Fillable Form 2020: TYPE I (ADMINISTRATIVE REVIEW) APPLICATION -- (City of Newberg)

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Form 2020: TYPE I (ADMINISTRATIVE REVIEW) APPLICATION -- (City of Newberg)

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TYPES – PLEASE CHECK ONE:
___ Code Adjustment
___ Final Plat
___ Minor Design Review
___ Property Line Adjustment
APPLICANT INFORMATION:
APPLICANT:
ADDRESS:
EMAIL ADDRESS:
PHONE: MOBILE: FAX:
OWNER (if different from above): PHONE:
ADDRESS:
ENGINEER/SURVEYOR: PHONE:
ADDRESS:
GENERAL INFORMATION:
PROJECT NAME: PROJECT LOCATION:
PROJECT DESCRIPTION/USE:
MAP/TAX LOT NO. (i.e.3200AB-400): ZONE: SITE SIZE: SQ. FT.
ACRE
COMP PLAN DESIGNATION: TOPOGRAPHY:
CURRENT USE:
SURROUNDING USES:
NORTH: SOUTH:
EAST: WEST:
SPECIFIC PROJECT CRITERIA AND REQUIREMENTS ARE ATTACHED
General Checklist: ☐ Fees ☐ Current Title Report ☐ Written Criteria Response ☐ Owner Signature
For detailed checklists, applicable criteria for the written criteria response, and number of copies per application type, turn to:
Code Adjustment …………………………………………………………………………………..….. p. 4
Final Plat …………………………………………………………………….…………………….…….. p. 6
Minor Design Review …………………………………………………………………….….…......... p. 10
Property Line Consolidation……………………………….……………………………………….... p. 11
Property Line Adjustment…………………………………………………………………………….. p. 12
The above statements and information herein contained are in all respects true, complete, and correct to the best of my knowledge and belief. Tentative
plans must substantially conform to all standards, regulations, and procedures officially adopted by the City of Newberg. All owners must sign the
application or submit letters of consent. Incomplete or missing information may delay the approval process.
Applicant Signature Date Owner Signature Date
Print Name Print Name
Attachments: General Information, Fee Schedule, Criteria, Checklists
PROJECT VALUATION:
___ Other: (Explain) __________________________________
___ Type II or Type III Extension or Minor Modification
___ Type I Extension or Type I Minor/Major Modification
___ Property Line Consolidation
File #:____________________________________
(ADMINISTRATIVE REVIEW)
TYPE I
APPLICATION --
2020
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signature
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GENERAL INFORMATION
Type I Development Permit Process (Administrative Decision)
Overview: Type I Permit applications are reviewed administratively using a process in which City staff applies clear and
objective standards that do not allow much discretion. This process does not require public notice of the application or
decision. Only the applicant may appeal the decision. Depending on the type of application, a Type I process can take as
little time as a few days (i.e.: signs) or up to 60 days (i.e.: plat maps).
TYPE I PERMITS INCLUDE:
▸ Adjustments to Development Code Standards
▸ Duplexes
▸ Fences and trash enclosures
▸ Final plat maps for subdivisions and partitions
▸ Minor remodels or additions for commercial, industrial and multi-family residential
▸ Modifications, paving, landscaping, re-striping or re-grading of parking lots
▸ Property line adjustments or consolidations
▸ Signs (freestanding and building mounted)
Pre-Application
Conference:
Please
call
to
schedule
a
time
for
a
pre-application
meeting
(optional)
prior
to
submitting an application. The Development Review Meetings are held every Wednesday. This meeting provides the
opportunity to get advance information from Planning, Engineering, and Building divisions all at once. It is likely to
save
you
time
and
effort
later.
The
non-refundable
pre-application
conference
fee
is
$105.00,
payable
prior
to
the
conference.
Submit Application
o
Pay fees
o
Complete application form(s): duplexes, signs, and minor additions require concurrent submittal of a building permit
application.
o
Submit required plans
Processing
o
Staff will perform a completeness check
of the application and notify applicant of any information that is missing or
incomplete.
o
If the application is complete, staff will notify applicant by phone or in writing that the application has been approved
or requires modifications so that it may be approved.
o
Building permit fees may need to be paid at this time.
Helpful Hints:
Questions? Information is free! Please do not hesitate to call (503) 537-1240 prior to submitting the application.
Time: Make sure the application is complete. Incomplete applications will delay the processing. Please go through
the detailed checklist to make sure you have everything. The more work you can do prior to submittal, the faster the
application can be processed.
Partial Applications: Please do not submit partial applications. If the application, plans, and fee are not submitted
together; processing will be delayed and the application may not be accepted for review.
Face-to-Face: It is best to submit an application in person. That way you can receive immediate feedback if there's
missing information or suggestions for improvements.
NEWBERG PERMIT CENTER FEE SCHEDULE Effective Date: April 1, 2019
5% Technology fee will be added to total fees (resolution No. 2016-3268)
PRE-APPLICATION REVIEW ........................................................................................................................... $100
TYPE I (ADMINISTRATIVE REVIEW)
ANY TYPE I ACTION NOT SPECIFICALLY LISTED IN THIS SECTION ......................................................................... $175
PROPERTY CONSOLIDATION ................................................................................................................... $175
CODE ADJUSTMENT ............................................................................................................................. $437
DESIGN REVIEW – TYPE I (DUPLEX OR COM. /IND. MINOR ADDITION REVIEW) ............ 0.3% OF PROJECT VALUE, $437 MINIMUM
MINOR MODIFICATION OR EXTENSION OF TYPE I DECISION ................................................................................ $175
MAJOR MODIFICATION OF TYPE I DECISION ............................................................................ 50% OF ORIGINAL FEE
PARTITION FINAL PLAT ................................................................................................ $875 + $77 PER PARCEL
PROPERTY LINE ADJUSTMENT ................................................................................................................ $875
SIGN REVIEW ..................................................................................... $78 PLUS $1.00 PER SQ. FT. OF SIGN FACE
SUBDIVISION, PUD, OR CONDOMINIUM FINAL PLAT ......................................................... $1753 + $77 PER LOT OR UNIT
TYPE II (LAND USE DECISION)
ANY TYPE II ACTION NOT SPECIFICALLY LISTED IN THIS SECTION ........................................................................ $875
MINOR MODIFICATION OR EXTENSION OF TYPE II DECISION ............................................................................... $175
MAJOR MODIFICATION OF TYPE II DECISION ............................................................................ 50% OF ORIGINAL FEE
DESIGN REVIEW (INCLUDING MOBILE/MANUFACTURED HOME PARKS) .............. 0.6% OF TOTAL PROJECT COST, $875 MINIMUM*
PARTITION PRELIMINARY PLAT ................................................................................... $875 PLUS $77 PER PARCEL
SUBDIVISION PRELIMINARY PLAT .................................................................................... $1753 PLUS $77 PER LOT
VARIANCE ........................................................................................................................................ $875
TYPE III (QUASI-JUDICIAL REVIEW)
ANY TYPE III ACTION NOT SPECIFICALLY LISTED IN THIS SECTION ..................................................................... $1857
ANNEXATION ....................................................................................................... $2442 PLUS $234 PER ACRE
COMPREHENSIVE PLAN AMENDMENT (SITE SPECIFIC) .................................................................................... $2442
CONDITIONAL USE PERMIT ................................................................................................................... $1857
MINOR MODIFICATION OR EXTENSION OF TYPE III DECISION .............................................................................. $175
MAJOR MODIFICATION OF TYPE III DECISION ........................................................................... 50% OF ORIGINAL FEE
HISTORIC LANDMARK ESTABLISHMENT OR MODIFICATION .................................................................................... $0
HISTORIC LANDMARK ELIMINATION ......................................................................................................... $2129
SUBDIVISION PRELIMINARY PLAT .................................................................................... $1753 PLUS $77 PER LOT
PLANNED UNIT DEVELOPMENT .................................................................................. $3708+$77 PER LOT OR UNIT
ZONING AMENDMENT (SITE SPECIFIC) ...................................................................................................... $2313
TYPE IV (LEGISLATIVE AMENDMENTS)
COMPREHENSIVE PLAN TEXT AMENDMENT OR LARGE SCALE MAP REVISION .......................................................... $2631
DEVELOPMENT CODE TEXT AMENDMENT OR LARGE SCALE MAP REVISION............................................................. $2631
APPEALS
TYPE I OR II APPEAL TO PLANNING COMMISSION ........................................................................................... $503
TYPE I OR II APPEAL TO CITY COUNCIL ...................................................................................................... $911
TYPE III APPEAL TO CITY COUNCIL ......................................................................................................... $1069
TYPE I ADJUSTMENTS OR TYPE II VARIANCES THAT ARE NOT DESIGNED TO REGULATE THE PHYSICAL CHARACTERISTICS OF A USE PERMITTED
OUTRIGHT ....................................................................................................................................... $283
OTHER FEES
COMMUNITY DEVELOPMENT FEE .................................................................................... 0.75% OF PROJECT COST
(THE ABOVE CHARGE IS ADDED TO ANY BUILDING PERMIT APPLICATION)
EXPEDITED LAND DIVISION ..................................................................................... $6515 + $77 PER LOT OR UNIT
URBAN GROWTH BOUNDARY AMENDMENT................................................................................................. $4164
VACATION OF PUBLIC RIGHT-OF-WAY...................................................................................................... $1728
LICENSE FEES
GENERAL BUSINESS ............................................................................................................................. $50
HOME OCCUPATION ............................................................................................................................ . $25
PEDDLER/SOLICITOR/STREET VENDOR.................................................................. No fee (Business License fee only)
EXHIBITOR ....................................................................................................................................... $129
TEMPORARY MERCHANT ................................................................................... . $106/45 days or $346/perpetual
TECHNOLOGY FEE …………………………………………………………………………………………………………………… 5% OF TOTAL FEES
ADDITIONAL LAND USE REVIEW FEES – ENGINEERING DEPARTMENT
Planning Review, Partition, Subdivision & PUD’s (Type 11/111 Application) - $284.08 - 19 lots, Plus $12.63 per lot over 20 lots
Final Plat Review, Partition and subdivision …………………………………………………$284.08 Plus ………$7.14 per lot or parcel
Development review for public improvements on Commercial, Industrial, Multifamily Developments & Institutional zones
$397.28 1st Acre $226.93 Additional acre
ADOPTION AND REVISION HISTORY:
Adopted by: Resolution 98-2122, July 6, 1998 Executive Order, January 22, 2002 pursuant to Resolution 99-2210 Resolution 2017-3361 March 2017
Amended by: Resolution 99-2214, December 8, 1999 Resolution 2004-2466, November 3, 2003
Resolution 2000-2265, October 2, 2000 Resolution 2007-2752, December 3, 2007 Resolution 2018-3443 March 2018
Resolution 2001-2318, November 19, 2001 Executive Order November 29, 2011(2011-32)
Executive Order January 2, 2007 (Reso. 99-2210) Executive Order October 24, 2012(2012-34) Resolution 2019-3539 March 2019
Executive Order October 24, 2008 Resolution 2014-3140, May 19, 2014
Executive Order, December 16, 2002 pursuant to Resolution 99-2210 Executive Order April 1, 2015 (2015-42)
Resolution 2016-3268, April 18, 2016
§ 15.210.020 TYPE I CODE ADJUSTMENTS
Definition: A limited adjustment to certain provisions of the Development Code. An adjustment cannot be
granted unless certain criteria have been satisfied. Approval of an adjustment shall be based on written
findings. The burden of proof, or demonstration of the need for an adjustment, is the responsibility of the
applicant and not the City.
The director may authorize adjustments from the following requirements through a Type I procedure:
(A) Yard setback dimensions, lot area, percentage of lot coverage, lot dimensions.
1. Setbacks/street trees – Maximum adjustment of 25 percent of the dimensional standards for front
yard setback requirements and the spacing of street trees.
2. Lot area – Maximum adjustment of 5 percent of the lot area required. A lot area adjustment shall
not be granted thereby allowing a greater number of dwelling units than that permitted without
the adjustment.
3. Percentage of lot coverage – Maximum adjustment of two percent more than permitted for all
land uses except the maximum parking area coverage for R-3 Districts may be increased up to 50
percent.
4. Lot dimensions – Maximum of 10 percent of the required lot dimensions of frontages.
(B) Interior yard setback requirements in residential zones. Except for lots designated as “zero lot line
lots”, the director may approve an adjustment in the interior yard requirements so that a distance not less
than 3 ft is maintained.
(C) Dimensional standards and minimum number of off-street parking spaces. The director may
approve adjustments to the dimensional standards of off-street parking spaces; standards for the
minimum number of off-street parking spaces; and required spaces to be used for compact cars
excepting handicapped parking requirements.
(D) Vision clearance requirements on corner lots. Vision clearance requirements on corner lots may be
waived by the director.
CODE ADJUSTMENT CRITERIA
Type I applications require a written response to applicable criteria to show that an adjustment is appropriate in
each case. Please provide a written response to the applicable criteria for the adjustment you are applying for.
Your written response should address how you meet each of the criteria for an adjustment.
For an adjustment to (A) yard setback dimensions, lot area, percentage of lot coverage, lot dimensions,
provide a written response to how your request will meet the following criteria:
(a) More efficient use of the site.
(b) Preservation of natural features, where appropriate.
(c) Adequate provisions of light, air and privacy to adjoining properties.
(d) Adequate emergency access.
(e) The adjustment is consistent with the setbacks, lot area, and/or lot coverage of buildings or structures
previously existing in the immediate vicinity.
For an adjustment to (B) interior yard setback requirements in residential zones, provide a written
response to how your project will meet the following criteria:
(a) Adequate light, air and open space is provided on the lot.
(b) The building is limited to one story.
(c) The building is compatible with physical conditions and adjacent property.
(d) The adjustment is consistent with the setbacks, lot area, and/or lot coverage of buildings of structures
previously existing in the immediate vicinity.
For an adjustment to (C) dimensional standards and minimum number of off-street parking spaces,
Provide a written response to how your project will meet the following criteria:
(a) Special characteristics of users which indicate low demand for off-street parking (e.g. low income,
elderly).
(b) Opportunities for joint use of nearby off-street parking facilities.
(c) Availability of public transit.
(d) Natural features of the site (topography, vegetation, drainage) which would be adversely affected by
application of required parking standards.
(e) Possible conversion of the site to other uses in the future.
(f) No adjustment shall be greater than 25% of the requirement from which the exception is granted.
For an adjustment to (D) vision clearance requirements on corner lots, provide a written response to how
your project will meet the following criteria:
(a) Traffic entering the intersection is controlled by traffic signals or stop signs.
(b) On-street vehicle parking, street trees, or other plantings do not interfere with necessary vision clearance;
or in lieu of these findings;
(c) Topographic conditions are so extreme that it is not practical to provide required vision clearance.
CODE ADJUSTMENT APPLICATION CHECKLIST
The following items must be submitted with each application. All diagrams, maps and plans must be drawn to
scale. Incomplete applications will not be processed and incomplete or missing information may delay the
review process. Check with the Planning Division regarding additional requirements for your project.
FEES APPLICATION FORM CURRENT TITLE REPORT
Please submit 2 copies of the following items:
WRITTEN CRITERIA RESPONSE – Submit a written response to criteria (A), (B), (C), or (D) as
applicable.
SITE PLAN
–
Make sure that the site plan is drawn to at least 8 ½ x 11 inches in size and to a standard scale of
multiples of 100 to the inch. Include the following information:
Existing Site Features: Show existing landscaping, grades, slopes and structures on the site and for areas within 100’
of the site. Indicate items to be preserved and removed.
Drainage & Grading: Show the direction and location of on and off-site drainage on the plans. This shall include site
drainage, parking lot drainage, size and location of storm drain lines, and any retention or detention facilities
necessary for the project. Provide an engineered grading plan if necessary.
Utilities: Show the location of and access to all public and private utilities, including sewer, water, storm water and
any overhead utilities.
Access, Parking, and Circulation: Show proposed vehicular and pedestrian circulation, parking spaces, parking aisles,
and the location and number of access points from adjacent streets. Provide dimensions for parking aisles, back-up
areas, and other items as appropriate. Indicate where required bicycle parking will be provided on the site along with
the dimensions of the parking spaces.
Site Features: Indicate the location and design of all on-site buildings and other facilities such as mail delivery, trash
disposal, above ground utilities, loading areas, and outdoor recreation areas. Include dimensions showing setbacks,
lot sizes and building sizes.
ADA Plan Compliance: Indicate compliance with any applicable ADA provisions, including the location of accessible
parking spaces, accessible routes from the entrance to the public way, and ramps for wheelchairs.
Other: Show any other site elements which will assist in the evaluation of the site and the project.
§ 15.235.150 FINAL SUBDIVISION PLAT OR PARTITION MAP APPROVAL
The final plat of final partition map shall be submitted to the director for final approval through a Type I
procedure. The director shall determine whether the final plat or map conforms to the tentative plan approval
requirements and applicable requirements of the development code. If the director determines that the final plat or map
does not conform, the applicant shall make necessary corrections.
PRIOR TO SUBMITTING AN APPLICATION FOR FINAL PLAT:
C
omplete all conditions of preliminary plat approval for the partition or subdivision. Provide a written
response to all conditions of approval, explaining how each condition has been met.
Substantially complete all improvements required as part of subdivision or partition approval.
Arrange a final walk-through inspection by the Engineering Division of all improvements required as part of
subdivision or partition approval.
FINAL PLAT PROCESS
Final plat reviews are done primarily through coordination by Planning and Engineering staff. The basic steps are as
follows:
1. Applicant substantially completes public improvements and other conditions of approval as assigned at the tentative
approval stage, applies for final plat approval, and calls the Engineering Division for inspections and approval.
2.
Planning
compiles the final plat application materials (includes the application, fees, current title report, written
response to the conditions of approval, any required documents such as consent affidavit or easements, and two full-
size copies of the plat for red-line review) and routes to the Community Development Director
and City Surveyor for
review. The application packet may also be routed to anyone else with issues that are addressed by conditions of
approval, such as
the Fire Marshal or the Building Division.
3. The City Surveyor does red-line review of the plats and coordinates with Engineering to make sure that their
conditions of approval are met (all public-side items such as streets, sidewalks and utilities). Red-line corrections are
returned to the applicant’s engineer to make the corrections.
4. Planning reviews the plat for consistency with the tentative plan approval and coordinates with other departments to
make sure that all the conditions of approval have been met.
5. The Engineering Inspector coordinates the punch list of public improvements to be completed in the field, inspects
the construction and signs off when it is complete. If the public improvements are deemed “substantially complete”
the applicant may bond for the remainder of any outstanding items still to be constructed through a subdivision
agreement.
6. The applicant submits engineer’s estimates of the cost of any outstanding items to be completed for a subdivision
agreement and for the cost of securing the public improvements for two years with a maintenance bond. Engineering
reviews and approves the engineer’s estimates for the bonds.
7. The applicant submits a landscape estimate to Planning for any required street trees that will be installed at the time
of construction. Planning reviews and approves the amount for the bond.
8. The Engineering Secretary coordinates with Engineering, Planning, and the applicant to prepare the subdivision
agreement and notify the applicant of the bond requirements (landscape bond, performance and/or maintenance
bonds).
9. The applicant’s surveyor completes any red-line corrections and returns final mylar copies of the plat. The City
Surveyor
reviews first to ensure that the corrections were all made, then the plats get signed by
the Community
Development Director
and the City Recorder. The
City Surveyor
also compiles any documents that need recorded
and signed with the plat.
10.
When all of the conditions of approval have been met and all bonds turned in, the final signed mylars are returned to
the applicant to take to the Yamhill County offices for recording. The
applicant
must bring back
one of the recorded
copies of the plat for our records.
FINAL PLAT APPLICATION CHECKLIST
The following items must be submitted with each application. All diagrams, maps and plans must be drawn to scale.
Incomplete applications will not be processed and incomplete or missing information may delay the review process.
Check with the Planning Division regarding additional requirements for your project.
APPLICATION FORM
FEES
CONDITIONS OF APPROVAL RESPONSE – Provide a written response to the conditions of approval assigned
for the tentative plan.
CURRENT TITLE REPORT
TWO BLUELINE COPIES – The City Surveyor will do preliminary review of the plats and return red-line
comments to the applicant’s surveyor for correction.
FINAL PLAT – (After red-line comments have been received and corrected) Submit 1 original and 2
reproductions of the final plat mylar’s. The plats shall be 18” x 24” with a 1” margin and shall be drawn with
permanent nature ink/silver halide reproductions on 4mm double matte mylar. The final plat shall be to scale. For
more detailed information and a checklist of required plat elements, please see the City Land Surveying website –
http://www.newbergoregon.gov/engineering/land-surveying-services
DOCUMENTS REQUIRED AS A CONDITION OF PRELIMINARY PLAT APPROVAL – Check the
conditions of approval for a list of required documents. Documents may include easements, payment-in-lieu
agreements, codes, covenants & restrictions (CCRs), and/or dedications.
CONSENT AFFIDAVIT – Submit an affidavit giving the consent of any properties holding interest in the property
other than the primary owner, such as a mortgage company or trust deed holder. The affidavit should be recorded
prior to or concurrent with recording of the final plat.
EVIDENCE OF AUTHORIZATION TO SIGN – If any person is signing on behalf of a corporation or other
entity, the applicant must submit evidence confirming that the person has authority to sign on the corporation’s
behalf.
CURRENT ENGINEER’S ESTIMATE – Submit a current engineer’s estimate of the cost of any improvements
not completed prior to final plat application to help determine the amount of the bond as part of the subdivision
agreement.
LANDSCAPE ESTIMATE – Submit an estimate for the landscape bond that covers the cost of the street trees to be
planted, plus installation costs, and including 10% contingency.
AS-BUILT DRAWINGS – Submit as-built drawings of all public improvements completed prior to final plat
application.
CONDOMINIUM PLAT APPLICATION CHECKLIST
The following items must be submitted with each application. All diagrams, maps and plans must be drawn to scale.
Incomplete applications will not be processed and incomplete or missing information may delay the review process.
Check with the Planning Division regarding additional requirements for your project.
APPLICATION FORM
FEES
CONDITIONS OF APPROVAL RESPONSE – Provide a written response to the conditions of approval assigned
for the tentative plan.
CURRENT TITLE REPORT
TWO BLUELINE COPIES – The City Surveyor will do preliminary review of the plats and return red-line
comments to the applicant’s surveyor for correction.
FINAL PLAT – (After red-line comments have been received and corrected) Submit 1 original and 2
reproductions of the final plat mylars. The plats shall be 18” x 24” with a 1” margin and shall be drawn with
permanent nature ink/silver halide reproductions on 4mm double matte mylar. The final plat shall be to scale. For
more detailed information and a checklist of required plat elements, please see the City Land Surveying website –
http://www.newbergoregon.gov/engineering/land-surveying-services
DECLARATION – Submit a declaration pursuant to the provisions of the Oregon Condominium Act.
CONSENT AFFIDAVIT – Submit an affidavit giving the consent of any properties holding interest in the property
other than the primary owner, such as a mortgage company or trust deed holder. The affidavit should be recorded
prior to or concurrent with recording of the final plat.
EVIDENCE OF AUTHORIZATION TO SIGN – If any person is signing on behalf of a corporation or other
entity, the applicant must submit evidence confirming that the person has authority to sign on the corporation’s
behalf.
BYLAWS & CODES, COVENANTS, AND RESTRICTIONS – Submit a copy of bylaws and any codes,
covenants, and restrictions (CCRs) for the condominium association and/or unit owners.
AS-BUILT DRAWINGS – Submit as-built drawings of any public improvements completed prior to final plat
application.
§ 15.220.020 TYPE I DESIGN REVIEW
Definition: A process to provide for review and approval of the design of certain developments and improvements in
order to promote functional, safe and innovative site development that is compatible with the surrounding environment.
Approval of a Type I design review project cannot be granted unless certain criteria have been satisfied. Design review
approval shall be based on written findings. Site design review shall be required prior to issuance of building permits or
commencement of work for all improvements noted below.
Type I site design review applies to the following activities:
(a) Single-family dwellings.
(b) Duplexes.
(c) Institutional, commercial, or industrial additions which do not exceed 1,000 square feet in gross floor area.
(d) Multi-family additions which do not exceed 1,000 square feet in gross floor area and do not add any new units, or new
construction incidental to the main use on an existing developed site which do not exceed 1,000 square feet in gross
floor area and do not add any new units.
(e) Institutional, commercial, or industrial interior remodels which do not exceed 25 percent of the assessed valuation of
the existing structure.
(f) Multi-family remodels which do not exceed 25 percent of the assessed valuation of the existing structure and do not
add any new units.
(g) Signs which are not installed in conjunction with a new development or remodel.
(h) Modifications, paving, landscaping, re-striping, or re-grading of an existing duplex, multi-family, institutional,
commercial or industrial parking lot.
(i) Fences and trash enclosures.
TYPE I DESIGN REVIEW CRITERIA
Type I applications require a written response to applicable criteria to determine whether approval is justified. Please
provide a written response to each of the applicable criteria for a Type I design review. Your written response should
address how you meet each of the following criteria.
(1) Parking. Parking areas shall meet the requirements of § 15.440.010.
(2) Setbacks and general requirements – The proposal shall comply with §§ 15.415.010 et seq. dealing with height
restrictions and public access; and §§ 15.410.010 et seq. dealing with setbacks, coverage, vision clearance, and yard
requirements.
(3) Landscaping requirements – The proposal shall comply with § 15.420.010 dealing with landscape requirements and
landscape screening.
(4) Signs – Signs shall comply with §§ 15.435.010 et seq. dealing with signs.
(5) Zoning district compliance – The proposed use shall be listed as a permitted or conditionally permitted use in the
zoning district in which it is located as found in §§ 15.304.010 through 15.328.040 of this code.
TYPE I DESIGN REVIEW
APPLICATION CHECKLIST
The following items must be submitted with each application. All diagrams, maps and plans must be drawn to scale.
Incomplete applications will not be processed and incomplete or missing information may delay the review process.
Check with the Planning Division regarding additional requirements for your project.
FEES
APPLICATION FORM
CURRENT TITLE REPORT
WRITTEN
CRITERIA RESPONSE
–
Provide a written response that addresses how your project meets the
Type I design review criteria.
SITE PLAN. Make sure the plans are prepared so that they are at least 8 ½ x 11 inches in size and the scale is
standard, being 10, 20, 30, 40, 50, 100 or multiples of 100 to the inch (such as 1”:10’, 1”:20’ or other multiples of
10). Include the following information in the plan set (information may be shown on multiple pages):
□
Existing Site Features: Indicate the location and design of all on-site
buildings and other facilities such as
mail delivery, trash disposal, above ground utilities, loading areas, and outdoor recreation areas. Include
appropriate buffering and screening as required by the code.
□
Drainage & Grading: Show the direction and location of on and off-site drainage on the plans. This shall
include site drainage, parking lot drainage, size and location of storm drain lines, and any retention or
detention facilities necessary for the project. Provide an engineered grading plan if necessary.
□
Utilities: Show the location of and access to all public and private utilities, including sewer, water, storm
water and any overhead utilities.
□
Public Improvements: Indicate any public improvements that will be constructed as part of the project,
including sidewalks, roadways, and utilities.
□
Access, Parking, and Circulation: Show proposed vehicular and pedestrian circulation, parking spaces,
parking aisles, and the location and number of access points from adjacent streets. Provide dimensions for
parking aisles, back-up areas, and other items as appropriate. Indicate where required bicycle parking will
be provided on the site along with the dimensions of the parking spaces.
□
Exterior Lighting Plan: Show all exterior lighting, including the
direction of the lighting, size and type of
fixtures, and an indication of the amount of lighting using foot candles for analysis.
□
Landscape Plan: Include a comprehensive plan that indicates the size, species and locations of all planned
landscaping for
the site. The landscape plan should have a legend that indicates the common and botanical
names of plants, quantity and spacing, size (caliper, height, or container size), planned landscaping
materials, and description of the irrigation system. Include a
calculation of the percentage of landscaped
area.
□
ADA Plan Compliance: Indicate compliance with any applicable ADA provisions, including the location of
accessible parking spaces, accessible routes from the entrance to the public way, and ramps for wheelchairs.
□
Architectural Drawings: Provide floor plans and elevations for all planned structures.
□
Signs and Graphics: Show the location, size, colors, materials, and lighting of all exterior signs, graphics or
other informational or directional features if
applicable.
□
Other: Show any other site elements which will assist in the evaluation of the site and the project.
§ 15.230.010 PROPERTY CONSOLIDATION
Definition: The elimination of common property lines between two or more abutting properties.
The owner of abutting properties may consolidate them into a single property through any of the following ways:
(1) A deed restriction recorded with the Yamhill County Recorder. The applicant shall file a copy of the recorded deed
restriction with the Director. The deed restriction shall state that the properties are to be considered one lot for
planning and zoning purposes, and that the properties shall not be conveyed separately prior to them being divided in
accordance with regulations of the city.
(2) The plat vacation process as described in O.R.S. 271.080 to 271.230.
(3) The replat process as described in O.R.S. 92.180 to 92.190.
(4) A property line adjustment, subdivision plat or partition plat that effects the consolidation of the property.
PROPERTY CONSOLIDATION PROCESS
Coordinate with a title company to get a deed restriction written up to consolidate the properties. The deed restriction
should state that the properties are to be considered one lot for planning and zoning purposes, and that the properties shall
not be conveyed separately prior to them being divided in accordance with regulations of the city. A new legal
description that encompasses the entire new property (after consolidation) will also be necessary for review and recording
with the deed restriction.
The Planning Division and City Surveyor will review the deed restriction and new legal description for approval. After
approval, the deed restriction and accompanying new legal description will need to be recorded with the Yamhill County
Recorder, with a copy of the documents returned to the City.
PROPERTY CONSOLIDATION APPLICATION CHECKLIST
The following items must be submitted with each application. All diagrams, maps and plans must be drawn to scale.
Incomplete applications will not be processed and incomplete or missing information may delay the review process.
Check with the Planning Division regarding additional requirements for your project.
FEES
APPLICATION FORM
CURRENT TITLE REPORT
DEED RESTRICTION – Provide a deed restriction that effectively consolidates the properties.
LEGAL DESCRIPTION – Provide both the current legal descriptions of the parcels to be consolidated and a
new legal description that encompasses the entire new parcel after consolidation.
§ 15.230.020 PROPERTY LINE ADJUSTMENT
Definition: The adjustment of common property lines between two or more abutting properties. Approval of a property
line adjustment cannot be granted unless certain criteria have been satisfied. Property line adjustment approval shall be
based on written findings to the applicable criteria.
PROPERTY LINE ADJUSTMENT PROCESS & CRITERIA
Process: Coordinate with a surveyor to draw up new property surveys and legal descriptions for the parcels affected by
the property line adjustment. Coordinate with a title company to write up property conveyance deeds for the portion of
property to be adjusted in order to effect the property line adjustment. The Planning Division and City Surveyor will
review the deeds, property surveys, and legal descriptions for approval. After approval, the deeds will need to be recorded
with the Yamhill County Recorder and the new property surveys and legal descriptions will need to be filed with the
County Surveyor. A copy of the documents will need to be returned to the City after recording.
Criteria: Type I applications require a written response to applicable criteria to determine whether approval is justified.
Please provide a written response to each of the applicable criteria for a Type I design review. Your written response
should address how you meet each of the following criteria.
(1)
The property line adjustment does not create more lots than existed prior to the adjustment.
(2)
The adjustment does not create any substandard condition relative to this code, including lot area, lot width,
setbacks, and access. If any of the original lots do not meet these standards, the adjusted lots may remain non-
conforming provided:
(a)
The adjustment cannot reasonably or practically bring the lots into conformity.
(b)
The adjustment does not worsen the non-conforming status of the lots.
PROPERTY LINE ADJUSTMENT APPLICATION CHECKLIST
FEES
APPLICATION FORM
CURRENT TITLE REPORT
WRITTEN CRITERIA RESPONSE – See above for the applicable criteria.
PROPERTY CONVEYANCE DEEDS – For the portion of property to be conveyed to complete the property line
adjustment.
LEGAL DESCRIPTION – Provide the following legal descriptions:
Current legal descriptions of the affected parcels
A legal description of the portion of property to be conveyed
New legal descriptions of the affected parcels after the property line adjustment
SITE PLAN – Make sure the plans are prepared so that they are at least 8 ½ x 11 inches in size and the scale is
standard. Include the following information on the plans:
Existing Site Features:
Show existing landscaping, grades, slopes and structures. Indicate items to be preserved and removed. Note distances to
property lines for all structures.
Show the location and sizes of all existing sewer and water lines in the area affected by the adjustment.
Dimensions: Show the dimensions of all affected lots, before and after the proposed property line adjustment.
Other: Show any other site elements which will assist in the evaluation of the site and the project.
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Form 2020: TYPE I (ADMINISTRATIVE REVIEW) APPLICATION -- (City of Newberg)

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Completed 23 January 2021

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