Title III Request for Professional Development Assistance/Travel Authorization Checklist
Traveler’s Name:
ATTENTION: This checklist serves as a guide to submit a detailed Request for Title III Professional Development
Assistance/Travel Authorization. This REQUEST is contingent on availability of funds, strength of justification and
approval. Please provide all requested documents listed below. Incomplete requests will be returned.
1. Completed Title III Request for Professional Development Assistance form/Travel Authorization form
For Faculty:
Signature of Supervisor or Chair is REQUIRED
Signature of Dean is REQUIRED
Signature of V.P. for Academic Affairs is REQUIRED
For Staff
Signature of Immediate Supervisor/Director is REQUIRED
2. The following must be submitted (if requesting advance payment by Title III):
Registration Information (include a copy of the invoice/registration confirmation and
Vendor ID [A#])
Airfare (only include if you would like your ticket purchased in advance, by Title III)
Secure flight on www.egencia.com
Include flight itinerary
Car Rental (Contact Purchasing Office AFTER PRIOR APPROVAL OF TITLE III OFFICE)
3. Supporting Documentation
Hotel Estimate
Conference/Workshop announcement and agenda
Copy of flight itinerary or mileage details, if driving
Meals & Incidental Expenses (GSA) print out
Misc. (Baggage, Airport Parking, Hotel Parking, Taxi/Shuttle Fee)
NOTE THE FOLLOWING: See Guidelines and Procedures Manual for complete listing of requirements for assistance.
Assistance will not be provided to present at a conference, serve on a committee or preside at a meeting.
Request for travel funds should be made at least thirty (30) business days prior to anticipated travel.
Request will only be considered from (beginning of fiscal year) October 1 through May 1, deadline.
Do not make any final arrangements before approval of request.
Secure all REQUIRED signatures before submitting to the Title III Office.
Airline requests made less than thirty (30) days prior to travel will not be approved.
Airline ticket amounts exceeding $550 will not be approved by the Title III Office.
Efforts should be made to make advanced travel arrangements to reduce costs, (i.e. Earlybird Registration)
Travel Reimbursement documents should be submitted within fourteen (14) days after return from travel.
*Please attach your checklist to your Request for Professional Development Assistance/Travel Authorization Request.
Traveler’s Signature Date:
