Fillable Form 785 INFORMATION Street Event/Closure/Block Party (City of West University Place)

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Form 785 INFORMATION Street Event/Closure/Block Party (City of West University Place)

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BROWSE CITY OF WEST UNIVERSITY PLACE (TX) FORMS

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INFORMATION
Street Event/Closure/Block Party
Applications are due 2 weeks prior to day of event. There is a limit of 5 Block
Parties/Street Events per weekend, and are reviewed in the order received.
PROGRAM INFORMATION – (applications beyond 6 weeks from the event will not be accepted)
• All applications shall be submitted two (2) weeks prior to the scheduled event requested to
allow adequate time for review and delivery of the notification letter.
• Registrant must be a resident of the street where event is being held.
• 3 HOUR MAXIMUM FOR ALL BLOCK PARTY OR STREET EVENTS – this includes the time to set
u
p and take down barricades and clean up.
Blo
ck parties and Street Events are limited to the following days and times:
*Note - Official Holidays – Thanksgiving, Christmas Day, New Year’s Day, Memorial Day, 4
th
of July, Labor Day
RESTRICTIONS
Th
ere are roads that are considered crucial for moving traffic thru West U. It should be noted that
multiple street closures may not be allowed to ensure access to emergency vehicles to the area.
A
n event may not use, enter or cross the roadways of the indicated streets at the times indicated:
3700 Block of University Blvd. One half hour before school convenes or one half hour after school
is adjourned (school days only).
Residential blocks on streets,
except important streets
Before 8:00 a.m. or after sunset.
Important streets**
7:00 a.m. to 9:00 a.m. or 4:00 p.m. to 6:00 p.m. and dependent on
block. (except on Saturday, Sunday or a legal holiday).
All streets
Before sunrise or after sunset.
**Note – Important Streets – Weslayan St, Rice Blvd, University Blvd, Buffalo Speedway, Sunset Blvd or
Bissonnet St.
Deliver completed application to West University Public Works Dept, 3826 Amherst St, West University
Place, Tx 77005. Call (713)-662-5839 or email pwinfo@westutx.gov for more information.
DST (Oct – Mar)
DST (Apr – Sept)
Notification Letter
Saturday & Sunday
3 hr max. Ends by
7 pm
3 hr max. Ends by
8 pm
3 days prior to event delivered to all homes
on the block. (7 days when impacting
commercial businesses.)
Official Holidays*
3 hr max. Ends by
7 pm
3 hr max. Ends by
8 pm
3 days prior to event delivered to all homes
on the block. (7 days when impacting
commercial businesses.)
Halloween (Mon – Fri)
2 hr max. 6 pm –
8 pm.
3
days prior to event delivered to all homes
on the block. (7 days when impacting
commercial businesses.)
Halloween
(Sat & Sun)
3 hrs max. Ends
by 8 pm.
3 days prior to event delivered to all homes
on the block. (7 days when impacting
commercial businesses.)
INSURANCE REQUIREMENTS
Per City Ordinance Sec.46-119, proof of insurance is required for any special event that meets the
following criteria:
1) The event will occupy a roadway, other than at a pedestrian crossing; and
2) The event includes motor vehicles or animals (other than dogs on leashes or cats ), or both.
The required insurance must be proved by submitting the city's standard form certificate of insurance,
or other equivalent written proof. The certificate must indicate that there is in effect:
1) For events with animals, comprehensive general liability insurance for designated premises
including all of the places where the special event will occur, including any areas where the
event will form or be disbanded, with limits of at least $150,000.00 per occurrence for
property damage and $500,000.00 for injuries or deaths.
2) For events with motor vehicles, motor vehicle insurance covering each vehicle and each
driver, with minimum limits as set forth above.
3) An endorsement on each policy naming the city and its officers, agents and employees as
additional insured.
An organized and funded plan of self-insurance by an organization with at least $10,000,000.00 in
assets may be substituted for the insurance required by this section, if the traffic control officer
determines that the self-insurance plan provides coverage equivalent to the required insurance.
NOTIFICATIONS
Registrant will be notified via email upon approval or denial of event. All decisions made by the City
are FINAL per the authority of the Traffic Officer/Public Works Director or appointed designee.
• Upon event application approval, registrant is required to issue an event notification to all
residents in the block(s) of the party (both sides of the street) at least 72 hours prior to the
event.
• Barricades will be delivered to registrant address on the business day before the event.
Barricades will be collected the business day after the event.
• Registrants shall ensure emergency personnel and vehicles have access to the street at all
times.
APPLICATION
Street Event/Closure/Block Party
RE
GISTRANT/APPLICANT_______________________________________________________________
PHONE:______________CELL/ALT PHONE______________EMAIL:_____________________________
APPLICANT ADDRESS____________________________REASON FOR EVENT______________________
EVENT DAY (check/circle) SAT SUN HOLIDAY DATE__________ MAX # of ATTENDEES______
PROPOSED EVENT TIMES: START_____________ ___ AM ___PM END____________ ___AM ___PM
ON SCENE CONTACT #1_____________________________ CONTACT #1 CELL____________________
ON SCENE CONTACT #2_____________________________ CONTACT #2 CELL____________________
EVENT LOCATION – Block #: ________________ Street Name: _________________________________
EVENT LOCATION – Type or write block, street and cross streets below.
(Please note- Intersections may not be blocked for the block party or event)
Will any non-pet animals, large vehicles, equipment or other object be brought onsite YES____NO___
(if so, add detailed list, quantity and description and attach copy of applicable insurance policy.)
Cu
rrent Liability Insurance Carrier (if applicable):_______________________Policy #_______________
Pu
blic Safety Personnel Appearance: Please check the box below if you would like to have a
representative from the Police or Fire Department at your event. We will do the best accommodate
your request, but due to service demands, they may not be able to make your event with little or no
warning provided.
____Police ____Fire
Questions for Police, call 713-668-0330 Questions for Fire, call 713-662-5835
As registrant/applicant, I affirm that to the best of my knowledge this information is complete and correct.
Registrant Signature______________________________________ Date:____________________
Official Use Only
Date Received: ____________________ Time Received: _________ ( am / pm )
AdditionalConditions/Requirements_______________________________________________________________
____________________________________________________________________________________________
APPROVAL GRANTED: YES______NO______
REVIEWED BY: ____________________SIGNATURE:________________________DATE_____________
Deliver completed application to West University Public Works Dept, 3826 Amherst St, West University
Place, Tx 77005. Call (713)-662-5839 or email pwinfo@westutx.gov for more information.
*Some closures or projects may require a separate traffic control plan.
Block #
Street Name
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Form 785 INFORMATION Street EventClosureBlock Party (City of West University Place)

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Completed 6 August 2020

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