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Howard County Rental License Application 1 (Bay Property Management Group)

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T:\Operations\UpdatedForms\RentalApplication 03.19.2018 1
Rental License Application
Howard County, Maryland
Department of Inspections, Licenses, and Permits
3430 Court House Drive, Ellicott City, MD 21043
Licenses: 410-313-2455 Inspections: 410-313-1830
www.howardcountymd.gov
License #______________________
WHEN COMPLETING THE APPLICATION, PLEASE NOTE THE FOLLOWING:
This form must be signed by the property owner or legally authorized individual (Power of Attorney Required). Electronic Signatures are not accepted.
The property owner’s information may not contain the same address as the rental property address, unless the owner is renting out rooms, a level of a home,
or an apartment in their primary residence.
The property owner’s information may not contain a PO Box unless listed as a business entity, or an APO/FPO/DPO Box. The property owner’s address must
be their physical domicile; if moving out-of-state, the address provided must be the new address.
The local/resident agent is the person/entity responsible to accept legal process on the behalf of the property owner.
APPLICATION TYPE:
(Check One) REQUIRED – PLEASE PRINT OR TYPE
New Renewal Update Info Transfer Owner
(Fee Required)
RENTAL PROPERTY INFORMATION:
REQUIRED – PLEASE PRINT OR TYPE
Physical Property Address:
Unit:
City:
State:
Subdivision/Village/Complex Name:
Unit
PROPERTY OWNER INFORMATION:
REQUIRED – PLEASE PRINT OR TYPE
Owner(s) Name(s)
(As it appears on tax records
):
Business Entity
(If applicable)
: Corporation Association Partnership Trust Other:
Owner’s Address/Principal Office:
How long?
City:
State:
Phone:
Cell:
Fax:
Email:
Annual income:
Additional Info:
BILLING CONTACT:
REQUIRED – PLEASE PRINT OR TYPE
Name:
Company:
Address:
City:
State:
Zip Code:
Phone:
Cell:
Fax:
Email:
PROPERTY MANAGEMENT:
MARYLAND LOCAL OR RESIDENT AGENT:
(If Applicable)
REQUIRED If owner is out-of-state or a business entity
Name:
Name:
Company:
SSN:
Company:
Address:
Address:
City:
State:
City:
State:
Zip Code:
State:
Phone:
Phone:
Cell:
State:
Cell:
Fax:
Monthly payment or rent:
Fax:
Email:
Email:
ADDITIONAL ADDRESS/CONTACT INFORMATION:
2
TYPE OF STRUCTURE
: (Select One)
REQUIRED – PLEASE PRINT OR TYPE
Single Family Dwelling Single Family Townhouse Duplex Mobile Home Multifamily Dwelling or Complex
TYPE OF RENTAL UNIT:
(Select One)
REQUIRED – PLEASE PRINT OR TYPE
Single Family Dwelling Townhouse Individually Owned Condominium Duplex Mobile Home
# of bedrooms in unit(s): __________ Other Info: ___________________________________________________________________________
Apartment(s) Accessory Apartment (In Owner’s Primary Residence)
Requires Prior Approval from the Department of Planning and Zoning
# of units: __________ Additional Clarification (i.e. location of unit, etc.): ____________________________________________________ ____
Rooming Unit(s)
# of client sleeping rooms___________ # of tenants___________
Hotel Motel Bed and Breakfast Apartment Complex
# of units: __________ Other Info: _________________________________________________________________________________________
Group Home Assisted Living
Fire Sprinkler System Required
# of client sleeping rooms: __________ To be licensed for __________ # of clients Other Info: ____________________________________
OTHER PROPERTY INFORMATION:
REQUIRED – PLEASE PRINT OR TYPE
Year Built**:
# of stories (Above Ground):
Historical District: Yes No
**Properties built before 1978 must provide a PHYSICAL COPY of the Maryland Department of the Environment (MDE) lead certification,
which must be kept current.
After 02/24/2006, ALL affected properties in which a person at risk (i.e. Under the age of 6, or a pregnant woman), and of wh om the owner has been
notified in writing, must satisfy the risk reduction standard as specified in § 6-815(a) of the Environment Article.
Fire Sprinkler System: Yes No
Utilities: Gas Electric Solar Oil Geothermal
Type of Smoke Alarms: Battery Powered Only Hard Wired Combo CO Wireless
Water Supply: Public Private
(Well)
Sewage Disposal: Public Private
(Septic or Shared Septic)
COMMUNITY ASSOCIATION INFORMATION:
REQUIRED – PLEASE PRINT OR TYPE
Is the property part of a local Home Owner’s Association (HOA) or Condo Association?
(Please Select One)
Yes* No
*If yes, by signing this document, I certify that my association fees are current and/or not more than 30 days past due AND there is no
outstanding final adjudication against me/us for failure to pay said fees to the governing association.
Association Name: ______________________________________________________________________________________
Association Address: ___________________________________________________________________________________
City: ____________________________________________ State: ______________ Zip Code: _______________________
Association Phone: ____________________________________ Association Fax: ____________________________________
Association Email: _______________________________________________________________________________________
AGREEMENT/DISCLAIMER:
REQUIRED – PLEASE PRINT OR TYPE
A rental license application must be on file with the Department of Inspections, Licenses, and Permits, all necessary fees paid, and an
inspection conducted and approved, before the issuance of the Rental Housing License. Applications expire 6 month s after the date of
application if no inspection has been conducted and approved. The Owner’s contact information must be kept current to maintain the
license. By my signature below, I grant permission to access the property to conduct inspections:
I,
___________________________________________________(Owner, please print)
have carefully examined and read this
application and know the same is true and correct, and that in renting this dwelling unit, all provisions of Howard County Or dinances
and State Laws will be complied with whether herein or not.
______________________________________ , ___________________________________ Date: ____ / ____ / _______
Property Owner Original Signature
REQUIRED
Manager/ Agent Signature (
If Applicable
)
Please make checks payable to:
Director of Finance, Howard County.
Renewable every two years.
THIS OFFICE MUST BE NOTIFIED IN WRITING OF ANY CHANGES; I.E. OWNER’S ADDRESS, AGENT BEING ADDED OR DELETED,
PROPERTY BECOMING OWNER OCCUPIED, SOLD, OWNERSHIP TRANSFERS, ETC.
FAILURE TO DO SO MAY RESULT IN LATE FEES AND CIVIL CITATIONS PER HOWARD COUNTY CODE 14. 901 (d)(1).
**INCOMPLETE AND/OR INACCURATE APPLICATIONS WILL BE RETURNED**
FOR OFFICE USE ONLY:
Date Entered: / /
Fee:
Check #:
Invoice#
1
DEPARTMENT OF INSPECTIONS, LICENSES AND PERMITS
INSPECTIONS AND ENFORCEMENT DIVISION
NEW RENTAL HOUSING INSPECTION CHECKLIST
410-313-1830
PLEASE NOTE THIS CHECKLIST IS MERELY A GUIDE CONTAINING MOST COMMONLY FAILED ITEMS, AND
IS NOT AN ALL-INCLUSIVE LIST:
SMOKE ALARMS BATTERY ONLY (NO WIRES) – All removable battery powered only smoke alarms (those not connected
to the buildings AC electrical wiring), must be replaced with NEW10-year non-removable or sealed-in lithium battery smoke
alarms. Smoke alarms MUST be installed on every level of the home. Additionally, a smoke alarm MUST be installed in the hallway
outside of and adjacent to the bedrooms AND, a smoke alarm must be installed inside of each bedroom. Always install smoke
alarms in accordance with manufacturer’s instructions. The date of manufacture is on the bottom (wall side) of the smoke alarm,
they cannot be more than 10 years old. PLEASE SAVE THE PACKAGING FOR THE RENTAL HOUSING INSPECTOR.
SMOKE ALARMS ELECTRIC (HAS WIRES) – Hardwired smoke alarms (those connected to electrical wiring of the house)
The entire alarm MUST be replaced if they are more than 10 years old. The date of manufacture is on the bottom (wall side) of the
smoke alarm. If there is no date, it is more than 10 years old and must be replaced. Never replace electric hardwired smoke alarms
with battery powered only smoke alarms. Hardwired smoke alarms must always be replaced with NEW hardwired smoke alarms.
Hardwired smoke alarms are still allowed to have a removeable backup battery; however, electrically hardwired smoke alarms with a
non-removable 10-year battery are beginning to be available on the market. Install smoke alarms in accordance with the
manufacturer’s instructions. Smoke alarms must be installed on every level of the home, inside of each bedroom and in the outside
hallway adjacent to the bedrooms. PLEASE SAVE THE PACKAGING FOR THE RENTAL HOUSING INSPECTOR.
CARBON MONOXIDE ALARMS – Effective April 1, 2018, a new Maryland State Law (Call 1-800-525-3124 with questions)
goes into effect that requires all rental properties to install carbon monoxide alarms (CO) be installed outside of each sleeping area
and on every level to include the basement in a building/home that contains any fuel burning equipment, wood burning appliance or
has an enclosed attached garage. Carbon monoxide alarms can be hardwired with a battery backup or battery powered with a ten-
year battery with a sealed tamper resistant compartment. The State recommends that affected properties replace the current hard-
wired smoke alarms with a combination smoke alarm/carbon monoxide alarm unit. Carbon Monoxide Alarms should be installed
in accordance with the manufacturer’s instructions. PLEASE SAVE THE PACKAGING FOR THE RENTAL HOUSING
INSPECTOR.
CLEAN AND SANITARY CONDITION – Your dwelling unit and any storage sheds or buildings, detached garages, fences and
gates, etc. must be in good repair. The living unit must be clean and sanitary when the inspector arrives. All repairs and renovations
should be fully completed in a workmanlike manner and all tools, materials, and debris removed from the premises. The yard must be
free of trash and debris.
FIREPLACES – Level 1 Inspection required on masonry (wood burning) fireplaces. If it is a masonry fireplace, wood burning
fireplace or woodstove, you must have proof of chimney flue cleaning within the last 12 months. Report provided must indicate the
fireplace or woodstove is safe to use for its intended use. PROVIDE DOCUMENTATION OF SAME.
WELL/SEPTIC SERVED PROPERTIES - If your property does get its potable (drinking) water from a well, you must have your
water tested for potability to ensure it is safe for tenants to drink (Test for: Nitrates, Coliforms and Bacteria). You must provide the
Inspector with a recent copy of this report indicating that the water is free from contamination prior to approval of the license. Provide
documentation indicating septic was pumped within last 3-years.
OCCUPANCY LIMITATIONS - Bedrooms – Every bedroom occupied by one person shall contain at least 70 square feet of floor
area, and every bedroom occupied by more than one person shall contain at least 50 square feet of floor area for each occupant
thereof. Living Room – 3 to 5 occupants must have a minimum of 120 square feet, 6 or more occupants must have a minimum of
150 square feet. Dining Room – 3 to 5 occupants must have a minimum of 80 square feet, 6 or more occupants must have 200 square
feet. Combined living room and dining room spaces - If the total area is equal to that required for separate rooms and if the space is
located so as to function as a combination living/dining room. There are additional requirements for efficiency Apartment units whose
maximum occupancy is 3 persons.
HOT WATER HEATER – Check to ensure temperature and pressure relief valve is piped down to the floor not more than 6 inches
above floor level or piped into sump pump pit or other approved termination. Check venting if gas fired. Assure clearances. New
State Law effective April 1, 2018 requires the installation of Carbon Monoxide Alarms if appliances are gas fired.
WASHER/DRYER – (if provided) – Check the hookups and turn them on a short cycle to ensure there are no leaks and they are in
working order. The dryer should be vented to the exterior or as per manufacturer’s instructions. Flexible exhaust duct must be
metallic/metal and not plastic.
2
ELECTRICAL PANEL BOX – Check for tripped breakers, missing spacers or breakers providing access to the interior buss bar.
A minimum clear space (30” in width and 36” in front) must be left open at the electrical panel.
ELECTRICAL SERVICE CABLE – Property owners are responsible for maintaining the electrical service entrance cable to the
home. The large electrical wire from the 1
st
connection point at building all the way to the electric meter. If this cable is in disrepair
(wire covering deteriorating), it must be replaced by a licensed electrician, under permit.
FURNACE – Forced air, heat pump or other forced air type unit, check for filter, if visible, is it clean. If gas fired, check condition
of flue pipe for holes, rust, is connection tight, clearance to combustible materials usually 18 inches on single wall flue. Last service
invoice is important to note/provide.
HOT WATER BOILER – May provide domestic hot water in addition to heat, boiler circulates hot water through a system of pipes
and radiators and baseboard heating units. Look for a temperature and pressure relief valve; it must be piped down to within 6 – 8
inches of floor level. The unit should be serviced annually.
ROOMS ON ALL FLOORS – Check perimeter of room (floors/ceilings) for water damage, i.e., stains or suspected mold, check
electrical outlets quantity and use an outlet tester on random outlets; OUTLETS CANNOT BE PAINTED OVER. Painted outlets
must be replaced and cannot be cleaned. Note how many bedrooms.
BASEMENT – Check for window meeting egress requirements in basement if there is a bedroom in the basement (No more than 44
in. above floor, window min. clear opening 5.7 sq. ft.; min. 20 in. wide, min. 24 in. high). Check for signs of leaks at foundation,
exterior door, areaway or flooring above.
BATHROOM/POWDER ROOM – Check for ventilation fan exhausted to the exterior or openable window; check bathtub/shower
tiles for loose tiles and proper caulking at wall and tub as well as where the tub meets the floor; check floors to ensure they are
impervious to water and have no loose or missing tiles; flush toilets, run water in bathroom lavatories (basin), check for hot water at
faucet; check under the vanity cabinet for any water leaks or signs of previous water leaks, and all caulking is in good condition; toilet
seats should be hard surface.
ALL ROOMS – Check to ensure that all switch plates and duplex outlet covers are installed, check for open (exposed wires) electrical
junction boxes. Ensure that receptacles are not painted. Check for holes in walls, floors and ceilings. Ensure there is no peeling
paint. Close and lock and reopen all interior doors for fit and operation. Must be clean and sanitary.
WINDOWS – Check windows to ensure there are locks on all first-floor windows (with a sill height of 6 ft. or less from ground), and
window functions properly. Windows must be able to remain open (held in place with their own hardware) without slamming shut.
Ensure window screens are in place, tight fitting and free of holes.
SPRINKLERS – If the house has a sprinkler system (for fire suppression), check sprinkler heads for clearance requirements and
ensure that no heads are painted or damaged. Ask for a copy of the last sprinkler report (in multi-family buildings). If residential
sprinkler system in single family dwelling, no report may be available; however, the backflow device is to be inspected annually and
replaced every 5 years.
KITCHEN – Run water in sink and check for leaks under the sink, check garbage disposal for operation and proper electrical
connection; check inside stove to ensure it is clean and sanitary. Turn on stove and burners to ensure they are in working order; check
stove hood fan and light for operation; look inside dishwasher to ensure it is clean and sanitary; turn on dishwasher to ensure it is
working properly if you suspect it is not; look inside cabinet doors for signs of roach infestation and ensure they are clean and sanitary;
look inside refrigerator (if provided) for clean sanitary condition free of odors; dishwasher is attached to under counter; drawers do
not pull out all the way and are attached on drawer rails; cabinets and counter surfaces are not delaminated or damaged.
STAIRWAYS (INSIDE/OUTSIDE) – Check to ensure handrails are in place and secured if there are four risers or more. Metal
handrails must not be rusted or have peeling and flaking paint.
EXTERIOR – Check to ensure that gutters and downspouts are not crushed or clogged and are free of overhanging branches. Since
it is hard to determine the condition of a gutter from the ground, look for plant/weed growth which is a sure sign it is clogged up;
splash blocks should be in place at the termination of the downspout; look for green discoloration on siding which is a sign that
gutters and downspouts are not functional; look for large areas of moss growth near foundation wall-this may indicate standing water;
look for areas where topsoil is missing exposing stones/pebbles; ensure that globes are on all exterior light fixtures (all exit doors
require a light); ensure there are no holes in the exterior that would allow nuisance animals to enter; ensure there is no rotted wood
trim or cracking or peeling paint; visually look at roof covering for signs of deterioration (note any clawing shingles or missing
shingles); check fences and/or gates to ensure they are structurally sound and hardware is in place on all gates; ensure that sliding
doors work properly and screen slider is secure; if the house has a deck, check it to ensure it has proper railings and is structurally
sound; check sidewalks/steps for tripping hazards.
3
PREMISES IDENTIFICATION – ADDRESS NUMBERS MUST BE POSTED IN A POSITION TO BE PLAINLY
LEGIBLE AND VISIBLE FROM THE STREET OR ROAD FRONTING THE PROPERTY. These numbers shall contrast
with their background. Numbers shall be a minimum of 4 inches high with a minimum stroke width of 0.5 inch.
DEADBOLT LOCKS – Doors providing access to the unit shall be equipped with a deadbolt lock designed to be readily operable
from the side from which egress is to be made without the need for keys, special knowledge or effort and shall have a lock throw of
not less than 1 inch. For this purpose, a sliding bolt shall not be considered an acceptable deadbolt lock. ALL DOUBLE-KEYED
DEADBOLTS MUST BE REPLACED WITH APPROPRIATE LOCK.
LEAD PAINT - Pursuant to Title 6, Subtitle 8, of the Environmental Article, Annotated Code of Maryland and the Howard County
Property Maintenance Code, Section 305.3.1, please be aware if your property was built prior to 1978, regardless of renovation history,
a Maryland Department of the Environment Lead Paint Risk Reduction Certificate (Form 330), Lead Free or Limited Lead Free
Certificate must be on file with our office in order to maintain your rental license for Howard County. This office does not have
access to State records if you have already obtained one.
NewRentalHousingChecklist.doc Revised 02.15.19
HOWARD COUNTY
RENTAL HOUSING LICENSE FEE SCHEDULE
Department of Inspections, Licenses and Permits
3430 Court House Drive, Ellicott City, Maryland 21043
410-313-2455, Opt #4
Howard County Council Resolution #72-2019 Effective July 1, 2019
Applies only to rental housing for which a rental housing license is required pursuant to the Howard County
Code, Section 14.901. Licenses are biennial (every two years).
License fees shown include the 10% technology fee.
Type of Housing:
3 or More Family Dwelling Units (apartments). Occupants in this use type are not transient
and do not require supervision
$93.50 per dwelling unit
1 or 2 Family Dwelling Units (single family detached, single family townhouse, duplex, individually
owned condominium apartment, mobile home). Occupants in this use type are not transient and do not
require supervision.
$93.50 per dwelling unit
Assisted Living Unit (1 or 2 Family Dwelling Unit or a 3 or More Family Dwelling Unit). Occupants in
this use type are typically elderly and require 24-hour supervision.
$55.00 per sleeping room
Group Home Unit (1 or 2 Family Dwelling Unit or a 3 or More Family Dwelling Unit). Occupants in this
use type are typically adults requiring supervised independent living.
$55.00 per sleeping room
Rooming Unit (A single sleeping room). Occupants in this use type are not transient. Owners must reside in
the home to qualify as a rooming unit. Two or more rooming units require a license.
$55.00 per sleeping room
Hotels, Motels, Bed and Breakfast Units (1 0r 2 Family Dwelling unit or a 3 or More Family Dwelling
Unit). Occupants in this use type are transient in nature, making use of the facility for a period of less than 30 days.
$55.00 per sleeping room
Other Charges
Transfer fee ........................................................................................................................................................... $20.00
Late fee for restoration of an expired license after
the billing period .................................................................................................................... $25.00 plus the license fee
Late fee for bills unpaid
After 30 days........................................................................................................................................... $15.00
After 60 days........................................................................................................................................... $25.00
License fee is non-refundable if inspection has been made
Investigative Fee ...................................................................................................................................................... $100
Reinspection Surcharge
A reinspection surcharge shall be imposed for properties which required more than one reinspection to verify or
determine compliance with a notice of violation issued. The surcharge does not apply if the applicant did not contribute
to the need for the reinspection.
2
nd
reinspection (3
rd
visit to property) ......................................................................................................................... $50
3
rd
reinspection (4
th
visit to property) .......................................................................................................................... $75
4
th
reinspection (5
th
visit to property) ........................................................................................................................ $125
Rental Housing Licenses Refund Policy
There may be a full refund if an inspection of the property has not been conducted.
Half of the license fee may be refunded if, within the first year of the licenses, the property ceases to be used as a rental
property.
The license fee is non-refundable if inspection has been made or if, during the second year of the license, the property
ceases to be used as a rental property.
T: Operations/DILP Webpage/FY20rentalhousingfees
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Howard County Rental License Application 1 (Bay Property Management Group)

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Completed 28 June 2021

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