Fillable Form 4: EVENT PERMIT REQUIREMENTS (City of Alamo Heights)

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Form 4: EVENT PERMIT REQUIREMENTS (City of Alamo Heights)

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U.S.A. forms for City of Alamo Heights

BROWSE CITY OF ALAMO HEIGHTS (TX) FORMS

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(Revised 12-23-2013) Page 1 of 5
City of Alamo Heights
EVENT PERMIT REQUIREMENTS
Temporary Certificate of Occupancy
--- A ---
Qualified Neighborhood
Event
--- B ---
Special Event
--- C ---
Miscellaneous Event
(anything other than A or B)
Applicant
initials if
provided
City of Alamo Heights
Resident/Business/Non-Profit
Required Required Required
Use of City Right-of-Way
Residential block parties,
4
th
of July Parade only
Permitted Not permitted
Use of amplified sounds
8 a.m. to 8 p.m. only 8 a.m. to 8 p.m. only 8 a.m. to 8 p.m. only
Food or Alcohol served for sale
Not permitted
Permitted
(By Temporary License Only)
Not permitted
Application and Packet Req’d
10 days prior to event
30 days prior to event
20 days prior to event
Notice of Intent Req’d
-
45 days prior to event
-
Permit application Req’d
Yes
Yes
Yes
Liability Release Statement
Req’d
Yes Yes Yes
Cert. of Liability Insurance Req’d
w/ Endorsement Form included
-
Yes
1
-
Tent Fire Retardant Certificate
Yes, if > 200 square feet
Yes, if > 200 square feet
Yes, if > 200 square feet
Route / Event location map
Req’d
Yes
2
Yes
2
Yes
2
Event layout Req’d
-
Yes
Yes
Parking plan Req’d
-
Yes (if applicable)
Yes (if applicable)
Electrical/Lighting plan Req’d
-
Yes (if applicable)
Yes (if applicable)
Inspections Required
-
P&DS and Fire Dept.
P&DS and Fire Dept.
Length of Event Permitted
1 day
Unlimited
1 day
Event Fee
$0
$100/$500
3
$100
Clean-Up Deposit (Refundable;
separate check made out to ‘City of
Alamo Heights’)
$300 $300 $300
Alamo Heights PD officers Req’d
-
Case by Case basis
Hourly rate applies
Case by Case basis
Hourly rate applies
Fire Dept. Event Coverage
4
-
1 per 250 guests
(Any event w/ greater than 500
participants)
1 per 250 guests
(Any event w/ greater than
500 participants)
Fire Dept. & Police Equip.
Rental Req’d
-
Case by Case basis
$75 per hr (Min. 2 hrs)
Case by Case basis
$75 per hr (Min. 2 hrs)
Restrooms Req’d
-
Yes (per table below)
Yes (per table below)
Barricades Req’d
Case by Case basis
Case by Case basis
Case by Case basis
1
For events utilizing city streets, alleys, facilities, or properties, a Certificate of Liability Insurance must be provided which indicates the City of Alamo Heights as
an additional insured and must include the State of Texas required endorsement form.
2
Route/event location maps must include the intended location of the start, finish, parking, restrooms, electrical supply if applicable, staff/volunteer tables along
the route, and locations of proposed blocking of streets.
3
$500 event application fee required for previously approved, non-Alamo Heights-based organizations for walks, runs or parades.
4
$30 per hr (Min. 3 hrs)
Portable Restroom Requirements
1 hr
2 hrs
3 hrs
4 hrs
5 hrs
6 hrs
7 hrs
8 hrs
9 hrs
10 hrs
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(Revised 12-23-2013) Page 2 of 5
City of Alamo Heights
Notice of Intent
[Special Events Only]
COMMUNITY DEVELOPMENT SERVICES DEPARTMENT
6116 Broadway, San Antonio, Texas 78209
v: (210) 826-0516 f: (210) 822-8197
I understand that this Notice must be submitted at least 45 days prior to the actual event date and hereby announce
our intention to make application for a Special Event.
Applicant’s Name:
Applicant’s Organization:
Applicant’s Organization Address:
Applicant’s Phone Number: Email:
Is the applicant organization a 501c3 non-profit? Yes/No If so, please attach IRS verification form
Description of Special Event:
Is this an Annual event? Yes No How many years (including this year)?
Location of Special Event:
Preliminary Date of Special Event:
For events held at the Alamo Heights Pool or at the Jack Judson Nature Trail parking lot, the following approval is
required:
The request Special Event poses a conflict with scheduling and a revised date is requested:
AH Pool: Rick Shaw (210) 829-7488: YES___ NO ___ Comments:
Rick Shaw – AH Pool Signature Date
Anticipated Event Time: Set-up Start________PM/AM Event Start________PM/AM Event End________PM/AM
The anticipated attendance for the event is: 0-100 101-500 501-1000 1000+
***Additional Alamo Heights Public Works/Police/Fire/EMS personnel and/or equipment may be required for the
proposed event. Rental fees may apply***
The event will include the intent to sell, handle or distribute as follows: (Check all that apply)
A.
_____ Beer
_____ on premises
_____ off premises
B.
_____ Liquor
_____ on premises
_____ off premises
C.
_____ Wine
_____ on premises
_____ off premises
D.
_____ Food
_____ prepared
_____ pre-package (by manufacturer or licensed food establishment)
E. _____ Other sale or distribution: ________________________________________________________________
I will sell and distribute food and/or beverages as are now or may hereafter be permitted by the laws of the United States, the State of
Texas and applicable local ordinances. Temporary Food and Alcohol licenses may be required from the City of Alamo Heights, Bexar
County, and/or the State of Texas.
I acknowledge that no permit will be issued until all city requirements have been met or provided. I have completed the above application
and have read, understand, and agree to the above guidelines and conditions.
Applicant Signature Date
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(Revised 12-23-2013) Page 3 of 5
City of Alamo Heights
Event Permits Application
Temporary Certificate of Occupancy
PLANNING AND DEVELOPMENT SERVICES DEPARTMENT
6116 Broadway, San Antonio, Texas 78209
v: (210) 826-0516 f: (210) 822-5181
PLEASE NOTE: This application for events must be submitted, at least 10 days prior to the event. (20 days for Tent Events, 30 days for a
Special Event) Applications submitted without required documents and/or any required fees will NOT be accepted.
Qualified Neighborhood Event ($0 app., $300 refundable deposit)
Tent Event Only (Min. $100 app., $300 refundable deposit) Special Event ($100 or $500*** app., $300 refundable deposit)
Address Where Event will be Held
Company or Organization Hosting Event Name of Property Owner
Contact Person for Event Owner’s Contact Person
Contact Person’s Street Address Address of Owner’s Contact Person
City State ZIP City State ZIP
Email:
Phone # __________________ FAX # __________________ Phone # ____________________ FAX # ________________
Date(s) of the Event: From / /_______ To /________/
MONTH DAY YEAR MONTH DAY YEAR
Set up times for events may not be any earlier than 6 a.m.: Time this Event will occur:
From PM/ AM To PM/ AM EACH DAY
Is this an Annual event? Yes No How many years (including this year)?
COMPLETELY DESCRIBE THIS EVENT
TRAFFIC & SECURITY:
Will any City Streets be blocked? YES___ NO ___
Will amplified sound be used? YES___ NO ___ Please describe:
Number of people estimated that are likely to attend: Guests Crew
Number of parking spaces available:(ON SITE) (OFF SITE) (Designate location and number of accessible
parking spaces on site plan.)
FOOD & ALCOHOL:
Will food be prepared on site? YES ____ NO ____ If yes, then show food preparation equipment and facilities on the site plan.
Will food be served on site? YES____ NO ____ If yes, Please list:___________________________________________________
Will alcoholic beverages be sold for consumption on the site? YES _______ NO ________
TENTS:
Will a tent(s) be erected on the site? YES _______ NO ________ If yes, the specify the size L W
Printed Name Signature Date ____/____/____
***$500 event application fee required for previously approved, non-Alamo Heights-based organizations for walks, runs or parades.
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(Revised 12-23-2013) Page 4 of 5
Liability Release Statement
Event address or location:___________________________________________
Proposed Event Date:
I, ___________________________________, as the applicant for the above referenced special
event, hereby agree as a condition of permit application and/or issuance, to protect, defend, indemnify
and hold harmless the City of Alamo Heights, it’s officers, agents and employees, from all liability, loss
and expenses, including reasonable attorneys fees, that the City of Alamo Heights, it’s officers,
agents and employees may incur by reason of the special event, and all acts taken by the City of
Alamo Heights relating to the activities described in the permit documents, including but not limited to
permit(s) review, issuance of permit(s), inspections, approval of the event and any issuance of
licenses or certificate of occupancy.
I, , as the applicant for the above referenced special
event, hereby state that each participant involved within the proposed special event shall be required
to sign a liability release statement for the event. Said statement must include the city in the waiver of
liability for the proposed event.
I acknowledge that the City of Alamo Heights will rely upon the execution of this indemnity as a
condition precedent to the issuance of any event permit, and would not issue the permit but for the
execution of this indemnity.
_________________________________ ______________________________
Signature of applicant Signature of applicant
_________________________________ ______________________________
Contact Address Contact Address
_________________________________ ______________________________
Phone Phone
_________________________________ ______________________________
Date Date
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(Revised 12-23-2013) Page 5 of 5
Event Permits Department Sign-Off
Temporary Certificate of Occupancy
OFFICE USE ONLY
Application packet sent to each department below: By:
(Date) (Name)
Address of request:
Description of Event:
Dates of Event: From: To:
Police Department – Rick Pruitt – 832-2200 Fees Due:
Approved:____Yes ____No Date: Comments:
Fire Department – Allen Ottmers – 832-2244 Fees Due:
Approved:____Yes ____No Date: Comments:
Public Works – Moises Cardenas – 832-2252 Fees Due:
Approved:____Yes ____No Date: Comments:
Planning and Development Services Department – Nathan Lester – 832-2245 Fees Due:
Approved:____Yes ____No Date: Comments:
Administration – Marian Ramirez – 882-1508 Fees Due:
Approved:____Yes ____No Date: Comments:
****Please provide comments in the ‘Special Events log’ (N:\Shared Forms\Special Events
) or return this form to
the Planning and Development Services Department within 5 business days.****
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Completed 22 January 2021

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