Fill - Free fillable HCaTS DPA Request Form (Jan-18) PDF form

The purpose of this DPA is to ensure that the roles and responsibilities between the HCaTS and HCaTS

SB Contracting Officers (COs) and the Ordering Contracting Officers (OCO) are clearly established in

order to ensure proper use of the HCaTS Program contract vehicles while promoting public policy

objectives.

You will act as the central point of contact under each task order and are responsible for coordinating with

the awarded Contractor, the Client (the funding organization/receiver of goods or services) and GSA.

This applies regardless of whether your contracting organization is acting as the Servicing Agency on

behalf of a client outside your agency or is within the requiring Agency and is contracting for its own

requirement. You will perform all required pre and post award functions associated with the task order

subject to the following terms and conditions of this DPA:

1. Compliance – You are expected to comply with the HCaTS or HCaTS SB terms and conditions, the

HCaTS or HCaTS SB ordering guides, the Federal Acquisition Regulation (FAR) and the authorized

agency FAR supplement or exception thereto, applicable agency statutes and policies, and the

additional responsibilities defined in this DPA.

Duration – This DPA is effective until the expiration of the respective HCaTS or HCaTS SB contract

or completion and closeout of any awarded task orders whose duration extends beyond the expiration

of the respective contract, whichever is later. You are also required to maintain valid warrant

authority. Notwithstanding the preceding, this DPA is portable under certain conditions. If you

change organizations within the larger Agency, or move to a new Agency but will continue to be

warranted, the DPA is portable upon notification by the OCO’s supervisor to the HCaTS PMO.

However, you must notify the HCaTS and HCaTS SB COs of the move or reassignment and provide

information on the new warrant when it is issued. Re-training is not required unless there is a break

of more than ninety days in possession of a current warrant or serving in a CO position. The DPA

cannot be re-delegated.

Delegated Procurement Authority (DPA)

Human Capital and Training Solutions (HCaTS)

GSA retains sole responsibility to administer and modify the master HCaTS IDIQ contracts. The HCaTS

Program COs will evaluate the compliance of HCaTS and HCaTS SB contractors against the master

contract terms. The HCaTS PMO will also provide advice and guidance to agencies/OCOs on HCaTS and

HCaTS SB procurement matters.

Revocation – GSA may revoke this DPA at any time for failure to comply with treaty, law,

regulation, ethical standards and applicable federal acquisition policies and procedures. GSA will be

cognizant of the need to ensure task order continuity if such actions are initiated.

Scope Compliance – Ensure that task order is within the scope of HCaTS or HCaTS SB. The

HCaTS PMO is available to assist with this determination at any time upon request.

Administrative Reporting – Upon award, OCOs are responsible for reporting the task order award

action in the Federal Procurement Data System – Next Generation (FPDS-NG). In addition to FPDS-

NG reporting, OCOs are required to provide poor past performance reports, included with this DPA

to the respective HCaTS or HCaTS SB email address.

Page 1

The authority granted to you under this DPA is limited to those requirements of your agency that are

within scope of the HCaTS Program contracts. Your authority to administer HCaTS and HCaTS SB Task

Orders covers all task orders awarded by you for your

current warranting organization or another OCO

possessing a valid DPA in your current warranting organization. The DPA authority does not extend to

administration of task orders awarded by OCOs outside your current warranting organization. Only

agencies that have been designated an

HR Shared Services Provider by the Unified Shared Services

Management, or hold a previous designation by OPM's HR Line of Business, may use the HCaTS

Program to provide shared services to another agency in accordance with

OMB memorandum

M-16-11Improving Administrative Functions through Shared Services (May 4, 2016).

The OCO is responsible for complying with all FAR-based rules when competing, awarding and

administering Task Orders. The following list, while not all-inclusive, represents key areas of

responsibility:

● Fair opportunity – Ensure that all contractors are provided a fair opportunity to be considered in

accordance with FAR Section 16.505, or authorized agency supplements or exceptions thereto,

prior to Task Order award. Any exceptions to fair opportunity to be considered (“fair opportunity

exceptions”) must be consistent with FAR Section 16.505 or authorized agency supplements or

exceptions thereto or as otherwise required or allowed by statute. The OCO must comply with the

requirements to prepare justifications and obtain approvals of justifications for exceptions to fair

opportunity in accordance with FAR Section 16.505.

●

Funding – Verify that funding is available. Comply with appropriations law and financial

policy. Ensure timely obligation of funds, and de-obligation and disposition of excess funds.

●

COR – If a Contracting Officer’s Representative (COR) is appointed to perform order monitoring

and oversight functions, you must ensure that the extent of their authority and responsibilities is

clearly defined.. The COR’s appointment should be in writing and a copy provided the Contractor

in order to establish clear roles and responsibilities during task order administration. Ensure that

any COR you designate is properly equipped, trained and qualified to handle those responsibilities

pursuant to your agency policy.

●

Task Order Protests, Disputes and Claims – Receive and respond to task order protests,

disputes and claims. The warranting agency is responsible for the OCO’s decisions and actions as

a warranted CO.

●

Monitor, Evaluate and Report Contractor Performance – Assure contractor performance and

support compliance with both task order terms and conditions. Take appropriate action to

maintain the Government’s rights. OCOs should conduct contractor performance evaluations

IAW FAR Subpart 42.15, and applicable agency policies. Interim performance evaluations are

encouraged for each task order. OCOs should use

their organization’s designated contractor

performance reporting system to record performance.

Delegated Procurement Authority (DPA)

Human Capital and Training Solutions (HCaTS)

●

Cost or Price Analysis and Audits – Perform and document cost analysis and/or price analysis

(FAR Subpart 15.4) as appropriate in determining the overall task order price to be fair and

reasonable, as well as respond to any related audits.

●

Task Order Closeout –Closeout task orders IAW FAR Subsection 4.804-5 and provide the

HCaTS or HCaTS SB Contracting Officer a task order closeout completion statement.

●

Requests for Information – Respond to any requests for information pertaining to task orders

awarded or administered by you including but - not limited to, Freedom of Information Act

requests, and inquiries/audits by: Congress, Inspectors General, the Small Business

Administration, the General Accountability Office and the GSA.

Thank you for your interest in the HCaTS Program. We are committed to delivering acquisition vehicles

that provide our customers with convenient access to the best qualified contractors in the professional

services-based solutions marketplace. If you have any questions please feel free to contact the HCaTS

PMO at hcats@gsa.gov or sbhcats@gsa.gov.

For more information about the HCaTS Program Contracts, please visit our website at www.gsa.gov/

HCaTS. You will find links to copies of the HCaTS and HCaTS SB contracts and other useful

information, including various points of contact.

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Delegated Procurement Authority (DPA)

Human Capital and Training Solutions (HCaTS)

HCaTS Contracting Officer

Signature/Date:

By signing this form, I agree to comply with the Ordering Contracting Officer's roles and responsibilities

setforth in this certificate and in the HCaTS contracts.

Applicant's Signature:

Email Address:

Phone:

First Name:

Sub Agency/Office/Burea/Region:

City:

Warrant Threshold:

Supervisor's Name:

Supervisor's Email Address:

if other, specify below

Request to attend the DPA training; Preferred date for training:

*To see the training schedule or registeration, go to www.gsa.gov/hcats, HCaTS Training.

Department or Agency:

State:

Warrant Number (leave blank if you do not have a warrant):

if other, specify

below

Title:

NOTE: We offer on-site training for a minimum of 25 attendees. If you would like to request for a on-site

group training, please email us at hcatstraining@gsa.gov and specify the location of the training and the

number of attendees.

If you are a Contracting Officer, the HCaTS CO will sign this form and email it to you. When you

receive the signed copy of this form, you will be able to use HCaTS.

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After completion, email this form to hcatstraining@gsa.gov.

Last Name:

Request for HCaTS DPA Certificate; when did you attend the DPA training?

DPA Training completion Date

Updated on Jan- 2018

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