropriate role.
Student Timekeeper Only
Ability to enter, but not approve, time to be paid for student employees. Please fill out Student Payroll Departments
Requested section on page 2.
HR_TMLB_TIMEKEEPER
Student Payroll
Attendance Clerk
Please check one
Primary Alternate
Ability to enter time, approve time, manage exceptions and run reports for student employees. Responsible for providing
accurate attendance reporting for student employees and following the campus Student Employee policies and
procedures. This includes monitoring and maintaining accurate student employee appointment information such as pay
rates, job codes, funding sources, positions, eligibility and status. Responsible for verifying that timesheets are signed by
both student supervisors and students. Timesheets and PeopleSoft Time and Labor must accurately reflect hours worked
as indicated on the student timesheet, as well as be approved by scheduled due dates to ensure pay issues and is available
on student pay day. Will have to re-certify each year via Signature Re-Authorization. Please fill out Student Payroll
Departments Requested on page 2.
HR_TMLB_APPROVER
Master Payroll
Attendance Clerk
Please check one
Primary Alternate
Ability to run Attendance Certification Report and other Payroll/Attendance Reports. Responsible for initiating the
monthly Master Payroll Attendance Certification process to provide accurate time and attendance records to the Payroll
Office in accordance with attendance procedures by scheduled due dates. Duties include recording personnel actions on
attendance certification reports, obtaining Certifier's signature, and performing as a liaison between the Payroll Office and
employees or department heads to correct or clarify attendance records. Will have to re-certify each year via Signature Re-
Authorization. Please fill out Master Payroll/Absence Management Departments Requested section on page 2.
HR_DEPT_ATTENDANCE_CLERK
Absence Activity Report
Attendance Clerks and designees - Ability to run the Absence Activity report.
HR_RPTG_ABSENCE_ACTIVITY
Absence Management
(AM) Timekeeper
Ability to enter absence takes for employees in your department. Please fill out Master Payroll/Absence Management
Departments Requested section on page 2.
HR_AMSS_TIMEKEEPER
Roles with an * denote confidential data access and require background check.
Print Form
Reset Form
✔
Specific Staff Roles
Use the dropdown to select if you are a member of a listed specific office on campus.
Academic Update-Contract
Faculty and ISA Contract Processing-Ability to update contract data for Unit 3 & Unit 11 employees.
HR_DEPT_ACADEMIC_UPDATE
Academic Update-Person*
Unit 3 Contract Processing - Used with Academic Update access to create/assign POI type of Future Hire as appropriate.
HR_DEPT_ADD_A_PERSON
Revised: 02/05/2019
Scanned Copy saved to PeopleSoft Security Access Forms Please complete both pages
Save Form on your computer and open to complete with Adobe Acrobat Pro or Reader
DEPARTMENTS REQUESTED: (What departments does the user need to see?)
Enter ALL Department ID(s) for which you require access to data. Use specific Department ID numbers (e.g. D02100).
STUDENT PAYROLL DEPARTMENTS REQUESTED: (What departments does the user need for student payroll?)
If you are requesting Time & Labor access to Time and Labor data, enter ALL the Department ID(s) for which you require access. (e.g. D02100).
MASTER PAYROLL/ABSENCE MANAGEMENT DEPARTMENTS REQUESTED: (What departments does the user need for Attendance & AMSS?)
If you are requesting access as Master Attendance Clerk or to Absence Management data, enter ALL Department ID(s) for which you require access. (e.g. D02100). If
all departments are to be the same as listed in Student Payroll Departments immediately above, simply check this box.
I certify that I have a business need to see the requested Human Resources data in PeopleSoft.
I also have read and agree to comply with all policies and procedures pertaining to confidential data at the following website:
http://www.csuchico.edu/isec/index.shtml, specifically CSU Systemwide Information Security Policy and Data Classification and Protection
Standards, which outline security practices and the protection of confidential data at California State University, Chico.
Requester Signature Printed Name Date Manager / Lead Signature Printed Name Date
Appropriate Administrator (MPP) Signature
Printed Name
Date
HR Data Owner (or designee) Signature
Date
Printed Name
Training is required prior to receiving a UserID and password.
Forms must be received by HRIS within two months of training (20 working days for Time and Labor access).
Incomplete and/or incorrectly filled out forms will be returned.
If requesting first time access to other campus systems, or for help with those systems, contract the ITSS Help Desk at x4357.
For Internal Use only - PeopleSoft-HR Security
General
Form Received on / / x
By x
Dept Change or Deletion Only
Training
Data Security & Awareness Trng :
CSU ID Search Overview (ONL)
: / / x
WA-Inquiry
: / / x
T&L Training
: / / x
Instr
Online x
Online x
x
x
Courses/Dates
: / / x
: / / x
: / / x
DUO :
Instr
x
x
x
x
Other Comments
PS User Access
Date User Profile Est or Upd / / x
Date User Contacted re. access / / x
x
Initial
User ID
Row Sec ID
*Background ck(att)
ROLE ACCESS: Please check with HRIS prior to marking below this line to make sure you are requesting the
appropriate role.
WIKI
DIST LIST
INSIGHT
PeopleSoft
Access Type Description
Role Name
FOR INTERNAL USE ONLY
CMS/HR SECURITY
4
Print Form
Reset Form
Report-to_Maintainer
Reports-To-Maintainer - Maintains Reports-To data (direct reporting relationship).
HR_DEPT_REPORTS_TO_MAINT
Rebecca Cagle
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Hris-cms-hr-security-authorization-form PeopleSoft-HR Security Authorization Form

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Completed 21 March 2020

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