Fill - Free fillable Grad Student Handbook 2018 (Louisiana State University) PDF form

GRADUATE STUDENT

HANDBOOK

CONTENTS

GENERAL INFORMATION…………1

PAWS ID

LSUMAIL

ORIENTATION

NEW GRADUATE STUDENT ORIENTATION

INTERNATIONAL STUDENT ORIENTATION

SCHEDULING COURSES & PAYING FEE BILLS

SCHEDULE BOOKLET

FEE SCHEDULES

GRADUATE SCHOOL CALENDAR

HEALTH INSURANCE

PROGRAM OF STUDY………………3

PROGRAM OVERVIEW

GENERAL INFORMATION

FULL-TIME ENROLLMENT

SATISFACTORY PROGRESS

CHE 7800 SEMINAR

SAFETY REGULATIONS & COMPLIANCE

LSU CODE OF STUDENT CONDUCT

REQUIREMENTS FOR THE MASTER OF SCIENCE

IN CHEMICAL ENGINEERING

NON-THESIS OPTION

THESIS OPTION

TRANSFER OF CREDIT

TIME LIMIT

SECOND MASTER’S DEGREE

TYPICAL SCHEDULE

REQUIREMENTS FOR THE DOCTOR OF

PHILOSOPHY IN CHEMICAL ENGINEERING

THESIS OPTION

TRANSFER OF CREDIT

TIME LIMIT

TYPICAL SCHEDULE

GRADUATE ASSISTANTSHIPS….14

GRADUATE ASSISTANT CATEGORIES

TEACHING ASSISTANTS

RESEARCH ASSISTANTS

RULES & REGULATIONS

MANDATORY EMPLOYEE TRAINING

LSU PS-21

LSU PS-85

DEPARTMENTAL RULES & REGULATIONS

EMPLOYMENT

GENERAL INFORMATION

FASOP: AS-25

ONBOARDING & REQUIRED DOCUMENTS

CONTACTS & HELPFUL

RESOURCES………………………..18

CAIN DEPT OF CHEMICAL ENGINEERING

THE GRADUATE SCHOOL

INTERNATIONAL SERVICES

OFFICE OF THE UNIVERSITY REGISTRAR

BURSAR OPERATIONS

GENERAL INFORMATION

PAWS ID

LSU GROK – PAWS ID: LSU OVERVIEW

Student PAWS IDs are automatically created when an application for admission is submitted and the fee

is paid in full. Applicants will receive their PAWS ID information via e-mail to the address provided on the

application form.

LSUMail

LSU GROK – LSUMail: OVERVIEW

LSU provides its faculty, staff, and students with an LSU e-mail account named LSUMail. It is powered by

Microsoft’s Office 365 cloud service and the web interface has been customized for LSU. Your e-mail

address will be [YOUR PAWS ID]@lsu.edu.

ORIENTATION

All new graduate students are required to attend the Graduate School’s New Graduate Student

Orientation. Graduate student orientation is held each August on the Wednesday before classes start.

You will also receive an email notification of orientation if your application has been completely processed

and you are admitted by August 1.

INTERNATIONAL STUDENT ORIENTATION

All F-1 and J-1 students who are new to LSU are required by U.S. Immigration regulations to “report” to

the university, which is done by attending International Orientation and bringing your I-20/DS-2019,

passport, and I-94 Arrival/Departure Record to the program (you will obtain an I-94 upon your arrival to the

United States). After reporting at this program, International Services (IS) will register your F-1/J-1 SEVIS

record. Failure to be registered in SEVIS is a violation of non-immigrant student status; therefore,

attendance is mandatory.

IS is unable to individually process early arrivals. F-1 or J-1 students who do not attend International

Orientation can expect to see course registration delays and late fees. F-1 and J-1 students who miss the

program due to visa or flight delays should report to International Services (101 Hatcher Hall) immediately

upon arrival to campus.

Most students are required to take the Michigan English Placement Test that is different from TOEFL and

IELTS. This test is administered the day after International Orientation.

English Proficiency

Depending on your performance on the English Placement Test, you may be required to take an English

class (which will be scheduled for you by the English Department); it will be in addition to the coursework

requirements listed in the “Program of Study” section of this handbook.

 The majority of international graduate assistants are TA1s (H969 – graders), RAs (H966 –

research assistants), and SAs (H967 – service assistants). They do not have to take the Oral

Proficiency Interview (nor the English 1051 class).

 Only TA2s (H970 – teaching assistant or lab assistant) and TA3s (H965 – instructor/assistant of

record) must take the Oral Proficiency Interview to retain their positions.

 
o  If exempted through oral interview, students only need to attend a one-time, three-hour 
Exemption Workshop with Ms. Elin Epperson. 
o  If not exempted, students will not be eligible for H970/H965 positions until they have 
completed English 1051. NOTE: Students must be enrolled in English 1051 by Ms. Elin 
Epperson (they cannot add the class themselves). 
 
INTERNATIONAL SERVICES – COURSE ENROLLMENT 
 
SCHEDULING COURSES & PAYING FEE BILLS 
 
The following documents provide assistance and information for scheduling courses and paying fee bills. 
Students should read them carefully and refer to them while registering each semester. 
 
SCHEDULE BOOKLET 
 
LSU GROK – STUDENTS: SCHEDULING COURSES 
 
LSU GROK – myLSU PORTAL: HOW TO SCHEDULE & DROP COURSES 
 
LSU GROK – myLSU PORTAL: PAY MY FEE BILL 
 
LSU GROK – myLSU PORTAL: DEFERRED PAYMENT & PAYROLL DEDUCT 
 
FEE SCHEDULES 
 
FEE GLOSSARY 
 
REGISTRATION 
 
REGISTRATION CALENDAR 
 
GRADUATE SCHOOL CALENDAR 
 
Remember to “Complete Registration.” If you do not complete registration, your courses will be 
purged (deleted)! See LSU GROK – myLSU Portal: Pay My Fee Bill for instructions. 
 
HEALTH INSURANCE 
 
INSURANCE PLANS 
 
All full-time and part-time students registered for resident study, excluding Continuing Education 
participants, are eligible to purchase an insurance plan for themselves and their dependents. 
 
Please note: Non-immigrant international students are required to have adequate insurance. Therefore, all 
F and J non-immigrant international students will be automatically billed for the plan every semester on 
their Bursar Office tuition bill, unless proof of other adequate insurance is presented to the ISO and a 
waiver is signed prior to the ISO semester deadline. International students should visit the ISO website for 
more information.

PROGRAM OF STUDY

PROGRAM OVERVIEW

The Cain Department of Chemical Engineering (ChE) originated from the Audubon Sugar School (1897)

and our graduate program was initiated in 1908. Today, the Cain Department of Chemical Engineering is a

nationally recognized leader in education and research in the areas of chemical manufacturing, fuel

processing, energy, environmental engineering, biochemical engineering, advanced computation, process

systems engineering, catalysis, and materials. Graduate students have access to state-of-the-art

laboratory facilities and equipment, extensive experimental and diagnostic facilities, and advanced

computing systems. After graduation, chemical engineering graduates engage in careers in academia,

national labs, and industry research.

The department offers two graduate degrees, a Master of Science in Chemical Engineering (MS in ChE)

and a Doctor of Philosophy in Chemical Engineering (PhD in ChE).

GENERAL INFORMATION

This section acquaints you with information needed to plan and guide your program of study at LSU and

emphasizes departmental rules and regulations. Reference should also be made to the General Catalog,

as it contains additional rules and regulations set forth by the Graduate School and university. All

regulations of the department, Graduate School, and university must be met in order to complete a degree

program. It is the sole responsibility of the graduate student to comply with the appropriate regulations and

schedules.

It should be noted that graduate students must generally satisfy all requirements in place at the time of

graduation. Special programs may be designed, however, to meet the needs of students who face

significant rule changes after entrance into a degree program. Any questions about departmental or

university rules or specific degree programs should be referred to the Director of Graduate Studies of the

Cain Department of Chemical Engineering.

Full-Time Enrollment

In order to be classified as a full-time graduate student, students must maintain registration in a minimum

of nine semester hours in the fall and spring semesters (with a minimum of six hours for graduate credit

coursework), or a minimum of six semester hours in a summer term or online module (a minimum of three

hours for graduate credit coursework). At least one half of the registered credit for part-time graduate

students must be in graduate credit coursework.

All full-time graduate students holding research or teaching assistantships are expected to register for at

least 12 credit hours of graduate coursework during the fall and spring semesters and nine credit hours of

graduate coursework during the summer term. For further details, refer to the Graduate Assistantships –

Departmental Rules & Regulations section of this handbook.

As rule of thumb, for every hour of course credit, three hours of effort per week are required either in or out

of class by the student. Thus, a student registered for 12 hours of research would normally be expected to

conduct 36 hours of research per week.

Satisfactory Progress

All students must maintain a 3.00 GPA in all graduate coursework. Any student whose cumulative or

semester average is below 3.00—or who is assigned an unsatisfactory grade in research (CHE 8000 or

CHE 9000)—will be placed on academic probation. Any student whose cumulative or semester average is

below 2.75, or who remains on probation for more than one semester, will be dropped from the Graduate

School. Students on probation are ineligible for financial support from the department.

CHE 7800 Seminar (1)

Prereq.: graduate standing in engineering. Pass-fail grading. Full-time graduate students are expected to

enroll in this course every fall and spring semester. Only one semester hour of credit will be allowed

toward degree.

Seminars from visiting scholars or experts provide a valuable opportunity for graduate students to learn

about research trends at a high level. The Cain Department of Chemical Engineering has been holding

five to ten graduate seminars each fall and spring semester for more than two decades.

All full-time graduate students are required to register for CHE 7800 Seminar (1) every fall and

spring semester. This course consists of up to 14 (one hour) weekly seminars including presentations

and discussions on current research topics and other special interests in chemical engineering and related

fields.

Safety Regulations & Compliance

All students must comply with the department’s minimum safety regulations. A copy of the ChE Minimum

Safety Regulations Guide is available here. All graduate students are required to read and understand the

safety regulations, then sign the compliance statement on the last page and submit it to the Coordinator of

Graduate Studies.

LSU Code of Student Conduct

All students must comply with the LSU Code of Student Conduct. Academic dishonesty, including

plagiarism and other forms of cheating, cannot and will not be tolerated. Students are advised to get

clarification of the policies with respect to collaboration on homework and other projects for each course in

which they are enrolled.

REQUIREMENTS FOR THE MASTER OF SCIENCE IN CHEMICAL

ENGINEERING

The Master of Science in Chemical Engineering (MS in ChE) is available with either a thesis or non-thesis

option. Whenever practicable, students are encouraged to pursue the thesis option, and it is only this

option for which financial aid is available from the department.

Regardless of their program option, all ChE MS students must complete the ChE graduate core program,

CHE 7110 (Mathematical Methods in ChE), CHE 7120 (ChE Thermodynamics), CHE 7130 (Fundamentals

of Heat and Mass Transport), and CHE 7140 (Chemical Reactor Design Methods), or equivalents.

At least one-half of the required credits must be in courses numbered 7000 or above (includes CHE 8000).

The remainder can be numbered 4000 or above except as limited by the general graduate student

requirements of the department.

More details regarding LSU Graduate School requirements and regulations can be found in The

Graduate School section of the online LSU General Catalog.

Non-thesis Option

Hours Required

The non-thesis option is composed of 36 credit hours of formal coursework and a written comprehensive

final examination.

Major Professor & Examination Committee

Students in the non-thesis MS program are assigned a major professor and examination committee upon

admission. The major professor is typically the Department Chair or Director of Graduate Studies. The

examination committee consists of three or more members of the graduate faculty nominated by the

Department Chair and appointed by the Dean of the Graduate School.

The major professor is generally designated as chairperson of this committee. Non-thesis master’s

committees must include at least one full member of the graduate faculty from the major department. A

majority of the voting members of the committee must be regular (not adjunct or affiliate) faculty from the

department. If there is a minor, one committee member must represent the minor department.

Comprehensive Final Examination & Graduation

Students in the non-thesis MS program must pass the MS Comprehensive Examination within one year of

their enrollment.

The MS Comprehensive Examination is normally given at the end of each spring semester (at the same

time as the PhD Qualifying Examination). The MS Comprehensive Examination is identical to the PhD

Qualifying Examination except that students are required to complete six questions over a five-hour period

rather than the 12 questions in eight hours required of a PhD student. The MS Comprehensive

Examination is generally taken at the conclusion of all (or almost all) required coursework. When the

examination is completed more than one semester prior to graduation, an oral examination identical in

format to the thesis defense examination, but focused on a review of the MS Comprehensive Examination,

will be required.

Students must file a “Master’s Application for Degree” with the Graduate School early in the semester in

which they intend to graduate and complete a “Request for Master’s Examination & Degree Audit,”

approved by their major professor and examination committee. Upon approval, students must submit

these documents to the Coordinator of Graduate Studies to be signed and delivered to the Graduate

School at least three weeks prior to the proposed examination date.

To be eligible to take the final examination, a student must have a 3.00 cumulative average and must be

registered for at least one credit hour of graduate coursework. Exams may be taken anytime the university

is open for business. In non-thesis programs, all degree requirements must be met no later than the

semester deadline for the regular semester following the final examination.

MASTER’S APPLICATION FOR DEGREE

REQUEST FOR MASTER’S EXAMINATION & DEGREE AUDIT

STEPS TO GRADUATION

Thesis Option

Hours Required

The thesis option is composed of 24 credit hours of formal coursework and a six credit thesis.

Major Professor

During their first semester in residence, students learn about the ongoing research projects in the

department and are matched with their major professor through a draft process. During this process,

professors who plan to take on new students present their current research projects and meet with

students one-on-one. At the end of the first semester, a major professor is selected and research begins.

The major professor is formally approved by the graduate faculty and has primary responsibility for

advising and guiding progress toward the degree.

Academic Course Plan

The departmental-level academic course plan for each student will be developed in consultation with, and

approved by, the student’s major professor during the second semester following the student’s formal

admission to the thesis master’s program. The academic course plan must be reviewed, approved, and

submitted to the Coordinator of Graduate Studies for approval by the Director of Graduate Studies on an

annual basis.

Thesis & Master’s Committee

As stated in the General Catalog, the preparation of a thesis is an important element in the program

leading to the master’s degree. The master’s thesis should demonstrate capacity for research, originality

of thought, and facility in organizing materials. It must be acceptable in subject matter and exhibit

creditable literary workmanship. The form of the thesis must be in accordance with the Graduate School’s

Formatting Electronic Theses & Dissertations handbook.

Final acceptance of the master’s thesis rests with a committee of three or more members of the graduate

faculty. The major professor is generally designated as chairperson of this committee. Thesis master’s

committees must include at least one full member of the graduate faculty from the major department. A

majority of the voting members of the committee must be regular (not adjunct or affiliate) faculty from the

department. If there is a minor, one committee member must represent the minor department.

The student, in consultation with his or her major professor, tentatively selects the committee. The Dean of

the Graduate School will then appoint the committee, making any necessary changes from the list of

nominated faculty. The Dean of the Graduate School may serve as a member of any committee or may

appoint additional members.

Comprehensive Final Examination & Graduation

Students in the thesis MS program must pass a final examination consisting of a comprehensive oral

examination.

Students must file a “Master’s Application for Degree” with the Graduate School early in the semester in

which they intend to graduate and complete a “Request for Master’s Examination & Degree Audit,”

approved by their major professor and master’s committee. The request must specify the major and minor

fields, thesis title, time and place proposed for the examination, and the members of the committee.

Students should initiate the request by completing the “Request for Master’s Examination & Degree Audit”

form, arranging a date and time with their committee, and obtaining the necessary departmental

signatures. Upon approval, students must submit these documents to the Coordinator of Graduate Studies

to be signed and delivered to the Graduate School at least six weeks before the final date for submission

of approved theses (as listed in the Graduate School Calendar) and at least three weeks prior to the

proposed examination date.

To be eligible to take the final examination, students must have a 3.00 cumulative average and must be

registered for at least one credit hour of thesis research. Exams may be taken anytime the university is

open for business.

Students should provide their master’s committee with a copy of their thesis at least two weeks prior to the

date of their Final Examination. The committee will define the examination procedures and content,

although the examination is normally an oral defense of the thesis. In order for a student to pass this

examination, committee members can cast no more than one dissenting vote.

The student should correct the thesis as directed by the committee. It is highly advised that students make

an appointment to meet with the editor at the Graduate School prior to submission of the thesis so that

they are aware of all Graduate School submission guidelines. Approved theses, including Graduate

School corrections, must be submitted to the Graduate School no later than the deadline for submission of

approved theses in the regular semester following the final examination.

If the student’s major professor would like to have a bound copy of the final university approved thesis, the

student is obliged to provide one.

MASTER’S APPLICATION FOR DEGREE

REQUEST FOR MASTER’S EXAMINATION & DEGREE AUDIT

STEPS TO GRADUATION

THESIS/DISSERTATION ACCESS REQUEST FORM

Transfer of Credit

Graduate School Requirements

 Students must have nine hours of graduate residence credit in a degree program at LSU and

be in academic good standing before submitting this form to the Graduate School. A maximum of

12 hours of transfer and/or LSU extension and/or non-matriculating credit may be transferred in

thesis and non-thesis programs as explained in the General Catalog under the "Transfer of Credit"

section. This includes a maximum of six hours of credit at the 6000 level and above.

 Transfer work must have been taken for graduate residence credit with a grade of “B” or better and

must have been completed within five years of the time the student is eligible to submit this

request. See the “Transfer of Credit” section in the General Catalog for further stipulations.

Departmental Requirement

 Students can transfer a maximum of nine hours of coursework to LSU for the MS degree

from another US institution with a maximum of two core courses eligible for transfer. Every

credit transfer is at the discretion of the Director of Graduate Studies.

REQUEST FOR TRANSFER/LSU EXTENSION OR NON-DEGREE WORK TO BE APPLIED TO THE

MASTER’S DEGREE

Time Limit

Programs for master’s degrees must be completed within five years, but full-time students should be

finished in 21 months. Coursework completed at LSU that is more than five years old can be validated by

the student’s graduate committee, usually through examination. Typically, MS students cannot receive

financial aid from the department for more than 21 months.

Second Master’s Degree

Students who wish to obtain a second master’s degree from the university must meet all academic and

residence requirements set by the Graduate School and department. A maximum of six hours from the

first degree may be applied toward the second degree. These hours must be listed on the “Master’s

Application for Degree” for the second master’s degree under the “Transfer or Petitioned Credits” section.

Typical Schedule (for a full-time thesis MS student entering with a BS in ChE)

 Fall – Year 1

Coursework: CHE 7110, CHE 7120, CHE 7130, three credits elective coursework

Research: select major professor, begin thesis research

Seminar: CHE 7800

 Spring – Year 1

Coursework: CHE 7140, nine credits elective coursework

Research: assistantship research

Seminar: CHE 7800

 Summer – Year 1

Research: six credits CHE 8000, assistantship research

 Fall – Year 2

Research: 12 credits CHE 8000, assistantship research

Seminar: CHE 7800

 Spring – Year 2

Research: 12 credits CHE 8000, assistantship research, completion of thesis

Seminar: CHE 7800

Other: graduation

REQUIREMENTS FOR THE DOCTOR OF PHILOSOPHY IN CHEMICAL

ENGINEERING

The Doctor of Philosophy in Chemical Engineering (PhD in ChE) is conferred only for work of distinction in

which the student displays decided powers of original scholarship and only in recognition of marked ability

and achievement. The basic requirements are twofold: (1) A student must exhibit unmistakable evidence

of penetrating mastery of a rather broad major field. Such evidence is ordinarily provided by passing the

qualifying and general examinations. (2) A student must prove ability to complete a significant program of

original research by preparing a dissertation embodying creative scholarship and by passing a rigorous

final examination. The dissertation must add to the sum of existing knowledge and give evidence of

considerable literary skill.

Thesis Option

Hours Required

The PhD in ChE requires 24 hours of credit in dissertation research and a minimum of 30 hours of credit at

the graduate level. A minimum of 18 hours of credit in ChE courses at the 7000 level or above are

required, exclusive of any type of independent studies credit—except for special project credit earned. The

remaining 12 hours of coursework can include graduate level courses in any department and may

constitute a formal minor or an informal collection of courses of interest.

Completion of the ChE graduate core program, CHE 7110 (Mathematical Methods in ChE), CHE 7120

(ChE Thermodynamics), CHE 7130 (Fundamentals of Heat and Mass Transport), and CHE 7140

(Chemical Reactor Design Methods), or equivalents, is required.

At least one-half of the required credits must be in courses numbered 7000 or above (includes CHE 9000).

A minimum of six hours of coursework numbered 7000 or above must be taken at LSU, regardless of

transferred credit. The remainder can be numbered 4000 or above except as limited by the general

graduate student requirements of the department.

More details regarding LSU Graduate School requirements and regulations can be found in The

Graduate School section of the online LSU General Catalog.

Minor

PhD students are not required to complete a minor program of study. If a minor is desired, the minor

program and minor professor should be selected by the completion of the Qualifying Examination. The

specific requirements of the minor program of study will be defined by the minor professor in accordance

with the rules and regulations of the minor department. This normally entails 12 credits of coursework. The

minor professor also serves as a member of the student’s advisory committee for both the General and

Final Examinations.

Major Professor

During their first semester in residence, students learn about the ongoing research projects in the

department and are matched with their major professor through a draft process. During this process,

professors who plan to take on new students present their current research projects and meet with

students one-on-one. At the end of the first semester, a major professor is selected and research begins.

The major professor is formally approved by the graduate faculty and has primary responsibility for

advising and guiding progress toward the degree.

Academic Course Plan

The departmental-level academic course plan for each student will be developed in consultation with, and

approved by, the student’s major professor during the second semester following the student’s formal

admission to the doctoral program. The academic course plan must be reviewed, approved, and submitted

to the Coordinator of Graduate Studies for approval by the Director of Graduate Studies on an annual

basis.

Qualifying Examination

To become a PhD candidate, a student must have a cumulative GPA of 3.00 or higher in the four core

courses and pass a written examination. The Qualifying Examination should be taken as early as possible

in the program of study, generally at the end of the first two semesters in residence. Eligible students are

typically given two opportunities to pass the examination.

Students with a cumulative GPA above 3.00 in the four core courses are eligible to proceed directly

through the PhD program. Students with a cumulative GPA of 3.00 in the four core courses are permitted

to take the Qualifying Examination; however, a faculty-certified passing performance on the exam counts

as a “pass” performance only when a student successfully completes his or her MS thesis in this

department and only when his or her thesis committee formally recommends him or her to the PhD

program.

The Qualifying Examination is typically given once per year in two four-hour sessions held over two days,

immediately prior to spring commencement. The examination is at the advanced undergraduate or

beginning graduate level and requires completion of 12 questions, with a minimum of two in each of the

four core course areas. Perry’s Handbook will be provided during the examination—no other books or

notes will be allowed.

Students receiving financial assistance from the department are expected to have passed the examination

by the end of their second year in residence. Departmental approval is required to take the examination for

a third time or to receive financial aid after the second year without successful completion of the

examination.

NOTE: MS students considering switching to the PhD program are typically subject to these requirements

and should also take the Qualifying Examination in their first year of residence.

Advisory Committee

The advisory committee directs the student’s PhD program and evaluates his or her progress during the

General and Final Examinations. The committee consists of four or more members of the graduate

faculty. A majority of the voting members of the committee must be regular (not adjunct or affiliate) faculty

from the department. At least two of the members must be full members of the graduate faculty.

The student, in consultation with his or her major professor, tentatively selects the committee. The Dean of

the Graduate School will then appoint the committee, making any necessary changes from the list of

nominated faculty. In addition, the Dean of the Graduate School will appoint an outside member to the

committee, referred to as the Dean’s Representative (DR). The DR is a full voting member of the

committee and represents the Dean of the Graduate School and the entire graduate faculty.

General Examination

The General Examination is an oral defense of a written plan for doctoral research. Departmental

Guidelines for the PhD General Examination have been composed and approved by the department

faculty and are included at the end of this handbook.

Students become eligible to take the General Examination after successful completion of the Qualifying

Examination. The General Examination must be completed within 18 months of passing the Qualifying

Examination unless special permission to delay the examination is requested and received from the

department. A student’s contract may be revoked if he or she does not meet this requirement.

Students must file a “Doctoral Degree Audit & Request for General Examination,” approved by their major

professor and graduate advisory committee, with the Graduate School early in the semester in which they

plan to complete the examination. Upon approval, students must submit these documents to the

Coordinator of Graduate Studies to be signed and delivered to the Graduate School at least three weeks

prior to the planned date of the examination.

DOCTORAL DEGREE AUDIT & REQUEST FOR GENERAL EXAMINATION

Coates Awards

Students that have successfully completed their General Examination are eligible to apply for Charles E.

Coates Memorial Fund awards. The current application(s) are located at the end of this handbook.

Dissertation

Dissertation research and the dissertation are normally the only requirements for the PhD that remain after

completion or the General Examination. The dissertation must demonstrate a mastery of research

techniques, ability to conduct original and independent research, and skill in formulating conclusions that,

 
in some way, enlarge upon or modify accepted ideas. The form of the dissertation must be in accordance 
with the Graduate School’s Formatting Electronic Theses & Dissertations handbook. 
 
Distinguished Dissertation Awards 
 
Any student who receives his or her doctoral degree at any of the three commencements in a calendar 
year is eligible to be nominated for a Distinguished Dissertation Award. 
 
Nomination packet must include the nomination form (completed by major professor), dissertation, 
resume, department chair’s letter of recommendation, and additional supporting documentation from 
within or outside the university. 
 
DISTINGUISHED DISSERTATION CALL FOR NOMINATIONS 
 
DISTINGUISHED DISSERTATION NOMINATION FORM 
 
Final Defense & Graduation 
 
Students must file an “Application for Doctoral Degree” with the Graduate School early in the semester in 
which they intend to graduate and complete a “Request for Doctoral Final Examination,” approved by their 
major professor and graduate advisory committee. The request must specify the major and minor fields, 
dissertation title, time and place proposed for the examination, and the members of the advisory 
committee. 
 
Students should initiate the request by completing the “Request for Doctoral Final Examination” form, 
arranging a date and time with their research committee, and obtaining the necessary departmental 
signatures. Upon approval, students must submit these documents to the Coordinator of Graduate Studies 
to be signed and delivered to the Graduate School at least six weeks before the final date for submission 
of approved dissertations (as listed in the Graduate School Calendar) and at least three weeks prior to 
the proposed examination date. 
 
Students should provide their advisory committee with a copy of their dissertation at least two weeks prior 
to the date of their Final Examination. The committee will define the examination procedures and content, 
although the examination is normally an oral defense of the dissertation. For the student to pass the Final 
Examination, committee members can cast no more than one dissenting vote. 
 
The student should correct the dissertation as directed by the committee and, if the dissertation is then 
acceptable to the committee, submit the necessary copies to the Graduate School by the date specified in 
the Graduate School Calendar for that semester’s graduates. It is highly advised that students make an 
appointment to meet with the editor at the Graduate School prior to submission of the dissertation so that 
they are aware of all Graduate School submission guidelines. 
 
If the student’s major professor would like to have a bound copy of the final university approved 
dissertation, the student is obliged to provide one. 
 
DOCTORAL DEGREE INSTRUCTIONS 
 
APPLICATION FOR DOCTORAL DEGREE 
 
REQUEST FOR DOCTORAL FINAL EXAM 
 
THESIS/DISSERTATION ACCESS REQUEST FORM 
 
THE SURVEY OF EARNED DOCTORATES (required of all doctoral students prior to document approval) 
 
 
 
 

Transfer of Credit

Graduate School Requirement

 Students must list all graduate level work previously taken on their Doctoral Degree Audit. If a

student would like to use courses from another university and has the department’s approval,

those courses should be listed on the Doctoral Degree Audit. Up to 24 credits of course credit (15

credits in the graduate core courses and nine credits of electives) can be transferred for a person

entering with an MS in Chemical Engineering.

Departmental Requirements

 Students can transfer a maximum of nine hours of coursework to LSU for the PhD degree

from another US institution with a maximum of two core courses eligible for transfer. Every

credit transfer is at the discretion of the Director of Graduate Studies.

 The student must have earned a grade of “A” or “B” in order to transfer courses. Pass/Fail courses

are not allowed to be transferred.

Time Limit

Programs for doctoral degrees must be completed within seven years, but full-time students should be

finished in five years. Coursework completed at LSU that is more than five years old can be validated by

the student’s graduate committee, usually through examination. Typically, PhD students cannot receive

financial aid from the department for more than five years. Students that enter the PhD program with an

MS will not normally be supported beyond 52 months.

Typical Schedule (for a full-time PhD student)

 Fall – Year 1

Coursework: CHE 7110, CHE 7120, CHE 7130, three credits elective coursework

Research: select major professor, begin thesis research

Seminar: CHE 7800

 Spring – Year 1

Coursework: CHE 7140, nine credits elective coursework

Research: assistantship research

Seminar: CHE 7800

Other: all eligible students are required to take the PhD Qualifying Examination

 Summer – Year 1

Research: six credits CHE 9000, assistantship research

 Fall – Year 2

Coursework: three to six credits elective coursework

Research: six to nine credits CHE 9000, assistantship research

Seminar: CHE 7800

 Spring – Year 2

Coursework: three to six credits elective coursework

Research: six to nine credits CHE 9000, assistantship research, preparation and defense of

dissertation proposal (PhD General Examination)

Seminar: CHE 7800

Other: repeat PhD Qualifying Examination if necessary

 Summer – Year 2

Research: six credits CHE 9000, assistantship research

 Year 3 & Beyond

Coursework: complete major and minor requirements as necessary

Research: 12 credits CHE 9000 (if no coursework), assistantship research, completion of

dissertation

Seminar: CHE 7800

Other: PhD Final Examination, graduation

GRADUATE ASSISTANTSHIPS

GRADUATE ASSISTANT CATEGORIES

Teaching Assistants

The vast majority of full-time, first-year graduate students in the department receive financial assistance in

the form of a graduate teaching assistantship. This assistantship is a half-time appointment, requiring

approximately 20 hours per week. The work required under the terms of a graduate teaching assistantship

is in addition to any CHE 8000 or CHE 9000 research for which the student has registered. For example, a

student on a half-time teaching assistantship that is enrolled in 12 credits of CHE 9000 would be expected

to devote 56 hours per week to teaching and research activities (20 hours for the assistantship and

12x3=36 hours for the research credits). Any deviation from this level of effort should be discussed with

the major professor.

Research Assistants

The vast majority of full-time, post-first-year graduate students in the department receive financial

assistance in the form of a graduate research assistantship. This assistantship is a half-time appointment,

requiring approximately 20 hours per week. The research required under the terms of a graduate research

assistantship is in addition to any CHE 8000 or CHE 9000 research for which the student has registered.

For example, a student on a half-time research assistantship that is enrolled in 12 credits of CHE 9000

would be expected to devote 56 hours per week to research activities (20 hours for the assistantship and

12x3=36 hours for the research credits). Any deviation from this level of effort should be discussed with

the major professor.

In general, all assistantship research is related to the student’s thesis or dissertation topic and all of the

work can be applied to his or her degree program. The assignment of duties and assessment of

performance on a research assistantship lies almost solely with the student’s major professor. It is

recommended that the student meet with his or her major professor early in the degree program to discuss

policies on assistantship duties, performance evaluation, expected level of effort, research and class time

requirements, and vacation. Please note that each faculty member is given wide latitude to structure his or

her research group and define its standards of performance and policies. There are undoubtedly

differences between groups within the department and it is up to the student to identify those groups within

which he or she can be most productive.

RULES & REGULATIONS

In addition to the policies defined by the major professor, there are a number of rules and regulations that

apply to students on graduate assistantships.

MANDATORY EMPLOYEE TRAINING

LSU POLICY STATEMENT 21.R10 (PS-21): GRADUATE ASSISTANTSHIPS

LSU POLICY STATEMENT 85.R00 (PS-85): PREPARATION OF TEACHING ASSISTANTS

Departmental Rules & Regulations

1. Students on graduate assistantships are expected to conduct research during the entire

year, including summers and semester breaks, but excluding staff holidays. Holidays are set

by the LSU System in accordance with the provisions of L. R. S. 1:55 F., which authorizes 14 paid

holidays per year. Any leave with continuation of pay under an assistantship requires approval of

the major professor. If the student is receiving his or her assistantship from departmental funds (as

opposed to external research contract funds), departmental approval may also be required for

leave with continuation of pay.

FY 2017-18, FY 2018-19, and FY 2019-20 LSU SYSTEM HOLIDAY SCHEDULES

2. All full-time graduate students holding research or teaching assistantships are expected to register

for at least 12 credit hours of graduate coursework during the fall and spring semesters and nine

credit hours of graduate coursework during the summer term unless:

a. the student is required to take six hours of English, in which case nine credits of coursework

are required,

b. the student has completed all course requirements, or

c. the student has obtained proper departmental authorization.

Failure to meet the coursework requirements will result in partial or complete loss of financial

assistance.

3. Students holding graduate assistantships are expected to make continued progress toward their

degree by remaining in good standing with the Graduate School, achieving satisfactory evaluations

in research, and meeting all deadlines of the degree program.

4. MS students cannot receive financial aid from the department for more than 21 months. PhD

students cannot receive financial aid from the department for more than five years. Students that

enter the PhD program with an MS will not normally be supported beyond 52 months.

a. Students supported by external grants and contracts may be extended special

consideration on duration of support in light of the extra requirements often associated with

such support (e.g., interim and final reports).

b. Students on departmental support will be supported up to one month following the

successful defense of their theses or dissertations, or until they turn in the final version of

their theses or dissertations, whichever comes first.

5. PhD students holding graduate assistantships are expected to have passed the Qualifying

Examination by the end of their second year in residence. Departmental approval is required to

receive financial aid after the second year without successful completion of the examination.

6. PhD students holding graduate assistantships are expected to have passed the General

Examination by the end of their third year in residence, or one year after completion of the

Qualifying Examination, whichever is earliest. Departmental approval is required to receive

financial aid after this date without successful completion of the examination.

7. Students are responsible for university fees and income taxes on their assistantship stipends.

These fees can be deferred at registration so that payments can be deducted monthly from their

pay. Students on graduate assistantships are granted full tuition waivers by the Graduate School,

as well as waivers of non-resident fees (if applicable).

8. Students on graduate assistantships are normally paid at the end of every month. Students are

required to have a bank account for direct deposits. For new students entering during the fall, the

first stipend checks will be distributed as soon as possible to cover the period from the start of

classes through the end of August. Students will receive their first full paycheck at the end of

September, assuming all required employment and tax documents have been submitted.

9. Outside employment for full-time students without departmental authorization will result in

immediate loss of assistantship.

 
EMPLOYMENT 
 
General Information 
 
All students must have a Baton Rouge mailing address, as one must be used on all employment forms. 
Students will need to supply two forms of identification: 
  International students must submit their passport and I-20 to International Services (IS) at 
International Student Orientation, as well as a photo ID and social security card (passport will 
suffice until social security card is obtained) to the Coordinator of Graduate Studies. 
  National/US students must submit their driver’s license (photo ID) and either their social security 
card or birth certificate to the Coordinator of Graduate Studies. A valid US Passport may be 
submitted in lieu of the above-mentioned documents. 
 
FASOP: AS-25 – STUDENT EMPLOYMENT BEST PRACTICES 
 
Onboarding & Required Documents 
 
Students who are new to employment at LSU must log into Workday and complete the Action Items found 
in their Inbox. Failure to complete and submit the appropriate items will result in a delay in payment and/or 
a cancellation of his or her assistantship. Step-by-step instructions for completing the onboarding process 
can be accessed here. Required documents include: 
 
1.  Acknowledgement of Loyalty Oath, PS-67, PS-1, Title IX & Sexual Misconduct Policy, LSU 
Board of Supervisors Bylaws & Regulations, and Health Insurance Coverage Notice (if 
applicable). Students are required to complete these acknowledgement forms, indicating that they 
have read, understand, and agree to comply with these policies. Students are urged to read each 
policy carefully before completing the acknowledgements. 
LSU POLICY STATEMENT 67.R05 (PS-67): MISUSE OF DRUGS OR ALCOHOL 
LSU POLICY STATEMENT 0001.R06 (PS-1): EQUAL OPPORTUNITY POLICY 
LSU PERMANENT MEMORANDUM 73 (PM-73): TITLE IX & SEXUAL MISCONDUCT POLICY 
LSU POLICY STATEMENT 73.05 (PS-73): SEXUAL HARASSMENT 
LSU POLICY STATEMENT 95 (PS-95): SEXUAL HARASSMENT OF STUDENTS 
LSU HUMAN RESOURCE MANAGEMENT – TITLE IX & SEXUAL MISCONDUCT 
THE LIGHTHOUSE PROGRAM 
STUDENT HEALTH CENTER 
LSU POLICE DEPARTMENT 
STUDENT ADVOCACY & ACCOUNTABILITY 
2.  I-9 Employment Eligibility Verification Form. This form must be completed by all students who 
are new to employment at LSU. I-9 forms are required for each employee to verify identity and 
employment eligibility. Each employee must complete and sign the form on or before the first day 
of employment. An authorized representative of the department (typically the department HRM 
contact) must examine and certify the authenticity of the documents presented as evidence of 
identity and employment eligibility on or before the third day of employment. 
I-9 FORM & INSTRUCTIONS 
a.  All non-US citizens who receive compensation from LSU are required to complete an 
AS565 Alien Tax Information Request form and submit it to the Coordinator of Graduate 
Studies as soon as possible. 
AS565: ALIEN TAX INFORMATION REQUEST (ATAX) 

b. Work Permit. All F-1 and J-1 students must have a valid, IS-approved work permit on file

with the LSU Payroll Office to be eligible to work on campus. Work permits typically expire

at the end of each semester (the expiration date is listed on the work permit). It is the

student’s responsibility to apply for work authorization PRIOR to the current work

authorization’s expiration date. Students will receive an e-mail from the LSU Payroll Office

reminding them to renew their work authorization 15 calendar days prior to the expiration

date. The student’s on-campus work authorization will be valid no earlier than the date the

student submits their work permission request via myLSU. IS cannot back date work

authorizations.

WORK PERMITS

LSU INTERNATIONAL SERVICES – STUDENT EMPLOYMENT

c. Social Security Card. All international graduate assistants must apply for a Social Security

Number (SSN). Any F-1 or J-1 student who will be employed by LSU or has received

authorization from IS or USCIS to work for another employer in the US must apply for an

SSN. Receipt of this number will help ensure that you are paid in a timely manner. Students

are advised to apply for an SSN as soon as they have all of the required documentation

(listed below), as obtaining an SSN can take a month (or longer, in rare cases).

NOTE: Students must be in the US for a minimum of 10 days after completing IS

check-in (either at International Student Orientation or in 101 Hatcher Hall), to be

eligible to apply for an SSN.

LSU INTERNATIONAL SERVICES – SOCIAL SECURITY INFORMATION

DSO LETTER REQUEST FORM FOR SOCIAL SECURITY

COMBINATION DEPARTMENTAL EMPLOYER & ISO DSO LETTER FOR SOCIAL

SECURITY

Baton Rouge Social Security Administration Office

5455 Bankers Avenue

Baton Rouge, LA 70808

Website: https://www.ssa.gov/

Phone: 866-613-3070

Hours: Monday, Tuesday, Thursday, Friday, 9:00 a.m. – 4:00 p.m.

Wednesday, 9:00 a.m. – 12:00 p.m.

View this location in Google Maps

Upon receipt of their SSN, students should:

 immediately notify the LSU Payroll Office (204 Thomas Boyd Hall) and provide them

with a copy of the Social Security card. This is necessary in order to continue to receive

payment for on-campus employment,

 immediately notify their employer and bank of their SSN, and

 keep their Social Security card in a safe, secure place at home, along with their other

non-immigrant documents. Due to the possibility of identity theft, it is NOT advisable for

students to carry their Social Security cards in their wallets.

3. W-4 and L-4 Tax Forms. All students must complete W-4 and L-4 tax forms.

myLSU PORTAL: TAX DOCUMENTS

TAX WITHHOLDING

4. Add Payment Elections. Students holding assistantships must obtain a bank account and sign

up for direct deposit. Many students choose to use Campus Federal Credit Union, as it is located

on campus.

PAYROLL SCHEDULES (Graduate assistants are Academic & Unclassified: SALARY employees)

CAMPUS FEDERAL CREDIT UNION—CHECKING ACCOUNTS

 
CONTACTS & HELPFUL RESOURCES 
 
CAIN DEPARTMENT OF CHEMICAL ENGINEERING 
 
Website: http://www.lsu.edu/eng/che 
Main Office: 3307 Patrick F. Taylor Hall 
Phone: 225-578-1426 
Fax: 225-578-1476 
 
Coordinator of Graduate Studies 
R.E. Landry 
Office: 3307B Patrick F. Taylor Hall 
Phone: 225-578-3067 
E-mail: relandry@lsu.edu 
 
LAB SAFETY 
 
CHEMICAL ENGINEERING GRADUATE STUDENT ASSOCIATION (ChEGSA) 
 
ALUMNI NEWSLETTERS 
 
CHE FACULTY DIRECTORY 
 
CHE GRADUATE STUDENT DIRECTORY 
 
CHE STAFF DIRECTORY 
 
THE GRADUATE SCHOOL 
 
Website: http://www.lsu.edu/graduateschool 
Main Office: 114 West David Boyd Hall 
Phone: 225-578-2311 
Fax: 225-578-2112 
E-mail: graddeanoffice@lsu.edu 
 
STAFF CONTACT INFORMATION 
 
ENROLLED STUDENT FORMS 
 
ENROLLED STUDENT FREQUENTLY ASKED QUESTIONS 
 
ASSISTANTSHIPS & FUNDING 
 
GRADUATION INFORMATION

INTERNATIONAL SERVICES (IS)

Website: http://www.lsu.edu/intlpro/is

Main Office: 101 Hatcher Hall

Phone: 225-578-3191

Fax: 225-578-1413

STAFF CONTACT INFORMATION

STUDENT FORMS

MAINTAINING F-1 STATUS

MAINTAINING J-1 STATUS

CHANGE OF STATUS

REGAINING F-1 STATUS

REGAINING J-1 STATUS

TRAVEL INFORMATION

INTERNATIONAL STUDENT SERVICE CHARGE

STUDENT EMPLOYMENT

SOCIAL SECURITY INFORMATION

OFFICE OF THE UNIVERSITY REGISTRAR

Website: www.lsu.edu/registrar/

Main Office: 112 Thomas Boyd Hall

Phone: 225-578-1686

Fax: 225-578-5991

E-mail: registrar@lsu.edu

ACADEMIC CALENDAR

RESIDENCY

COMMENCEMENT

BURSAR OPERATIONS

Website: http://www.lsu.edu/administration/ofa/oas/bur/

Main Office: 125 Thomas Boyd Hall

Phone: 225-578-3357

Fax: 225-578-3969

E-mail: bursar@lsu.edu

STAFF CONTACT INFORMATION

NAME LSU ID ORIG TERM

DEGREE OBJ MAJOR PROF ASSISTANTSHIP

DOB SEX RACE

CITIZENSHIP PERMANENT US RESIDENT

LSU E-MAIL

LOCAL ADDRESS TELEPHONE NUMBER(S)

PERSONS TO BE NOTIFIED IN CASE OF EMERGENCY (MUST BE LOCAL)

NAME RELATION TO PERSON LISTED ABOVE

ADDRESS

TELEPHONE NUMBER(S)

FOR OFFICE USE ONLY:

Office room number Office phone number Access/key(s) given

GF-01: GRADUATE STUDENT

INFORMATION FORM

RELATION TO PERSON LISTED ABOVENAME

ADDRESS

TELEPHONE NUMBER(S)

89-

@lsu.edu

blank

unassigned

Teaching Assistant

blank

n/a

blank

n/a

unknown

GUIDELINES FOR THE PHD GENERAL EXAMINATION

When preparing for the General Examination, students should keep in mind that they must accomplish the

following four objectives:

1. Demonstrate mastery and critical understanding of the literature relevant to the chosen research

topic.

2. Propose and defend a very specific research idea that is (a) novel (not a repeat of others’ ideas)

and (b) fundamentally sound (based on well-understood principles of chemical engineering).

3. Show preliminary results from their own independent experiments or modeling efforts—to confirm

their ability to carry out the research necessary for completing the PhD program.

4. Define a specific schedule, with milestones, to complete the work proposed.

In addition, students should seek input from their advisory committee throughout their research program.

EXAMINATION

The General Examination consists of two parts—a written document (to be reviewed by the student’s

advisory committee) and an oral presentation (to be presented to that committee).

Written Document

The written document should be distributed to the advisory committee at least two weeks prior to the date

of the oral presentation.

Format

 12-point font

 double-spaced text (except abstract and references, which are to be single-spaced)

 1-inch margins all around

 maximum of 30 pages (not including cover page)

Contents

 Abstract

o one-page summary of the proposed research project—summarizing the objective of the

project, the rationale for the project, what makes the project novel, and the technical

approach being taken

 Context, Definition, and Objectives of the Proposed Research Project

o background material establishing context and motivation, with a critical analysis (not just a

summary) of the relevant literature

o definition of the research problem to be addressed

o statement of the objectives of the research project

 Technical Approach

o how the research is to be conducted—include detail of:

 experimental equipment and methods (if relevant)

 computational approach and methods (if relevant)

 theoretical approach (if relevant)

o specification of the results being sought (be as specific as possible; e.g., measurements of

y vs. x, in the ranges of p to q, at r increments of x)

o explanation of how the results will address the research problem identified

o presentation and description/discussion of the student’s original results to date

o how results obtained at intermediate stages might be used to determine subsequent routes

of investigation (if appropriate)

 Plan of Progress

o progress chart with milestones and timeline/schedule for completion of the components of

the research project

 Literature References

o full citations of literature cited

o must be in accordance with the Graduate School’s Formatting Electronic Theses &

Dissertations handbook

Oral Presentation

The oral presentation lasts 30 minutes and will be followed by questions from the advisory committee.

CERTIFICATION

The advisory committee, with no more than one dissenting vote, certifies completion of the General

Examination.

A student whose General Examination is not certified by the committee may, at the discretion of the

examination committee, make corrections to the written proposal and, within 30 days of the first oral

presentation, schedule a new oral examination for the purpose of correcting problems with the first

attempt. As with the first attempt, the examination committee certifies the completion of the General

Examination with no more than one dissenting vote. At this time, a student not receiving certification may

apply to the department chairperson for assignment of a new major professor and project in a different

field of chemical engineering. However, the time limit on the certification of the General Examination

remains in effect. A student who is unable to complete the written part to the satisfaction of the major

professor may apply to the department chairperson for assignment of a new major professor.

updated 11/7/2016

DR. CHARLES E. COATES MEMORIAL FUND

CONFERENCE TRAVEL AWARDS – CHEMICAL ENGINEERING

AWARD DESCRIPTION

This award is only available to PhD students in the Cain Department of Chemical Engineering.

The award reimburses up to $1,000 of eligible travel expenses with a limit of one award per academic year and a total of

three travel awards per student. The travel must be to a national or international conference at which the student presents

the results of his/her doctoral research in the form of a poster or oral presentation. The student must be both an author

and presenter of the research and have the recommendation of his/her thesis advisor and department chair.

APPLICATION INSTRUCTIONS

Application packages must include

 a completed, signed application form (see next page),

 a current resume/CV,

 a one-page statement outlining why the student opted to present at the conference and its significance in regards

to his/her PhD studies,

 and a one-page letter of support from the student’s major professor (should include date degree is expected, date

general exam was passed, and the name of the journal in which publication is planned).

Applications must be submitted electronically to the Coordinator of Graduate Studies, Rachel Landry, at

relandry@lsu.edu.

Applications must be submitted at least 30 days prior to travel.

AWARDING PROCEDURE

Students selected to receive the award must

 submit an acceptance or invitation from the conference organizer to present the research,

 submit a copy of the final abstract (with author list), and

 follow LSU procedures for travel authorization and reimbursement (please see Darla Dao in room 120, Chemical

Engineering Building, for assistance).

ABOUT THE CHARLES E. COATES MEMORIAL FUND

Charles E. Coates’ legacy of dedication to graduate study has been preserved over the years by the commitment,

achievement, and high caliber of each class of graduate students. Their achievements could not be realized without the

assistance of the Charles E. Coates Memorial Fund, established in 1964 in memory of one of LSU’s early professors of

chemistry.

The Coates Fund assists full-time chemical engineering, chemistry, and physics doctoral students in their research

endeavors through four awards: outstanding dissertation, conference travel, research travel, and scholar research.

updated 11/7/2016

DR. CHARLES E. COATES MEMORIAL FUND

APPLICATION FOR CONFERENCE TRAVEL AWARD – CHEMICAL ENGINEERING

Must be submitted to the Coordinator of Graduate Studies at least 30 days prior to travel. Attach current resume/CV, one-

page statement outlining why you have opted to present at the conference and its significance in regards to your PhD

studies, one-page letter of support from your major professor (should include date degree is expected, date general exam

was passed, and the name of the journal in which publication is planned).

Student Information

Name: LSU ID#:

Email:

Major Professor:

Conference Information

Conference Name:

Conference Location:

Conference Dates:

Presentation Information

Presentation Type:

Presentation Title:

Author List:

Signatures

Student: Date:

Major Professor: Date:

Department Chair or

Director of Graduate Studies: Date:

Poster Presentation

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