Guidelines - Personal Information Consent Form
The Personal Information Consent Form is provided by Legal Services for completion by University staff when
taking, collecting and using photographs, films or quotations of individuals. The Personal Information Consent
Form is only intended to address the University's privacy obligations in relation to the individual being
photographed, filmed or quoted.
Photographs/films/quotations of individuals can be identifiable and are therefore personal information. When
taking/collecting and using individuals photographs, films or quotations, the University has certain privacy
obligations under the Personal Information Protection Act 2004 (Tas).
Among other things, the University must take any reasonable steps necessary to ensure individuals are aware of
certain matters when they are providing their personal information, including:
• The purposes of collection and intended recipients of the information; and
• Their right of access to the information, as well as the University's identity and relevant contact details.
The University cannot use or disclose personal information for any purpose other than what is set out in the
Purpose and Use description on this form (except in certain limited circumstances). Please contact Legal
Services before making any use of the photographs/films/quotations or other personal information not
specifically covered by the individual's consent on this form.
The collection and use of photographs, films or quotations by the University also potentially raises copyright
issues that must be considered. Copyright is owned by the University if the collection of photographs/
films/quotations is undertaken by a University staff member in the course of their employment, however if you
have any queries in relation to Copyright, please contact the University copyright office.
If the photographs/films/quotations are to be taken/collected by someone else, or if the photographs already
exist, please seek the assistance of Legal Services so that the University can ensure it obtains the rights it needs
to use the photographs/films/quotations.
The highlighted parts are to be completed by the staff member as follows:
Box 1 UTAS staff member to provide a description which is clear and accurate so the individual understands
why the University is taking/collecting their photograph(s)/film(s)/quotation(s), how it will be used and
to whom it will be disclosed. If the material is to be disclosed outside Tasmania or on the internet, this
should be made clear in the description.
Box 2 Clearly describe any other personal information that will be used and disclosed with the material.
Box 3 Add appropriate UTAS contact and organisational unit details – this should be someone who can
respond to queries in relation to the material.
If you require any other modifications to the form, or advice on particular issues raised by your activity, please
contact Legal Services.
******** REMOVE THESE GUIDELINES ONCE FORM COMPLETED BY STAFF MEMBER ********