PREVIOUS EDITION IS OBSOLETE.
DD FORM 2345, MAY 2019
INSTRUCTIONS FOR COMPLETING DD FORM 2345
AGENCY DISCLOSURE NOTICE
The public reporting burden for this collection of information, 0704-0207, is estimated to average 20 minutes per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department
of Defense, Washington Headquarters Services, at email@example.com. Respondents should be aware that
notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a
currently valid OMB control number.
1. Mark only one box. Mark "REVISION" (of a previously accepted
submission) to show revised information, such as addresses or
business description. Mark "5-YEAR RENEWAL" in response to a
renewal notice from U.S./Canada - JCO. When either the
"REVISION" OR "5-YEAR RENEWAL" box is marked, enter your
current Certification Number in Item 7.b.
2.a. For an enterprise, show full name of corporate parent; or
institution. For an individual, show full name (LAST, First, Middle
b. Enter the physical mailing address of the enterprise or
individual making the certification. If a P.O. Box is used for mailing
purposes, include street address as well.
c. Each corporate subsidiary or division that is to receive militarily
critical technical data must be certified separately, each with a
unique CAGE Code. If not applicable, so state.
3. Show the name, business telephone number (including area
code - general company number preferred), title of the individual
and their e-mail address who will receive militarily critical technical
data and be responsible for its further dissemination.
4. Describe the business activity of the entity identified in Item 2 in
sufficient detail for the U.S. or Canadian Government agency
controlling the data to determine whether the militarily critical
technical data that you may request from time to time are
reasonably related to your stated business activity. For example,
state that you design and construct high-pressure, high volume
hydraulic pumps for use in connection with aircraft control surfaces;
do not state simply "hydraulic pumps." Provide concise statements
within the space provided.
5. If certifications 5.e. and 5.f. cannot be made, provide (on a
separate sheet) a description of any extenuating circumstances that
may give sufficient reason to accept your certification.
5.a. If the location of the entity identified in Item 2.a. is in the United
States, the individual named in Item 3 must be a U.S. citizen or a
person admitted lawfully for permanent residence into the United
States. If the location of the entity is in Canada, the individual
named in Item 3 may be either a Canadian or U.S. citizen or a
person admitted lawfully for permanent residence into Canada.
6. If Item 2 identifies an individual, that individual must sign. If Item
2 identifies an institution or a corporate entity, a person who
can legally obligate the enterprise to a contract must sign.
Digital signatures are NOT acceptable.
7. CERTIFICATION ACTION.
a. ACCEPTED. The U.S./Canada - JCO has assigned the
enterprise or individual identified in Item 2.a., a Certification Number
which will identify the individual or enterprise as a "certified
contractor" as defined in U.S. DoDD 5230.25 or Canada's TDCR.
The acceptance is valid for a period of five years from the
acceptance date unless sooner revoked under the provisions of
U.S. DoDD 5230.25 or Canada's TDCR. If at any time a certified
contractor is unable to adhere to the conditions under which a
certification was accepted, the contractor's certification is
considered void, and the contractor will either submit a revised
certification or surrender all militarily critical technical data obtained
under this agreement to the data controlling offices specified on the
b. NUMBER. Certification Number (assigned by the JCO).
c. EXPIRATION DATE. Date Certification Number will expire
(assigned by the JCO).
DoD = Department of Defense
DoDD = Department of Defense Directive
U.S./Canada - JCO = United States/Canada Joint Certification Office
TDCR = Technical Data Control Regulations
Militarily Critical Technical Data = Unclassified technical data as governed by U.S. DoDD 5230.25 or Canada's TDCR.