Fillable Form 2020: 20192020RegionalAssessmentProgramApplication (AYSO Volunteer Resources)

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Form 2020: 20192020RegionalAssessmentProgramApplication (AYSO Volunteer Resources)

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2019‐2020RegionalAssessmentProgramApplication
PleaseforwardthecompletedapplicationtoyourAreaDirectorbySeptember1,
2020
Section:___Area:_____Region:______Checkone:
□ PilotRegion□ CharteredRegion
RegionalCommissioner:__________________________________ Yearfirstappointed:______
Communitiesserved(PrintthecitynamesandstateorgeographiczonetobeincludedontheCertificatei.e.So.California):
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Averageperplayerfee:_______ NumberofPlayers:________
PastRegionalAssessmentProgramAwards:
□Platinum□Gold□Silver□Bronze□None
Currentlyapplyingfor(Chooseone): 
□ Platinum□ Gold□Silver□Bronze
ThisSectiontobecompletedbytheAreaDirectorandSectionDirector
ApprovedAwardLevel:□Platinum□Gold□Silver□Bronze□HonorableMention
AreaDirectorSignature:______________________________________Date:__________________
AreaDirectorverifiedaccuracyofRAP
□Comments:____________________________________
AreaDirector,pleaseforwardRAPtotheSectionDirectorbyOctober1,2020
SectionDirectorSignature:____________________________________Date:__________________
Comments:_________________________________________________________________________
SectionDirector,pleaseforwardtheapprovedRAPtotheAYSOOfficebyNovember1,2020
TheRegionalBoardMemberslistedbelowhaveexaminedthisapplicationanditsattachmentsandtothebestoftheir
knowledge,thisdocumentaccuratelyrepresentsthestatusoftheRegion
RequiredSignatures
Position: PrintedName: tĞƚSignaturĞ Date:
RegionalCommissioner
RegionalRegistrar
RegionalTreasurer
RegionalSafetyDirector
RegionalCVPA
RegionalCoachAdministrator
RegionalRefereeAdministrator
click to sign
signature
click to edit
click to sign
signature
click to edit
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2
of12
RegionalAssessmentProgram
(RAP)
PointMethodologyandAwardLevel
Grading
AssessmentProgramPointValueMethodology
DegreeofDifficulty
Importance
Total
Po
in
t
Valuepossible
Allitems=1pt.
Laborintensive=1pt.
additional
Mustdo=2pts
Shoulddo=1pt.
4
AllTrainingcourses=1pts
Laborintensive=1pt.
additional
Mustdo=2pts
Shoulddo=1pt.
4

EarnedPoints:
AdministrationCategory pg.5 PointsEarned: /118
CoachCategorypg.8PointsEarned:/65
RefereeCategorypg.10PointsEarned:/65
FinanceCategorypg.11PointsEarned:/35
Secondary/CommunityCategory pg.12 PointsEarned: /35
TotalPointsEarned: /318
PlusBonusPoints: /6
TotalPoints:  
GradingScale
284–318points PlatinumLevel 90%‐100%
252–283points GoldLevel 80%‐89%
221–251points SilverLevel 70%‐79%
189–220points BronzeLevel 60%‐69%
Points Accepted
by AD/SD
Points Claimed
by Region
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page
3
o
f
12

TotalP
oints
A
v
ailabl
e
Region
Points
AD/SD
U
se
O
nl
1
Regional
Commissioner
or
delegateattended
atleastoneArea
meeting
orArea
conference
callthatwas
offered
during
the
past
year.

Date:

(RegionalCommissioner
jobdescription).
2

2
Allrequired
Regional
Board
positions,
aslistedbelow,werefilledandeach
member
receiveddisciplinespecific
training:(Bylaws
Section1.04;
StandardRegionalPoliciesandProtocols
Article6.A.2,SafeHaven9.1)
1pointforeachpositionfilled,2pointsforeachpositiontrained
RC
Training

Cert.
date


Reg.
Referee
Admin.

Cert.
date


Reg.TreasurerCert.date  Reg.CoachAdmin.Cert.
date


Reg.
SafetyDirector
Cert.date  
Reg.Registrar
Cert.date

Reg.
Child
and
Volunteer
Protection
Advocate

Cert.
date


21

3
Regional
Commissionercompleted:(RegionalCommissioner
positiondescription) (Checkallthatapply)
RCandBoardOrientationbyADCert.date 3points
Introductory
Management/RegionalManagementCert.date 3points
Dispute
ResolutionandDueProcess/DisputeResolutionpriorto2014Cert.date 3points
9

4
AYSO
philosophies
were
publicized
and
promoted
inthe
community.
(BylawsSection1.04.)Listexamples:
2

5
AllRegionalBoard
Volunteers
haveAYSO’sSafe
Haven®
Certification. 
3points
RegionalBoardVolunteers(beyond#2above)
haveattended
discipline
specifictraining. 
1‐3pointsavailable
50‐75%=1point 75‐95%=2points 95%andabove=3points
(StandardRegionalPoliciesandProtocols
Article4.D)
6

6
AllRegionalBoard
Volunteers
havereceivedthemostcurrentSafeHaven®
approved
jobdescriptions.
(StandardRegional
PoliciesandProtocols
Article4.D)
1

7
StandardRegionalPoliciesandProtocols
and/orany
customizedRegionalAddendums
were
reviewed/updated/adopted,
signedbyRC,ADandSD,and
submitted
totheNationalOfficeandmade
available
totheentireRegionand/orwere
distributed
uponrequest.DateSubmitted _______
3

8
RegionhadBoardMember
nominations
(opento
everyone)
and
elections
thisyear(orasappropriate).
(StandardRegionalPoliciesandProtocols
Article4.B)
1

9
Regionhas
nominations
for
RegionalCommissioner
atleasteverythreeyearsand
nominations
areopentoall
whoare
interested
in
accordance
withthe
process
statedinthe
PoliciesandProtocols
.
(StandardRegional
PoliciesandProtocols
Article4.B)
1

10 Alladministratorsandcoachesarevolunteers‐nonearepaid.(NationalPolicyStatement2.5)
IftheRegionpaysanyIndependentContractorsforservices,anAYSOtemplatecontracthas been
properlyexecutedbytheNationalExecutiveDirectorandsigned andthe"1099Program"isbeing
followed.
1

Regional Assessment Pr
ogram
Administration
AD Points
Claimed
Page
4
of12
11
AllvolunteersregisteredusinganeSignedonlineformand
wereprocessedbytheRegionpriortothe
volunteerstartingtheirposition.(BylawSection1.04(c);
NationalPolicyStatement3.7)
#ofcoaches  #ofreferees #othervolunteers (3pointspercategory)
9

12
RegionalInformationForm(RIF)updateduponany
changes
totheRegionalBoard.(Regional
Commissionerpositiondescription;TreasurerManual)
3

13 Regionpublicizedregistrationdatesandmadeeveryefforttoaccommodateallplayersinterestedin
registering.
Describe
:

3

14 AllplayersareregisteredusinganeSignedonlineformorthroughAYSOsystemofrecord.
(PolicyStatementsArticle3.7)
3

15
RegionabidesbyallAYSORules&Regulations,BylawsandPolicyStatements.
(Bylaws1.04(a);StandardRegionalPoliciesandProtocolsArticle4.A.)
2

16 RegionalBoardmeetingsandagendaswerepublicizedandopentoalltheRegion’sparticipantspriortothe
meetings.(Standard
Regional
PoliciesandProtocolsArticle6.C.)
Describe
:
1

17 RegionalBoardmeetingminutesareprepared,keptavailableforreview.(StandardRegionalPoliciesand
Protocols
Article6.C.) (Checkallthatapply‐pointsearnedforany)
DistributedtoAreaDirector AvailabletotheRegion’sparticipantsuponrequest
1

18 RegionprovidesuniformsinkeepingwithAYSORules&Regulations.
2

19 AYSOtrademarksareusedproperly.(PolicyStatementsArticle1.1)
1

20 TheSoccerAccidentInsuranceProgram(SAI)wasadministeredinamannerconsistentwithcurrent
procedures.(BylawSection1.04(o))
Securesnecessarypermitsandwhererequired,certificatesofliabilityforallpracticeandplaying
fields.
SAIbrochuresareprovidedtoallparents/guardiansuponregistrationand/orpostedonline.
AllpreliminaryandfinalSoccerAccidentInsurance(SAI)claimformsweresubmittedtoAYSO’s
insurance
carrierwithin90daysofinjuryasnecessary.(Bylaw1.04(o)) NoneReported
1

21
Goalsareproperlyanchored,safetystickersinplace;netsaresecuredandsafelyfastened.Explainhowgoal
postsafetyiscoveredwitheveryvolunteerandplayer.(PolicyStatement2.10)
3

22 Proceduresforteamformationandbalancingwerepublicizedandfollowed.
(BylawSection1.04(d;StandardRegionalPoliciesandProtocolsArticle7.B.2.))
1

23 RegionimplementedtheKidsZone®programtopromoteafun,fair,safesoccerenvironment.(3pts)
RegionimplementedStewardsoftheGametoemphasizethatplayersafetyisthe#1priority.(3pts
6

24 Proceduresareestablishedandpublishedforutilizingawaitinglist.
1

Page
5
of12

25 Regionalcalendarisestablishedanddistributedbeforethestartoftheseason.
3

26 Regionhasavolunteerrecruitmentprograminplace.Describe:
2

27 AreaDirectorwasinvitedtoatleastoneRegionalBoardmeeting/callduringtheyear.
1

28
Regionalgoalsandobjectiveswerediscussed,decideduponanddistributedtoallRegionalBoardand
staff.
2

29
Retainedplayerregistrationatsamelevelaspreviousyear.
1

30
Internalgrowthgoalsetforplayerregistrationsfortheyear.(Pointsearnedifgoalismetorexceeded,must
beapositivenumber>0.
Growthgoal: % Regionmetthisgoal Regionexceededthisgoal.ActualGrowth: %
3
31 RegionsentrepresentativestotheSectionEXPOand/orRoadShowtoreceiveadditionaltrainingintheir
discipline. (1pointperpersonupto4.)
Howmany? (Checkallthatapply‐Pointsearnedforsendingparticipantstoanyeventsabove)
Treasurer SafetyDirector CVPA Registrar
RegionalCoachAdministrator
RegionalRefereeAdministrator
Regional
Commissioner
Others:

4

32
Parent/playerhandbookdistributedtotheRegionalparticipantsbeforethestartoftheseason(hardorsoft
copy),andpostedtothewebsite.
1

33 Regionalwebsitecreatedandupdatedperiodicallytokeepparentsandvolunteersbetterinformedofthe
activities
in
the
Region.
URL:

2

34 RegionparticipatedinInter‐RegionalplaywithotherRegionsintheArea,ifavailable.
1

35
Small‐sidedgameswereutilized:(Checkallthatapply)
Schoolyard 6U 8U10U 12U 1pointperboxchecked.

36 TheRegionHASNOTdistributeditsmailinglist.(PolicyStatementsArticleOne1.2)
1

37
Regionhas,ataminimum,onetrained,certifiedandactiveRegionalManagement
Instructorwhois
certifiedto
instructAYSO’sSafeHaven®CertificationforRegionalBoardPositions
.
Name
your
most
active
instructor:

4

38 Regionholdsliveregistrationevents(face‐to‐face)foratleastoneregistration.
3

39 Region’srefundpolicyisestablishedandpostedontheRegion’swebsite.(StandardRegionalPoliciesand
Protocols)
1

TOTALPOINTSAVAILABLE=118
Total
Points
Earned:
5
0
Page
6
of12
Regional Assessment Pr
ogram
Coach
TotalPoint
Available
Region
Points
AD/SDUse
O
nly
1
RegionalCoachAdministratorcompleted: 3pointsperboxchecked
Introductory
Management/RegionalManagementCert.date  3points
Dispute
ResolutionandDueProcess/DisputeResolutionpriorto2014Cert.date 3points
6

2
All
6UCoaches
are
trained
and
certified:


How
many
6U
teams
in
your
Region:

(RulesandRegulationsSectionE.2(a))
4

3
All
8U
Coaches
are
trained
and
certified:


How
many
8U
teams
in
your
Region:

(RulesandRegulationsSectionE.2(a))
4

4
All
10U
Coaches
are
trained
and
certified:


How
many
10U
teams
in
your
Region:

(RulesandRegulationsSectionE.2(a))
4

5
All
12U
Coaches
are
trained
and
certified:


How
many
12U
teams
in
your
Region:

(RulesandRegulationsSectionE.2(a))
4

6
All
14U
Coaches
are
trained
and
certified:


How
many
14U
teams
in
your
Region:

(RulesandRegulationsSectionE.2(a))
4

7
Coach
volunteers
attend
an
annual
orientation/meeting
prior
to
the
start
of
the
season


whereSafeHavenProtocolsandsafetyproceduresarereviewed.
2

8
AYSOtrainedandcertifiedinstructorswereusedatallcourses.Provideinstructornames:
4

9
Numberofcoachescompletingorupgradingto:
IntermediateCoach

3points AdvancedCoach
3points
6

Page
7
o
f
12


TOTALPOINTSAVAILABLE=65
Total
Points
Earned:
10 Allrostersweremanaged/returnedwithin30daysfromdateofcourseviaAYSOU.
3

11
RegionalCoachAdministratorhasfilledtheRegionalCoachTrainerposition.(PointsifdifferentthanRCA)
Name
the
Regional
Coach
Trainer:

2

12
Regionhas,ataminimum,onetrained,certifiedandactiveRegionalCoach
Instructorwhoiscertifiedto
instructAYSO’sSafeHaven®Certificationfor6U,8U,10U
and12Ucoaches.
Name
your
most
active
instructor:
__________________________
4

13
Regionbudgetedforcoacheswishingtoattend:coachcourse/coachinstructor
course/EXPO/SuperCamp/NationalCoachingCourseduringtheyear.
2

14
CoachcoursesheldintheRegionandrostersreturnedineAYSO: (4ptseach)
6UCoachCourses:
8UCoachCourses:

10U
Coach
Courses:
__________
12U
Coach
Courses
:

16

0
Page
8
of12
Regional Assessment Pr
ogram
Referee
TotalPoints
Available
Region
P
oin
ts
AD/SD
Use
l
1
AYSOEditionoftheFIFALawsoftheGameandAYSOGuidanceforReferees,Coaches,OtherVolunteersand
Parentswereprovidedtoeverynewreferee.
1

2 Refereevolunteersattendedanannualorientation/meetingpriortothestartoftheseason.
1

3
AYSOtrainedandcertifiedinstructorswereusedatallcourses.
(NationalRefereeProgramManual)
4

4
Regionutilizesthediagonalsystemofcontrol(onerefereeandtwoassistantreferees)orwhenlessthan
threerefereesareavailableforagame,onlyonerefereeisonthefield,assistedbyaqualifiedARand/or
byaclublinepersononthetouchlines.
(OnlysystemapprovedbyFIFAandfollowedbyAYSO)
Perce
ntag
e
o
fgame
s
c
o
vere
d
by
th
ree
n
e
u
tr
al
o
ff
i
c
ials

(NationalRefereeProgramManual)
2

5
RegionalRefereeAdministratorcompleted:
3pointsperboxchecked
Introductory
Management/RegionalManagementCert.date  3points
Dispute
ResolutionandDueProcess/DisputeResolutionpriorto2014Cert.date 3points
(ReferenceBook14:13‐14:14)
6

6
Allrostersweremanaged/returnedwithin30daysfromdateofcourseviaAYSOU.
(NationalRefereeProgramManual,Pg.32)
3

7 RegionalRefereeAdministratorhasfilledthefollowingstaffpositions:
RegionalDirectorofRefereeAssessment Name: 2points
RegionalDirectorofRefereeInstruction Name: 2points
RefereeAssignor/Scheduler Name:_ 1points
(RRAJobDescription)
5

0%


Page9 of12
8
Regionbudgetedforrefereeswishingtoattendarefereeinstructorcourse/refereeassessorcourse/
EXPO/SuperCamporRoadShowduringtheyear.
3

9 RefereecoursesheldintheRegionandrostersreturnedin:
8URefereeCourseDate:
4pointsAsst.RefereeCourseDate:  4points
BASICRefereeCoursesDates:
4pointseachuptotwo
16

10 Numberofrefereescompletingorupgradingto:
IntermediateReferee  3points
AdvancedReferee  3points
NationalReferee   4points
(ReferenceBook11:1‐11:3)
10

11
Regionhas,ataminimum,onetrained,certifiedandactiveRegionalReferee
Instructorwhoiscertified
to
instructAYSO’sSafeHaven®Certificationfor
referees.
Name
your
most
active
instructor:

4

12
RegionimplementedaPlayer‐RefereeOrganizationProgram(PRO,a.k.a.youthreferees).
Describe:

(DevelopingandMaintainingAYouthRefereeProgramManual)
3

13
Regionimplementedaformalmentoringprogramforreferees.
(Na
t
iona
l
Referee
P
r
og
r
amManua
l
)
4

14
RefereeAssignorhascompletedtheRefereeAssignor‐SchedulerWebinar
3

TOTALPOINTSAVAILABLE=65
Total
Points
Earned:
0
Page
10
of12
TotalPoints
Available
Region
Points
AD/SD
U
se
O
nly
1
Paymentsforallplayerregistrationfeeinvoices,alongwithotherinvoicesduetotheNationalOffice,
werereceivedattheNationalOfficenolaterthan30daysfollowingtheinvoicedate.
(BylawSection
1.04(M);TreasurerManual)
4

2
FundswerebudgetedforandRegionalCommissionerattendedthefollowingmeetings:
(RegionalCommissionerPositiondescription)
(Pointsonlyformeetingsactuallyattended).
RCTrainingwithin1yearofappointment2Points
MostrecentAYSOEXPO2Points
NationalAnnualGeneralMeeting(NAGM) 2Points*
*IftheRCcouldnotattend,anotherBoardMemberattendedorproxyformwassubmitted.
6

3
OperatingbudgetfortheRegionwassubmittedtotheNationalOfficebyJune1stpriortothebeginning
ofthefiscalyearandcopiedtotheAreaDirector.
(Bylaw1.04(M);TreasurerManual)
3

4 Financialguidelines,asestablishedbytheTreasurer’sManual,StandardRegionalPoliciesandProtocols
and
Bylaws,areadministeredproperlywithintheRegion.
2

5
Operatingbudgetwasmadeavailabletovolunteersandparentsfortheirinformationvia:
(Bylaw
Section1.04,l;PolicyStatement3.2)
(Checkallthatapply)
Posted
or
distributed
(via
newsletter)
in
the
Region

Posted
on‐line
Other:

2

6
AllRegionalaccountsutilizetheNationalAccountingProgram(NAP).Thisincludesallfunds;
tournamentfund‐raising,teamfund‐raising,etc.whichareaccountedforbytheTreasurerwithin
NAP.
(BylawSection1.04,M;
4

7
RegionparticipatedinNAPonline.
3

8
AllRegionalaccountsareauditedbysomeoneotherthantheauthorizedaccountsignatoriesonan
annualbasiswithacopyofthereportbeingsenttotheAreaDirector.
(TreasurerManual)
2

9
RegionalAuditorpositionfilledandthevolunteerhasattendedAYSOAuditorandTreasurer
training.
RegionalAuditorname:
(1point)
AuditorCert.Date: (1point) TreasurerCert.Date: (1point)
3

10
RegionalTreasurercompletedthefollowingtraining:
2pointsperboxchecked
AYSO’sSafeHaven® Certdate

Auditor
Cert
date

Introductory
Management/Regional
Management
Cert
date
6

Regional Assessment Pr
ogram
Finance

TOTALPOINTSAVAILABLE=35
TotalPointsEarned:_____
0
Page1 1 of12


TotalPoints
Available
Region
Points
AD/SD
U
se
O
nl
1
RegionofferstheSchoolyard
programconsistent
withtheSchoolyard
Program
Manual.(AYSO
National
Rules&RegulationsIE.2.aandI.H.1)
3

2
RegionhasanactiveVIP(Very
Important
Player)
Program
for
players
with
physical
andmental
disabilities
orhasplayersthat
participate
inanAreaVIP
program.
(AYSOReferenceBook,Chapter13)
3

3 VIP
program
is
featured
onthe
Regionalregistration
flyerwith
contact
information.
1

4 Therearemore
playersregistered
intheVIP
division
thanlastyear.
2

5
Regionhasanactive16U –19U
program
orhasplayersthat
participate
inan
Area‐run
programfortheseagegroups.(AYSONationalRules&RegulationsIE.2)
3

6
RegionhasteamsinanapprovedEXTRA
program
orhasplayersthat
participate
inanapproved
Area‐run
EXTRA
program.
(AYSOReferenceBook,Chapter13)
3

7
Regionhasactive
tournament
orother
secondary
play,orplayersactively
participate
inan
Area‐run
orSectionrun
tournament
or
secondary
playopportunity.
Tournament
teams
NationalGames
teams 1pointtotalforeachboxchecked.
Selectteams
TravelteamsOtherSecondaryPlay,forexampleSpringSelect

5

8
Secondaryprograms,ifanywereoperating,wereself‐fundedanddidnotutilizeRegiongeneral
fundsandfollowedPolicy
Statement
2.2,having
separate
written
guidelines
citingplayer
selection
andfundsusage. (AYSONationalPolicyStatement2.2)
1

9
Regionprovided
assistance
tonew,
disadvantaged
or“sister”AYSORegions.
Describe
:
2

10
Region
has
a
Sportsmanship
programinplace.(
Attachsampledocumentsasappropriate
)
Describe:
3

11 Regionhasa
volunteerrecognitionprogram
inplace.(Attachsample
documents
asappropriate)
Describe:
3

12 Listany
significantenhancements
orunique
programs
thatyourRegionofferstoitsparticipants.Please
attach
examples
and
supporting
documentation.
Describe
:

3

13
Regionhasa
communityrelationsprogram
inplace. Attachsupportingdocumentation.
Describe:
3

Regional Assessment Program
Secondary Programs and
Community Outreach
TOTALPOINTSAVAILABLE=35

Total
Points
Earned:
0
Page
12
of12
Regional Assessment Program
Sponsorship Bonus
TOTALBONUSPOINTSAVAILABLE=6
Total
Points
A
v
ailabl
e
Region
Points
AD/SDUse
O
nl
1
BONUSPOINTS:
NationalSponsorsareactivelysupportedbytheRegion. 2pointseach
UniformspurchasedfromSCORE
RegionusedAYSOSoccerCamps
RegionpurchasedfromSportPinsInternational
Thesepointsareaddedontothepointtotalandarenotincludedinthetotalpointsavailablecount.
Youwillnotlosepointsbynotparticipatinginthissection.
6

Total Points Earned: _____
0
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Completed 12 September 2021

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