_____________________________________________ ___________________________________
GRADE IRREGULARITY FORM
SUNY Plattsburgh
Guidelines for use of this form:
A. Correct an Inaccurate Grade
– Faculty have the right to correct a student grade that the faculty member has determined to be
inaccurate on the student’s academic record. For example, the instructor may have discovered an error in the calculation of the
original grade, or the instructor may have received a student paper or exam but misplaced it and found it after grades were
submitted.
B. Assign a Grade for a Student Who Was Not on the Grade Roster – The instructor may submit a final grade if a student has
completed the course and earned a grade but the student does not appear on the roster for the course.
C. Submit a Final Grade for an I (incomplete) or IP (in progress) Grade – The final grade for an I (incomplete) must be submitted
within one semester of the date it was assigned, and the final grade for an IP (in progress) must be given within two years of the
date it was assigned.
Note:
• No Changes Can Be Made for Extra Work After Grades Have Been Submitted – After final grades have been submitted,
instructors may not allow students to complete extra work for a change in grade.
• No Grade May Be Changed More Than One Calendar Year After It Was Posted – The only exception is an IP (in-progress) grade,
which may stand for two years. In the case of an I (incomplete) grade, the one calendar year is calculated from the date the I was
given, not from the date that the I grade was changed to a letter grade.
• Incomplete grades may not be changed to a withdrawal (W) at a later date.
Inappropriate reasons for grade changes may include but are not limited to the following:
• Saving a student from some academic penalty such as dismissal, academic probation, warning, or academic integrity problem.
• Enabling a student to graduate.
• Enabling a student to maintain academic eligibility for financial aid.
• Enabling a student to graduate with honors.
• Personal issues unrelated to academics.
• Enabling a student to maintain eligibility for athletics or any other co-curricular activity.
Student’s Name Student’s ID
Anticipated Term of Graduation: _________________ ________________
(month) (year)
Subject /Number
This course was initiated during the ________________________ of ____________________.
(semester) (year)
Complete either 1 or 2:
1. Change grade from ________ to ________. Date student completed coursework (required): ________/________/________
(month) (day) (year)
Note: The date the student completed coursework may affect the student’s graduation date. Please record the actual date of course
completion, not the date this form is completed.
Reason: ___________________________________________________________________________________________
2. Assign the grade of ___________ because the student’s name was not on my grade roster.
Date course completed _______/_______/_______
(month) (day) (year)
REQUIRED SIGNATURES
Instructor: _____________________________________
Indicate Approval in Email
Date: ______________
Chairperson: ____________________________________
Indicate Approval in Email
Date: _____________
Dean: _____________________________________
Indicate Approval in Email
Email: registrar@plattsburgh.edu
Date: _____________
VPAA 03/2020
