Fillable Form MCSA-5875: Medical Examination Report Form (U.S. Department of Transportation)

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Form MCSA-5875: Medical Examination Report Form (U.S. Department of Transportation)

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Page 1
Form MCSA-5875
OMB No. 2126-0006
Expiration Date: 8/31/2018
Medical Examination Report Form
(for Commercial Driver Medical Certification)
U.S. Department of Transportation
Federal Motor Carrier
Safety Administration
Public Burden Statement
A Federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of
the Paperwork Reduction Act unless that collection of information displays a current valid OMB Control Number. The OMB Control Number for this information collection is 2126-0006. Public reporting for this collection
of information is estimated to be approximately 25 minutes per response, including the time for reviewing instructions, gathering the data needed, and completing and reviewing the collection of information. All
responses to this collection of information are mandatory. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to:
Information Collection Clearance Officer, Federal Motor Carrier Safety Administration, MC-RRA, 1200 New Jersey Avenue, SE, Washington, D.C. 20590.
PRIVACY ACT STATEMENT: This statement is provided pursuant to the Privacy Act of 1974, 5 USC § 552a.
AUTHORITY: Title 49, United States Code (USC), 49 USC 31133(a)(8) and 31149(c)(1)(E)
.
PURPOSE: To record results of a driver's physical examination, to determine qualification to operate a commercial motor vehicle (CMV), and
to promote driver health in interstate commerce according to the requirements in 49 CFR 391.41-49
. Providing this information is mandatory.
If this information is not provided, the medical examiner will not be able to determine qualification to operate a CMV in interstate commerce
according to the requirements in 49 CFR 391.41-49. To record results of a driver's physical examination and to determine qualification to operate
a CMV in intrastate commerce when the driver is required by a State to be examined by a medical examiner listed on the National Registry of Certified Medical Examiners in accordance
with the provisions of 49 CFR 391.41-49 and any variances from the physical qualification standards adopted by such State.
Medical examiners are required to complete the Medical Examination Report Form for every driver physical examination performed in accordance with 49 CFR 391.41
. Each original
(paper or electronic) completed Medical Examination Report Form must be retained on file at the office of the medical examiner for at least 3 years from the date of examination. The
medical examiner must make all records and information in these files available to an authorized representative of FMCSA or an authorized Federal, State, or local enforcement agency
representative, within 48 hours after the request is made [49 CFR 391.43(i)].
ROUTINE USES: The information is used for the purpose set forth above and may be forwarded to Federal, State, or local law enforcement agencies for their use. Medical Examination
Report Forms collected by FMCSA will be stored in FMCSA's automated National Registry of Certified Medical Examiners System and will be used to monitor the performance of medi-
cal examiners listed on the National Registry.
In addition to those disclosures permitted under 5 USC 552a(b)
of the Privacy Act of 1974, additional disclosures may be made in accordance with the U.S. Department of Transporta-
tion (DOT) Prefatory Statement of General Routine Uses published in the Federal Register on December 29, 2010 (75 FR 82132), under "Prefatory Statement of General Routine
Uses'' (available at http://www.dot.gov/privacy/privacyactnotices).
ACKNOWLEDGMENT: I understand the provisions of the Privacy Act of 1974 as related to me through the above-mentioned statement.
Driver's Signature:
Date:
MEDICAL RECORD #
(or sticker)
SECTION 1. Driver Information (to be filled out by the driver)
PERSONAL INFORMATION
Last Name: First Name: Middle Initial: Date of Birth: Age:
Street Address: City: State/Province: Zip Code:
Driver's License Number: Issuing State/Province:
Phone:
Gender:
M F
E-mail (optional):
CLP/CDL Applicant/Holder*:
Yes No
Driver ID Verified By**:
Has your USDOT/FMCSA medical certificate ever been denied or issued for less than 2 years?
Yes No Not Sure
*CLP/CDL Applicant/Holder: See instructions for definitions. **Driver ID Verified By: Record what type of photo ID was used to verify the identity of the driver, e.g., CDL, driver's license, passport.
DRIVER HEALTH HISTORY
Have you ever had surgery? If "yes," please list and explain below.
Yes No Not Sure
Are you currently taking medications (prescription, over-the-counter, herbal remedies, diet supplements)?
If "yes," please describe below.
Yes No Not Sure
(Attach additional sheets if necessary)
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Page 2
Form MCSA-5875
OMB No. 2126-0006
Expiration Date: 8/31/2018
Last Name:
First Name:
DOB: Exam Date:
DRIVER HEALTH HISTORY (continued)
Do you have or have you ever had: Yes No
Not
Sure
1. Head/brain injuries or illnesses (e.g., concussion)
2. Seizures, epilepsy
3. Eye problems (except glasses or contacts)
4. Ear and/or hearing problems
5. Heart disease, heart attack, bypass, or other heart
problems
6. Pacemaker, stents, implantable devices, or other heart
procedures
7. High blood pressure
8. High cholesterol
9. Chronic (long-term) cough, shortness of breath, or other
breathing problems
10. Lung disease (e.g., asthma)
11. Kidney problems, kidney stones, or pain/problems with
urination
12. Stomach, liver, or digestive problems
13. Diabetes or blood sugar problems
Insulin used
14. Anxiety, depression, nervousness, other mental health
problems
15. Fainting or passing out
Yes No
Not
Sure
16. Dizziness, headaches, numbness, tingling, or memory
loss
17. Unexplained weight loss
18. Stroke, mini-stroke (TIA), paralysis, or weakness
19. Missing or limited use of arm, hand, finger, leg, foot, toe
20. Neck or back problems
21. Bone, muscle, joint, or nerve problems
22. Blood clots or bleeding problems
23. Cancer
24. Chronic (long-term) infection or other chronic diseases
25. Sleep disorders, pauses in breathing while asleep,
daytime sleepiness, loud snoring
26. Have you ever had a sleep test (e.g., sleep apnea)?
27. Have you ever spent a night in the hospital?
28. Have you ever had a broken bone?
29. Have you ever used or do you now use tobacco?
30. Do you currently drink alcohol?
31. Have you used an illegal substance within the past two
years?
32. Have you ever failed a drug test or been dependent on
an illegal substance?
Other health condition(s) not described above:
Yes No Not Sure
Did you answer "yes" to any of questions 1-32? If so, please comment further on those health conditions below.
Yes No Not Sure
CMV DRIVER'S SIGNATURE
I certify that the above information is accurate and complete. I understand that inaccurate, false or missing information may invalidate the examination
and my Medical Examiner's Certificate, that submission of fraudulent or intentionally false information is a violation of 49 CFR 390.35
, and that submission
of fraudulent or intentionally false information may subject me to civil or criminal penalties under 49 CFR 390.37 and 49 CFR 386
Appendices A and B.
Driver's Signature:
Date:
SECTION 2. Examination Report (to be filled out by the medical examiner)
DRIVER HEALTH HISTORY REVIEW
Review and discuss pertinent driver answers and any available medical records. Comment on the driver's responses to the "health history" questions that may affect the
driver's safe operation of a commercial motor vehicle (CMV).
(Attach additional sheets if necessary)
(Attach additional sheets if necessary)
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Page 3
Form MCSA-5875
OMB No. 2126-0006
Expiration Date: 8/31/2018
Last Name: First Name: DOB: Exam Date:
TESTING
Pulse rate:
Pulse rhythm regular:
Yes No
Height:
feet inches Weight: pounds
Blood Pressure Systolic Diastolic
Sitting
Second reading
(optional)
Other testing if indicated
Urinalysis Sp. Gr. Protein Blood Sugar
Urinalysis is required.
Numerical readings
must be recorded.
Protein, blood, or sugar in the urine may be an indication for further testing to
rule out any underlying medical problem.
Vision
Standard is at least 20/40 acuity (Snellen) in each eye with or without correction. At
least 70° field of vision in horizontal meridian measured in each eye. The use of cor-
rective lenses should be noted on the Medical Examiner's Certificate.
Acuity Uncorrected Corrected Horizontal Field of Vision
Right Eye:
20/ 20/ Right Eye: degrees
Left Eye:
20/ 20/ Left Eye: degrees
Both Eyes:
20/ 20/
Yes No
Applicant can recognize and distinguish among traffic control
signals and devices showing red, green, and amber colors
Monocular vision
Referred to ophthalmologist or optometrist?
Received documentation from ophthalmologist or optometrist?
Hearing
Standard: Must first perceive whispered voice at not less than 5 feet OR average
hearing loss of less than or equal to 40 dB, in better ear (with or without hearing aid).
Check if hearing aid used for test:
Right Ear Left Ear Neither
Whisper Test Results
Record distance (in feet) from driver at which a forced
whispered voice can first be heard
Right Ear Left Ear
OR
Audiometric Test Results
Right Ear Left Ear
500 Hz 1000 Hz 2000 Hz 500 Hz 1000 Hz 2000 Hz
Average (right): Average (left):
PHYSICAL EXAMINATION
The presence of a certain condition may not necessarily disqualify a driver, particularly if the condition is controlled adequately, is not likely to worsen, or
is readily amenable to treatment. Even if a condition does not disqualify a driver, the Medical Examiner may consider deferring the driver temporarily.
Also, the driver should be advised to take the necessary steps to correct the condition as soon as possible, particularly if neglecting the condition could
result in a more serious illness that might affect driving.
Check the body systems for abnormalities.
Body System Normal Abnormal
1. General
2. Skin
3. Eyes
4. Ears
5. Mouth/throat
6. Cardiovascular
7. Lungs/chest
Body System Normal Abnormal
8. Abdomen
9. Genito-urinary system including hernias
10. Back/Spine
11. Extremities/joints
12. Neurological system including reflexes
13. Gait
14. Vascular system
Discuss any abnormal answers in detail in the space below and indicate whether it would affect the driver's ability to operate a CMV.
Enter applicable item number before each comment.
(Attach additional sheets if necessary)
Page 4
Form MCSA-5875
OMB No. 2126-0006
Expiration Date: 8/31/2018
Last Name: First Name: DOB: Exam Date:
Please complete only one of the following (Federal or State) Medical Examiner Determination sections:
MEDICAL EXAMINER DETERMINATION (Federal)
Use this section for examinations performed in accordance with the Federal Motor Carrier Safety Regulations (49 CFR 391.41-391.49
):
Does not meet standards (specify reason):
Meets standards in 49 CFR 391.41; qualifies for 2-year certificate
Meets standards, but periodic monitoring required (specify reason):
Driver qualified for: 3 months 6 months 1 year other (specify):
Wearing corrective lenses Wearing hearing aid
Accompanied by a waiver/exemption (specify type):
Accompanied by a Skill Performance Evaluation (SPE) Certificate
Qualified by operation of 49 CFR 391.64 (Federal)
Driving within an exempt intracity zone (see 49 CFR 391.62) (Federal)
Determination pending (specify reason):
Return to medical exam office for follow-up on (must be 45 days or less):
Medical Examination Report amended (specify reason):
(if amended) Medical Examiner's Signature:
Date:
Incomplete examination (specify reason):
If the driver meets the standards outlined in 49 CFR 391.41, then complete a Medical Examiner's Certificate as stated in 49 CFR 391.43(h), as appropriate.
I have performed this evaluation for certification. I have personally reviewed all available records and recorded information pertaining to this evaluation,
and attest that to the best of my knowledge, I believe it to be true and correct.
Medical Examiner's Signature:
Medical Examiner's Name (please print or type):
Medical Examiner's Address: City: State: Zip Code:
Medical Examiner's Telephone Number:
Date Certificate Signed:
Medical Examiner's State License, Certificate, or Registration Number: Issuing State:
MD DO Physician Assistant Chiropractor Advanced Practice Nurse
Other Practitioner (specify):
National Registry Number:
Medical Examiner's Certificate Expiration Date:
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Page 5
Form MCSA-5875
OMB No. 2126-0006
Expiration Date: 8/31/2018
Last Name: First Name: DOB: Exam Date:
MEDICAL EXAMINER DETERMINATION (State)
Use this section for examinations performed in accordance with the Federal Motor Carrier Safety Regulations (49 CFR 391.41-391.49
) with any applicable State
variances (which will only be valid for intrastate operations):
Does not meet standards in 49 CFR 391.41 with any applicable State variances (specify reason):
Meets standards in 49 CFR 391.41 with any applicable State variances
Meets standards, but periodic monitoring required (specify reason):
Driver qualified for: 3 months 6 months 1 year other (specify):
Wearing corrective lenses Wearing hearing aid Accompanied by a waiver/exemption (specify type):
Accompanied by a Skill Performance Evaluation (SPE) Certificate Grandfathered from State requirements (State)
If the driver meets the standards outlined in 49 CFR 391.41, with applicable State variances, then complete a Medical Examiner's Certificate, as appropriate.
I have performed this evaluation for certification. I have personally reviewed all available records and recorded information pertaining to this evaluation,
and attest that to the best of my knowledge, I believe it to be true and correct.
Medical Examiner's Signature:
Medical Examiner's Name (please print or type):
Date Certificate Signed:
Medical Examiner's Address: City: State: Zip Code:
Medical Examiner's Telephone Number:
Medical Examiner's State License, Certificate, or Registration Number: Issuing State:
MD DO Physician Assistant Chiropractor Advanced Practice Nurse
Other Practitioner (specify):
National Registry Number:
Medical Examiner's Certificate Expiration Date:
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Page 6
Instructions MCSA-5875
Instructions for Completing the Medical Examination Report Form (MCSA-5875)
I. Step-By-Step Instructions
Driver:
Privacy Act Statement - Please read, sign and date the Statement acknowledging that you understand the
provisions of the Privacy Act of 1974 as written.
Section 1: Driver information
· Personal Information: Please complete this section using your name as written on your driver's license, your
current address and phone number, your date of birth, age, gender, driver's license number and issuing state.
o CLP/CDL Applicant/Holder: Check "yes" if you are a commercial learner's permit (CLP) or com-
mercial driver's license (CDL) holder, or are applying for a CLP or CDL. CDL means a license
issued by a State or the District of Columbia which authorizes the individual to operate a class of a
com-mercial motor vehicle (CMV). A CMV that requires a CDL is one that: (1) has a gross
combina-tion weight rating or gross combination weight of 26,001 pounds or more inclusive of a
towed unit with a gross vehicle weight rating (GVWR) or gross vehicle weight (GVW) of more than
10,000 pounds; or (2) has a GVWR or GVW of 26,001 pounds or more; or (3) is designed to trans-
port 16 or more passengers, including the driver; or (4) is used to transport either hazardous materi-
als requiring hazardous materials placards on the vehicle or any quantity of a select agent or toxin.
o
Driver ID Verified By: The Medical Examiner/staff completes this item and notes the type of photo ID
used to verify the driver's identity such as, commercial driver's license, driver's license, or passport, etc.
o Question: Has your USDOT/FMCSA medical certificate ever been denied or issued for less than
two years? Please check the correct box “yes” or “no” and if you aren't sure check the “not sure” box.
· Driver Health History:
o Have you ever had surgery: Please check “yes” if you have ever had surgery and provide a written
explanation of the details (type of surgery, date of surgery, etc.)
o
Are you currently taking medications (prescription, over-the-counter, herbal remedies, diet
supplements): Please check “yes” if you are taking any diet supplements, herbal remedies, or
prescrip-tion or over the counter medications. In the box below the question, indicate the name of the
medication and the dosage.
o
#1-32: Please complete this section by checking the “yes” box to indicate that you have, or have ever had,
the health condition listed or the “No” box if you have not. Check the “not sure” box if you are unsure.
o
Other Health Conditions not described above: If you have, or have had, any other health condi-
tions not listed in the section above, check “Yes” and in the box provided and list those condition(s).
o
Any yes answers to questions #1-32 above: If you have answered “yes” to any of the questions in
the Driver Health History section above, please explain your answers further in the box below the
ques-tion. For example, if you answered “yes” to question #5 regarding heart disease, heart attack,
bypass, or other heart problem, indicate which type of heart condition. If you checked “yes” to ques-
tion #23 regarding cancer, indicate the type of cancer. Please add any information that will be helpful
to the Medical Examiner.
· CMV Driver Signature and Date: Please read the certification statement, sign and date it, indicating
that the information you provided in Section 1 is accurate and complete.
Page 7
Instructions MCSA-5875
Medical Examiner:
Section 2: Examination Report
· Driver Health History Review: Review answers provided by the driver in the driver health history section
and discuss any “yes” and “not sure” responses. In addition, be sure to compare the medication list to the
health history responses ensuring that the medication list matches the medical conditions noted. Explore
with the driver any answers that seem unclear. Record any information that the driver omitted. As the Medi-
cal Examiner conducting the driver's physical examination you are required to complete the entire medical
examination even if you detect a medical condition that you consider disqualifying, such as deafness. Medi-
cal Examiners are expected to determine the driver's physical qualification for operating a commercial
vehicle safely. Thus, if you find a disqualifying condition for which a driver may receive a Federal Motor
Car-rier Safety Administration medical exemption, please record that on the driver's Medical Examiner's
Cer-tificate, Form MCSA-5876, as well as on the Medical Examination Report Form, MCSA-5875.
· Testing:
o Pulse rate and rhythm, height, and weight: record these as indicated on the form.
o
Blood Pressure: record the blood pressure (systolic and diastolic) of the driver being examined. A
second reading is optional and should be recorded if found to be necessary.
o
Urinalysis: record the numerical readings for the specific gravity, protein, blood and sugar.
o
Vision: The current vision standard is provided on the form. When other than the Snellen chart is used,
give test results in Snellen-comparable values. When recording distance vision, use 20 feet as normal.
Record the vision acuity results and indicate if the driver can recognize and distinguish among traffic
control signals and devices showing red, green, and amber colors; has monocular vision; has been
referred to an ophthalmologist or optometrist; and if documentation has been received from an
ophthalmologist or optometrist.
o
Hearing: The current hearing standard is provided on the form. Hearing can be tested using either a
whisper test or audiometric test. Record the test results in the corresponding section for the test used.
· Physical Examination: Check the body systems for abnormalities and indicate normal or abnormal for
each body system listed. Discuss any abnormal answers in detail in the space provided and indicate whether
it would affect the driver's ability to safely operate a commercial motor vehicle.
In this next section, you will be completing either the Federal or State determination, not both.
· Medical Examiner Determination (Federal): Use this section for examinations performed in accordance
with the FMCSRs (49 CFR 391.41-391.49
). Complete the medical examiner determination section
completely. When determining a driver's physical qualification, please note that English language proficiency
(49 CFR part 391.11: General qualifications of drivers) is not factored into that determination.
o Does not meet standards: Select this option when a driver is determined to be not qualified and pro-
vide an explanation of why the driver does not meet the standards in 49 CFR 391.41.
o Meets standards in 49 CFR 391.41; qualifies for 2-year certification: Select this option when a
driver is determined to be qualified and will be issued a 2-year Medical Examiner's Certificate.
Page 8
Instructions MCSA-5875
o Meets standards, but periodic monitoring is required: Select this option when a driver is deter-
mined to be qualified but needs periodic monitoring and provide an explanation of why periodic
moni-toring is required. Select the corresponding time frame that the driver is qualified and if select-
ing other, specify the time frame.
· Determination that driver meets standards: Select all categories that apply to the driver's
certification (e.g., wearing corrective lenses, accompanied by a waiver/exemption, driving
within an exempt intracity zone, etc.).
o Determination pending: Select this option when more information is needed to make a qualification
decision and specify a date, on or before the 45 day expiration date, for the driver to return to the medi-
cal exam office for follow-up. This will allow for a delay of the qualification decision for as many as
45 days. If the disposition of the pending examination is not updated via the National Registry on or
before the 45 day expiration date, FMCSA will notify the examining medical examiner and the driver
in writing that the examination is no longer valid and that the driver is required to be re-examined.
· MER amended: A Medical Examination Report Form (MER), MCSA-5875, may only be amended
while in determination pending status for situations where new information (e.g., test results, etc.) has
been received or there has been a change in the driver's medical status since the initial examination, but
prior to a final qualification determination. Select this option when a Medical Examination Report Form,
MCSA-5875, is being amended; provide the reason for the amendment, sign and date. In addition, initial
and date any changes made on the Medical Examination Report Form, MCSA-5875. A Medical
Examina-tion Report Form, MCSA-5875, cannot be amended after an examination has been in
determina-tion pending status for more than 45 days or after a final qualification determination has been
made. The driver is required to obtain a new physical examination and a new Medical Examination
Report Form, MCSA-5875, should be completed.
o
Incomplete examination: Select this when the physical examination is not completed for any
reason (e.g., driver decides they do not want to continue with the examination and leaves) other than
situations outlined under determination pending.
o
Medical Examiner information, signature and date: Provide your name, address, phone number,
occupation, license, certificate, or registration number and issuing state, national registry number,
Medi-cal Examiner's Certificate expiration date, signature and date.
· Medical Examiner Determination (State): Use this section for examinations performed in accordance
with the FMCSRs (49 CFR 391.41-391.49) with any applicable State variances (which will only be valid
for intrastate operations). Complete the medical examiner determination section completely.
o Does not meet standards in 49 CFR 391.41 with any applicable State variances: Select this
option when a driver is determined to be not qualified and provide an explanation of why the driver
does not meet the standards in 49 CFR 391.41 with any applicable State variances.
o
Meets standards in 49 CFR 391.41 with any applicable State variances: Select this option when
a driver is determined to be qualified and will be issued a 2-year Medical Examiner's Certificate.
o
Meets standards, but periodic monitoring is required: Select this option when a driver is deter-
mined to be qualified but needs periodic monitoring and provide an explanation of why periodic
moni-toring is required. Select the corresponding time frame that the driver is qualified and if select-
ing other, specify the time frame.
· Determination that driver meets standards: Select all categories that apply to the driver's
certification (e.g., wearing corrective lenses, accompanied by a waiver/exemption, etc.).
Page 9
Instructions MCSA-5875
o Medical Examiner information, signature and date: Provide your name, address, phone number,
occupation, license, certificate, or registration number and issuing state, national registry number,
Medi-cal Examiner's Certificate expiration date, signature and date.
II. If updating an existing exam, you must resubmit the new exam results, via the Medical Examination
Results Form, MCSA-5850, to the National Registry, and the most recent dated exam will take
precedence.
III. To obtain additional information regarding this form go to the Medical Program's page on the Federal
Motor Carrier Safety Administration's website at http://www.fmcsa.dot.gov/regulations/medical
.
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Completed 3 March 2021

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