Fillable Grad Certification Form - Graduate student certification form and instructions revised 01-10-13

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Grad Certification Form - Graduate student certification form and instructions revised 01-10-13

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Revised 01/10/13 LW
University of Dayton Graduate School
Instructions for Completing the Certification Request for
Half-time, Full-time or Continuing Service Status
(This form is for graduate student use only.)
Course load requirements vary by department. In order to be considered full-time or half-time in the UD student
information system, a graduate student must generally be registered for a minimum of 6 or 3 semester credit
hours, respectively. However, there are occasions when a student might be completing a course or other
degree requirements, but not pursuing a full- or half-time program of study in the usual sense.
This form is designed to allow authorized exception requests to be processed for students who are working on
their degree requirements, although their registration status does not reflect it. With the attached form, students
may request certification for half-time, full-time or continuing service status.
● Full-time certification means that a student is engaged full-time in the completion of a
graduate program of study.
● Half-time certification means that a student is engaged half-time in the completion of a
graduate program of study.
● Continuing service certification means that a student is working on course(s) requirements but
is engaged in less than half-time study.
If the certification is approved, the student’s status is available electronically through the student information
system. This information can be accessed by various offices on campus, such as housing, financial aid,
payroll, the library and international student services. It is also reported electronically at least twice per
semester to the National Student Loan Data System. Almost all lenders and guarantee agencies have access
to this data.
Certification requests should be submitted prior to the beginning of the semester. Please follow the guidelines
below when completing this form:
Complete one form for each semester requested. The form is designed to be filled out online and
printed for signatures.
Submit certification requests prior to the beginning of the semester. (The form cannot be submitted
for approval until registration for that semester begins.) Certification requests submitted after a
semester begins will cause delays, and could affect eligibility in the financial aid process.
Only current and past semesters may be verified. Future semester requests will not be processed.
Except in unusual circumstances, you may not be certified for more than three semesters,
excluding summers. Exceptions will be approved only after consultation with the Graduate
School.
Fill in all the fields on the form. Incomplete forms will be returned.
Sign the form and submit it to your graduate program director.
Students who require notification to offices outside of the University must make a Certification Request
through the Office of the Registrar.
International students on an F or J visa must use this form for academic course load reductions. If
students require a course load reduction for medical or other reasons, they should contact the
International Students Office. However, in all cases consult International Student Services concerning
appropriate reductions allowed by U.S. Immigration Services to maintain your legal immigration status.
Program directors will forward this form to the associate dean of the student’s school or college for signature
and approval. It is the responsibility of the program director and associate dean to verify that the exception
requested is valid. The form is then forwarded by the appropriate dean’s office to the Graduate School
for final processing. Please note that approval of both your department and the associate dean of your
college or school are necessary for certification. You will be notified by the Dean’s office if this request is not
approved.
The CSR/RES courses will be listed on your transcript for zero credits. No tuition charges will apply.
However, the $25 university fee will be charged for each semester certified. You will be billed by the
Bursar’s Office for this fee. Please do not send payment when submitting the form.
Revised 05/10/13 LW
UNIVERSITY OF DAYTON GRADUATE SCHOOL
Certification Request for Half-Time / Full-Time / Continuing Service Status
For Graduate Student Use Only
Please read detailed instructions included with this form prior to completing it. The form is designed to be
filled out online and then printed for signatures. Completed forms should be submitted to your graduate
program director.
Name: Student ID No:
Address:
Email:
Daytime Phone:
Academic Program: Visa Type (if applicable) F1 J1
Certification requested (check one):
Continuing Service (CSR 111): Half-time (RES 555): Full-time (RES 999):
Term: Fall: Spring: Summer 3: (Summer 1 and/or 2 covered under Summer 3)
Year:
During the term specified above, which activities are you participating in (check all
that apply)
:
Completing course requirements from a previous semester (Not applicable for F1 or J1 visa
holders)
Thesis / dissertation research
Preparing for comprehensive / general examination (Not applicable for F1 or J1 visa holders)
Internship / externship / practicum required by the program
Cooperative Education
Lalanne program
Have you applied to UD for financial aid for the semester you’re requesting
certification?
Yes No
Date: __________ Student’s Signature: _________________________________
Internal Use Only
I concur with the student status as indicated above. (No Registrar action is permitted without the signature of the
Associate Dean, GPCE). Approval signatures must be obtained in the order listed below.
1) Program Director/Chair Signature _____________________________ Date: ____/____/______
2) Associate Dean Signature ___________________________________ Date: ____/____/______
3) International Student Services ________________________________ Date: ____/____/______
(Needed for J1 or F1 Visa only)
4) Executive Director Signature _________________________________ Date: ____/____/______
Graduate Academic Affairs
Graduate School: ___/___/____ Registrar Action: Processed on ____/____/_____
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Grad Certification Form - Graduate student certification form and instructions revised 01-10-13

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Completed 12 February 2020

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