Form LIT 8446: Application for annual base mooring at River Thames lock sites
LIT 8466/TH/TSO/1019/E/V3 page 2 of 3
3 Your lock mooring site choice
Please name your choice of mooring site below. You can also
name a second site if you wish or state “Any”. There is a full list
of lock mooring sites on the River Thames Lock Mooring Charges
document available on GOV.UK. If you are not sure whether a
site is suitable for your boat, please ask us for advice. If you
are not sure whether a site is suitable for your boat, please
contact the Waterways team at the email address shown in
Section 6.
Choice 1: Name of lock site
Choice 2: Name of lock site
4 Mooring length type
12 month mooring
6 month summer mooring 1 April to 30 September
(only available at some locks as indicated on the River
Thames Mooring Charges document)
5 Privacy notice: how we use your personal
information
We are the Environment Agency and we run the lock base
mooring service. We are the data controller for this service. A
data controller determines how and why personal data is
processed.
Our personal information charter (www.gov.uk/government/
organisations/environment‐agency/about/personal‐information‐
charter) explains how we deal with your personal information. Go
to GOV.UK and search ‘Environment Agency personal information
charter’.
The data we need
The personal data we collect about you includes:
• name
• address
• contact details (including email address and telephone
number)
• boat details (including name, size and type)
• mooring details (including location)
We are allowed to process your data in order to prepare for
entering into a contract with you at your request. This contract
gives you permission to moor on land owned by the Environment
Agency, subject to certain restrictions. The lawful basis for
processing your personal data is that it is necessary for taking
steps at your request prior to entering a contract and for
performance of a contract.
If you do not provide all information requested then we will not
be able to process your mooring application.
What we do with your personal data
We use your personal data to:
• process your application
• make sure you keep to the conditions of the mooring
agreement
• take enforcement action if you do not keep to the conditions
of the mooring agreement
• contact you about the service
5 Privacy notice, continued
We do not use your personal data to make an automated
decision or for automated profiling.
We will share your personal data with Shared Services Connect
Limited (SSCL) who process your data on our behalf. SSCL use
the personal data to send invoices, payment reminders and
refunds where applicable. SSCL is a data processor. Data
processors working on our behalf will only use your personal data
in line with this privacy notice.
We will not share or disclose any other personal data to any other
party outside the Environment Agency without your explicit
consent, unless we are lawfully able to do so.
How long we keep your personal data
We will keep your personal data for 6 years after the end of your
mooring agreement. Your personal data may be held longer if it is
required for a legal case. SSCL will keep your personal data for a
minimum of 7 years after producing your last invoice or credit
note for audit purposes.
Where your personal data is processed and stored
We store and process your personal data on our servers in the
UK. SSCL also store and process your personal data on their
servers in the UK, and store hard copies of your personal data
with a third party document storage supplier in the UK.
We will not transfer your personal data outside the European
Economic Area.
Contact details
Our Data Protection Officer (DPO) is responsible for independent
advice and monitoring of the Environment Agency’s use of
personal information.
If you have any concerns or queries about how we process
personal data, or if you would like to make a complaint or
request relating to data protection, please contact our DPO using
the following details:
Address: Data Protection Officer
Environment Agency
Horizon House
Deanery Road
Bristol
BS1 5AH
Email: dataprotection@environment‐agency.gov.uk
You can find out about your personal data rights from the
Information Commissioner's Office (ICO) at www.ico.org.uk. The
ICO regulate the data protection legislation. You have the right to
lodge a complaint with them at any time.
6 What happens next
Acknowledging your application
When we receive your application form we will send you an
acknowledgement.
If we do not have a mooring available, we will add your details to
our waiting list. Please note that our moorings are very popular
and vacancies rarely become available.
There are various private marinas along the River Thames you
may wish to moor your boat at while you are waiting for a lock
mooring.