Fillable GRADUATE STUDIES PETITION (University of South Florida)

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GRADUATE STUDIES PETITION (University of South Florida)

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Updated 8/21/2020
GRADUATE STUDIES PETITION
UNIVERSITY OF SOUTH FLORIDA
OFFICE OF GRADUATE STUDIES
Website:
www.usf.edu/graduate-studies/about-us/contact-us.aspx
INSTRUCTIONS FOR COMPLETION & SUBMISSION
The form should be filled in electronically. Please read all instructions prior to form submission. Complete all parts.
Incomplete forms will be returned to the student unprocessed and will delay action on your request.
PURPOSE
To add, drop, or change hours for course registration, after the end of the first week, Add/Drop/Fee deadline, in each
semester.
ADDITIONAL INFORMATION OR REQUIREMENTS
Petitions will not be processed if an administrative hold exists on the student’s record. The student should log into OASIS
to
check the hold status. Resolve any holds before submitting this petition. The program/department should verify the
student’s
hold status before forwarding the petition for approvals. If a hold is found on the student’s record, do not forward
the petition
for processing. Notify the student of the hold and return the petition to them unprocessed.
A written letter or note is required from the student indicating the reason for the petition request.
Written documentation or explanation from an employer, doctor, etc. on letterhead verifying the circumstances
associated
with the petition request is required. A printed OASIS page indicating an error message may be submitted as
proof of technical difficulties experienced while attempting to register or drop a class before the end of the first week of
classes.
Petition requests may take several weeks to process. Timing is affected by the availability of all the signers, processing time
in each department and routing time from department to department via campus mail.
Tuition/Fee Liability: An action taken on a petition may result in a late registration fee, late payment fee and additional
tuition costs for the addition of credit hours. A petition to drop a course does not remove the student’s financial liability.
Fee Adjustment form: If the student completes a petition to drop a course due to extenuating circumstances beyond the
student’s control, the student may submit a Fee Adjustment Form directly to the Office of the Registrar for consideration
after the petition request has been approved by all signers and processed by the Registrar. The Office of the Registrar will
make a final determination concerning the fee adjustment request.
Late Registration Fee Waiver form: may be completed and submitted to the Office of the Registrar if the student has
registered and is paying their tuition late due to circumstances beyond their control.
Both the Fee Adjustment and the Late Registration Fee Waiver forms must be submitted directly to the Office of the
Registrar.
DIRECTIONS FOR INTERNATIONAL STUDENTS
INTERNATIONAL STUDENTS: Students with an F1 visa must submit this form to OIS via iStart to obtain their signature. DO NOT
PROCEED WITH THIS WRITTEN REQUEST unless you have obtained the OIS signature on your form. Information about contacting OIS
is available at https://www.usf.edu/world/international-services/about-us/contact-us.aspx.
OIS ADVISOR: A written approval letter on letterhead from OIS may be attached to the petition if
special circumstances are to be
considered.
Updated 8/21/2020
PART I: STUDENT INFORMATION
Name: Input last name first, then first name and middle initial (if applicable).
USF ID#: Input your USF ID#, (DO NOT put in your Social Security Number).
Email Address: Input your USF email address. Please make sure this email address is one that you check regularly so that
you are
aware of any information electronically sent to you in a timely manner.
Telephone Number: Input your telephone number including area code. Make sure the number is one that can be reached
easily in case there are any problems or questions about your form.
College & Department: Abbreviate your college, (i.e., AC, BC, BU, CS, EN, EU, FA, GS, MD, MS, NR, PH, RX) and add
your
department, (i.e. Integrative Biology, Public Health, Teaching and Learning, Mechanical Engineering, etc.).
Student Classification: Check the appropriate box for your correct student classification.
PART II: COURSE INFORMATION
Semester & Year in which action is requested: If you want to drop, add or change hours for a class registration, check the
appropriate
box for the semester in which you want to take the action. Write in the year.
Is Action Requested…?: Check correct box (see below)
o Late, (i.e. requested action is for the current semester, after the first week of class).
o Readmit after P3, (i.e. Student is currently in probationary three status and has a probationary hold that does not
allow registration without submission of the Graduate Petition for readmission after P3).
Readmit after P3 petitions must have an action plan from the student’s advisor attached. The action plan must include
steps the student will need to take for removal from probationary status. The action plan must be signed by the advisor and
the student indicating approval and understanding of the action plan. Any courses the student and advisor agree the
student should register for must be submitted on the face of the petition. The Readmit after P3 petition request may be
requested only one time for one semester, with the condition that the student return to good academic standing (GPA at or
above 3.00) once grades are submitted and the Registrar updates the student record for the semester. If there is no
possibility that the student will achieve good academic standing within one semester, the Graduate Studies Petition to
Readmit after P3 should not be submitted.
PART III: COMMENTS AND RECOMMENDATIONS
For assistance, please go to the Graduate Major Contact Information site at http://www.grad.usf.edu/programs/search_all.php.
Instructor: Check the appropriate box, sign and date the form. Please add your USF email address or contact phone number
for
immediate contact if necessary. Be advised, the student may request an Instructor’s approval via email, noting the
reason for the
request, the reference number, prefix, number, section and hours.
Graduate Director and College Dean/Designee: Check the appropriate box, sign and date the form.
Please add your USF email address or contact phone number. Original signatures are required in these areas. USF email
responses are
acceptable.
Comments: All signers may use the comment lines to add a brief statement or verification of facts, (i.e., student has
completed
all assignments to date, etc.).
PART IV: DECISION OF THE OFFICE OF GRADUATE STUDIES ASSOCIATE DEAN
Graduate Dean/Associate Dean: Check the appropriate box, sign, and date the form. Please add your email address or
contact phone number. Original or electronic signatures are required in these areas. Email responses are not acceptable.
Comment: Signer may use the comment line to add a brief statement.
Routing/Approvals: If approved by the Office of Graduate Studies, the form will be forwarded to the Office of the Registrar
for processing.
Updated 8/21/2020
GRADUATE STUDIES PETITION
UNIVERSITY OF SOUTH FLORIDA
OFFICE OF GRADUATE STUDIES
Website:
www.usf.edu/graduate-studies/about-us/contact-us.aspx
If a drop is approved, a “W” will be noted the transcript. The student remains financially liable for a dropped course.
PART I: STUDENT INFORMATION (STUDENT)
Last Name
First Name
USF ID#
Email
Phone Number
Student Classification
Master’s
Certificate Program
Non-Degree Seeking
College
Department
PART II:
PART II: COURSE INFORMATION (STUDENT)
Semester & Year in which action is requested?
Spring
Summer
Fall
Year:
Is Action Requested…?
Late (Current Semester)
Readmit after P3
Check here if you are dropping courses in exchange for adding courses in the same semester?
Yes
Courses to be added or dropped:
Add
Drop
Reference # (CRN)
Prefix
Number
Section #
Credit Hours
Add
Drop
Reference # (CRN)
Prefix
Number
Section #
Credit Hours
Add
Drop
Reference # (CRN)
Prefix
Number
Section #
Credit Hours
Change Hours? Use this section to change (increase/decrease) the hours only for a currently registered course. Enter course info.
Reference # (CRN)
Prefix
Number
Section #
Hours Change (from)
Hours Change (to)
NOTE: Approving this petition to late register, add, or drop may affect late charges or student fee liability. If reimbursement
applies, the student must
submit the “Late Registration Fee Waiver Request Form” and/or the “Fee Adjustment Request
Form” located on the Office of the Registrar’s website.
Student Signature
Date
PART III: COMMENTS AND RECOMMENDATIONS (INSTRUCTOR(S)/DEPT/COLLEGE)
Approve
Deny
Instructors Name
Signature
Date
Email or Phone (required)
Approve
Deny
Instructors Name
Signature
Date
Email or Phone (required)
Approve
Deny
Instructors Name
Signature
Date
Email or Phone (required)
Approve
Deny
Grad Director/Designee Name
Signature
Date
Email or Phone (required)
Approve
Deny
College Dean/Designee Name
Signature
Date
Email or Phone (required)
PART IV: DECISION OF THE ASSOCIATE DEAN OF THE OFFICE OF GRADUATE STUDIES
Approve Deny
Comments Attached
Graduate Studies Associate Dean/Designee Name
Signature
Date
International Student?
☐ Yes ☐ No
OIS Approval Signature:
___________________________
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GRADUATE STUDIES PETITION (University of South Florida)

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Completed 11 February 2021

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