2019
LOCAL
ELECTION
OFFICIALS
HANDBOOK
State of Illinois
Issued by the
State Board of Elections
PREFACE
This Local Election Officials Handbook for the Consolidated Elections has been prepared to
be used as a guide for the administration of the Consolidated Primary and Consolidated
Elections in the year 2019.
Local election officials responsible for the election of officers and/or referenda for
municipalities, townships, libraries, parks, school districts and other special purpose districts
should find the information contained in this publication beneficial in completing their duties
as either a clerk or secretary. All citations contained herein refer to the Illinois Election Code,
10 ILCS 5/1-1 et. seq., or as otherwise indicated. This publication may be amended to include
new legislation and court decisions. Please visit the Illinois State Board of Elections website
(www.elections.il.gov) for any updates.
This handbook is designed to assist local election officials with the administration and conduct
of the election process. It is not intended to be used as a substitute for relevant statutes, the
Illinois Constitution or applicable case law. Whenever there is a question regarding the
interpretation of information contained in this handbook, or of a particular section of the
Election Code or any other statute, the user should contact competent legal counsel or the State
Board of Elections.
Table of Contents
Consolidated Primary .............................................................................................................................. i
Consolidated Election ............................................................................................................................. ii
Filing Periods ........................................................................................................................................ iii
Glossary of Terms .................................................................................................................................. 1
Registration and Voter Identification
Deputy Registrars ...................................................................................................................... 4
National Voter Registration Act ................................................................................................ 4
Close of Regular Registration ................................................................................................... 4
Grace Period Registration ......................................................................................................... 4
Voter Identification for Ballot Entitlement ............................................................................... 5
Digitization of Voter Registration ............................................................................................. 5
Boundary Changes and Redistricting ........................................................................................ 6
Nomination Process
Petition Requirements ............................................................................................................... 7
Nomination by Caucus - Municipalities .................................................................................... 8
General Filing Information ...................................................................................................... 10
Prohibitions ............................................................................................................................. 11
Simultaneous Petition filing - Lottery ..................................................................................... 12
Campaign Disclosure Documents ........................................................................................... 12
Petition Objections and Hearings ............................................................................................ 13
Filling Vacancies on Electoral Boards When Member is Ineligible ....................................... 15
Withdrawal from Candidacy ................................................................................................... 15
Write-in Candidates ................................................................................................................. 16
Certification of Candidates
Consolidated Primary (if required) .......................................................................................... 17
Consolidated Election .............................................................................................................. 17
Ballot Placement...................................................................................................................... 18
Additional Certification Requirements .................................................................................... 20
Vote by Mail, Early and Grace Period Ballot Requests ....................................................................... 21
Election Administration
Notice of Election .................................................................................................................... 24
Public Question(s) Notice ...................................................................................................... 25
Precincts and Polling Places .................................................................................................... 25
Judges of Election ................................................................................................................... 25
Ballots ...................................................................................................................................... 25
Polling Place Procedures ......................................................................................................... 26
Pollwatchers ............................................................................................................................ 26
Canvass and Proclamation .................................................................................................................... 27
Recounts and Contests
Discovery Recounts ................................................................................................................. 28
Election Contests ..................................................................................................................... 28
Election Contests - Referenda ................................................................................................. 29
Vacancies in Nomination
Vacancies in Nomination Established Parties ...................................................................... 30
Vacancy on or after the Primary .............................................................................................. 30
Vacancy after Certification ..................................................................................................... 30
Vacancy within 15 days of the Election .................................................................................. 30
Vacancies in Nomination - New Parties .................................................................................. 30
Vacancies in Nomination - Independent Candidates ............................................................... 31
Vacancies in Office .............................................................................................................................. 32
Municipal Office Vacancies .................................................................................................... 33
Township Office Vacancies .................................................................................................... 34
Park District Office Vacancies ................................................................................................ 35
Public Library & Municipal/Township Library Office Vacancies .......................................... 35
School District Office Vacancies ............................................................................................ 35
Fire Protection District Office Vacancies ................................................................................ 36
Fox Waterway Agency Vacancies........................................................................................... 37
Forest Preserve District Vacancies .......................................................................................... 37
Public Questions (Referenda) ............................................................................................................... 38
Questions Having Legal Effect ............................................................................................... 38
Advisory Questions ................................................................................................................. 38
Petition Filing Timeframes ...................................................................................................... 39
“Back-Door” Referenda .......................................................................................................... 40
Certification of Public Questions ............................................................................................ 40
Objections to Public Question Petitions .................................................................................. 41
Contesting Referenda Elections .............................................................................................. 42
Simultaneous Filings - Lottery Procedures
Section 201.40 Simultaneous Filings for the Same Office ................................................... 43
Section 202.40 Simultaneous Filings for the Same Office for New Parties ......................... 44
School and Community College Ballot Placement Lottery Procedures ............................................... 46
Candidate Ballot Placement .................................................................................................... 46
Simultaneous Petition Filing Lottery Procedures ................................................................. 47
Forms .................................................................................................................................................... 55
i
CONSOLIDATED PRIMARY
Last Tuesday in February
February 26, 2019
[10 ILCS 5/2A-1.1(b)]
ESTABLISHED POLITICAL PARTY
OFFICES TO BE NOMINATED
MUNICIPAL - over 5,000 population and/or Special Charter
Mayor or President
Treasurer
Clerk
Alderman or Trustees
Municipalities under 5,000 population may determine by ordinance (by November 15, 2018) that
political parties shall nominate candidates for municipal offices by primary. [10 ILCS 5/7-1(b)]
Villages that have nominated and elected candidates at partisan primaries prior to Jan 1, 1992, or have
elected by referendum to hold partisan primaries to nominate and elect their officers.
(65 ILCS 5/3.1-25-20)
NONPARTISAN
OFFICES TO BE NOMINATED
MUNICIPAL - Council-Manager form (councilperson at-large and from districts)
Mayor or President
Clerk
Treasurer (Council-Manager form only)
Council Members, Trustees or Alderman
A village may conduct a nonpartisan primary if approved by referendum. (Municipalities incorporated
after May 13, 1993, are nonpartisan unless they adopt the partisan format) (65 ILCS 5/3.1-25-60)
NONPARTISAN
OFFICES TO BE ELECTED
(65 ILCS 20/21-5, 21-12, 21-25)
MUNICIPAL City of Chicago
Mayor
Clerk
Treasurer
Aldermen
ii
CONSOLIDATED ELECTION
First Tuesday in April
April 2, 2019
[10 ILCS 5/2A-1.1(b)]
ESTABLISHED POLITICAL PARTIES,
INDEPENDENT AND NEW POLITICAL PARTY
OFFICES TO BE ELECTED
MUNICIPAL Including Special Charter
Mayor or President
Treasurer
Clerk
Aldermen or Trustees
NONPARTISAN
OFFICES TO BE ELECTED
MUNICIPAL - Council-Manager form (Council at-large and from districts), Commission form
Mayor or President
Clerk
Treasurer (Council-Manager only)
Council Members or Commissioners or Trustees or Alderman
MUNICIPAL Aldermanic run-off elections, if required due to unexpired term created by a
vacancy. (65 ILCS 5/3.1-10-51, 20/21-22 and 21-25)
MUNICIPAL City of Chicago (run-off elections only) (65 ILCS 20-21-5a, 21-12)
PARK DISTRICT Commissioners, Trustees
PUBLIC LIBRARY DISTRICT Trustees
TOWNSHIP AND MUNICIPAL LIBRARY - Trustees
REGIONAL BOARD OF SCHOOL TRUSTEES - Trustees
SCHOOL DISTRICT - Board Members (including districts under article 33), School Directors
SCHOOL DISTRICT - Special Charter - Inspectors, Board Members
TOWNSHIP TRUSTEES OF SCHOOLS - (Cook County only)
COMMUNITY COLLEGE DISTRICT - Trustees
TOWNSHIP LAND COMMISSIONERS - (in counties having a population under 220,000)
FIRE PROTECTION DISTRICT - Trustees
FOX WATERWAY MANAGEMENT AGENCY Directors:
1 Director to be elected from Lake County
2 Directors to be elected from McHenry County
FOREST PRESERVE DISTRICT Commissioners
PUBLIC WATER DISTRICT Trustees
SPRINGFIELD METROPOLITAN EXPOSITION AND AUDITORIUM AUTHORITY -
Commissioners
OTHER SPECIAL PURPOSE DISTRICTS (see applicable statutes)
iii
FILING PERIODS
(And caucus date information for municipalities)
November 19-26, 2018 [10 ILCS 5/7-12(3), 10-6(4)]
(Filed not more than 99 nor less than 92 days prior to the date of the primary)
Filing period for candidates seeking nomination at the February 26, 2019 Consolidated
Primary. See page i.
Petitions may NOT be circulated prior to August 28, 2018. (10 ILCS 5/10-4)
(No more than 90 days preceding the last day for the filing of the petition)
December 10-17, 2018 [10 ILCS 5/10-6(2)]
(Not more than 113 nor less than 106 days prior to the consolidated election)
Filing period for candidates seeking election at the April 2, 2019 Consolidated Election.
See page ii.
Petitions may NOT be circulated prior to September 18, 2018. (10 ILCS 5/10-4)
(No more than 90 days preceding the last day for the filing of the petition)
In MUNICIPALITIES under 5,000 population, established political parties hold their
caucuses on December 3, 2018, and file their certificates of nomination with the municipal
clerk during the filing period, December 10-17, 2018. [10 ILCS 5/10-1(a)]
Note: Municipalities of 5,000 or less may determine by ordinance (no later than
November 15, 2018) that established political parties shall nominate candidates for
municipal offices by primary election. [10 ILCS 5/7-1(b)]
New political parties file nominating petitions which must include a complete list of
candidates as well as a certificate stating the names and addresses of the party officers
authorized to fill vacancies. The following court case has held that the full-slate requirement
for new political parties is unconstitutional: Libertarian Party of Illinois v. ISBE, et al., 872
F.3d 518 (7th Cir. 2017). On that basis, a new party’s petition is not required to include a
candidate for every available office in the state or political subdivision for which office is
sought.
Independent and nonpartisan candidates must file nominating petitions.
1
GLOSSARY OF TERMS
BUSINESS DAY - any day in which the office of an election authority, local election official
or the State Board of Elections is open to the public for a minimum of seven hours.
[10 ILCS 5/1-3(22)]
COMPUTATION OF TIME - if the first or last day fixed by law to do any act required or
allowed by the election code falls on a State holiday or a Saturday or a Sunday, the period shall
extend through the first business day next following the day otherwise fixed as the first or last
day, irrespective of whether any election authority or local election official conducts business
on the State holiday, Saturday or Sunday. [10 ILCS 5/1-6(a)]
CONSOLIDATED ELECTION - the biennial election held on the first Tuesday in April in
odd-numbered years at which municipal, park district, library district, fire protection district,
other special district and school district officers are elected. [10 ILCS 5/1-3(4), 2A-1.1(b)]
This is a regularly scheduled election.
CONSOLIDATED PRIMARY ELECTION - the biennial election held on the last Tuesday
in February in odd-numbered years at which candidates may be nominated for those offices to
be filled at the Consolidated Election. [10 ILCS 5/1-3(4), 2A-1.1(b)] This is a regularly
scheduled election.
DISTRICT - any area which votes as a unit for the election of any officer, other than the State
or a unit of local government or school district, including but not limited to, legislative,
representative, congressional and judicial districts, judicial circuits, county board districts,
municipal and sanitary district wards, school board districts, and precincts.
[10 ILCS 5/1-3(14)]
ELECTION AUTHORITY - the County Clerk or the Board of Election Commissioners. [10
ILCS 5/1-3(8)]
ELECTION JURISDICTION - (1) an entire county, in the case of a county in which no city
board of election commissioners is located or which is under the jurisdiction of a county board
of election commissioners; (2) the territorial jurisdiction of a city board of election
commissioners; and (3) the territory in a county outside of the jurisdiction of a city board of
election commissioners. In each instance, election jurisdiction shall be determined according
to which election authority maintains the permanent registration records of qualified electors.
[10 ILCS 5/1-3(9)]
2
ESTABLISHED POLITICAL PARTY - a political party which at the last election received
more than 5% of the entire vote cast in the district or political subdivision.
(10 ILCS 5/7-2, 10-2)
LOCAL ELECTION OFFICIAL - the clerk or secretary of a unit of local government or
school district, as the case may be, the treasurer of a township board of school trustees, and the
regional superintendent of schools with respect to the various school officer elections and
school referenda for which the regional superintendent is assigned election duties by the School
Code. [10 ILCS 5/1-3(10)]
NEW POLITICAL PARTY - a new political party is initially formed by a petition filed with
the local election official for that unit of government. The petition shall state the name of the
party in five words or less. In addition, a new political party petition shall have attached thereto
a certificate with the names and addresses of party officers authorized to fill vacancies in
nomination. (10 ILCS 5/10-2)
NOTE: Section 10-2 of the Election Code provides that a new party filing shall contain a
complete list of candidates of such party for all offices to be filled in the State, or such district
or political subdivision, as the case may be.” The following court case has held that the full-
slate requirement for new political parties is unconstitutional: Libertarian Party of Illinois v.
ISBE, et al.,872 F.3d 518 (7th Cir. 2017).
POLITICAL OR GOVERNMENTAL SUBDIVISION - any unit of local government or
school district in which elections are or may be held, and for election purposes, this also
includes regional boards of school trustees and township boards of school trustees.
[10 ILCS 5/1-3(6)]
QUESTION OF PUBLIC POLICY OR PUBLIC QUESTION (REFERENDUM) - any
question, proposition or measure submitted to the voters at an election dealing with subject
matter other than the nomination or election of candidates, including, but not limited to, any
bond or tax referendum and questions relating to the Constitution. [10 ILCS 5/1-3 (15)]
REGULAR ELECTION - the general, general primary, consolidated and consolidated
primary elections regularly scheduled in Article 2A. The even-numbered year municipal
primary established in Article 2Ais a regular election only with respect to those municipalities
in which a primary is required to be held on such date. [10 ILCS 5/1-3(2), 2A-1]
SPECIAL ELECTION - an election not regularly recurring at fixed intervals, regardless of
whether it is held at the same time and place and by the same election of officers as a regular
election. [10 ILCS 5/1-3(3)]
3
VOTER - for the purpose of determining eligibility to sign a nominating petition or a
petition proposing a public question, the terms “voter,” “registered voter,” “qualified voter,”
“legal voter,” “elector,” “qualified elector,” “primary elector” and “qualified primary elector”
as used in the Election Code or in another statute shall mean a person who is registered to
vote at the address shown opposite his signature on the petition or was registered to vote at
such address when he signed the petition. Any person, otherwise qualified under this section,
who has not moved to another residence but whose address has changed as a result of
implementation of a 9-1-1 emergency telephone system shall be considered a “voter,”
“registered voter,” “qualified voter,” “legal voter,” “elector,” “qualified elector,” “primary
elector” and “qualified primary elector.” (10 ILCS 5/3-1.2)
4
REGISTRATION AND VOTER IDENTIFICATION
DEPUTY REGISTRARS
(10 ILCS 5/4-6.2, 5-16.2, 6-50.2)
The election authority appoints all municipal, township and road district clerks or their duly
authorized deputies as deputy registrars who may accept the registration of all qualified
residents of the State. Precinct committeepersons are also appointed as deputy registrars and
may accept registrations from any qualified residents of the State.
Upon written request the election authority may appoint the following as deputy registrars (1)
the chief librarian or designee, (2) the principal of any high school or vocational school or their
designee, (3) the president or designee of a learning institution, (4) Healthcare and Family
Services director or designees, (5) the Employment Security director or designees, (6) the
president of corporations or designees as defined by the Business Corporation Act of 1983, (7)
members of labor organizations, and (8) state certified civic organizations (civic organizations
must be certified by the State Board of Elections). The Deputy Registrar Guidelines booklet
published by the State Board of Elections gives further information regarding Deputy
Registrars.
NATIONAL VOTER REGISTRATION ACT of 1993 (NVRA)
(10 ILCS 5/4-105, 5-105, 6-105)
Under the provisions of NVRA, persons wishing to apply for voter registration may do so at
the following locations, provided they are conducting business at such offices: Driver’s
License Facilities, Department of Public Aid offices, Department of Public Health offices,
Department of Mental Health and Developmental Disabilities offices, Department of
Rehabilitation Services offices and military recruitment offices. These offices will accept voter
registrations throughout the year; however, applications received by election authorities within
27 days of an election may not be processed until after that election. Individuals may also
register to vote by obtaining a mail-in registration application or by registering online at the
SBE website.
CLOSE OF REGULAR REGISTRATION
(10 ILCS 5/4-6, 5-5, 6-50)
Deputy registrars or their duly authorized deputies serving as deputy registrars may accept
registrations at their respective offices at any time other than the 27 days preceding an election.
The last day for regular registration before the consolidated primary is January 29, 2019 and
the last day for regular registration before the consolidated election is March 5, 2019. Voter
registration is open throughout the 27-day period preceding the Consolidated Primary in those
precincts in which no primary election is scheduled and through “grace period registration”.
Regular registration resumes two days after the Consolidated Primary and Consolidated
Election.
GRACE PERIOD REGISTRATION
(10 ILCS 4-50, 5-50, 6-100)
Each election authority shall establish procedures for the registration of voters and for change
5
of address during the period from the close of regular registration for a primary or election and
until the 3rd day before the primary or election. During this grace period, an unregistered
qualified elector may register to vote, and a registered voter may submit a change of address
form, in person in the office of the election authority, at a permanent polling place established
under Section 19A-10 of the Illinois Election Code, at any other early voting site beginning 15
days prior to the election, at a polling place on election day or at a voter registration location
specifically designated for this purpose by the election authority. The election authority shall
register that individual, or change a registered voter's address, in the same manner for
registration and change of address.
If a voter who registers or changes his or her address during this grace period wishes to vote at
the election or primary occurring during the grace period, he or she must do so by grace period
voting. The election authority shall offer in-person grace period voting at the election
authorities’ office, any permanent polling place established under Section 19A-10, at any other
early voting site beginning 15 days prior to the election, at a polling place on election day
where grace period registration is required by this section and may offer in-person grace period
voting at additional hours and locations specifically designated for the purpose of grace period
voting by the election authority. The election authority may allow grace period voting by mail
only if the election authority has no ballots prepared at the authority’s office.
VOTER IDENTIFICATION FOR BALLOT ENTITLEMENT
(10 ILCS 5/4-21, 5-28.1, 6-31.1)
The Election Code provides that precincts established by county boards and city boards of
election commissioners and used by the election authorities for the federal, state and county
elections of even-numbered years will be the precincts for the consolidated primary, and
consolidated elections. However, the election authority may cluster up to four contiguous
precincts which shall constitute a clustered voting zone. Since boundary lines of most political
subdivisions (municipalities, school districts, park districts, etc.) overlap and intersect county
precincts, the election authority must identify and “code” voters in each precinct by residency
in each political subdivision and district for the purpose of ballot entitlement.
Once the election authority has determined for each precinct under his/her jurisdiction which
voters are entitled to vote in which political subdivision elections, this information is furnished
to the judges of election in each precinct by means of “coded” precinct registration records
(e.g., binder cards) or separate “coded” registration lists/signature rosters.
DIGITIZATION OF VOTER REGISTRATION
(10 ILCS 5/4-33, 5-43, 6-79)
The election authority may develop and implement a system to prepare, use, and maintain a
computer-based voter registration file that includes a computer-stored image of the signature
of each voter. The computer-based voter registration file may be used for all purposes for which
the original registration cards are to be used, provided that a system for storage of at least one
copy of the original registration cards remains in effect. In the case of voter registration forms
received from the SBE Electronic Registration Applications (ERA’s), the original registration
cards will include the signature received from the Secretary of State database. Most
jurisdictions now use digitized registration records in the polling places. In these instances, the
6
old binder books have been replaced by a signature roster.
BOUNDARY CHANGES AND REDISTRICTING
(10 ILCS 5/4-21, 5-28.1, 6-31.1)
The election authority is required to maintain permanent records of the boundaries of all
political subdivisions partially or wholly within the jurisdiction. No later than five (5) days
after redistricting, annexation, disconnection or adoption of any such governmental boundary
change, whether by referendum or by ordinance, the local election official shall give notice of
such change to each election authority having jurisdiction over any of the affected territory in
the political subdivision. This notice shall contain a description of the boundary change and
indicate the effective date of the change.
It is recommended that a political subdivision map showing the territory affected by the
boundary change accompany the notice.
7
NOMINATION PROCESS
PETITION REQUIREMENTS
The 2019 Candidates Guide published by the State Board of Elections gives an in-depth
discussion of requirements for filing nominating papers.
Established party candidates for municipal offices are nominated by either a primary election
or a caucus. Article 7 of the Election Code governs petition filing for a primary. Article 10 of
the Code governs the filing of certificates of nomination for the caucus method of nomination.
Article 10 also covers independent and new party candidate petition filings, in addition to
nonpartisan filings for certain municipalities. Additional information on nonpartisan municipal
elections is covered in the Municipal Code 65 ILCS 5/3.1-5-5 et. seq.
Schools and special purpose districts (e.g., parks and libraries) nominate candidates only on a
nonpartisan basis. Information may be found in Article 10 and the respective statutes for each
unit of local government.
Nomination papers filed by a candidate shall consist of:
1. Statement of candidacy
2. Nominating petition sheets
3. Receipt for filing a statement of economic interests. The statement itself is filed
with the County Clerk of the county in which the principal office of the unit of
local government with which the person is associated is located. NOTE: While
the receipt need not accompany the nominating petitions at the time of filing,
the receipt must be filed no later than 5:00 P.M. on the last day for filing
petitions. Filing the receipt by the last day of the filing period will not change
the initial date and time of filing the nominating petitions. [5 ILCS 420/4A; 10
ILCS 5/7-12(8), 10-5(3)]
4. Loyalty oath (optional)
5. New Political Party Candidates. If the new political party receives more than
5% of the votes cast at that election, it becomes an established political party. If it
does not, it ceases to exist. (10 ILCS 5/10-2, 10-5, 10-11)
8
NOTE: Nomination papers for new political parties must include a full slate of
candidates and a certificate stating the names and addresses of party officers
authorized to fill vacancies in nomination. (10 ILCS 5/10-2, 10-5, 10-11)
Failure to file this certificate may result in the party forfeiting the right to
fill vacancies in nomination, but will not invalidate the petition. (Peoples
Independent Party v. Petroff, App 5 Dist. 1989, 138 Ill.Dec. 915) (10 ILCS
5/10-5, 10-11)
NOTE: Section 10-2 of the Election Code provides that a new party filing
shall contain a complete list of candidates of such party for all offices to be
filled in the State, or such district or political subdivision as the case may be.”
The following court case has held that the full-slate requirement for new
political parties is unconstitutional: Libertarian Party of Illinois v. ISBE, et
al.,872 F.3d 518 (7th Cir. 2017).
No petition sheet may be circulated more than 90 days preceding the last day provided for the
filing of such petitions.
Petition circulation for established party candidates and non-partisan municipal office
candidates begins on August 28, 2018, and the filing period for those petitions is November
19-26, 2018. [10 ILCS 5/7-12(3), 10-4, 10-6(4)]
Petition circulation for independent, new party, commission-municipal and non-municipal
nonpartisan office candidates begins on September 18, 2018, and the filing period for those
petitions is December 10-17, 2018. [10 ILCS 5/10-4, 10-6(2)]
Striking Signatures
(10 ILCS 7-10, 10-3)
The person circulating the petition, or the candidate on whose behalf the petition is circulated,
may strike any signature from the petition (SBE Form P-2A), provided that:
1) The person striking the signature shall initial the petition at the place where the
signature is struck;
2) The person striking the signature shall sign a certification listing the page number and
line number of each signature struck from the petition. Such certification shall be filed
as a part of the petition;
3) For independent candidates: the persons striking signatures from the petition shall each
sign an additional certificate specifying the number of certification pages listing
stricken signatures which are attached to the petition and the page numbers indicated
on such certifications. The certificate shall be filed as a party of the petition, shall be
numbered, and shall be attached immediately following the last page of voters’
signature and before the certifications of stricken signatures (SBE Form P-2B); all of
the forgoing requirements are necessary to effect a valid striking of any signature.
NOMINATION BY CAUCUS - MUNICIPALITIES
Established political party candidates for municipal offices are nominated by party caucus in
cities, villages, and incorporated towns with a population of 5,000 or less. Municipal
9
established party caucuses are to be held on December 3, 2018, and certificates of nomination
are filed with the municipal clerk during the filing period December 10-17, 2018.
[10 ILCS 5/10-1(a), 10-6(2)]
NOTE: Municipalities with a population of 5,000 or less may, no later than November
15, 2018, determine by ordinance that political parties shall nominate
candidates for municipal office by primary election. [10 ILCS 5/7-1(b)] The
municipality is responsible for all costs incurred relative to conducting a
primary election. (10 ILCS 5/17-30)
Notice of the time and place for holding the caucus is provided by the municipal clerk. In
municipalities with a population of more than 500, the notice of the caucus must be printed in
a newspaper published in the municipality. If the municipality does not have a newspaper, then
the notice is printed in a newspaper published in the county with general circulation in the
municipality. For municipalities of 500 population or less, notice of the caucus shall be given
by the municipal clerk by posting the notice in 3 of the most public places in the municipality.
The notice must be published or posted at least ten days before the caucus (SBE Form N-6).
[10 ILCS 5/10-1(b)]
Only those voters who reside within the municipality for which the nomination is made shall
be permitted to vote or take part in the proceedings of the caucus; however, no voter shall
participate in more than one party caucus (SBE Form H-1A). [10 ILCS 5/10-1(e)]
After each established political party caucus, each party shall file a Certificate of Nomination
by Caucus (SBE Form H-2). This form lists each candidate nominated for office. The
Certificate of Nomination shall be accompanied by each candidate’s Statement of Candidacy
(SBE Form P-1), their receipt for filing an economic interest statement, and the Name Change
Supplement (SBE Form H-2A) if applicable. The Certificate of Nomination is filed with the
municipal clerk between the 113
th
and 106
th
days (December 10 17, 2018) prior to the
consolidated election. The municipal clerk shall then file a Certification of Ballot (SBE Form
G-1) to the election authority (county clerk or board of election commissioners) not less than
68 days (January 24, 2019) before the April 2, 2019 Consolidated Election. This Certification
of Ballot lists the offices and names of the nominees for each office as they appear upon the
Certificate of Nomination by Caucus. [10 ILCS 5/7-60.1, 5/10-1(a), 10-5.1]
The municipal clerk, prior to ballot certification to the election authority, shall determine by a
fair and impartial method of random selection the order of placement of the established
political party candidates for the consolidated election ballot. Such determination shall be made
in the office of the municipal clerk and shall be open to the public. Three days written notice
of the time and place of conducting such random selection shall be given to the county chair
of each established political party, and to each organization of citizens within the election
jurisdiction, which was entitled, under this Article, at the next preceding election, to have
pollwatchers present on the day of election. Each clerk shall post in a conspicuous, open and
public place, at the entrance of the office, notice of the time and place of such lottery. The
municipal clerk shall then file the Certification of Political Party Ballot Placement Lottery
10
(SBE Form M-1) as part of his/her official certification of candidates to the election authorities
whose duty it is to prepare the official ballot for the consolidated election in that political
subdivision. (10 ILCS 5/10-6.2)
GENERAL FILING INFORMATION
Candidate nominating petitions and caucus certificates of nomination shall be filed with the
local election official (e.g., municipal clerk, city board of election commissioners, community
college district secretary, park, library and fire protection district secretary, etc.) of the political
subdivision in which the candidate is seeking election. However, candidates for the office of:
(1) regional school trustee file with the county clerk if single county, or with the State Board
of Elections if multi-county and (2) township school trustees (Cook County only) file with the
township school treasurer (105 ILCS 5/5-4, 6-10). PA 98-115 effective July 29, 2013 states
that candidates for school director and members of the board of education file with the county
clerk or the county board of election commissioners, as the case may be, of the county in which
the principal office of the school district is located (105 ILCS 5/9-10).
It is suggested that the local election official or county clerk/county board of election
commissioners give a pre-filing notice indicating the time and location for the filing of
nominating petitions (SBE Form N-3). The pre-filing notice may be in the form of press
release issued to a local newspaper. For school district offices, the School Code (105 ILCS
5/9-10) states that if a pre-filing notice is given, it should be given at least ten days before the
first day of the filing period. All filing offices shall remain open until 5:00 p.m. on the last day
of the filing period. (10 ILCS 5/1-4, 7-12, 10-6.2)
When nomination petitions are filed, the local election official shall:
1. ACCEPT AND ISSUE A RECEIPT FOR NOMINATION PAPERS.
Community college secretaries and county clerk/county board of election
commissioners shall also within seven days of filing or on the last day for filing,
whichever is earlier, acknowledge receipt of the petition. This receipt should bear the
date and time of filing as well as the signature of the community college secretary or
the county clerk/county board of election commissioners.
(10 ILCS 5/10-6.2, 105 ILCS 5/9-10; 110 ILCS 805/3-7.10);
2. TIME AND DATE STAMP PAPERS (10 ILCS 5/10-6.2); and
3. PRESERVE NOMINATION PAPERS FOR SIX MONTHS (10 ILCS 5/10-7).
NOTE: All nomination papers when presented or filed shall be available for public inspection
and should be available for copying at a reasonable cost. (10 ILCS 5/10-7)
If a political subdivision does not have an official office, the local election official (or his /her
designee) receives petitions at a location and during the times designated by the official. Notice
should be given in a newspaper of general circulation and posted in a conspicuous public
location. The location designated for petition filing must remain open until 5 p.m. on the
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last day of petition filing. [10 ILCS 5/1-4(a)]
If multiple sets of nomination papers are filed for a candidate to the same office, the State
Board of Elections, appropriate election authority or the local election official with whom the
petitions are filed shall, within two business days, notify the candidate of his or her multiple
petition filings and that the candidate has three business days after receipt of the notice to notify
the State Board of Elections, appropriate election authority or the local election official that he
or she may cancel prior sets of petitions. If the candidate notifies the State Board of Elections,
appropriate election authority or the local election official, the last set of petitions filed shall
be the only petitions to be considered valid by the filing office. If the candidate fails to notify
the filing office, then only the first set of petitions filed shall be valid and all subsequent
petitions shall be considered void. [10 ILCS 5/7-12(11), 10-6.2]
The county clerk or the county board of election commissioners shall receive petitions from
candidates for school director and members of the boards of education which include a
statement of candidacy, the required number of voter signatures, the notarized signature of the
petition circulator and a receipt from the county clerk showing that the candidate has filed the
required statement of economic interests on or before the last day to file as required by the
Governmental Ethics Act. Nomination papers filed under this section in the Election Code are
not valid unless the candidate files a receipt showing a statement of economic interests has
been filed. (105 ILCS 5/9-10)
The County Clerk or BOE shall within 7 days of filing or on the last day of filing, whichever
is earlier, acknowledge to the person filing the petition in writing the offices’ acceptance of the
petition. This may be done by a Receipt of Filing containing the date and time of filing.
PROHIBITIONS DEFEATED CANDIDATES PRIMARY
DEFEATED CANDIDATES CAUCUS
Any established party candidate who filed nominating papers and who is defeated in the
consolidated primary election is not eligible to have his name placed on the consolidated
Election ballot as an independent candidate or as a candidate for another political party and is
not eligible to file a declaration of intent to be a write-in candidate in the consolidated election.
(10 ILCS 5/7-61, 10-3, 17-16.1)
Any candidate who seeks election to an office for which candidates are nominated on a
nonpartisan basis and is defeated in the Consolidated Primary Election cannot file a declaration
of intent to be a write-in candidate in the Consolidated Election. (10 ILCS 5/17-16.1, 18-9.1)
Any established party candidate who is a participant in a party caucus and who is nominated
and defeated at the caucus is not eligible to have his name placed on the consolidated election
ballot as an independent candidate or as a new party candidate and is not eligible to file a
declaration of intent to be a write-in candidate. (10 ILCS 5/7-61, 10-3, 17-16.1)
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SIMULTANEOUS PETITION FILING-LOTTERY
[10 ILCS 5/7-12 (6), 10-6.2]
All petitions filed by persons waiting in line at the office of the local election official as of 8:00
a.m. or the normal opening hour of such office on the first day of filing shall be deemed
simultaneously filed as of 8:00 a.m., or the opening hour, as the case may be.
Petitions filed by mail and received in the office of the local election official in the first mail
delivery or pickup on the first day of filing shall be deemed simultaneously filed as of 8:00
a.m., or the opening hour of such office, as the case may be. All petitions received thereafter
shall be deemed filed in the order of actual receipt.
Two or more petitions filed within the last hour of the filing deadline (between 4:00 p.m. and
5:00 p.m. on the last filing day) shall be deemed filed simultaneously and are included in the
lottery drawing to determine the final ballot position.
When two or more petitions are simultaneously filed for the same office as of the opening hour
of the filing period or within the last hour of the filing deadline, the local election official shall
break ties and determine the order of filing by means of a lottery or other fair and impartial
method of random selection approved by the State Board of Elections. The lottery shall be
conducted within 9 days after the last day of the petition filing period and shall be open to the
public. The local election official shall give 7 days written notice of the time and place of the
lottery to the candidates involved, and any civic groups who had been entitled to have
pollwatchers present at the last election, as well as posting the notice in a conspicuous open
and public place. (See official 2019 Election and Campaign Finance Calendar.)
The lottery system to be used by the local election officials is found in State Board of Elections'
Rule and Regulations 201.40 and 202.40 on simultaneous filing lotteries (see pages 43-45).
Any other lottery or system of impartial random selection used to determine candidate
ballot order for simultaneous petition filing must be approved by the State Board of
Elections.
For special lottery provisions for school board candidates, grouped together by congressional
townships or according to incorporated or unincorporated areas, refer to page 47 of this
handbook for school officials. (105 ILCS 5/9-11.1, 9-11.2.)
CAMPAIGN DISCLOSURE DOCUMENTS
(10 ILCS 5/9-16, 10-6.1)
At the time of filing, the local election official must provide each candidate with a Notice of
Obligation (Form D-5). If the candidate files his petition in person, the local election official
must give the notice to the candidate "over the counter" and obtain a receipt. If an agent files
the candidate's petition or if the candidate files by mail, the local election official, within two
business days of receipt of the candidate's petition, must send the notice to the candidate by
first class mail. The notice briefly outlines who is required to file under the campaign disclosure
law and the penalties for failure to file. A Guide for Campaign Disclosure and the necessary
13
forms are available, upon request, from the State Board of Elections. They can also be
downloaded from the State Board of Elections’ website at www.elections.il.gov.
When petitions for a public question are filed with the local election official, it’s recommended
the local official provide a Notice of Obligation (Form D-5) to the proponent whose name is
indicated on the certificate attached to the petition or to the attorney for the proponents if no
name is listed.
PETITION OBJECTIONS AND HEARINGS
(10 ILCS 5/10-8, 10-9(2), 10-10, 10-10.1)
Any objections to nominating petitions must be filed with the filing officer (who received the
original petitions) within 5 business days following the last day of the petition filing period.
Objection petitions that do not include an original and two copies shall not be accepted. The
filing officer shall note the day and hour upon the objector's petition, and shall, not later than
12:00 noon on the second business day after receipt of the objector's petition, transmit by
registered mail or receipted personal delivery the original nomination petitions and the
objections to the chair of the proper electoral board. A copy of the objections must also be sent
by registered mail or receipted personal delivery to the candidate against whose petition was
filed.
NOTE: The county officers electoral board of a county with a population of less than
3,000,000 is required to hear and pass upon objections to the nominations of candidates for
county offices and judicial offices of a district, subcircuit, or circuit coterminous with or less
than a county, for any district offices, for the office of multi-township assessor where
candidates for such office are nominated in accordance with this Code, and for all special
district offices, shall be composed of the county clerk, or an assistant designated by the county
clerk, the State’s Attorney of the county or an Assistant State’s Attorney designated by the
States Attorney, and the clerk of the circuit court, or an assistant designated by the clerk of the
circuit court, of the county, of whom the county clerk or his or her designee shall be the chair,
except that in any county which has established a county board of election commissioners that
board shall constitute the county officers electoral board ex-officio. For school districts located
in two or more counties, the objection will be heard by the county officer’s electoral board in
the county where the principal office of the school district is located. [10 ILCS 5/10-9(2)]
Within 24 hours after receipt of the objector's petition, the chair of the electoral board shall
send a call by registered or certified mail, to each of the members of the electoral board, the
objector and candidate, and shall also cause the sheriff of the county or counties in which such
officers and persons reside to serve a copy of such call upon each of the officers and persons.
The call shall state the day, hour and place at which the electoral board shall meet. In the case
of a County Officers Electoral Board, the hearing shall be held in the county courthouse. The
Municipal Officers Electoral Board and the Education Officers Electoral Board may meet at
the location of the governing body of the municipality, school or community college district
respectively. The initial meeting of the electoral board shall not be less than three nor more
than five days after receipt of the objector's petitions by the chair of the electoral board.
14
Within 5 days after the decision of the electoral board, the candidate or objector aggrieved
by the decision of the board may file petition for judicial review with the clerk of the circuit
court. Court hearings are to be held within 30 days after the filing of the petition and the
decision delivered promptly thereafter. If no petition for judicial review is filed within 5 days
after the decision of the electoral board, the electoral board shall transmit a copy of its
ruling together with the original certificate of nomination or nomination papers or
petitions and the original objector's petitions to the officers or board with whom they were
on file and such officer or board shall abide by and comply with the ruling so made to all
intents and purposes.
The following electoral boards are designated to hear and pass upon objections to nomination
petitions of candidates for political subdivision offices:
1. MUNICIPAL OFFICERS ELECTORAL BOARD [10 ILCS 5/10-9(3)]
a. Jurisdiction: Cities, villages and incorporated towns
b. Composition: Mayor or president (chair), the municipal clerk and one member
of the city council or board of trustees who has served the
greatest number of years as a member of the council or board.
2. COUNTY OFFICERS ELECTORAL BOARD [10 ILCS 5/10-9(2)]
a. Jurisdiction: (With a population of less than 3,000,000) county offices and
judicial offices of a district, subcircuit, or circuit coterminous
with or less than a county, school district offices, multi-township
assessor, and special district offices. For school districts located
in two or more counties, the county officers electoral board of
the county in which the principal office of the school district is
located shall hear and pass upon objections to nominations of
candidates for school district office in that school district.
b. Composition: County Clerk (Chair), Clerk of the Circuit Court, and State’s
Attorney, or their designees. In DuPage and Peoria County, the
county board of election commissioners shall constitute the
County Officers’ Electoral Board.
3. EDUCATION OFFICERS ELECTORAL BOARD [10 ILCS 5/10-9(5)]
a. Jurisdiction: Community college districts
b. Composition: Presiding officer of the community college district board
(Chair), the secretary of the community college district board
and the eligible elected community college board member
having the longest term of continuous service as a board
member.
4. MUNICIPAL BOARDS OF ELECTION COMMISSIONERS [10 ILCS 5/10-9(6)]
Where a city, a community college district, or a special purpose district (e.g., fire
15
protection district, etc.) is located entirely within the jurisdiction of a municipal board
of election commissioners, that board shall constitute the electoral board for that
political subdivision.
FILLING VACANCIES ON ELECTORAL BOARD WHEN MEMBER IS
INELIGIBLE
In the event that a member of the electoral board is a candidate for the office in question, he/she
shall not be eligible to serve on that board and the position shall be filled as follows:
Municipal Officers Electoral Board - by the elected council or trustee member who has served
the second greatest number of years as a council or trustee member. [10 ILCS 5/10-9(6b)]
County Officers Electoral Board - by the county treasurer, and if he/she is ineligible to serve,
by the sheriff of the county. [10 ILCS 5/10-9(6a)]
Education Officers Electoral Board - by the eligible elected community college district board
member who has the second longest term of continuous service as a board member.
[10 ILCS 5/10-9(6d)]
If the chair of the electoral board is ineligible to act because he or she is a candidate for the
office with relation to which the objector's petition is filed, then the replacement shall be the
chair. In this case, the officer or board with whom the objector’s petition is filed, shall transmit
the certificate of nomination or nomination papers as the case may be, and the objector’s
petition to the substitute chair of the electoral board. (10 ILCS 5/10-9)
When two or more eligible individuals, by reason of their terms of service on a city council or
board of trustees, or community college district board, qualify to serve on an electoral board,
the one to serve shall be chosen by lot. (10 ILCS 5/10-9)
Any other vacancies shall be filled by public members appointed by the Chief Judge of the
Circuit Court for the county where the electoral board hearing is being held upon notification
to the Chief Judge. The Chief Judge shall be so notified by a member of the electoral board or
the officer or board with whom the objector's petition was filed. In the event that none of the
individuals designated to serve on the electoral boards are eligible, the chair of the electoral
board shall be designated by the Chief Judge. (10 ILCS 5/10-9)
WITHDRAWAL FROM CANDIDACY
(10 ILCS 5/7-12, 10-7)
Any candidate (including nonpartisan and independent candidates) who has filed petitions may
withdraw his/her candidacy. The withdrawal must be in writing, signed by the candidate, dated
and notarized. The written withdrawal must be submitted to the appropriate election official
who received the original petitions not later than the date for certification of candidates for the
ballot. No name so withdrawn shall be printed upon the ballots under the party appellation or
title from which the candidate has withdrawn his name. If such request for withdrawal is
received after the date for certification of the candidates for the ballot, then the votes cast for
16
the withdrawn candidate are invalid and shall not be reported by the election authority. (SBE
Form P-25)
If petitions have been filed for one candidate for two or more incompatible offices, the
candidate must withdraw from all but one within five business days following the last day of
the filing period, or his name shall not be certified for any office.
WRITE-IN CANDIDATES
[10 ILCS 5/7-5(d), 7-59(b); 65 ILCS 5/3.1-25-20]
For the consolidated primary and the consolidated election, an individual seeking to be a write-
in candidate must file a declaration of intent to be a write-in candidate on or before the date of
certification, December 27, 2018, which is 61 days prior to the consolidated primary and
January 31, 2019, which is 61 days prior to the consolidated election.
An originally executed declaration must be filed with the proper election authority/authorities
in order to have any write-in votes tallied for the candidate. It must also be filed with the proper
local election official if such filing would require a primary (if the office sought would be
uncontested without the write-in candidate). Forms for the write-in declaration are supplied by
the election authority.
To qualify as a candidate for an established party in the Consolidated Election, write-in
candidates at the Consolidated Primary Election for that party must receive a number of votes
that equals or exceeds the number of signatures required on a petition for that office, but only
if the number of candidates whose names appear on the primary ballot is less than the number
of persons the party is entitled to nominate or elect to that office at the primary.
[10 ILCS 5/7-59(c)(1)]
The above paragraph does not apply in the following circumstances:
(a) Number of votes he receives exceeds the number of votes received by at least
one of the candidates whose name was printed on the ballot for nomination or
election to the same office.
(b) Number of candidates whose names appear on the ballot equals or exceeds the
number of persons the party is entitled to nominate or elect to that office.
[10 ILCS 5/7-59(c)(2)]
17
CERTIFICATION OF CANDIDATES
CONSOLIDATED PRIMARY (if required)
The local election official (municipal clerk) certifies to the election authority the names of all
candidates and any public questions that have been filed not less than 68 days (December 20,
2018) before the Consolidated Primary. If the primary is partisan, the certification must also
indicate the party affiliation of all candidates. The candidates are certified in the order the
petitions were filed or as determined by lottery (for simultaneous filings). When a municipality
is situated in two or more counties, the certification must be sent to the election authority in
each county. (SBE Form G-1) (10 ILCS 5/7-13.1)
Note: In any city under the jurisdiction of a city board of election commissioners, the
certification is sent to the board of election commissioners.
Municipalities that elect officers at nonpartisan primary and general elections shall conduct the
elections as provided in the Election Code, except that no office for which the nomination is
uncontested shall be included on the primary ballot and no primary shall be held for that office.
An office is uncontested when not more than 4 persons to be nominated for each office
have timely filed valid nominating papers (and/or declarations of intent to be write-in
candidates) seeking nomination for the election to that office.
(65 ILCS 5/3.1-20-45)
The Declaration of Intent to become a write-in must be filed on or before the 61st day
(December 27, 2018) before the consolidated primary election. When one or more but not
all of the offices are uncontested, a primary is held for the contested offices only. (65 ILCS
5/3.1-20-45)
The names of candidates whose petitions have been held invalid by an electoral board are not
certified unless the electoral board decision is reversed by a court pursuant to judicial review.
(10 ILCS 5/7-13.1)
CONSOLIDATED ELECTION
Certification of established party candidates (after the Primary):
The local election official (municipal clerk), within five days following the canvass and
proclamation of the results of the Consolidated Primary, certifies to the election authority the
names of all candidates nominated at the Consolidated Primary. In the case of multiple offices
(e.g., village trustees), the name of each candidate is placed on the Consolidated Election ballot
according to the highest number of votes received in the primary.(SBE Form G-1)
(10 ILCS 5/7-60.1)
18
Certification of Independent, New Party and Nonpartisan Candidates:
Not less than 68 days (January 24, 2019) before the consolidated election, the local election
official of each political subdivision participating in the election shall certify the names of all
candidates whose nominating petitions have been filed in their offices, in the order so filed (or
as determined by lottery for simultaneous filings), to each election authority in whose
jurisdiction the political subdivision is located. (SBE Form G-1 and G-1A) Public questions(s)
initiated by petition or board resolution must also be certified to the election authority.
(SBE Form G-1B)
If a political subdivision is located in two or more counties, the certification shall be made to
the election authority of each county. If a political subdivision is situated partially within a
municipality under the jurisdiction of a municipal board of election commissioners and
partially within the county, the certification shall be made to both the board and to the county
clerk.
Where a candidate’s nominating papers or petitions have been objected to and the objection
has been sustained by the electoral board established in Section 10-10 of the election code, the
words “OBJECTION SUSTAINED” shall be placed under the title of the office being sought
by the candidate and the name of the aggrieved candidate shall not appear; and where a
candidate’s nominating papers or petitions have been objected to and the decision of the
electoral board established in Section 10-10 of the election code is either unknown or known
to be in judicial review, the words OBJECTION PENDINGshall be placed under the title
of the office being sought by the candidate and next to the name of the candidate.
[10 ILCS 5/10-15(6)(7)]
BALLOT PLACEMENT
Nomination by Primary (established party):
Candidate Names
Candidates for multiple offices (e.g., village trustee) appear on the ballot, according to
the number of votes cast at the primary in descending order (i.e., the candidate with the
highest number of votes will be first on the ballot).
[10 ILCS 5/7-60.1]
Established Party Names
The order in which each party appears on the consolidated election ballot is determined
by a public lottery prior to the canvass and proclamation of the results of the primary.
The lottery is held in the office of the local election official (municipal clerk). The local
election official must give three days written notice of the time and place for the lottery.
The notice must be sent to each county chair and each civic organization entitled to
have pollwatcher credentials at the preceding consolidated primary election. The State
Board of Elections recommends that local established political parties also be notified
of the lottery. The notice must be posted in a conspicuous, open and public place. (SBE
Form M-1)
19
In cities under the jurisdiction of a city board of election commissioners, the board
makes the party placement determination within five days following the canvass and
proclamation of the results of the consolidated primary. (10 ILCS 5/7-60.1)
Nomination by Caucus (established party):
Candidate Names
Caucus nominees must be certified and placed on the consolidated election ballot in the
order they appear on the caucus certificate.
Established Party Names
Determination of party placement on the ballot must be made prior to the certification,
by a public lottery, which is held in the office of the local election official (municipal
clerk). The procedures for the lottery are the same as those listed for holding a lottery
in municipalities having a primary. The order of the party placement is part of the
official certification. (SBE Form M-1)
New Political Parties:
New political parties must be certified in the order in which the petitions were received
or as determined by lottery if there is a simultaneous filing in the opening hour or in
the last hour of the filing period on the first day. New parties appear on the ballot after
established parties. (10 ILCS 5/10-14, 10-15)
Independent Candidates:
Independent candidates must be certified in the order in which the petitions were filed
or as determined by lottery if petitions were filed simultaneously by more than one
candidate as of the opening hour or in the last hour of the filing period. Independents
are listed on the consolidated election ballot after new political parties. If there are no
new parties, independent candidates follow established party candidates.
(10 ILCS 5/10-15, 16-3)
Nonpartisan Candidates:
No party name or designation may appear before the listing of nonpartisan candidates.
Candidates for nonpartisan offices must be certified in the order the petitions are filed
or as determined by lottery in the case of simultaneous filings in the opening hour or in
the last hour of the filing period. (10 ILCS 5/10-15)
20
ADDITIONAL CERTIFICATION REQUIREMENTS
[10 ILCS 5/7-60.1]
The following information must be included on the certification, if applicable:
1. In partisan elections, the party name or the word “Independent” must be included along
with the candidate names. In nonpartisan elections, only the candidates’ names are
listed (the word “nonpartisan” does not appear);
2. The number of candidates to be nominated or elected should be listed below the name
of each office. It shall be printed in small letters with directions to voters: “Vote for
one”; “Vote for not more than two”; “Vote for not more than three”. If no candidate or
candidates file for an office and if no person or persons file a declaration as a write-in
candidate for that office, then below the title of that office the election authority instead
shall print “No Candidate”. (10 ILCS 5/7-19)
3. The terms of the office to be designated on the ballot (e.g. “unexpired two year term”),
when a vacancy is to be filled for less than a full term, or when offices of a particular
subdivision on the ballot at the same election are to be filled for different terms.
(10 ILCS 5/7-13.1, 10-15)
Important to Remember: The election authority, board of election commissioners, or the local
election official must issue an amended certification in the following situations:
(10 ILCS 5/7-60.1, 10-15)
1. The original certification is incorrect;
2. An electoral board or judicial review decision has been rendered and their decision
differs from the original certification.
21
VOTE BY MAIL, EARLY, AND GRACE PERIOD BALLOT
REQUESTS
(10 ILCS 5/4-50, 5/19, 5/19A)
Any qualified elector may request to vote prior to each election, and is no longer required to
provide a reason or excuse for why they are voting prior to Election Day. The following is a
brief description of the different voting options available, but each one will be explained in
greater detail on the pages following this summary.
A vote by mail ballot may be applied for either in person, by mail or electronically on the
website of the appropriate election authority (if available), not more than 90 nor less than 5
days prior to the date of such election, or by personal delivery not more than 90 nor less than
one day prior to the date of such election. The URL address at which voters may electronically
request a vote by mail ballot shall be fixed no later than 90 calendar days before an election
and shall not be changed until after the election. Such a ballot shall be delivered to the elector
only upon separate application by the elector for each election. (10 ILCS 5/19-2, 19-4)
The election authority shall provide printed slips giving full instructions regarding the manner
of marking and returning the ballot in order that it may be counted. Also enclosed with each
vote by mail ballot or application shall be written instructions on how voting assistance shall
be provided pursuant to Section 17-14 and a document, written and approved by the State
Board of Elections, informing the vote by mail voter of the required postage for returning the
application and ballot, and enumerating the circumstances under which a person is authorized
to vote a vote by mail ballot pursuant to this Article. The vote by mail voter shall make and
subscribe to the certifications provided for in the application and on the return envelope for the
ballot. After the voter endorses his or her certificate upon the back of the envelope, the
envelope shall be mailed in person by such voter, postage prepaid, to the election authority
issuing the ballot, or if more convenient, it may be delivered in person by either the voter or
by any person authorized by the voter to take the ballot and ballot envelope of a voter for return
to the election authority. If the voter authorized a person to deliver the ballot to the election
authority, the voter and the person authorized to deliver the ballot shall complete the
authorization printed on the exterior envelope supplied by an election authority for the return
of the vote by mail ballot. The exterior of the envelope supplied by an election authority for
the return of the vote by mail ballot shall include a (completed) authorization.
(10 ILCS 5/19-4, 19-5, 19-6)
Note: Individual election authorities may accept electronic applications for vote by mail
ballots through their websites, if a website is available. This also allows for an electronic
signature on the application for a vote by mail ballot. (10 ILCS 5/19-2, 5/19-3, 5/19-4)
An early ballot may be applied for only by personal appearance and must be voted on the
premises of the election authority, except as otherwise provided, and returned to the election
authority. The period for early voting by personal appearance begins the 40
th
day preceding a
22
general primary, consolidated primary, consolidated, or general election and extends through
the end of the day before Election Day. (10 ILCS 5/19A-5, 19A-10, 19A-35)
During each general primary and general election, each election authority in a county with a
population over 250,000 shall establish at least one permanent polling place for early voting
by personal appearance at a location within each of the 3 largest municipalities within its
jurisdiction. If any of the 3 largest municipalities is over 80,000, the election authority shall
establish at least 2 permanent polling places within the municipality. All population figures
shall be determined by the federal census. [10 ILCS 5/19A-10(c)]
During each general primary and general election, each board of election commissioners
established under Article 6 of this Code in any city, village, or incorporated town with a
population over 100,000 shall establish at least 2 permanent polling places for early voting by
personal appearance. All population figures shall be determined by the federal census.
[10 ILCS 5/19A-10(d)]
During each general primary and general election, each election authority in a county with a
population of over 100,000 but under 250,000 persons shall establish at least one permanent
polling place for early voting by personal appearance. The location for early voting may be the
election authority’s main office or another location designated by the election authority. The
election authority may designate additional sites for early voting by personal appearance. All
population figures shall be determined by the federal census. [10 ILCS 5/19A-10(e)]
No permanent polling place required by this section shall be located within 1.5 miles from
another permanent polling place required by this Section, unless such permanent polling place
is within a municipality with a population of 500,000 or more. [10 ILCS 5/19A-10(f)]
Permanent polling places for early voting must remain open beginning the 15
th
day before an
election through the end of the day before Election Day during the hours of 8:30 a.m. 4:30
p.m. or 9:00 a.m. 5:00 p.m. on weekdays.
From the 8
th
day preceding the election through the day before the election, permanent polling
places established outside of the mandatory population guidelines in 19A-10 must be open:
Weekdays: 8:30 a.m. 7:00 p.m. or 9:00 a.m. 7:00 p.m.
Saturdays: 9:00 a.m. 12: 00 p.m.
Holidays: 9:00 a.m. - 12:00 p.m.
Sundays: 10:00 a.m. - 4:00 p.m.
From the 8
th
day preceding the election through the day before the election, permanent polling
places designated by an election authority under subsections(c), (d) and (e) of Section 19A-10
must be open:
Weekdays: 8:30 a.m. 7:00 p.m. or 9:00 a.m. 7:00 p.m.
Saturdays: 9:00 a.m. 12:00 p.m.
Sundays: 10:00 a.m. 4:00 p.m.
Holidays: Minimum of 8 hours
Final weekend before election: Total of 14 hours (10 ILCS 5/19A-15)
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During the entire early voting period, permanent polling places designated by an election
authority under subsections (c), (d), and (e) or 19A-10 must remain open for a total of at least
8 hours on any holiday. [10 ILCS 5/19A-15(b)]
An election authority may close an early voting polling place if the building in which the
polling place is located has been closed by the State or unit of local government in response to
a severe weather emergency or other force majeure. The election authority shall notify the
State Board of Elections of any closure and shall make reasonable efforts to provide notice to
the public of an alternative location for early voting.
The election authority shall publish a schedule during the week before the period for early
voting and at least once each week during the period for early voting in a newspaper of general
circulation in the election authority’s jurisdiction.
The schedule must state:
a) The location of each permanent and temporary polling place for early voting and the
precincts served by each location.
b) The dates and hours that early voting will be conducted at each location.
A copy of the schedule must be posted at any office or other location that is to be used as
a polling place for early voting. The schedule must be posted continuously for a period
beginning not later than the 10
th
day before the first day of the period for early voting by
personal appearance and ending on the last day of that period. The election authority must
make copies of the schedule available to the public in a reasonable quantity without charge
during the period of posting. If the election authority maintains a website, it shall make the
schedule available on its website. No additional permanent polling places for early voting
may be established after the schedule is published under this Section. Additional temporary
locations may be established after the schedule is published, provided that the location is
open to all eligible voters. The location, dates, and hours shall be reported to the State
Board of Elections and posted on the election authority’s website. At least 10 days before
the period for early voting begins, each election authority shall provide the State Board of
elections with a list of all early voting sites and the hours each site will be open.
(10 ILCS 5/19A-5, 19A-10, 19A-15, 19A-25, 19A-35)
A grace period ballot may be applied for from the close of regular registration (27 days before
an election) until and including the day of the election. During this grace period, an
unregistered qualified elector may register to vote and a registered voter may submit a change
of address form, in person in the office of the election authority, at a permanent polling place
established under Section 19A-10, at any other early voting site beginning 15 days prior to the
election, at a polling place on election day, or at a voter registration location specifically
designed for this purpose by the election authority. (10 ILCS 5/4-50, 5-50, 6-100)
24
ELECTION ADMINISTRATION
NOTICE OF ELECTION
The election authority shall publish the notice of the Consolidated Primary and Consolidated
Election. The following are notice requirements for the election of candidates as well as those
for referenda.
At least 60 days prior to the election, the election authority shall provide public notice,
calculated to reach the elderly voters and voters with disabilities, of the availability of
registration and voting aids [42 U.S.C § 1973ee et seq.], of the availability of assistance in
marking the ballot, and procedures for early voting or voting by mail. (Consolidated Primary
deadline: December 28, 2018; Consolidated Election deadline: February 1, 2019)
(10 ILCS 7-15, 12-1)
Not more than 30 nor less than 10 days prior to the consolidated and nonpartisan elections,
the election authority shall publish a notice which shall include: (10 ILCS 5/12-4)
1. The time and place of holding the election; (10 ILCS 5/12-1)
2. Hours the polls will be open;(10 ILCS 5/12-1)
3. Political subdivision offices for which candidates shall be elected; (10 ILCS 5/12-4)
4. List of addresses for precinct polling places (unless this list is separately published by
the election authority not less than 10 days before the Consolidated Election); (10 ILCS
5/12-4)
5. The colors for primary ballots for the consolidated election (in this case, the election
authority shall publish such announcement at the same time and in the manner provided
for notice of the consolidated primary in Section 7-15 of the election code) (10 ILCS
5/7-18)
Notice shall be published:
1. once in one or more newspapers published in each political subdivision having such
election; (10 ILCS 5/12-4)
2. if no such newspaper, then once in a local, community newspaper having general
circulation in the subdivision, and also once in a newspaper published in the county
wherein the political subdivisions or portions thereof, having such elections are
situated; or (10 ILCS 5/12-4)
3. whenever these notice requirements cannot be complied with because of the absence
of any qualified newspaper, it shall be sufficient to post the required notice in five (5)
public places in the political subdivision. (10 ILCS 12-6)
25
PUBLIC QUESTION(S) NOTICE
(10 ILCS 5/12-5)
Notice shall be published by the election authority not more than 60 nor less than 10 days
before the regular election at which a public question to be voted on within the political
subdivision is to be submitted, and at least 20 days before an emergency referendum, the
election authority shall publish notice of the referendum. The notice shall be published once in
a local, community newspaper having general circulation in the political or governmental
subdivision. The notice shall also be posted at the principal office of the election authority and
at least 10 days before the election. The local election official shall post the notice at the
principal office of the political or governmental subdivision, or if there is no principal office,
at the building in which the governing body of the political or governmental subdivision held
its first meeting of the calendar year in which the referendum is being held. In addition, the
notice shall set forth the public question as it will appear on the ballot and shall include any
information required by the statute authorizing the question and may include an explanation,
in neutral and plain language, of the question and its purposes supplied by the governing body
of the political or governmental subdivision to whose voters the question is to be submitted.
The notice shall set forth the precincts and polling places at which the referendum will be
conducted only in the case of emergency referenda.
PRECINCTS AND POLLING PLACES
(10 ILCS 5/11-2, 11-7)
The Election Code provides that the voting precincts established by the county boards and
boards of election commissioners shall be the precincts used for all elections. However, the
election authority may cluster up to four contiguous precincts which shall constitute a clustered
voting zone for the Consolidated Primary and Consolidated Election.
JUDGES OF ELECTION
(10 ILCS 5/7-26, 13-2, 13-6, 14-3.1)
Judges of election selected by the county board are confirmed by the circuit court and certified
for two years. The judges are obligated to serve at all regularly scheduled elections during the
two-year period.
County boards and boards of election commissioners may select three judges (from the five
appointed judges) to serve at the Consolidated Primary or Consolidated Election. Three judges
may also be used for emergency referenda and special municipal primaries. Two judges must
be affiliated with the first leading political party and one judge must be affiliated with the
second leading political party for that precinct.
BALLOTS
[10 ILCS 5/7-16, 7-20, 7-21, 16-3, 16-4.1, 24-11, 24A-6, 24B-18]
The election authority shall prepare and have printed the ballots for the Consolidated Primary
and Consolidated Elections. In optical scan jurisdictions, the signature shall be printed on the
26
front of the ballot.
Specimen ballots for the Consolidated Primary are distributed to each political party
participating in the primary, to the election judges and to the appropriate local election
officials. At least five days prior (February 21, 2019) to the primary, each local election
official is required to publish a copy of the specimen ballot for their unit of local government.
The specimen ballot must be published in two or more newspapers published within the
political subdivision or, if a newspaper is not published in the political subdivision, in two or
more newspapers published in the county and having general circulation in the political
subdivision holding the primary. It is not required to publish a specimen ballot for the
Consolidated Election; however, specimen ballots must be available for public inspection and
distribution at least five days prior to the election. (10 ILCS 5/7-21)
In every county of not more than 500,000 inhabitants, each election authority shall publish,
prior to election day, in at least two newspapers, if there be so many published in such county,
a list of all nominations made for all offices to be voted for at such election, as near as may be,
in the form in which they shall appear on the general ballot. (10 ILCS 5/16-10)
POLLING PLACE PROCEDURES
Election Day procedures in odd-year elections in the precinct polling places are substantially
the same as even-year elections. At the Consolidated Primary and Consolidated Election, the
judges of election shall process voters in the same manner now prescribed by law for the
General Primary and General Election of even-numbered years.
The 2019 Optical Scan Manual of Instructions published by the State Board of Elections
provides detailed information about proper polling place procedures.
POLLWATCHERS
(10 ILCS 5/7-34, 17-23, 18-6)
Pollwatcher credentials shall be issued by and under the facsimile signature of the appropriate
election authority or the Illinois State Board of Elections and shall be available for distribution
to qualified individuals at least two weeks prior to the election. Pollwatchers must be registered
to vote in Illinois, but are no longer required to be registered to vote in the jurisdiction in which
they are serving. (Consolidated Primary deadline to have forms available: February 12, 2019;
Consolidated Election deadline to have forms available: March 19, 2019)
27
CANVASS AND PROCLAMATION
Local Canvassing boards have been abolished as per PA 94-0647 and PA 95-0141. A reference
to a local or county canvassing board means (i) for elections in which the political subdivision
that is choosing candidates or submitting a public question is located entirely within the
jurisdiction of a single election authority, that election authority and (ii) for elections for offices
and public questions not listed in Section 22-1 of the Election Code in which the political
subdivision that is choosing candidates or submitting a public question is located within the
jurisdiction of 2 or more election authorities, the election authority having jurisdiction over the
location at which the political subdivision has its principal office. (10 ILCS 5/1-8)
28
RECOUNTS AND CONTESTS
DISCOVERY RECOUNTS
(10 ILCS 5/22-9.1)
Within five days after the last day for proclaiming the results of the election, any losing
candidate who received votes equal to 95% of the number of votes received by any successful
candidate for the same office may file a petition for a discovery recount with the election
authority. Any five electors of the same area in which votes cast for a public question may file
a petition for discovery if the losing side of the question would have prevailed had it received
an additional number of votes equal to 5% of the total votes cast.
The petition shall ask that ballot applications, voter affidavits, ballots, voting machines, or
ballot cards be examined, that automatic tabulating equipment be tested, and that ballots,
recorded votes, or ballot cards be counted in specified precincts not to exceed 25% of the total
number of precincts within the jurisdiction. In jurisdictions having less than four precincts, a
discovery recount is permitted in one of the precincts. The petition shall be accompanied by a
fee of $10.00 per precinct.
A three-day written notice to the successful candidate is required prior to the discovery recount.
For questions of public policy the notice must inform interested individuals of the time and
place of the discovery proceedings. Each candidate affected by the examination has the right
to attend the discovery recount proceedings in person or by his representative. In the case of a
discovery recount for a public question, equal numbers of acknowledged proponents and
opponents must be allowed to attend. Upon completion of the discovery recount, the election
authority shall reseal and secure the ballots for the remainder of the 60-day ballot preservation
period.
The election authority conducts the discovery recount. The results of a discovery recount
cannot be certified and a discovery recount cannot be used to amend or change the abstract of
votes or used to deny the successful candidate his election. A discovery recount does not
change the results for candidate elections or questions of public policy. The recount is not a
prerequisite for an election contest nor can it prevent an election contest.
ELECTION CONTESTS
[10 ILCS 5/7-63, 23-20, 23-26]
Within 30 days after the canvassing board proclaims the results of the Consolidated Election
for the political subdivision, any losing candidate for office or any qualified voter in that
political subdivision may contest the election of the winning candidate by filing a petition with
the clerk of the circuit court. The deadline for filing a contest for the Consolidated Primary is
10 days following the proclamation. Copies of the petition for contest shall be delivered by
mail to each election authority having custody of any ballots involved in the contest.
NOTE: A contest for the office of alderman is filed and heard by the city council (65
ILCS 5/3.1-40-10). In the City of Chicago, the deadline for primary contest of
29
aldermanic races is 5 days after the election. (65 ILCS 20/21-27)
The circuit court shall hear and determine the election contest. If the court enters judgment in
favor of the plaintiff, it shall either declare the plaintiff duly elected or, if evidence of mistake
or irregularity in the conduct of the election is so substantial that it is impossible to determine
the true results of the election as a whole, it may void the election and order a new election
without regard to the consolidated election schedule.
A court hearing an election contest shall grant a petition for recount properly filed where, based
on facts alleged in such petition, there appears a reasonable likelihood the recount will change
the results of the election.
ELECTION CONTESTS - REFERENDA
(10 ILCS 5/23-24)
In the case of questions of public policy, any five electors of the political subdivision may
contest the results within 30 days after the canvass and proclamation of results, and the process
is done in the same manner as in other cases of contested elections. The political subdivision
is the defendant. Process is served against the political subdivision and the proceedings are
held before the court.
30
VACANCIES IN NOMINATION
A vacancy in nomination occurs when a candidate nominated for office dies, declines the
nomination or, by reason of disability or legal disqualification, could not serve in the office if
elected. (10 ILCS 5/7-61, 10-11) (26 Ill. Adm. Code, Chap. 1, Sec. 207.10)
VACANCIES IN NOMINATION - ESTABLISHED PARTIES
After a partisan Consolidated Primary, the vacancy in nomination is filled by resolution of
the municipal central committee of the established political party for which the vacancy exists.
If no candidate's name was printed on the ballot for a particular office and if no person was
nominated as a write-in candidate for that office, a vacancy in nomination is created and may
be filled by the appropriate managing committee.
The managing committee of a local political party established only within the municipality or
township is composed of the party officers. The officers are the party's candidates who were
nominated at the primary. If no primary was held because every nomination was uncontested,
then the remaining candidates are the party officers. [10 ILCS 5/7-8(h), 7-61]
VACANCY ON OR AFTER THE PRIMARY
Any vacancy in nomination occurring on or after the primary and prior to certification must be
filled prior to the date of certification of the Consolidated Election ballot.
VACANCY AFTER CERTIFICATION
Any vacancy in nomination occurring after the date of certification but prior to 15 days before
the Consolidated Election must be filled within eight days of the event creating the vacancy.
Within three days after the managing committee adopts its resolution to fill the vacancy, a
notice of resolution is delivered to the election authority. The name of the person appointed to
fill the vacancy will appear on the ballot instead of the name of the original nominee.
VACANCY WITHIN 15 DAYS OF ELECTION
Any vacancy in nomination occurring 15 days or less before the Consolidated Election cannot
be filled and the name of the original nominee shall appear on the ballot. If the result of the
official canvass shows that the original nominee received the greatest number of votes, that
candidate is proclaimed elected and a vacancy in office is created.
VACANCIES IN NOMINATION - NEW PARTIES
Any vacancy in nomination of new political party candidates that occurs prior to the date of
certification for the Consolidated Election may be filled by resolution by the party officers
prior to the certification date. A vacancy occurring after certification but prior to 15 days before
the Consolidated Election may be filled by resolution by the new party officers within eight
31
days after the event creating the vacancy. The party officers are those individuals named in the
certificate of officers attached to the petition to create a new political party. If the new political
party failed to file a certificate of party organization, vacancies cannot be filled. Any vacancy
occurring 15 days or less before the Consolidated Election cannot be filled and the name of the
original nominee appears on the ballot. If the results of the official canvass shows that the
original nominee received the highest number of votes, that candidate is proclaimed elected
which then creates a vacancy in office. (10 ILCS 5/10-11)
NOTE: Resolutions to fill vacancies in nomination must be sent by U.S. mail or
personal delivery to the certifying officer or board within three days of the
action by which the vacancy was filled. If the resolution is sent by mail and the
postmark on the envelope is dated prior to expiration of the three-day period,
the notice of resolution is deemed filed within the three-day limit. Failure to
transmit a notice or resolution to the certifying officer or board authorizes the
officer or board to certify the original candidate.
A resolution to fill a vacancy in nomination must be notarized and include the
name of the original nominee and the office vacated; the date the vacancy
occurred; and the name and address of the nominee selected to fill the vacancy
and the date of selection. (10 ILCS 5/7-61, 10-11)
VACANCIES IN NOMINATION - INDEPENDENT CANDIDATES
Whenever the name of an independent candidate for an office is withdrawn or declared invalid
a vacancy in nomination does not exist and the filing of any notice or resolution purporting to
fill a vacancy in nomination shall have no legal effect. (10 ILCS 5/10-7)
32
VACANCIES IN OFFICE
(10 ILCS 5/25-2)
A vacancy in office occurs whenever a person cannot complete his/her term of office. We
advise seeking the advice of your attorney, or the state’s attorney of your county, for direction
as to filling vacancies in office. The information on the next few pages provides general
information only for the filling of vacancies in certain offices.
Vacancies can occur for any of the following reasons:
1. The death of the incumbent.
2. His or her resignation in writing filed with the Secretary or Clerk of the Board.
3. His or her becoming a person under legal disability.
4. His or her ceasing to be an inhabitant of the state, or if the office is local, the district,
county, town, or precinct for which he or she was elected.
5. His or her conviction of an infamous crime, or of any offense involving a violation of
official oath.
6. His or her removal from office.
7. His or her refusal or neglect to take his or her oath of office, or to give or renew his or
her official bond, or to deposit or file such oath or bond within the time prescribed by
law.
8. The decision of a competent tribunal declaring his or her election void.
No elective office, except as herein otherwise provided, shall become vacant until the successor
of the incumbent of such office has been appointed or elected and qualifies for the office.
33
MUNICIPAL OFFICE VACANCIES
(65 ILCS 5/3.1-10-50)
When a vacancy occurs in an elective municipal office with at least 28 months remaining in a
four-year term, and the vacancy occurs at least 130 days before the next Consolidated Election,
the vacancy is filled for the remainder of the term at that Consolidated Election. Until that
Election, the vacancy is filled by interim appointment. (Exception: City Clerk and Treasurer,
and officers in the Managerial form of government) If the vacancy occurs with less than 28
months remaining in the term, the appointee serves the remainder of the unexpired term.
For the office of mayor, the city council shall elect one of their members acting mayor. The
appointee serves as acting mayor and council member. (Exception: Commission or Managerial
form of government)
For the office of village president, the village board of trustees appoints one of the village
trustees acting president until the Consolidated Election. For villages of less than 5,000
population, such appointment may be filled by any other qualified village resident if all
members of the Board of Trustees either decline the appointment or are not approved for the
appointment by a majority vote of the trustees presently holding office. The appointee serves
as acting president and trustee.
A vacancy in the office of city clerk or treasurer is filled by the mayor with the advice and
consent of the city council. The person so appointed shall hold office for the unexpired term
of the officer elected, regardless of the amount of time left in the term. (65 ILCS 5/3.1-20-5)
If the vacancy is in any other elective office, the mayor or president shall appoint a qualified
person to the office subject to the advice and consent of the city council or trustees until the
next Consolidated Election. (65 ILCS 5/3.1-10-50)
When a vacancy occurs in an office that has a two-year term, the vacancy is filled by
appointment for the remainder of the term. (65 ILCS 5/3.1-10-50)
The election of an acting mayor or acting president does not create a vacancy in the original
office of the person on the city council or as a trustee, as the case may be, unless the person
resigns from the original office following election as acting mayor or acting president.
[65 ILCS 5/3.1-10-50(d)]
Commission Form of Municipal Government
If a vacancy occurs in the office of mayor or commissioner, the remaining members of the
council, within 30 days after the vacancy occurs, shall appoint a person to fill the vacancy for
the balance of the unexpired term or until the vacancy is filled by interim election and until the
successor is elected and qualified. (65 ILCS 5/3.1-10-50, 4-3-4)
Managerial Form of Municipal Government
If a vacancy occurs in the office of mayor or councilman, the remaining members of the
council, within 60 days after the vacancy occurs, shall fill the vacancy by appointment of some
34
person to the office for the balance of the unexpired term or until the vacancy is filled by
interim election and until the successor is elected and has qualified.
[65 ILCS 5/3.1-10-50, 5-2-12(g)]
Whenever a vacancy in the office of a trustee in any village, whether incorporated under a
general or a special Act, occurs during his or her term, the vacancy shall be filled for the
remainder of the term as provided in 65 ILCS 5/3.1-10-50. During the period from the time
that the vacancy occurs until a trustee is elected under this Section and has qualified, the
vacancy may be filled by the appointment of a trustee by the president with the advice and
consent of the remaining trustees. An appointment to fill a vacancy shall be made within 60
days after the vacancy occurs. [65 ILCS 5/5-2-12(g)]
TOWNSHIP OFFICE VACANCIES
When a vacancy occurs in any township office (except township or multi-township assessor)
the township board shall fill the vacancy by appointment, and the person so appointed shall
hold their respective offices for the remainder of the unexpired term. If a vacancy on the
township board is not filled within 60 days, then a special township meeting must be called
under 60 ILCS 1/35-5 to select a replacement. The electors at the special township meeting
may select a qualified person to fill the vacancy and to serve until
the expiration of that term. At the meeting the electors may select the replacement officer by
voice vote, and the person receiving the greatest number of votes shall be declared to be elected
as the officer. Any person appointed to fill a vacancy shall be a member of the same political
party as the person vacating the office. [60 ILCS 1/35-35, 60-5(a)(b)]
Township or Multi-township Assessor
When any township or multi-township assessment district fails to elect an assessor or when a
vacancy occurs, the township or multi-township board of trustees shall fill the vacancy in the
township or multi-township assessment district by appointing a person qualified as required by
35 ILCS 200/2-45 or as revised by the Department of Revenue under 35 ILCS 200/2-52. A
person appointed to fill a vacancy must be a member of the same political party as the person
vacating the office. In the alternative, a township or multi-township assessment district shall
contract with a person qualified under Section 2-45 or as revised by the Department of Revenue
under Section 2-52 to do the assessing at a cost no greater than the maximum salary authorized
for that township or multi-township assessment district under Section 2-70.
(35 ILCS 200/2-45, 2-52, 2-60)
Highway Commissioner and Clerk - Counties under Township Organization
In counties under township organization the provisions of law applicable to resignations from
township offices and filling vacancies shall apply to highway offices in townships not
consolidated into township road districts in the same manner as other township officers.
(605 ILCS 5/6-120)
Highway Commissioner and Clerk - Counties not under Township Organization
When a vacancy occurs in road district offices, the presiding officer of the county board, with
35
the advice and consent of the county board, shall fill the vacancy by certificate under the
signature and seal of the county clerk; and the person so appointed shall hold their respective
offices until the next regular election, and until their successors are elected and qualified.
(605 ILCS 5/6-121)
Highway Commissioner and Clerk - Consolidated District
Any vacancy of highway commissioner or clerk shall be filled for the balance of the unexpired
term by appointment by a majority of the members of the highway board of auditors.
(605 ILCS 5/6-122)
Highway Board of Auditors - Consolidated Township Road District
Any vacancy in the office of highway board of auditors shall be filled by the highway board
of auditors. (605 ILCS 5/6-123)
PARK DISTRICT OFFICE VACANCIES
For the office of park commissioner, the vacancy is filled by appointment by the remaining
members of the park board. The appointed person holds office until the next Consolidated
Election. At that time, a commissioner will be elected to fill the unexpired term subject to the
following conditions (70 ILCS 1205/2-25):
1. If less than 28 months remain in the term, the appointment is for the balance of the
unexpired term;
2. If more than 28 months remain in the term, but there are less than 123 days before the
next Consolidated Election, the appointed individual holds office until the second
Consolidated Election following the appointment, at which a member shall be elected
to fill the vacancy for the unexpired term.
PUBLIC LIBRARY AND MUNICIPAL OR TOWNSHIP LIBRARY
OFFICE VACANCIES
For the office of Library Trustee, the vacancy is filled by appointment by the remaining trustees
until the next Consolidated Election. At that time a trustee is elected for the remainder of the
term. If the vacancy occurs with less than 28 months remaining in the term and with less than
88 days before the next Consolidated Election, the appointment is for the balance of the term.
(75 ILCS 5/4-4, 16/30-25)
SCHOOL DISTRICT OFFICE VACANCIES
School Offices Under Article 33 of the School Code
For the office of school board member, the vacancy is filled by appointment by the school
board until the next Consolidated Election. (105 ILCS 5/33-1)
36
School Districts, Township Land Commissioners, Township School Trustees, and
Community College Districts
Whenever a vacancy occurs in the office of School District or Township Land
Commissioner, the remaining members shall notify the regional superintendent of that
vacancy within five (5) days after its occurrence and shall proceed to fill the vacancy until the
next regular school election, at which election a successor shall be elected to serve the
remainder of the unexpired term. However, if the vacancy occurs with less than 868 days
remaining in the term or if the vacancy occurs less than 88 days before the next regularly
scheduled election, the person appointed shall serve the remainder of the unexpired term.
If the board fails to act within 45 days after the vacancy occurs, the appropriate regional
superintendent of schools shall, within 30 days, fill the vacancy. The successor shall have the
same type of residential qualifications as his or her predecessor and if the residential
requirements contained in section 10-10.5, 11E-35 or 12-2, of the School Code apply, the
successor, whether elected or appointed by the remaining members or a regional
superintendent, shall be an inhabitant of the particular area from which his or her predecessor
was elected. (105 ILCS 5/10-10, 10-11)
A vacancy in the office of Township School Trustee shall be filled by the remaining trustees
until the next regularly scheduled election at which election a successor shall be elected to
serve the remainder of the unexpired term. However, if the vacancy occurs with less than 28
months remaining in the term, or if less than 88 days before the regularly scheduled election,
the person so appointed shall serve the remainder of the unexpired term. If the trustees fail to
act within 30 days after the vacancy occurs, the appropriate regional superintendent of schools
shall, within 15 days, fill the vacancy. The appointee shall have the same residential
qualifications as the trustee who vacated the office. (105 ILCS 5/5-14)
A vacancy in the office of Community College Trustee shall be filled by the remaining
trustees until the next regularly scheduled election. However, if the vacancy occurs with less
than four months remaining before the next scheduled election, and the term of office of the
board member vacating the position is not scheduled to expire at that election, then the term of
the person so appointed shall extend through that election and until the succeeding election. If
the term of office of the board member vacating the position is scheduled to expire at the
upcoming election, the appointed member shall serve only until a successor is elected and
qualified at that election. If the remaining trustees fail to act within 60 days after the vacancy
occurs, the chair of the State Board of Education shall fill that vacancy until the next regular
election for board members. (110 ILCS 805/3-7)
FIRE PROTECTION DISTRICT VACANCIES
Whenever a vacancy in an elected board of trustees occurs, the vacancy shall be filled as
follows: (i) if the vacancy is in a 3-member, 5-member, or 7-member appointed board, by the
appropriate appointing authority, and (ii) if the vacancy is in an elected board, by the elected
board within 60 days after the vacancy occurs. (70 ILCS 705/5)
37
FOX WATERWAY AGENCY VACANCIES
Vacancies in the office of director or chair shall be filled by the remaining members of the
board, who shall appoint an individual to fill the vacated office for the remainder of the term
of such office. Such individual must be eligible for election to such office. However, if a
vacancy occurs in the office of chair or director with at least 28 months remaining in the term
of such office, the office shall be filled for the remainder of the term at the next Consolidated
Election. Until the office is filled by election, the remaining members of the board shall appoint
a qualified person to the office. (615 ILCS 90/5)
FOREST PRESERVE DISTRICT VACANCIES
Whenever a vacancy occurs in the office of commissioner, the vacancy shall be filled within
60 days by appointment of the president of the board of commissioners, with the advice and
consent of the other commissioners. The appointee shall serve the remainder of the unexpired
term. However, if more than 28 months remain in the term, the appointment shall be until the
next Consolidated Election, at which time the vacated office of commissioner shall be filled
by election for the remainder of the term.
If a vacancy occurs in the office of president of the board of commissioners, the remaining
commissioners shall elect one of their number to serve as president for the balance of the
unexpired term. [70 ILCS 805/3.5(d)]
38
PUBLIC QUESTIONS (Referenda)
(10 ILCS 5/28-1)
Article 28 of the Election Code shall govern the procedures for the initiation and submission
of public questions at all regular elections and emergency referendum. These include:
questions initiated by ordinance or resolution of a political subdivision's governing body,
questions initiated by petition, advisory and legally binding questions.
QUESTIONS HAVING LEGAL EFFECT
(10 ILCS 5/28-1)
Legally binding public questions are those authorized by a political subdivision statute (e.g.,
School Code, etc.) or another statute (e.g., Revenue Act, etc.). The following petition
requirements specified in such statute shall govern in addition to the general petition
requirements (e.g., uniform sized sheets consecutively numbered and securely bound,
circulator's affidavit, etc.) of the Illinois Compiled Statutes:
a. Number of petition signatures required;
b. Qualifications (other than voter registration) of persons entitled to sign petition;
c. Place of filing the petition;
d. Form of the question to be submitted;
e. Contents of the petition (e.g., description of boundaries or affected territorial area in
the case of annexations or liquor issues).
Where a political subdivision or other statute so provides, public questions of a legally binding
effect may be initiated by ordinance or resolution adopted by the political subdivision's
governing body. Furthermore, there may be restrictions set forth in the statute governing the
referenda that limit the public question to submission at a particular election. No public
question shall be submitted to the voters of a political subdivision at any regularly scheduled
election at which such voters are not scheduled to vote for candidates for nomination or for
election to public office.
ADVISORY QUESTIONS
[10 ILCS 5/28-1, 28-6(a)]
In the case of advisory public questions, the general petition requirements of the Election Code
shall govern. Upon a written petition signed by 8% of the total votes cast for candidates for
Governor in the preceding gubernatorial election cast by the registered voters of the
municipality, township, county, or school district in the last regular election conducted in the
municipality, township, county, or school district, it shall be the duty of the proper election
officers to submit any question of public policy so petitioned for, to the electors of such
39
political subdivision at any regular election named in the petition at which an election is
scheduled to be held throughout such political subdivision under Article 2A of the Election
Code.
NOTE: Advisory questions of public policy can be initiated by resolution in
municipalities, townships, counties and park districts.
(65 ILCS 5/3.1-40-60; 60 ILCS 1/80-80; 55 ILCS 5/5-1005.5; 70 ILCS 1205/8-30)
NOTE: For municipalities and school districts, it is often not possible to calculate the exact
minimum signature requirement for petitions to initiate an advisory question of public
policy. (10 ILCS 5/28-6)
PETITION FILING TIMEFRAMES
Petitions for the submission of public questions to referendum- Must be filed with the
appropriate officer or board not less than 92 days prior to a regular election to be eligible for
submission on the ballot at such election. [10 ILCS 5/28-2(a)]
Petitions for the submission of a question under Section 18-120 of the Property Tax Code-
Must be filed with the appropriate officer or board no more than 10 months nor less than 6
months prior to the election at which such question is to be submitted to the voters.
[10 ILCS 5/28-2(a)]
Petitions for the submission of public question to referendum which proposes the creation or
formation of a political subdivision- Must be filed with the appropriate officer or board not
less than 122 days prior to a regular election to be eligible for submission on the ballot at such
election. [10 ILCS 5/28-2(b)]
Resolutions or ordinances of governing boards of political subdivisions which initiate the
submission of public questions pursuant to law must be adopted not less than 79 days before a
regularly scheduled election to be eligible for submission on the ballot at such election.
[10 ILCS 5/28-2(c)]
Unless a particular statute authorizing a public question specifies the regular election at which
such question shall be submitted, the petition, resolution, or ordinance initiating such question
may specify the regular election for its submission, and the question shall be limited to that
election. However, no petition, resolution, or ordinance initiating a public question, other than
a legislative resolution initiating an amendment to the Constitution, may specify such
submission at an election more than one year after the date on which it was filed or adopted.
[10 ILCS 5/28-2(d)]
If a petition initiating a public question does not specify a regularly scheduled election, the
public question shall be submitted to referendum at the next regular election occurring not less
than 92 days after the filing of the petition or not less than 122 days after the filing of a petition
for referendum to create a political subdivision. If a resolution or ordinance initiating a public
question does not specify a regularly scheduled election, the public question shall be submitted
to referendum at the next regular election occurring not less than 79 days after the adoption of
40
the resolution or ordinance. It is recommended that the local election official provide a Notice
of Obligation (Form D-5) as provided under the Campaign Financing Act to the proponent
whose name is indicated on the certificate attached to the petition or to the attorney for the
proponents (if known) when no name is listed. [10 ILCS 5/28-2(e)]
"BACK - DOOR" REFERENDA
[10 ILCS 5/28-1, 28-2]
When a "back-door" referendum (i.e., question of acceptance or rejection of prior official
action of a governing body submitted to the voters of a political subdivision) is permitted by a
political subdivision statute, any time restrictions in another statute on the filing of the "back-
door" petition shall be in addition to the filing deadlines specified above, for public question
petitions. A back door referendum must appear on the ballot at an election no more than 15
months after the petition initiating the question is filed. Section 28-2 provides that the secretary
or clerk of the political subdivision shall provide petition forms, signature requirements and
filing deadlines for "back-door" referenda. The legal sufficiency of that form, if provided by
the secretary or clerk of the political subdivision, cannot be the basis of a challenge to placing
the back door referendum on the ballot.
EXAMPLE: If the statute provides that a "back-door" petition may be filed within 30 days
after the publication of a local ordinance, such petition must still be filed not
less than 79 days before the next regular election to be eligible for submission
at that election. [10 ILCS 5/28-2(c) and (e)]
CERTIFICATION OF PUBLIC QUESTIONS
(10 ILCS 5/28-1, 28-5)
Not less than 68 days before a regular election, each local election official shall certify the
public question initiated by petition, resolution or ordinance of the local governing body to the
proper election authorities for submission to the voters of the political subdivision at that
election. The certification shall include the form of question for placement on the ballot and
the date on which the question was initiated, either by petition, resolution, ordinance or court
order. Additionally, the certification for annexation to, disconnection from, or formation of
political subdivisions shall include a description of the affected territory whenever such
territory is not coterminous with an existing political subdivision.
Notwithstanding the method of initiation, not more than 3 public questions per political
subdivision [other than (a) back-door referenda; (b) referenda to determine whether a
disconnection may take place where a city is coterminous with a township is proposing to
annex territory from an adjacent township; or (c) referenda held under the provisions of the
Property Tax Extension Limitation Act] may be on the ballot in a political subdivision at the
same election. If more than 3 questions are validly initiated by petition, resolution, or ordinance
(or combination thereof), or more than 3 questions are certified by a local election official to
the proper election authorities, the first three questions filed shall be certified and submitted to
the voters for the upcoming election. Whenever the 3-question limitation prevents the
41
certification and submission of a question at an election, the local election official in receipt of
the initiating petition, resolution or ordinance or the election authority in receipt of the
certification shall give notice of such limitation by registered mail as follows:
1. In the case of a petition, to the person designated on the attached certificate as the
proponent or attorney for the proponents;
2. In the case of a certification from a local election official, the election authority shall
give notice to the election official who shall notify the proponent or the local governing
body, as the case may be;
3. In the case of a certification from a circuit court clerk pursuant to court order, the
election authority shall notify the court, which shall give notice to the individuals cited
in #1.
IMPORTANT: When certifying a public question, the local election official must make
certain that the question reads exactly as shown on the petition, resolution, ordinance, or
court-order. It is recommended to proofread the question for spelling/wording errors.
(SBE Form G-1B)
OBJECTIONS TO PUBLIC QUESTION PETITIONS
(10 ILCS 5/28-4)
1. For objections to petitions filed with local election officials:
Objections to a public question petition may be filed with the local election official
with whom the petition was filed within 5 business days of the last day for petition
filing. The provisions of 10 ILCS 5/10-8 through 10-10.1 relating to objections to
nominating petitions, electoral board hearings on objections and judicial review shall
be applicable to petitions for public questions of a political subdivision.
2. For objections to petitions filed with Circuit Court:
Objections shall be presented to the court prior to the date established for the hearing.
Unless otherwise provided in the statute authorizing the public questions, the court
shall:
a. set a hearing on the objection petition;
b. cause publication of notice of the hearing as soon as possible after the filing of
the petition, but not more than 14 days after the filing of the petition for
referendum and not less than 5 days before the date set for hearings, in a local
newspaper published in the political subdivision, or if none, in a general
circulation newspaper published in the county;
42
c. insofar as practicable, conduct such hearing in the manner provided by Article
10 for electoral board objection hearings; and
d. enter a final order not less than 7 days after the initial hearing.
CONTESTING REFERENDA ELECTIONS
10 ILCS 5/23-24 shall govern the procedures for contesting a referendum election.
43
SIMULTANEOUS FILINGS LOTTERY PROCEDURES
STATE BOARD OF ELECTIONS - RULES AND REGULATIONS
(As codified under the Illinois Administrative Procedures Act)
[10 ILCS 5/7-12(6), 8-9(2), 10-6.2; 105 ILCS 5/9-11.1]
SECTION 201.40 SIMULTANEOUS FILING FOR THE SAME OFFICE
Simultaneous filings of candidate nominating petitions for the same office occur at 8:00 a.m., or the
opening hour, on the first day of filing. The lottery system to be used by the State Board of Elections,
the election authority, or the local election official to break ties resulting from such simultaneous filings
must be approved by the State Board of Elections. The following system has been so approved:
a) The names of all candidates who filed simultaneously for the same office shall be listed
alphabetically and shall be numbered consecutively commencing with the number one which
shall be assigned to the candidate whose name is listed first on the alphabetical list; provided,
however, that candidates filing a group petition for the same office shall be treated as one in
the alphabetical list. For example, if five candidates by the name of Downs, Brown, Edwards,
Cook and Adams have filed simultaneously, they will be arranged alphabetically and assigned
numbers as follows: Adams, one; Brown, two; Cook, three; Downs, four; and Edwards, five.
However, if Cook and Adams filed a group petition and Cook’s name appeared first on the
petition, then the candidates would be arranged as follows: Brown, one; Cook and Adams, two;
Downs, three; and Edwards, four.
b) All ties will be broken by a single drawing. A number shall be placed in a container
representing each number assigned to each candidate and group of candidates pursuant to the
alphabetical listing procedures set forth in paragraph a) above. For example, if the largest
number to be used for any office is five, then numbers one, two, three, four and five will be
placed in a container. In this manner, sufficient numbers will be placed in the container to
conduct a drawing for all offices at the same time.
c) After the numbers are placed in the container they shall be drawn one at a time from the
container after they have been thoroughly shaken and mixed. The candidate or group of
candidates in the position on an alphabetical list corresponding to the first number drawn shall
be certified ahead of the other candidates listed on the alphabetical list. The candidate or group
of candidates in the position on the alphabetical list corresponding to the second number drawn
will be certified second and so forth until all numbers have been drawn. For example, where
no group petitions were filed, if candidates Adams, Brown, Cook, Downs, and Edwards filed
simultaneously at 8:00 a.m. on the first day of filing, and the number three is first drawn, then
candidate Cook, who is listed in the third position on the alphabetical list, shall be certified
first on the ballot. If the number one is drawn second, then candidate Adams, who is listed in
first position on the alphabetical list, shall be certified second on the ballot....and so on. For
offices where group petitions were filed, using the example set forth above where candidates
Cook and Adams file a group petition for the same office, and Cook’s name appears first on
the petition, and number three is drawn first, then candidate Downs would be listed first. If the
number two is drawn second, then candidates Cook and Adams would be certified second and
third, respectively. If the number four is drawn third, then candidate Edwards would be
certified fourth....and so on. In districts with fewer names on the alphabetical list than are in
the drawing, then all numbers in excess of the number of candidates or group of candidates
that appear on the particular alphabetical list shall be disregarded. Thus, if five numbers are
44
placed in the container, and only four candidates or groups of candidates are on a particular
list, then the number five shall be disregarded. For example, if candidates Adams and Cook,
filing separate petitions, are the only candidates listed on the alphabetical list and five numbers
are chosen in the following order: 3, 5, 4, 2 and 1, then candidate Cook’s name will appear in
the certification prior to the name of candidate Adams.
d) If at 5:00 p.m. on the last day of filing, two or more nominating petitions for the same office
are presented; they shall be deemed filed in the order of actual receipt. Ballot position shall be
assigned consecutively to these petitions with the first petition received placed upon the ballot
before the second set of petitions received and so on. No nominating petitions will be accepted
after 5:00 p.m.
NOTE: Two or more petitions filed within the last hour of the filing deadline shall be deemed
filed simultaneously and the order of candidate placement on the ballot will be determined by
a separate lottery drawing.
[10 ILCS 5/7-12(6); 8-9(2); 10-6.2]
e) All candidates shall be certified in the order in which petitions have been filed with the State
Board of Elections, election authority or the local election official. In cases where candidates
have filed simultaneously, they shall be certified (in the order determined by the lottery
procedure outlined above) prior to candidates who filed for the same office who filed their
petitions at a later time, except in those situations where the law requires rotation on a district-
by-district basis.
(Source: Amended at 5 Ill. Reg. 14140, effective December 4, 1981)
SECTION 202.40 SIMULTANEOUS FILINGS FOR THE SAME OFFICE FOR
NEW PARTIES [10 ILCS 5/7-12(6), 8-9(2), 10-6.2]
Simultaneous filings of new political party petitions for full slates of candidates occur at 8:00 a.m. on
the first day of filing (including the first mail delivery or pickup on the first day of filing), or within
the last hour of the filing deadline. The lottery system to be used by the State Board of Elections, the
election authority, or the local election official to break ties resulting from such simultaneous filings
must be approved by the State Board of Elections. The following system has been so approved:
a) New political party petitions received shall be classified according to the political subdivision
to which they relate. Within each classification, petitions filed simultaneously shall be
numbered consecutively commencing with the number one;
b) All ties in new political party filings shall be broken by a single drawing. A number shall be
placed in a container representing each number assigned to the new political party petitions.
For example, if five petitions are filed simultaneously, then five numbers, one, two, three, four
and five shall be placed in the container;
c) After the numbers are placed in the container, they shall be drawn one at a time from the
container after being thoroughly shaken and mixed. The new political party petition
corresponding to the first number drawn shall be certified first and so forth until all numbers
are drawn;
45
d) All new political parties shall be certified after the established political parties in the order in
which petitions have been filed or with regard to simultaneous filings, in the order determined
by the lottery procedure above outlined.
(Source: Amended at 5 Ill. Reg. 14144, effective December 4, 1981)
46
SCHOOL AND COMMUNITY COLLEGE BALLOT PLACEMENT
LOTTERY PROCEDURES
The provisions apply to both school districts and community college districts.
This section was prepared to assist school and community college election officials with the
administration of the election process. However, this section is not intended to be used as a
substitute for the relevant statutes, the Illinois Constitution, or applicable case law. Questions
regarding the interpretation of information contained in the handbook or any particular section
of the Illinois Election Code or any other statute should be referred to competent legal counsel.
CANDIDATE BALLOT PLACEMENT
Community unit school districts formed prior to January 1, 1975 under mandatory board
representation may initiate a referendum by resolution order or by petition to elect board of education
members at large from the district without restrictions.
(105 ILCS 5/10-10.5)
Ballot Order
For all school districts electing candidates to a board of education in a manner other than at-large,
candidates who file nominating petitions for an unexpired term shall be grouped together by area of
residence as follows:
(1) by congressional townships, or
(2) according to incorporated or unincorporated areas.
Note: In school districts that elect their board members according to area of residence, the winner(s)
of the unexpired term(s) shall be determined first and independently of those running for full terms.
For all school districts electing candidates to a board of education in a manner other than at-large,
candidates who file nominating petitions for a full term shall be grouped together by area of residence
as follows:
(1) by congressional townships, or
(2) according to incorporated or unincorporated areas.
Candidate groupings by area of residence for unexpired terms shall precede the candidate groupings
by area of residence for full terms. The ballot order of each candidate grouping shall be determined by
the order of petition filing or lottery. (105 ILCS 5/9-11.2)
The area of residence of the candidate determined to be first by order of petition filing or by lottery
shall be listed first among the candidate groupings on the ballot. All other candidates from the same
47
area of residence will follow according to order of petition filing or the lottery. The area of residence
of the candidate determined to be second by the order of petition filing or the lottery shall be listed
second among the candidate groupings on the ballot. All other candidates from the same area of
residence will follow according to the order of petition filing or the lottery. The ballot order of
additional candidate groupings by area of residence shall be established in like manner.
(105 ILCS 5/9-11.2)
"Area of Residence" means congressional township, incorporated, and unincorporated territories.
(105 ILCS 5/9-11.2)
SIMULTANEOUS PETITION FILING LOTTERY PROCEDURES
[10 ILCS 5/7-12(6), 8-9(2), 10-6.2; 105 ILCS 5/9-11.1]
Suggested Lottery Procedures for School Board Candidates Grouped Together by Congressional
Township:
Simultaneous filings of candidate nominating petitions for the same office occur at 8:00 a.m., or the
opening hour, on the first day of filing (including the first mail delivery or pickup on the first day of
filing), or within the last hour of the filing deadline. The lottery system to be used by the State Board
of Elections, the election authority, or the local election official to break ties resulting from such
simultaneous filings must be approved by the State Board of Elections.
The following example is a school district where membership on the Board of Education is restricted
to a maximum of three members from any one congressional township.
In this example, we have 10 candidates who have filed simultaneously, all for a full 4-year term;
5 from Township 42 - N, Range 8E
3 from Township 43 - N, Range 8E
2 from Township 42 - N, Range 6E
Candidate groupings by area of residence for unexpired terms shall precede the candidate groupings
by area of residence for full terms on the ballot. Separate lottery procedures for an unexpired term are
conducted in the same manner as for full term.
The candidate filing first or the first candidate determined by lottery will determine the first candidate
grouping on the ballot. All other candidates from the same area of residence will follow according to
order of petition filing or the lottery.
The candidate filing second or the second candidate determined by the lottery will determine the second
candidate grouping on the ballot. All other candidates from the same area of residence will follow
according to the order of petition filing or the lottery.
The ballot order of additional candidate groupings by area of residence shall be established in like
manner.
Lottery procedures are as follows:
a. The names of all 10 candidates who filed simultaneously shall be listed alphabetically and shall
48
be numbered consecutively commencing with the number one, which shall be assigned to the
candidate whose name is listed first on the alphabetical list.
b. A number shall be placed in a container representing each number assigned to each candidate,
pursuant to the alphabetical listing. In this example, numbers 1 through 10 shall be placed in
the container.
c. The numbers shall be drawn one at a time from the container. The candidate in the position on
the alphabetical list corresponding to the first number drawn shall be certified first, and the
candidate drawn second shall be certified second, and so on.
49
LIST OF CANDIDATES
FILING AS OF 8:00 a.m., December 10, 2018
Larry Freeman
Township 42 N Range 8E 12/10/18 8:00 a.m.
David Clute
Township 43 N Range 8E 12/10/18 8:00 a.m.
Jim Allen
Township 42 N Range 6E 12/10/18 8:00 a.m.
Dan Smith
Township 42 N Range 8E 12/10/18 8:00 a.m.
John Gates
Township 43 N Range 8E 12/10/18 8:00 a.m.
Allan Demien
Township 42 N Range 8E 12/10/18 8:00 a.m.
Mary Randall
Township 43 N Range 8E 12/10/18 8:00 a.m.
Doug Irving
Township 42 N Range 6E 12/10/18 8:00 a.m.
Janet Bonkoski
Township 42 N Range 8E 12/10/18 8:00 a.m.
Linda Glenn
Township 42 N Range 8E 12/10/18 8:00 a.m.
50
LIST OF CANDIDATES
FILING AS OF 8:00 a.m., December 10, 2018
ONLY
ASSIGNED
NUMBER CANDIDATE AREA OF RESIDENCE
_______________________________________________________________
1 Jim Allen Township 42 N Range 6E
2 Janet Bonkoski Township 42 N Range 8E
3 David Clute Township 43 N Range 8E
4 Allan Demien Township 42 N Range 8E
5 Larry Freeman Township 42 N Range 8E
6 John Gates Township 43 N Range 8E
7 Linda Glenn Township 42 N Range 8E
8 Doug Irving Township 42 N Range 6E
9 Mary Randall Township 43 N Range 8E
10 Dan Smith Township 42 N Range 8E
51
LIST OF CANDIDATES
OTHER FILINGS ON December 10, 2018
Lester Jacobs
Township 43 N Range 8E 12/10/18 11:45 a.m.
Carol Smith
Township 43 N Range 8E 12/10/18 4:16 p.m.
John Jones
Township 42 N Range 6 E 1/17/05 12/10/18 4:59 p.m.
52
LIST OF CANDIDATES
FILING AS OF 8:00 a.m., December 10, 2018
ONLY
ASSIGNED
NUMBER CANDIDATE AREA OF RESIDENCE
_______________________________________________________________
1 Jim Allen Township 42 N Range 6E
2 Janet Bonkoski Township 42 N Range 8E
3 David Clute Township 43 N Range 8E
4 Allan Demien Township 42 N Range 8E
5 Larry Freeman Township 42 N Range 8E
6 John Gates Township 43 N Range 8E
7 Linda Glenn Township 42 N Range 8E
8 Doug Irving Township 42 N Range 6E
9 Mary Randall Township 43 N Range 8E
10 Dan Smith Township 42 N Range 8E
The results of the lottery are as follows:
The numbers in the container were drawn in this order:
1, 4, 9, 2, 6, 3, 5, 7, 10, and 8.
53
CERTIFICATE OF BALLOT
- Township 42 N Range 6E -
Jim Allen
Doug Irving
John Jones
- Township 42 N Range 8E -
Allan Demien
Janet Bonkoski
Larry Freeman
Linda Glenn
Dan Smith
- Township 43 N Range 8E -
Mary Randall
John Gates
David Clute
Lester Jacobs
Carol Smith
54
Remember that not only the candidate, but the candidate's area of residence is to be determined by lottery
and all candidates from the same area must be grouped together on the ballot.
The first assigned number drawn in the lottery was number one candidate, Jim Allen, from 42 - N, Range
6E; therefore, all other candidates from 42 - N, Range 6E must be placed in the first group on the ballot
following Jim Allen.
The second assigned number drawn in the lottery was number four candidate, Allan Demien, from 42 -
N, Range 8E; therefore, all other candidates from 42 - N, Range 8E must be placed in the second group
on the ballot following Allan Demien.
The third assigned number drawn in the lottery was number nine candidate, Mary Randall, from 43 - N,
Range 8E; therefore, all other candidates from 43 - N, Range 8E must be placed in the third group on
the ballot following Mary Randall.
The fourth assigned number drawn was number two candidate, Janet Bonkowski, from 42 - N, Range
8E, who will follow candidate Allan Demien, who was drawn first from the same township.
The fifth assigned number drawn was number six candidate, John Gates, from 43 - N, Range 8E, who
will follow candidate Mary Randall, who was drawn first from the same township.
The sixth number drawn was number three candidate, David Clute, 43 - N, Range 8E, who will follow
candidate John Gates from the same township.
The seventh assigned number drawn was number five candidate, Larry Freeman, 42 - N, Range 8E, who
will follow candidate Janet Bonkoski from the same township.
The eighth assigned number drawn was number seven candidate, Linda Glenn, 42 - N, Range 8E, who
will follow Larry Freeman from the same township.
The ninth assigned number drawn was number ten candidate, Dan Smith, 42 - N, Range 8E, who will
follow Linda Glenn from the same township.
The tenth assigned number drawn was number eight candidate, Doug Irving, 42 - N, Range 6E, who will
follow Jim Allen from the same township.
Note: Other candidates are assigned positions within their grouping according to their time of
filing.
55
FORMS
VARIOUS FORMS
H-1A Affidavit of Voters Attending Municipal Caucus
H-2 Certificate of Nomination by Caucus
H-2A Name Change Supplement to Certificate of Nomination by Caucus
M-1 Certification of Political Party Ballot Placement Lottery
N-3 Pre-Filing Notice
CERTIFICATE OF BALLOT FORMS
G-1 Certification of Ballot (Party Candidate)
G-1A Certificate of Ballot (Independent & Nonpartisan Candidates)
G-1B Certificate of Ballot (Referendum)
G-2 Format 1
G-3 Format 2
G-4 Format 3
G-5 Format 4
G-6 Format 5
G-7 Format 6
G-8 Format 7
G-9 Format 7A
G-10 Format 8
G-11 Format 8A
G-12 Format 8B
G-13 Page 2 for all Certificates of Ballot
G-14 Format 9
G-14A Format 9A
CAMPAIGN DISCLOSURE FORMS
D-5 Notice of Obligation
Code of Fair Campaign Practices
NOMINATING PETITION FORMS
P-1 Statement of Candidacy
P-1A Statement of Candidacy (Nonpartisan)
P-1B Statement of Candidacy (Independent)
P-1C Loyalty Oath
P-1D Statement of Candidacy (New Political Party)
P-1F Declaration of Intent to be a Write-in Candidate
P-1K Statement of Candidacy (Caucus)
P-2A Certificate of Deletions
P-2B Certificate of Deletions (additional form for Independents)
P-3 Independent Candidate Petition
P-4 Nonpartisan Petition (non municipal/commission form of municipality)
P-4-1 Fox Waterway Agency Petition
P-4-2 Fire Protection District Petition
P-5 Consolidated Primary Petition (nonpartisan - municipality other than
56
commission form)
P-6 Community College Trustee Petition (at large)
P-6A Community College Trustee Petition (by district)
P-7 Board of Education Petition (at large)
P-7A Board of Education Petition (by districts)
P-8 New Political Party Petition
P-8A New Political Party Petition (City, Town or Village)
P-8B New Political Party Petition (County)
P-8C Certificate of Officers Authorized to Fill Vacancies for New Party
P-9-1 Receipt for petition filing
P-10 General Primary Petition
P-21 Regional Board of School Trustee Petition (Multi-County)
P-21A Regional Board of School Trustee Petition (Single County)
P-22 School Trustee Petition (Cook County)
P-25 Withdrawal of Candidates
60 ILCS 1/45-50 Suggested
Revised June, 2001
SBE No. H-1
AFFIDAVIT OF VOTERS ATTENDING TOWNSHIP CAUCUS
At a caucus of the ________________________ Party in and for the Township of __________________________
in _______________________________ County of Illinois, held at ______________________________________, Illinois,
on _______________________.
(insert month, day, year)
STATE OF ILLINOIS )
) SS.
County of _________________)
_______________________________________
(Township)
I hereby certify that I am a registered voter in the Township aforesaid and that I am affiliated with the political
party, aforesaid, and I am not prohibited from signing this affidavit by any of the reasons listed below; nor will I become an
independent candidate or a new political party candidate at the upcoming election.
No participant shall be able to participate or to vote at any township or multi-township caucus if such person is or was
at any time during the twelve months prior to the caucus:
1. an elected or appointed public official of another established political party;
2. an elected or appointed officer, director, precinct committeeman or representative of the township
committeeman of another established political party;
3. a judge of election pursuant to Article 13 or 14 of The Election Code for another established political party;
4. a voter who voted in the primary election of another statewide established political party.
SIGNATURE OF VOTER
ADDRESS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
This Affidavit was signed and sworn to before me by each of the persons whose signature appears thereon
________________________.
(insert month, day, year)
__________________________________________
(Caucus Judge)
10 ILCS 5/10-1 Suggested
Revised June, 2001
SBE No. H-1A
AFFIDAVIT OF VOTERS ATTENDING MUNICIPAL CAUCUS
At a caucus of the ________________________ Party in and for the City/Village of __________________________
in _______________________________ County of Illinois, held at ______________________________________, Illinois,
on _______________________.
(insert month, day, year)
STATE OF ILLINOIS )
) SS.
County of _________________)
_______________________________________
(City or Village)
I hereby certify that I am a registered voter in the City or Village aforesaid and that I am affiliated with the
political party, aforesaid, and I will not participate in the caucus of another political party.
SIGNATURE OF VOTER
ADDRESS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
This Affidavit was signed and sworn to before me by each of the persons whose signature appears thereon
________________________.
(insert month, day, year)
__________________________________________
(Caucus Judge)
10 ILCS 5/7-10.2, 10-1, 10-5, 10-5.1 Suggested
Revised July, 2007
SBE No. H-2
CERTIFICATE OF NOMINATION BY CAUCUS
To _________________________________________________________________________________________
(Local Election Official)
We, the undersigned, do hereby certify that on ____________________ at a caucus of the__________________ PARTY in the
(insert month, day, year)
____________________ of _____________________ in ____________________ County, Illinois, the following nominations were made
(City, Village, Township)
for the respective offices herein designated, to be voted for at the __________________ Election to be held on ___________________.
(insert month, day, year)
NAME OF CANDIDATE
(As it is to appear on ballot)
OFFICE
RESIDENCE ADDRESS
(Street and number)
Place an asterisk (*) after the name of each candidate who has changed names within three years and is required to report such changes
pursuant to 10 ILCS 5/7-10.2 or 10-5.1, and attach a completed Form H-2A Name Change Supplement providing details as to said name
change(s). Such candidate’s former name(s) and the date(s) of the change(s) shall appear on the ballot along with the candidate's current
name.
We also certify that at the last candidate election in this political subdivision aforesaid, the _______________________PARTY
polled more than 5% of the entire vote cast.
________________________________________ ________________________________________
(Secretary) (Presiding Officer)
________________________________________ _______________________________________
(Address) (Address)
STATE OF ILLINOIS )
) SS
County of ______________________ )
The persons whose names are subscribed to the above certificate personally appeared before me on ____________________
(insert month, day, year)
and upon their oaths stated that the same is true and correct to the best of their knowledge.
_________________________________________________
(Signature of Person Authorized to Administer Oaths in Illinois)
_______________________________________________
(Title)
Filed ____________________in the office of ______________________________________________________.
(insert month, day, year)
This certificate of nomination shall be accompanied by a Statement of Candidacy and a receipt
for filing Economic Interests Statement for each candidate nominated.
10 ILCS 5/10-1, 10-5, 10-5.1 Suggested
New July, 2007
SBE No. H-2A
NAME CHANGE SUPPLEMENT TO
CERTIFICATE OF NOMINATION BY CAUCUS
To ________________________________________________
(Local Election Official)
We, the undersigned, do hereby certify that the following candidate(s), nominated at a caucus of the
_________________PARTY in the ____________________ of _________________ in
__________________ County, Illinois on, _______________________ have made a change of name within
three years of the last day for the filing of the attached Certificate of Nomination by Caucus, as follows:
NAME OF CANDIDATE
(current name)
FORMERLY KNOWN AS
(list all prior names)
NAME WAS CHANGED ON
(list date of each name change)
___________________________________ ___________________________________
(Secretary) (Presiding Officer)
___________________________________ ___________________________________
(Address) (Address)
STATE OF ILLINOIS )
) SS
County of ______________________ )
The persons whose names are subscribed to the above certificate personally appeared before me
on ____________________ and upon their oaths stated that the same is true and correct to the best of their
(insert month, day, year)
knowledge.
__________________________________________________
(Signature of Person Authorized to Administer Oaths in Illinois)
__________________________________________________
(Title)
Filed ____________________ in the office of ______________________________________________.
(insert month, day, year)
10 ILCS 5/7-60 Suggested
Revised July, 1999
SBE No. M-1
CERTIFICATION OF POLITICAL PARTY BALLOT PLACEMENT LOTTERY
STATE OF ILLINOIS )
) SS.
COUNTY OF _____________________ )
_________________________________
(Political Division)
We, the undersigned, do hereby certify that a lottery held on _____________________________
( insert month, day, year )
at _______________________ , in the office of ____________________________________________ at
(Local Election Official)
___________________________________, Illinois for the purpose of determining the position placement
of certain political parties on the official ballot for the _________________________ Election to be held on
__________________________in the aforesaid political division, the following positions for the respective
(insert month, day, year)
political parties were established:
Position No. 1, the ________________________________________ Party
Position No. 2, the ________________________________________ Party
We also certify that we were present at said lottery; that said lottery was conducted pursuant
to law, and that we duly witnessed the above specified results.
DATED: _________________________________ ____________________________________
(insert month, day, year)
of the _____________________________ Party
_____________________________________
of the ______________________________ Party
_____________________________________
(Election Official)
_____________________________________
A suggested form. To be submitted by Local Election Official to the Election Authority
10 ILCS 5/7-12 Suggested
Revised July, 1999
SBE No. N-3
PRE-FILING NOTICE
NOTICE is hereby given that the office of _____________________________________________
(Local Election Official)
will be open from _______________to ___________beginning ___________________________________
(office hours) (Insert month, day, year)
through__________________________ for the purpose of accepting candidate petitions or certificates for
(Insert month, day, year)
the ___________________________________ election to be held on ______________________ for the
(Insert month, day, year)
following offices.
LIST ALL OFFICES TO BE VOTED UPON:
_______________________________________________________________________________________
______________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
___________________________________
Signature of Local Election Official
Should be published and posted in a conspicuous place at least 10 days
prior to filing period.
10 ILCS 5/10-1 Suggested
60 ILCS 1/45-10 Revised July, 1999
SBE No. N-6
N O T I C E OF C A U C U S
NOTICE IS HEREBY GIVEN
THAT ON __________________________,
(insert month, day, year)
A CAUCUS OF THE __________________________ PARTY
IN__________________________ OF ________________________
___________________________COUNTY, ILLINOIS
WILL BE HELD
AT ___________________________________________________________
COMMENCING AT ____________________O'CLOCK _____M
FOR THE PURPOSE OF NOMINATING CANDIDATES FOR THE FOLLOWING OFFICES:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
DATED: ____________________
(insert month, day, year)
_________________________________
Presiding Officer
To be published not less than 10 days before the
caucus. In municipalities under 500 population notice
shall be given by posting in 3 public places in the
municipality in lieu of publication.
10 ILCS 5/7-13.1, 7-60 Suggested
Revised November, 2005
SBE No. G-1
CERTIFICATION OF BALLOT
(Party Candidates)
Local election official must certify to each election authority (county clerk or board of election
commissioners) who prepares ballots for the political subdivision
TO: __________________________________________________________________, Election Authority
FROM: ___________________________________________________, Local Election Official in and for
_____________________________________________________________________________________
(Political Division)
in the County of _____________________________________ and State of Illinois.
I, the undersigned Local Election Official in and for the political division aforesaid, do hereby state that
this certification of ballot, consisting of ____________ page(s) is a true and correct listing of all OFFICES AND
CANDIDATES in the order that they are to appear on the ballot, to be voted on at the
__________________________________ Election to be held on the _______________________________.
(insert month, day, year)
Dated: ________________________________
(insert month, day, year)
(SEAL) __________________________________
(Local Election Official)
Office _______________________________ District or Ward ___________________________
Term of Office ___________________________________________________________________
Number to be voted for ____________________________________________________________
PARTY :_____________________________ PARTY: __________________________________
Candidates: Candidates:
1. __________________________________ 1. ______________________________________
2. __________________________________ 2. ______________________________________
3. __________________________________ 3. ______________________________________
4. __________________________________ 4. _______________________________________
5. __________________________________ 5. ______________________________________
USE ADDITIONAL SHEETS AS NECESSARY AND ATTACH TO THIS SHEET
Page 1 of _______ pages
(Continued) SBE No. G-1
_____________________________________________________________________________________
Office _______________________________ District or Ward ___________________________
Term of Office ___________________________________________________________________
Number to be voted for ____________________________________________________________
PARTY: _____________________________ PARTY: __________________________________
Candidates: Candidates:
1. __________________________________ 1. ______________________________________
2. __________________________________ 2. ______________________________________
3. __________________________________ 3. ______________________________________
4. __________________________________ 4. _______________________________________
5. __________________________________ 5. _____________________________________
_____________________________________________________________________________________
Office _______________________________ District or Ward ___________________________
Term of Office ___________________________________________________________________
Number to be voted for ____________________________________________________________
PARTY: _____________________________ PARTY: __________________________________
Candidates: Candidates:
1. __________________________________ 1. ______________________________________
2. __________________________________ 2. ______________________________________
3. __________________________________ 3. ______________________________________
4. __________________________________ 4. _______________________________________
5. __________________________________ 5. _____________________________________
Page ______ of _______ pages
(Continued) SBE No. G-1
Additional sheets for candidates for _________________________________________ political division.
Office ______________________________ District or Ward ___________________________
Term of Office ___________________________________________________________________
Number to be voted for ____________________________________________________________
PARTY: ____________________________ PARTY: _________________________________
Candidates: Candidates:
1. _________________________________ 1. ______________________________________
2. _________________________________ 2. ______________________________________
3. _________________________________ 3. ______________________________________
4. _________________________________ 4. _____________________________________
5. _________________________________ 5. ______________________________________
Office ______________________________ District or Ward __________________________
Term of Office __________________________________________________________________
Number to be voted for ____________________________________________________________
PARTY: ____________________________ PARTY: __________________________________
Candidates: Candidates:
1. _________________________________ 1. _______________________________________
2. _________________________________ 2. ______________________________________
3. _________________________________ 3. _______________________________________
4. _________________________________ 4. _______________________________________
5. _________________________________ 5. _____________________________________
Page ______ of _______ pages
10 ILCS 5/10-15 Suggested
Revised November, 2005
SBE No. G-1A
CERTIFICATION OF BALLOT
Local election officials of a political subdivision must certify to each election authority (county clerk or
board of election commissioners) who prepares ballots for the political subdivision.
TO: ___________________________________________________________________, Election Authority
FROM: ___________________________________________________, Local Election Official in and for
______________________________________________________________________________________
(Political Division)
in the county of ______________________________________ and State of Illinois.
I, the undersigned Local Election Official in and for the political division aforesaid, do hereby state that
this certification of ballot, consisting of ____________ page(s) is a true and correct listing of all OFFICES
AND CANDIDATES in the order that they are to appear on the ballot, to be voted on at the
__________________________________ Election to be held on _________________________________.
(insert month, day, year)
DATED: __________________________, __________________________________
(insert month, day, year) (Local Election Official)
(SEAL)
Check One: Independent Nonpartisan
Office ___________________________________________ District or Ward _____________________
Term of Office _______________________________________________________________________
Number to be voted for ________________________________________________________________
CANDIDATES:
1. ______________________________________________
2. ______________________________________________
3. ______________________________________________
4. ______________________________________________
5.______________________________________________
Page 1 of ______ pages
USE ADDITIONAL SHEETS AS NECESSARY AND ATTACH TO THIS SHEET
(Continued) SBE No. G-1A
Office ___________________________________________ District or Ward _____________________
Term of Office _______________________________________________________________________
Number to be voted for _________________________________________________________________
CANDIDATES:
1. ______________________________________________
2. ______________________________________________
3. ______________________________________________
4. ______________________________________________
5. ______________________________________________
Office ___________________________________________ District or Ward _____________________
Term of Office _______________________________________________________________________
Number to be voted for _________________________________________________________________
CANDIDATES:
1. ______________________________________________
2. ______________________________________________
3. ______________________________________________
4. ______________________________________________
5. ______________________________________________
Page ______ of ______ pages
(Continued) SBE No. G-1A
Office ___________________________________________ District or Ward _____________________
Term of Office _______________________________________________________________________
Number to be voted for _________________________________________________________________
CANDIDATES:
1. ______________________________________________
2. ______________________________________________
3. ______________________________________________
4. ______________________________________________
5. ______________________________________________
Office ___________________________________________ District or Ward _____________________
Term of Office _______________________________________________________________________
Number to be voted for _________________________________________________________________
CANDIDATES:
1. ______________________________________________
2. ______________________________________________
3. ______________________________________________
4. ______________________________________________
5. ______________________________________________
Office ___________________________________________ District or Ward _____________________
Term of Office _______________________________________________________________________
Number to be voted for _________________________________________________________________
CANDIDATES:
1. ______________________________________________
2. ______________________________________________
3. ______________________________________________
4. ______________________________________________
5. ______________________________________________
Page _____ of _____ pages
10 ILCS 5/28-5 Suggested
Revised August, 2011
SBE No. G-1B
CERTIFICATION OF BALLOT
(Public Questions)
Local election official must certify to each election authority (county clerk or board of election commissioners)
who prepares ballots for the political subdivision, not less than 68 days prior to the elections.
TO: __________________________________________________________________, Election Authority
FROM: ____________________________________________________ Local Election Official in and for
______________________________________________________________________________________
(Political Division)
in the County of ________________________________________________________ and State of Illinois.
I, the undersigned Local Election Official in and for the political division aforesaid, do hereby state that
this certification of ballot, consisting of _______ page(s) is a true and correct listing of the public questions in
the order that they are to appear on the ballot to be voted on at the ______________________Election to be
held on ______________________, and the dates upon which they were initiated.
(insert month, day, year)
Dated: ______________________ (SEAL) __________________________________
(insert month, day, year) (Local Election Official)
SPACE FOR PUBLIC QUESTION
This public question was initiated by (check one and fill in the appropriate date):
___ petition filed on _____________, 20 ___ or
___ resolution/ordinance/court order adopted/entered on _____________, 20 ___ (a certified copy is attached hereto)
USE ADDITIONAL SHEETS AS NECESSARY AND ATTACH TO THIS SHEET
Page 1 of ______ pages
If the enabling statute(s) for any public question include any special requirements (such as a requirement that separate
vote totals be generated for territory within and outside of a political subdivision, or that a legal description be included on
the ballot), provide the details of those requirements (use a separate sheet if necessary).
(Continued) SBE No. G-1B
SPACE FOR PUBLIC QUESTION
This public question was initiated by (check one and fill in the appropriate date):
___ petition filed on _____________, 20 ___ or
___ resolution/ordinance/court order adopted/entered on _____________, 20 ___ (a certified copy is attached hereto)
SPACE FOR PUBLIC QUESTION
This public question was initiated by (check one and fill in the appropriate date):
___ petition filed on _____________, 20 ___ or
___ resolution/ordinance/court order adopted/entered on _____________, 20 ___ (a certified copy is attached hereto)
Page _____ of _____ pages
If the enabling statute(s) for any public question include any special requirements (such as a requirement that separate
vote totals be generated for territory within and outside of a political subdivision, or that a legal description be included on
the ballot), provide the details of those requirements (use a separate sheet if necessary).
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-2
(For School Districts)
FORMAT 1
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
OFFICIAL BALLOT
FOR MEMBERS OF THE BOARD OF SCHOOL DIRECTORS
TO SERVE AN UNEXPIRED 2-YEAR TERM
VOTE FOR ________
FOR MEMBERS OF THE BOARD OF SCHOOL DIRECTORS
TO SERVE A FULL 4-YEAR TERM
VOTE FOR ________
If 6-year terms have been adopted, appropriate adjustments should be made to the format and any unexpired terms
must indicate whether it is a 4-year or a 2-year unexpired term.
Page 1 of ________ pages
FORMAT 1
This format is used by Boards of School Directors.
(School Directors are elected at large)
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-3
(For School District)
FORMAT 2
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
____________________________________________________________________________________
OFFICIAL BALLOT
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE AN UNEXPIRED 2-YEAR TERM
VOTE FOR
________
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE A FULL 4-YEAR TERM
VOTE FOR
________
Page 1 of _____pages
FORMAT 2
This format is used when school board members are elected at large. Membership on the
school board is not restricted by area of residence.
Types of school districts generally using this format are:
Common school districts;
Community unit and community consolidated school districts formed after January 1, 1975;
Community unit school districts formed prior to January 1, 1975 that elect board members at
large and without restriction by area of residence within the district under subsection (c) of
Section 11A-8;
Community unit, community consolidated and combined school districts in which more than
90% of the population is in one congressional township;
High school districts in which less than 15% of the taxable property is located in
unincorporated territory; and unit districts (OLD TYPE);
Combined school districts formed after July 1, 1983.
If 6-year terms have been adopted, appropriate adjustments should be made to the format and any
unexpired terms must indicate whether it is a 4-year or a 2-year unexpired term.
Page _____ of _____pages
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-4
(For School Districts)
FORMAT 3
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
____________________________________________________________________________________
OFFICIAL BALLOT
Instructions to voter: The board of education shall be composed of members from both the
incorporated and the unincorporated area; not more than 5 board members shall be selected from any
city, village or incorporated town.
ON THE BASIS OF EXISTING BOARD MEMBERSHIP, NOT MORE THAN _____ MAY BE
ELECTED FROM THE INCORPORATED AREAS.
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE AN UNEXPIRED 2-YEAR TERM
THE AREA OF RESIDENCE OF THOSE ELECTED TO FILL UNEXPIRED TERMS IS TAKEN
INTO CONSIDERATION IN DETERMINING THE WINNERS OF THE FULL TERMS.
VOTE FOR A TOTAL OF________
AREA
Page 1 of_______pages
AREA
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE A FULL 4-YEAR TERM
VOTE FOR A TOTAL OF ______
AREA
AREA
Page______of_______pages
FORMAT 3
This format is used by community unit, community consolidated and combined school districts
when the territory is less than 2 congressional townships, or 72 square miles, but consists of
more than one congressional township, or 36 square miles, outside the corporate limits of any
city, village or incorporated town within the school district. The School Code requires that not
more than 5 board members shall be selected from any city, village or incorporated town in the
school district. At least two board members must reside in the unincorporated area of the school
district.
This format applies to community unit and community consolidated school districts formed
prior to January 1, 1975 and combined school districts formed prior to July 1, 1983.*
*If 6-year terms have been adopted, appropriate adjustments should be made to the format and any
unexpired terms must indicate whether it is a 4-year or a 2-year unexpired term. 105 ILCS 5/9-12.1
Page______of_______pages
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-5
(For School Districts)
FORMAT 4
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
____________________________________________________________________________________
OFFICIAL BALLOT
Instructions to voter: Membership on the board of education is restricted to a maximum of 3
members from any congressional township.
ON THE BASIS OF EXISTING BOARD MEMBERSHIP, MEMBERS MAY BE ELECTED IN THE
FOLLOWING NUMBERS FROM EACH CONGRESSIONAL TOWNSHIP.
NOT MORE THAN _____ MAY BE ELECTED FROM TOWNSHIP _______ RANGE _______
NOT MORE THAN _____ MAY BE ELECTED FROM TOWNSHIP _______ RANGE _______
NOT MORE THAN _____ MAY BE ELECTED FROM TOWNSHIP _______ RANGE _______
(Include each remaining congressional township in district as needed.)
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE AN UNEXPIRED 2-YEAR TERM
THE AREA OF RESIDENCE OF THOSE ELECTED TO FILL UNEXPIRED TERMS IS TAKEN
INTO CONSIDERATION IN DETERMINING THE WINNERS OF THE FULL TERMS.
VOTE FOR A TOTAL OF ________
Township ____________________ Range
________________
Page 1 of______ pages
Township ____________________ Range ________________
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE A FULL 4-YEAR TERM
VOTE FOR A TOTAL OF ________
Township ____________________ Range
________________
Township ____________________ Range ________________
FORMAT 4
This format applies to community unit and community consolidated school districts formed prior to January
1, 1975 and combined school districts formed before July 1, 1983 when the territory of the school district is
greater than 2 congressional townships, or 72 square miles. This format applies only when less than 75% of
the population is in one congressional township. Congressional townships of less than 100 inhabitants shall
not be considered for the purpose of such mandatory board representation. In this case, not more than 3
board members may be selected from any one congressional township.
If 6-year terms have been adopted, appropriate adjustments should be made to the format and any
unexpired terms must indicate whether it is a 4-year or a 2-year unexpired term.
Page______ of______ pages
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-6
(For School Districts)
FORMAT 5
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
____________________________________________________________________________________
OFFICIAL BALLOT
Instructions to voter: Membership on the board of education is to consist of 4 members from the
congressional township that has at least 75% but not more than 90% of the population, and 3 board
members from the remaining congressional townships in the school district.
ON THE BASIS OF EXISTING BOARD MEMBERSHIP, MEMBERS MAY BE ELECTED IN THE
FOLLOWING NUMBERS FROM EACH CONGRESSIONAL TOWNSHIP.
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE AN UNEXPIRED 2-YEAR TERM
FROM (name) _________________TOWNSHIP _________________RANGE _______________
VOTE FOR ONE
Page 1 of______ pages
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE A FULL 4-YEAR TERM
VOTE FOR _______
______shall be elected from (name) __________________Township________________ Range_______
(name) __________________ TOWNSHIP __________________ RANGE
_______________
VOTE FOR _______
________board members shall be elected from the remaining congressional townships.
The remaining Congressional Townships
FORMAT 5
This format is used by community unit and community consolidated school
districts formed prior to January 1, 1975, and combined school districts formed
prior to July 1, 1983, when the territory of the school district is greater than 2
congressional townships, or 72 square miles and when at least 75%, but not
more than 90% of the population resides in one congressional township. In this
case, 4 school board members shall be selected from that one congressional
township and the 3 remaining board members shall be selected from the rest of
the district. If a congressional township has the same boundaries as a political
township, the township may be identified on the ballot by both its township name
and by township number and range.
If 6-year terms have been adopted, appropriate adjustments should be made to the format and any
unexpired terms must indicate whether it is a 4-year or a 2-year unexpired term.
If the vacancy is in remaining congressional township, indicate “remaining congressional township”
instead of specific township. List area of residence for full terms according to time and date of filing or by
lottery, if required. All candidates from one area of residence are listed together.
Page ________ of ________ pages
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-7
(For School Districts)
FORMAT 6
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
____________________________________________________________________________________
OFFICIAL BALLOT
DISTRICT _______________ (1 THROUGH 7)
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE AN UNEXPIRED 2-YEAR TERM
VOTE FOR ONE
Page 1 of _____pages
(-OR-)
OFFICIAL BALLOT
DISTRICT _______________ (1 THROUGH 7)
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE A FULL 4-YEAR TERM
VOTE FOR ONE
Page _____ of _____ pages
REVERSE SIDE
OFFICIAL BALLOT
DISTRICT _______________ (1 THROUGH 7)
____________________________________________
(Precinct name or number)
School District No. _____________________________, County ___________________________,
Illinois
Election Tuesday _________________________________________
(insert month, day, year)
___________________________________________________________________________________
(facsimile signature of Election Authority) (County)
FORMAT 6
This format is used by school districts in which voters have approved a
referendum to elect school board members by school board district. The
school district is then divided into 7 school board districts, each of which
elects one member to the board of education.
When there is a FULL 2-YEAR TERM to elect; appropriate adjustments should be made to the format. If
6-year terms have been adopted, appropriate adjustments should be made to the format and any
unexpired terms must indicate whether it is a 4-year or a 2-year unexpired term.
Page _____ of _____ pages
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-8
(For School Districts)
FORMAT 7
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
School District
Name:
From:
(County Clerk or
County BOEC)
School District
Number:
Date of
Election:
Number of
Pages:
I certify that this certificate of ballot is a true and correct listing of all candidates, in the order that
they are to appear on the ballot, to be voted on at the Consolidated Election to be held on the date
specified above.
Signature
Date
(For additional candidates use another page.)
____________________________________________________________________________________
OFFICIAL BALLOT
Instructions to voter: More than 15% but less than 30% of the taxable property of this high school
district is located in the unincorporated territory of the district, therefore, at least one board member shall
be a resident of the unincorporated areas.
ON THE BASIS OF EXISTING BOARD MEMBERSHIP, AT LEAST ONE MEMBER SHALL BE
ELECTED FROM THE UNINCORPORATED AREA.
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE AN UNEXPIRED 2-YEAR TERM
THE AREA OF RESIDENCE OF THOSE ELECTED TO FILL UNEXPIRED TERMS IS TAKEN
INTO CONSIDERATION IN DETERMINING THE WINNERS OF THE FULL TERMS.
VOTE FOR A TOTAL OF ________
Area
Page 1 of ________ pages
Area
FOR MEMBERS OF THE BOARD OF EDUCATION
TO SERVE A FULL 4-YEAR TERM
VOTE FOR A TOTAL OF ________
Area
Area
FORMAT 7
This format is used by high school districts if more than 15% but less than 30% of the
taxable property is located in the unincorporated territory of the school district. In this
case, at least one board member shall be a resident of the unincorporated territory.
If 6-year terms have been adopted, appropriate adjustments should be made to the format and any
unexpired terms must indicate whether it is a 4-year or a 2-year unexpired term.
Page______ of _____ pages
10 ILCS 5/10-15 Mandated
105 ILCS 5/9-10, 5/9-12, 9-12.1 Revised August, 2014
CERTIFICATE OF BALLOT SBE No. G-9
(For School Districts)
FORMAT 7A
The county clerk or county board of election commissioners must certify to each election authority
(county clerk or board of election commissioners) who prepares ballots for the political subdivision.
To:
(Election
Authority)
S