Fillable Guidelines for City of Bowie Grants for Education

Fill Online, Printable, Fillable, Blank Guidelines for City of Bowie Grants for Education Form

Use Fill to complete blank online OTHERS pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Guidelines for City of Bowie Grants for Education

On average this form takes 40 minutes to complete

The Guidelines for City of Bowie Grants for Education form is 16 pages long and contains:

  • 4 signatures
  • 0 check-boxes
  • 144 other fields

Country of origin: OTHERS
File type: PDF

BROWSE OTHERS FORMS

Related forms
Fill has a huge library of thousands of forms all set up to be filled in easily and signed.
Fill in your chosen form
Sign the form using our drawing tool
Send to someone else to fill in and sign.
find another form
 
1
Guidelines for City of Bowie
Grants for Education
Eligibility:
To be considered for funding applicants must meet at least one of the following criteria:
(1) Be a teacher in an eligible* Bowie school as designated by the Committee criteria, or
(2) Have a proposal that will benefit students attending an eligible* school located within
the Bowie city limits.
*Eligible schools include: Bowie & Tall Oaks High Schools; Benjamin Tasker & Samuel Ogle Middle
Schools; C. Elizabeth Rieg, Chapel Forge Early Childhood Center; Cornerstone Christian Academy,
Grace Christian, Holy Trinity (lower school) & Saint Pius X; Heather Hills, High Bridge, Kenilworth,
Northview, Pointer Ridge, Rockledge, Tulip Grove, Whitehall and Yorktown Elementary Schools.
Funding:
1. Up to $15,000 has been set aside to fund the grant program. Individual
reimbursement grants are awarded in amounts ranging from $250 - $1,000.
2. A selection committee will determine which applicants will receive grants and the
amount to be awarded. The number of grants and the total amount of money
awarded will be based on the number of applications submitted, the quality of
projects, sustainability in the event of distant learning and the amount of money
requested.
Requirements:
1. Proposed programs must take place in, or directly impact students in an eligible*
Bowie school, as identified above. All grant proposals that are designated to take
place in a school building or remotely, via a digital platform, must have the
approval of the Principal or School Administrator.
2. Person or group receiving a grant will be expected to complete progress reports
and an evaluation assessing the effectiveness of the program. The Grant Timeline
document has further information about the due dates of these components.
Awardees will be required to submit a report about the project along with receipts,
within four weeks of the project/event completion.
3. COVID-19 Plan: Applications must follow all State of Maryland, Prince
George’s County and City of Bowie Orders in response to COVID-19. Please
explain how your project can be executed virtually.
4. All applications must include a detailed budget on the form provided.
5. Applications must be submitted on the official application form and all questions
must be answered (including a detailed budget). Failure to do so will result in a
disqualification from consideration.
2
6. Completed applications must be submitted to Lori Cunningham
(lcunningham@cityofbowie.org) by October 9, 2020 by 5 pm.
7. Priority will be given to 2019-2020 awardees that were unable to complete their
grant due to the pandemic and school moving to virtual learning in March 2020.
8. This grant is a cost reimbursement grant. Therefore, the grantee will be
reimbursed for cost incurred up to the amount awarded by the committee. If
approved, grants will be paid once receipts are submitted for reimbursement.
9. Receipts MUST NOT be dated prior to receiving an award letter. The project
cannot have begun prior to the grant notification date. Any changes to an
approved grant must be approved in writing prior to any expenditure of funds.
10. The Education Committee requires that grant awardees follow all procedures that
the committee has established in order to be awarded their grants.
11. All projects must be completed by May 31, 2021, unless special arrangements
have been made with the Education Committee at least one month prior to April
30, 2021.
Failure to adhere to the above requirements may delay or forfeit reimbursement and
will result in future ineligibility for participation in the grant program.
Below are some examples of the types projects the Education Committee awards grants to:
• Projects that provide materials/resources that encourage youth to read and
developing reading skills
• Projects that provide resources/materials for students that excite them about math
and teach math skills
• Projects that provide materials/resources that explore the world of science
(S.T.E.A.M)
• Projects that are environmentally friendly such as rain barrels, butterfly gardens, and
creating green space at the school
• Field trips that include class lessons and plans that follow and are approved by the
Prince George’s County Public School System’s guidelines
• Arts projects that offer experiences in visual or performing arts, such as painting
classes, drama workshops/clubs/, music/theater performances that are tied to the
curriculum or provide arts enrichment
3
City of Bowie
Grants for Education Application 2020-2021
Application should be completed and submitted to the Education Committee, at Bowie City Hall,
by October 9, 2020 by 5pm. Questions should be directed to Lori Cunningham, staff liaison,
Education Committee at lcunningham@cityofbowie.org or 240-544-5601
Please read the Eligibility Guidelines before completing this application
Name______________________________________________________________
Address____________________________________________________________
___________________________________________________________________
Phone number (home) (____)___________________________________________
(work) (____)___________________________________________
email _________________________________________________
Relationship to Bowie school (teacher, parent, student etc.)_____________________
____________________________________________________________________
Project Location________________________________________________________
Project Title ___________________________________________________________
Signature of Principal ___________________________________________________
I understand and agree that the City assumes no responsibility or liability for injuries to persons
or property that result from or relate to use of the funds received by me from the City pursuant to
this grant. I agree to indemnify and hold harmless the City and its officers and employees from
any claims, damages, judgments or losses arising from any injuries to persons or property
arising in connection with or related in any way to use of the funds received by me from the City
pursuant to this grant. I further agree that funds will be spent only as specified in the Grant
notification letter. Any changes must be approved in advance of expenditure.
Signature of Applicant ____________________________________Date _________________
Applicant‘s Name (please print): _________________________________________________
All information included in this 2020-2021 Education Grant Application is accurate to the best of
my knowledge.
Signature of Applicant: ________________________________Date: ___________
Applicant’s Name (please print):__________________________________________________
click to sign
signature
click to edit
click to sign
signature
click to edit
click to sign
signature
click to edit
4
Since the selection process is blinded, please complete the following application form
without including any information identifying the specific grant applicant or school.
Project Title _____________________________________________________________
Description of proposed project: Please include: purpose of project, how it will be implemented
virtually, benefit to students, how the project enhances student learning and/or provides
enrichment or expanded learning opportunities. Use back and/or attach a single extra sheet, if
needed.
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Target population (Grade &/or Age and # of students impacted.) ______________________
Is this a special education group? (Type)_________________________________________
Proposed starting date_______________________________________________________
Proposed ending date________________________________________________________
Materials needed ___________________________________________________________
Total cost of project____________________________(A detailed list of projected expenses
must be included with application. Please use attached budget form.)
Total amount of grant being requested $ ______________________________________
Have you received or will you be applying for any other funding to assist with this project?
YES NO (Please circle one and explain)
If additional funding has been applied for, please indicate in your detailed budget (requested
above) which items you expect this grant to cover, and include costs of and what items will be
covered with funds from other sources.
Will this project be initiated or this equipment purchased without this grant? YES NO (
circle one)
• Please attach any other additional information you feel pertinent, and limit to no
more than two typewritten pages.
• Do not leave any sections of this application blank or unanswered.
• Beyond the first page, information should not identify the person requesting the
grant or the school.
• Submit all information to the attention of the Education Committee, by email to
lcunningham@cityofbowie.org
, (Email is preferred) or mail to the attention of the
Education Committee at Bowie City Hall 15901 Excalibur Road, Bowie, MD 20716
• Grant applications must be received by October 9, 2020 by 5 pm.
Grant # ____________ (to be assigned)
5
City of Bowie
2020-2021 Grants for Education
Budget Request Form
Title of Grant: ______________________________________________________________________________________
Please include all expenses, for this project, using the chart below.
Note: this includes funding sought from this grant request, as well as other funding. Please identify which funding is being
requested through this grant and which will come from other sources, in the appropriate columns.
Item Cost In Kind Description
Funding:
other
sources
Funding
Requested:
this grant
TOTALS:
This chart may be copied if additional space is needed.
Grant # ____________
Office use only
6
2020-2021 Grants for Education
Application Checklist
Please read and respond to the following questions and statements to ensure that your grant
application is complete. Include this completed checklist with the application you submit.
Required Information circle one
Have you reviewed the application thoroughly?
Are you proposing a project for students attending an eligible school?
Are you proposing a project that benefits an appropriate target population?
Have you included explanations of target population, benefits of project, etc.?
Has your application been approved and signed where required?
Are you submitting this application on or before October 23rd?
Have you answered all questions and included all required information?
Have you completed the detailed budget form, with required explanations?
Have you planned your project timeline to begin after grant notification?
A
re all attachments complete and included?
Purpose of the Proposed Project
Does your project fit within the purpose of the grant, as stated on the application?
Is your description clear and concise?
D
oes your description include the items mentioned: purpose, explanation of
project implementation, benefit to students, etc.?
Project Organization & Content
Does your application include starting and ending dates?
Are project materials and their uses explained?
Have you followed project guidelines?
Is information included easy to read and understand?
Does information flow logically?
Do the major points stand out?
Does it meet limits on length and attachments?
Other Items of Major Importance to the Grant Application Process
Do you understand and will you be able to adhere to the following requirements?
You will be required to submit a completed evaluation upon project completion?
P
rojects must not have begun nor expenses been incurred prior to the receipt
of the award letter.
Any and all changes to approved grants must be submitted in writing, and
approved, prior to the expenditure of funds.
Failure to adhere to the requirements may mean that you will not be reimbursed, and
will result in future ineligibility for grants
Is identifying information, person, (i.e. applicant, educators) & organization (school)
names, addresses, email addresses, etc., included only on pages where allowed,
per the instructions provided?
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
7
City of Bowie
Education Committee
2020-2021 Grant Acceptance Form
Date: ___ ________
I, of , have received
(Contact person) (School name)
notification from the City of Bowie Education Committee of my selection to receive a
Grant in the amount of $ for the project.
(Project title)
I understand that funds may be used only for the purpose specified in the attached award letter and/or original grant
application and that all expenditures must have occurred after the date of the acceptance of this award. Progress reports
will be submitted by
January 2, 2021, March 2, 2021 and May 2, 2021 and that the evaluation must be completed
and returned prior to June 7, 2021. Reimbursement forms with receipts must also be submitted no later than June 7,
2021.
Although, in some cases, this grant does not fully fund the project proposed in the original grant application, my signature
on this document confirms the intent of the above mentioned person/organization to complete the project/program as
outlined in the original proposal, and that funds awarded for this grant may be applied only to approved items.
In addition, I understand that any changes to the original proposal must be submitted in writing and approved, by the
Education Committee, in advance of such expenditures.
Failure to comply with the above requirements, and those included in the award letter may result in the inability of the City
to reimburse expenses and in future disqualification from Grant eligibility.
Signature Printed name
Organization Name, Address, Phone Number
Please return to: Lori Cunningham: lcunningham@cityofbowie.org (Email is preferred) ~or~
Education Committee
Bowie City Hall
15901 Excalibur Road
Bowie, Maryland 20716
click to sign
signature
click to edit
8
PROGRESS REPORT FORM
CITY OF BOWIE 2020-2021 EDUCATION COMMUNITY GRANTS
(Due January 2, 2021, March 2, 2021 and May 2, 2021)
School Name:
Project Name:
Contact Person:
Grant Amount:
In answering the following questions, please continue on the back or attach additional pages, as needed:
1. Please describe the progress you have made in moving forward with your project.
2. If appropriate, please include a timetable for the remainder of the year.
3. Please provide information on any problems that have been encountered to date.
4. Please confirm your intent to expend all awarded funds and/or provide amount of proposed expenditures.
Send to: Lori Cunningham at Lcunningham@cityofbowie.org (Email is preferred) ~or~
Education Committee
15901 Excalibur Rd
Bowie, MD 20716
9
REQUEST FOR REIMBURSEMENT
CITY OF BOWIE 2020-2021 EDUCATION COMMUNITY GRANTS
Date Submitted:
Name & Title: ______ ____
School Name: _________________________________________________________________
Address:
Telephone: Email:
Grant Title:
Please use spaces below for name and address of person to whom check should be payable,
if different from grant applicant. You must include cancelled check or other item showing that
this person paid for the grant materials:
Please list all items for which you are requesting payment, in the chart below, with amounts for each
item, and totals. Receipts for each item must be attached. Items must match with those listed in the
grant, except where there was an approved change. If grant was partially funded, receipts must
match with funded items, as listed in the award letter.
Item
Store (vendor)
Number of Items
Cost Per Item
Total Cost
TOTAL
$
(If more space is needed, please continue on the back or on another sheet of paper and attach)
Send to: Lori Cunningham at lcunningham@cityofbowie.org (Email is preferred) ~or~
City of Bowie
Education Committee
15901 Excalibur Rd
Bowie, MD 20716
10
EVALUATION FORM
CITY OF BOWIE 2020-2021 EDUCATION COMMUNITY GRANTS
Please complete the questions below about your Education Grant Project.
Form must be completed and submitted with receipts before reimbursement can be made.
Project Title____________________________________________________
Date Project was Completed______________________________________
1. Number of Participants and/or audience members (Answer all that apply)
_________number of people who presented the project
_________number who attended the project as audience members
_________number of participants in the project
2. Did the project achieve its objective? Why or why not?
3. Was the project completed successfully?
4. Do you plan to repeat this project? Why or Why not?
5. What changes might you make in this project if you repeat it?
Please supply a final copy of any program for this event.
Also please provide us with any visual materials such as photos, CD’s or videos of your event.
Please return evaluation form and documentation to:
Lori Cunningham: lcunningham@cityofbowie.org (Email is preferred) ~or~
Bowie Education Committee
Bowie City Hall
15901 Excalibur Road
Bowie, MD 20716
Evaluation Forms and materials should be submitted by January 2, 2021, March 2, 2021 and
May 2, 2021 with the Reimbursement Form and receipts.
Thank you very much for completing this evaluation form.
Download
Save PDF to desktop
Email
Email completed PDF
Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
Want to add a signature?
You can add a signature field
and assign it to someone else
to sign
Choose a Field
Click on a field and
select the person that should complete it

Guidelines for City of Bowie Grants for Education

This document is locked as it has been sent for signing.

You have successfully completed this document.

Other parties need to complete fields in the document. You will recieve an email notification when the document has been completed by all parties.

This document has been signed by all parties.

Completed 18 January 2021

Message

View Audit Log
Print With Audit Log
Duplicate Document