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HONORARIUM PAYMENT REQUEST SECTION I: PAYMENT INFORMATION Payroll (California State University, East Bay)

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HONORARIUM PAYMENT REQUEST
Payroll Services
INSTRUCTIONS TO ORIGINATOR:
Is the Presenter/Lecturer a current CSUEB employee? Please note this excludes University Extension Faculty.
Yes - If the amount is over $500 forward Staff requests to the AVP of Human Resources and Faculty requests to the
Provost for approval prior to the event. If $500 or less forward directly to Payroll Services.
No – STOP! Do not complete this form. Complete Accounts Payable forms Vendor Data Record AND Short
Term Limited Scope to request payment.
SECTION I: PAYMENT INFORMATION
Name of Recipient:
Employee ID:
Primary
Dept ID:
Payment Charged to:
Account
Fund
Dept. ID
Class
Project ID
Amount: $
College:
Department/Project:
Description of event /purpose for Honorarium Payment:
SECTION II: AUTHORIZATION
Recipient: I certify that I have completed the activity as described in Section I.
Signature
Date
Dean/Director: I certify the payment for the activity listed in SECTION I and that there are sufficient
funds available for this transaction.
Print Name
Signature
Date
AVP, Human Resources & Payroll Services (if over $500.00)
Print Name
Signature
Date
Administrator of Academic Affairs (if applicable)
Print Name
Signature
Date
Payroll Office Use Only
Pay Period:
SSN:
Position #:
Initials:
LN:
Batch ID:
Keyed By:
Date:
Paid:
California State University, East Bay
Honorarium Program
Rev 11/2018
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HONORARIUM
California State University, East Bay
Honorarium Program
PROGRAM
An honorarium is a one-time payment for a special lecture/seminar given by an individual or a specific class or
instruction program under the direction of a University faculty member or administrator. If the honorarium is for
a University employee, the event must be outside the normal duties and responsibilities and performed outside
scheduled work hours. Honoraria are defined as a form of payment that is not considered an additional or
overload appointment. Similar to a Performance Bonus and honorarium does not increase base salary and does
not impact benefits, retirement or any future employment.
University faculty and staff shall follow established mechanisms for reimbursement of expenses associated with
attendance at a University function including travel, mileage, and other out-of-pocket expenses. In special cases,
an honorarium may be provided in the form of a “participant stipend” when the knowledge, skills or abilities
derived from attending the event will provide additional benefits to the University in the future and/or when
attendance at the event serves to meet defined objectives of a University sponsored program, e.g., participation
in a survey or participation in a special symposium. Additionally, an honorarium may be provided for a singular
service, e.g., administering and/or reading a university qualifying examination, participating in a performance or
demonstration, etc.
Normally, the amount of payment is based on the salary rate of the primary appointment, not to exceed $500. A
different payment rate is permitted if appropriate for the work performed and required under special
circumstances. Such circumstances shall include unique skills and abilities required for the class or program not
available through any other resource. Furthermore, only those situations that require an excessive time
commitment in preparation or presentation and/or where the benefit or acclaim to the University far exceeds
any personal benefit to the individual, would honoraria be granted above $500.
AUTHORITY
Deans/Directors (MPP) have the authority to grant honoraria to University faculty and staff not to exceed $500
and shall ensure that honoraria are provided in accordance with program criteria. The Director of Human
Resources shall review and authorize honoraria above $500 and shall consult with the appropriate Cabinet Officer
on all requests for honoraria above $1,000.
The President shall review and authorize honoraria requested for any administrator appointed within the
Management Personnel Plan. Honoraria for administrators shall only be granted in exceptional situations where
the activity giving rise to the honorarium brings substantial acclaim to the University.
HONORARIUM
California State University, East Bay
Honorarium Program
PROCEDURES
1. An Honorarium Payment Request shall be prepared for all honoraria and forwarded to the AVP of
Human Resources for approval prior to the event if over $500, or forwarded to the Provost of Academic
Affairs for approval prior to the event, if applicable. Honoraria for $500 or less shall be forwarded to
Payroll Services.
2. For NON-UNIVERSITY RECIPIENTS, complete a Vendor Data Record and Short Term Limited Scope forms.
Completed forms should be submitted to the Accounts Payable department.
The Vendor Data Record and Short Term Limited Scope forms are available at:
http://www20.csueastbay.edu/af/departments/finance/procurement/accounts-payable/forms/
3. FOR CURRENT UNIVERSITY EMPLOYEES, the completed Honorarium Payment Request form should be
submitted to Payroll Services, SA 2600. Payments to current University employees are subject to
state (6.6%) and federal (25%) income tax withholding, Social Security (6.2%) and Medicare tax (1.45%).
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HONORARIUM PAYMENT REQUEST SECTION I: PAYMENT INFORMATION Payroll (California State University, East Bay)

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Completed 18 August 2020

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