Fillable Form 19: FREEHOLD BOROUGH POLICE DEPARTMENT GENERAL ORDER (Borough of Freehold)

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Form 19: FREEHOLD BOROUGH POLICE DEPARTMENT GENERAL ORDER (Borough of Freehold)

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

FREEHOLD BOROUGH

POLICE DEPARTMENT

GENERAL ORDER



OLUME: 1 CHAPTER: 4 # OF PAGES:



SUBJECT: Officer Substance Abuse Policy

EFFECTIVE DATE:

3/14/18

ACCREDITATION STANDARDS: 1.4.1

BY THE ORDE

OF:

Chief Glenn A. Roberts

SUPERSEDES ORDER #:

PURPOSE

The purpose of this policy is to recognize that the problem of substance abuse, and the

profound effects it has on our society. In order to provide for a safer work environment, the

Freehold Boro Police Department has established this substance abuse policy.

This policy compliments G.O. 2-16 Early Warning System/Monitoring and Rules and

Regulations 3:6.1 Alcoholic Beverages and drugs, which establishes guidelines to assist with

the early identification of potential problem members/employees and to reference other

departmental policies and procedures that must also be utilized to effectively carry out this

process

Urine and breath samples shall be ordered from a law enforcement officer when there exists

facts that provide a reasonable objective basis to suspect the officer is illegally using drugs or

alcohol, or when conducting a random drug and alcohol testing program. Urine samples

ordered based on a reasonable objective basis shall not be ordered from an officer without the

approval of the county prosecutor or the chief executive officer of this agency or someone

acting in the capacity during his/her absence.

Note: Nothing in this policy is to be interpreted as constituting a waiver of management’s

responsibility to maintain discipline or the right to take disciplinary action against the employee.

POLICY

It is the policy of the Freehold Boro Police Department to have a drug/alcohol free work

environment for the personnel of this agency and for the people it serves. The law

enforcement profession has several uniquely compelling interests that justify the use of

employee drug and alcohol testing. The public has a right to expect that those who are sworn

to protect them are at all times both physically and mentally prepared to assume these duties.

There is sufficient evidence to conclude that the use of controlled substances and other

forms of drug and alcohol abuse will seriously impair an employee’s physical and mental

health, and thus, their job performance.

Therefore, in order to ensure the integrity of the Freehold Boro Police Department, and to

preserve public trust and confidence in a fit and drug and alcohol free law enforcement

profession, this department shall implement a Substance Abuse Policy to detect prohibited

drug and alcohol use by sworn law enforcement officers.

III

DEFINITIONS

Alcohol:Theintoxicatingagentinbeveragealcohol,ethylalcoholorother

molecularweightalcoholsincludingmethylorisopropylalcohol.

Alcoholconcentration:Thealcoholinavolumebreathintermsofgramalcohol

per210litersofbreathasindicatedbyabreathtest,orthealcoholmeasuredby

gramsofalcoholper100millilitersofblood

Alcoholuse:Theconsumptionofanybeverage,mixtureorpreparation

includingmedications,containingalcohol.

AnabolicSteroids:AnabolicSteroidsareaclassofnaturalandsyntheticsteroid

hormonesthatpromotecellgrowthanddivision,resultingingrowthofmuscle

tissueandsometimesbonesizeandstrength.

Applicant:Anypersonwhoisapplyingand/orinterviewingtobeamemberof

thePoliceDepartment.

Cancelledtest:AdrugtestthathasbeendeclaredinvalidbytheMedicalreview

officer(MRO).Thesubjectisneitheraverifiedpositivenornegativetest,and

includesaspecimenrejectedfortestingbyalaboratory.

ChainofCommand:TheunbrokenlineofauthorityextendingfromtheChiefof

Policethroughasinglesubordinateateachlevelofcommanddowntothelevelof

execution.Thechainofcommandshallalsobecarriedinreverse.

Confirmationtest:Asecondanalyticalproceduretoidentifythepresenceofa

specificdrugormetabolitethatisindependentofthescreeningtestandthatusesa

differenttechniqueandchemicalprinciplefromthatofthescreeningtesttoensure

reliabilityandaccuracy.Inalcoholtesting,asecondtest,followingascreeningtest

witharesultof0.02orgreater,whichprovidesquantitativedataofalcohol

concentration.

Controlledsubstances:Theterms“drugs”and“controlledsubstances”shallinclude

allderivativesofthefollowingclassesofdrugs.Marijuana,Cocaine,Opiates

(Heroin,etc),Phencyclidine(PCP),Amphetamines,Barbituates,Benzodiazepine,

Propoxyphene,MethadoneandMethaquadoneandcontrolledsubstanceanalogs

thatproducesimilareffects.

CriminalDrugStatute:Afederalorstatestatueinvolvingthe

manufacture,distribution,dispensing,useorpossessionofany

controlledsubstance.

Drug:Anysubstance(otherthanalcohol)thathasknownmindorfunctionaltering

effectsonahumansubject,specificallyincludinganypsychoactivesubstanceand

including,butnotlimitedto,controlledsubstanceandcontrolledsubstance

analogsthatproducesimilareffects.

EAP/EmployeeAssistanceProgram:aprogramdesignedtoprovideameansto

ensurethatallswornandnonswornmembersofthedepartmenthaveaccesstoa

mechanismthatwilladministertotheemployee’smentalwellnessandfurnisha

rehabilitationprogramneededtomaintainastable,healthyandproductivework

environment.

MedicalReviewOfficer:Thedesignateddoctororcontractphysician(s)appointed

bythechiefexecutiveofficerorhis/herdesigneewithappropriatemedical

trainingand

knowledge of substance abuse conditions, authorized to receive, review and

report laboratory drug test results.

Member:AnyswornemployeeofthepolicedepartmenttoincludeSLEO1andSLEO

2

Monitor/Specimencollector:Thechiefexecutiveofficerorhis/herdesigneeshall

designateamemberofhis/herstafftoserveasmonitorofthespecimen

acquisitionprocess.Themonitorshallalwaysbeofthesamesexastheindividual

beingtested.Intheeventthereisnomemberofthesamesexavailablefromthe

agencycollectingthespecimens,theagencymayrequestthatamemberofthe

samesexfromanotherlawenforcementagencyserveasmonitoroftheprocess.

Possess:Tohaveonone’spersonorinone’spersonaleffectsorunderone’scontrol.

Prohibiteddrug:Prohibiteddrugsshallincludebutnotbelimitedtothe

following;Marijuana,Cocaine,Opiates,Phencyclidine,Amphetamines,

Barbituates,Benzodiazepine,Propoxyphene,MethadoneandMethaquadone.

Anysubstance(otherthanalcohol)thathasknownmindorfunctionaltering

effectsonahumansubject,specificallyincludinganypsychoactivesubstanceand

including,butnotlimitedto,controlledsubstanceandcontrolledsubstance

analogsthatproducesimilareffects.

RandomSelection:Amethodofselectioninwhicheachandeveryswornemployee

ofthislawenforcementagency,regardlessofrankorassignment,hasanequal

chancetobeselectedfordrugandalcoholtestingeachandeverytimeaselection

isconducted.

RandomTest:Adrugandalcoholtestadministeredtoapredetermined

percentageofemployeeswhoareperformingasafety‐sensitivefunctionand

whoareselectedperiodicallyonascientificallydefensiblerandomand

unannouncedbasis.

ReasonableSuspicion:Thatquantityofprooforevidencethatismorethanahunch,

butlessthanprobablecause.Reasonablesuspicionmustbebasedonspecific,

objectivefactsandanyrationallyderivedinferencesfromthosefactsaboutthe

conductofanindividualthatwouldleadthereasonablepersontosuspectthatthe

individualisorhasbeenusingdrugsand/oralcoholwhileonoroff‐duty.

Refusaltosubmittoatest:Failuretoprovideadequatebreathoralcoholtestingor

aurinespecimenfordrugtestingasrequired,withoutvalidmedicalexplanation

afteranapplicant,trainee,employeeormemberhasreceivednoticeofthe

requirementtobetestedinaccordancewiththeprovisionsofthispolicyor

engaginginconductthatclearlyobstructsthetestingprocess.

SwornEmployee:Thoseemployeeswhohavebeenformallyvestedwithfulllaw

enforcementpowersandauthority.Aswornemployeeinthisordershallalso

includethetermsOfficer,Employee,MemberandIndividual.

Trainee:Anewlyappointedpoliceofficerattendinginitialtrainingatan

approvedacademybythepolicetrainingcommission.

VerifiedNegativeDrugTestResult:Adrugtestresultreviewedbyamedical

reviewofficeranddeterminednottobeevidenceofuseofaprohibiteddrug.

VerifiedPositiveDrugTestresult:Adrugtestreviewedbyamedicalreview

officeranddeterminedtobeevidenceofuseofaprohibiteddrug.

PROCEDURE

TypesofDrugTesting

For purposes of this policy the types of drug testing conducted by this agency

is as follows;

Pre‐PlacementTesting.AllapplicantstotheFreeholdBoroPoliceDepartment

shallbesubjecttopre‐employmenttesting.Inadditionanypromotionor

lateraltransfertoadifferentassignmentmaybesubjectedtopre‐placement

testing.

RandomSelectionTesting.Allmembersshallbesubjecttorandom,

unannounceddrugscreening.

ReasonableSuspicionTesting.Basedonspecific,contemporaneous,articulable

observationsconcerningamember’sappearance,behavior,speech,odoror

indicationsofuseorwithdrawalfromaprohibitedsubstanceandoralcohol,

drugscreeningmayberequired.

FitnessforDutyTesting:Urinespecimensmaybecollectedfrommembersduring

aregularlyscheduledandannouncedmedicalexaminationorafitnessforduty

examinationbasedonpre‐placementtestingandorreasonablesuspiciontesting.

PostaccidentTesting.Anymemberwhoisinvolvedinanondutyaccidentresulting

inlossoflifeorcausesanyoftheinvolvedpersonsorthemselvestoseek

immediatemedicaltreatmentshallberequiredtoundergoadrugandoralcohol

screeningbasedonspecific,contemporaneous,articulableobservationsconcerning

amember’sappearance,behavior,speech,odororindicationsofuseorwithdrawal

fromaprohibitedsubstanceandoralcohol.

Postaccidenttestingshallbeconductedinaccordancewiththe

ReasonableSuspicionTesting,locatedinsectionIVEofthispolicy.

Drug Testing

TheFreeholdBoroPoliceDepartmentconsiderscooperationwithdrugand

alcoholscreeningofitsapplicantsandmemberstobeanecessaryconditionof

continuedemploymentwiththisdepartment.

Employeesofthedepartmentshallnottakeanymedicationwhichmaydiminishtheir

alertnessorimpair theirsensespriortoorafterreportingfordutyunlessdirectedby

aphysician.

Whenemployeesarerequiredtotakeanyprescriptionmedicationoranynon‐

prescriptionmedicationwhichmaydiminishtheiralertnessorimpairtheirsenses,

theemployeeshallnotifytheirsupervisorastothemedicationrequired,its

properties,thedosageandtheperiodduringwhichtheemployeeisrequiredtotake

themedication.Thisnotificationshallbebytheprescribingphysician.Ifthe

medicationisanon‐prescriptiondrugtheemployeeshallmakethisnotification.The

requirednotificationshallbemadepriortotheemployeereportingforduty.This

informationsoprovidedshallbeconfidential.Certainprescriptivedrugsmayalteran

officer’sphysicaland/ormentalabilitywhichmayrendertheofficerunfitforduty.

Reportingtoworkfortheperformanceofdepartmentbusinessorotherwisebeing

onFreeholdBoropropertyorbeingundertheinfluenceofdrugsoralcoholwhileon

dutyisprohibitedexceptunderthefollowingconditions: 

Approvedbonafidepolicetrainingconductedbyamunicipal,county,state

orfederallawenforcementagency.

Specialinvestigationsconductedbyplainclothesorundercoverofficers

withpriorapprovaloftheChiefExecutiveOfficerandorhis/herdesignee.

(1)

Anyassignmentsofthisnatureshallrequirepriorwrittenauthorization

fromtheChiefExecutiveOfficerandorhis/herdesigneeandshallbe

strictlylimitedtotheuseofalcoholicbeverages.

TheFreeholdBoroPoliceDepartmentrequiresasaconditionofemploymentthat

allemployeesshallprovideanegativeresultandthatapositiveresultwillresultin:

a)theemployeesterminationfromemployment;b)inclusionoftheofficer'sname

inthecentraldrugregistrymaintainedbytheDivisionofStatePolice;andc)the

officer being permanently barred from future law enforcement employment in New

Jersey.

Whenanapplicanttestspositiveforillegaldruguse:

c. Theapplicantshallbeimmediatelyremovedfromconsiderationfor

employmentbytheagency;

d. TheapplicantshallbereportedtotheCentralDrugRegistrymaintainedbythe

DivisionofStatePolicebythelawenforcementagencytowhichtheindividual

applied;theapplicantshallbeprecludedfromconsiderationforfuturelaw

enforcementemploymentbyanylawenforcementagencyinNewJerseyfora

periodoftwoyears.

e. Wheretheapplicantiscurrentlyemployedbyanotheragencyasaswornlaw

enforcementofficer,theofficer'scurrentemployershallbenotifiedofthe

positivetestresult.Underthesecircumstances,theofficer'scurrentemployeris

requiredtodismisstheofficerfromemploymentandalsoreporthisorhername

totheCentralDrugRegistrymaintainedbytheDivisionofStatePolice.

Whenaswornlawenforcementofficerortraineetestspositiveforillegaldruguse:

f. Theofficerandortraineeshallbeimmediatelysuspendedfromallduties;

g. Theofficerandortraineeshallbeterminatedfromemploymentasa

lawenforcementofficer,uponfinaldisciplinaryaction;

h. TheofficerandortraineeshallbereportedbyhisorheremployertoCentral

DrugRegistrymaintainedbytheDivisionofStatePolice;and

i. Theofficerandortraineeshallbepermanentlybarredfromfuture

lawenforcementemploymentinNewJersey.

Consequencesofarefusaltosubmittoadrugtest:

j. Applicantswhorefusetosubmittoadrugtestduringthepre‐employment

processshallbeimmediatelyremovedfromconsiderationforlawenforcement

employmentandbarredfromconsiderationforfuturelawenforcement

employmentforperiodoftwoyearsfromthedateoftherefusal.Inaddition,the

appointingauthorityshallforwardtheapplicant'snametotheCentralDrug

Registryandnotethattheindividualrefusedtosubmittoadrugtest.

k. Traineeswhorefusetosubmittoadrugtestduringbasictrainingshallbe

immediatelyremovedfromtheacademyandimmediatelysuspendedfrom

employment.Uponafindingthatthetraineedidinfactrefusetosubmita

sample,thetraineeshallbeterminatedfromlawenforcementemploymentand

permanentlybarredfromfuturelawenforcementemploymentinNewJersey.In

addition,theappointingauthorityshallforwardthetrainee'snametothe

CentralDrugRegistryandnotethattheindividualrefusedtosubmittoadrug

test.

l. Swornlawenforcementofficerswhorefusetosubmittoadrugtestorderedin

responsetoreasonablesuspicionorrandomselectionshallbeimmediately

suspendedfromemployment.Uponafindingthattheofficerdidinfactrefuse

tosubmitasample,theofficershallbeterminatedfromlawenforcement

employmentandpermanentlybarredfromfuturelawenforcementemployment

inNewJersey.Inaddition,theappointingauthorityshallforwardtheofficer's

nametotheCentralDrugRegistryandnotethattheindividualrefusedtosubmit

toadrugtest.

m. Aswornlawenforcementofficerwhotestspositiveforillegaldruguseor

refusestosubmittoadrugtest,andwhoresignsorretiresinlieuofdisciplinary

actionorpriortothecompletionoffinaldisciplinaryaction,shallbereportedby

hisorheremployertoCentralDrugRegistryandshallbepermanentlybarred

fromfuturelawenforcementemploymentinNewJersey.



TheChiefofPoliceorhis/herdesigneemayconductsearcheswithoutfurthernotice

andwithoutreasonablesuspicionforillegaldrugsandoralcoholonFreeholdBoro

propertyandorlocationswherepropertyownedandorissuedbyFreeholdBorois

storedandorlocated.Allsearchesshallbeconductedinaccordancewithallexisting

StateandFederallaws.

Property subject to searches and or places to be searched may include the

following but shall not be limited to:

n. Anyandallstoragelocationssuchas:

(1)

AllvehiclesownedbyFreeholdBororegardlessoflocationincludingany

andallcontainersandorcompartmentslocatedtherein.

(2)

LockerslocatedonFreeholdBoroproperty.

(3)

Officesowned,maintainedoroccupiedbyFreeholdBoroemployees.

(4)

Desksowned,maintainedbyFreeholdBoro.

(5)

Safesowned,maintainedbyFreeholdBoro.

(6)

Garbageandgarbagereceptacles

(7)

Refrigerators

(8)

UniformsissuedandorwornbyFreeholdBoroemployees.

10.

Theprovisionsofthispolicyshallbesubjecttoanylimitationsorrequirements

imposedbyfederalorstatelaw.Ifanysectionofthispolicyisinvalidatedforbeing

contrarytoanylaw,precedentorregulation,theremainingsectionsshallremain

infullforceandeffect.

Pre-employment police academy drug screening

Given the Department’s concern for drug or alcohol use interfering with the safety of the

workforce and the public with whom this agency has contact, all offers of employment

with this agency shall be conditioned on the applicant’s ability to pass a drug/alcohol

screening given at the police academy.

Failuretopassadrug/alcoholscreenwillresultinthewithdrawalofaconditional

offerofemployment.Whenaswornofficeriswithdrawnforthisreason,the

applicantwillbebarredfromapplyingforanyotherlawenforcementpositionfor

aperiodnotlessthantwoyears.Resultsofpreviousfaileddrugscreeningmaybe

consideredinsubsequentjobapplications.Applicantsthataredeniedfull

employmentstatusmayrequestcopiesofthetestresultsfromthepolice

academy.

AllapplicantsshallbenotifiedoftheFreeholdBoroSubstanceAbusePolicy(This

Standard Operating Procedure), and the mandatory drug screening withinthe

policeacademyatthetimetheycompletetheirjobapplication. 

Intheeventadrugscreenisdeterminedtobeinvalidorunreliablebythe

laboratory,butNOTduetomisconduct,theapplicantwillbeimmediatelynotified

ofthisfactandrequiredtosubmittoanewtest.Ifasampleisdeterminedtobe

unreliableduetomisconductoftheapplicant,theindividualwillberegardedas

havingviolatedthispolicyandsubjecttonon‐hiringoranyotherappropriate

discipline.Testingmisconductincludes,butisnotlimitedtodilutingthespecimen,

substitutingsamplesorattemptingtoadulteratethespecimen.



Random Testing

Members shall be subject to unannounced, random drug testing. The testing may take

place in house, or while attending any authorized law enforcement training facility.

Establish a system by which the selection process can be verified and documented.

Permit a representative of the collective bargaining unit(s) to witness the

selection process.

Provide that any member of the agency who discloses the identity of an officer selected

for random testing or the fact that a random selection is scheduled to take place prior

to the collection of urine specimens shall be subject to discipline.

Thenamesofallmembersshallbeplacedinapoolfromwhicharandomselection

willbemade.Eachtimerandomsamplingisinitiated,theChiefofPoliceandorhis

designeeexceptforamemberoftheinternalaffairsunitwillconducttherandom

sampling.

Therandomgenerationsshalloccurtwo(2)timesduringacalendaryear

(approximatelyoncepercalendarquarter).3Swornofficerseachgenerationwill

beselectedforthesample.Thetotalwillbe6officersselectedforthecalendar

year.Thisequatestoapproximately20%oftheoverallmanpowerforthis

departmenteachyear.

Randomselectionverification:

Lottery/Bingostyleballsofsimilarsizeandweightwillbenumberedstarting

with1andprogressivelyendingwiththetotalamountofswornofficers.

Acorrespondingswornofficermasternamelistwillbekeptassigningasworn

officertoacorrespondingballnumber.

Amemberfromeachcollectivebargainingunionifapplicableandthe

monitorselectedbytheChiefofPolicewillverifythenumberofballsused

andthecorrespondinglistofswornofficers.

Onceverificationhasbeenmadetheunionrepresentativesandthemonitor

willsigntheswornofficermasternamelistpage.

Randomselectiondrawing:

ThemonitorappointedbytheChiefofPolicewilladheretothe

followingprocedureforballselection.

Toensurethattheballsaredrawninarandomordertheballcagewillbespun

ten(10)timesineachdirectionbeforeanyballsaredrawn.

Theballcagewillbespunthree(3)timesexactlystoppingatthebottom

Themonitorwilldrawtheballfromthecollectionsectionoftheballcage.

Themonitorwillrecordtheballnumberselectedontherandomselection

testingpage.

Themonitorwillrepeatthisprocessuntilalloftheballshavebeenselected.

Theballnumberdrawnbythemonitorwillbecheckedagainstthesworn

officermasternamelist.Thecorrespondingnamewillrepresentthesworn

officerselectedforrandomtesting.

Anindividualwillbeadvisedthattheyareselectedforrandomdrugtestingonly

whentheyareonduty.Ifthememberisselectedonadayorshiftwhenhe/she

isnotworking,thatmemberwillbeadvisedupontheirreturntowork.Oncean

individualisnotifiedofselectionfortestinghe/shemustimmediatelyreportto

thecollectionfacility.Therandomtestingfrequencylevelshallbein

conformancewiththestandardsestablishedbytheofficeoftheChiefofPolice.

Amemberwhoproducesapositivedrug/alcoholtestinviolationofthispolicy

orwhorefusestosubmittotestingunderthispolicyshallbedismissedfrom

thisagency.

Theidentityofanyswornmemberwhohasproducedapositivedrugtestshall

bereportedtotheCentralRegistrymaintainedbytheDivisionofStatePolice.

Membersshallreportevidenceofsuspecteddrugusebyothermembersto

theirimmediatesupervisorortheinternalaffairsofficer.

Membersshallreportevidenceofsuspectedalcoholabusebyothermembersto

theirimmediatesupervisorortheinternalaffairsofficer.

Reasonable Suspicion Testing

Members shall be required to submit to drug and or alcohol screening based on a

reasonable suspicion that they have violated the provisions of this policy.

“Reasonable Suspicion” must be based on specific, contemporaneous, articulable

observations concerning an individual’s appearance, behavior, speech, odor, or

indications of use or withdrawal from substances prohibited by this policy. This will

include and not be limited to testing for Anabolic Steroids and alike.

Beforeanofficermaybeorderedtosubmittoadrugtestbasedonreasonable

suspicion,theagencyshallprepareawrittenreportwhichdocumentsthebasisfor

thereasonablesuspicion.Thereportshallbereviewedbythecountyprosecutoror

thechiefexecutiveofficerofthelawenforcementagencybeforeareasonable

suspiciontestmaybeordered.Underemergentcircumstances,approvalmaybe

givenforareasonablesuspiciontestonthebasisofaverbalreport.

Wheneverpractical,twosupervisorsshouldconferandagreethatreasonable

suspicionexistspriortorequestingthatanindividualsubmittotesting.However,

whenonlyonesupervisorisavailable,thatsupervisorshouldattempttocontact

theChiefofPolice oroneofthedivisioncommandersandtheinternalaffairs

officer.

Whenactingonreasonablesuspicionthatanindividualmaybeinviolationof

thispolicy,asupervisorshallmakeallattemptstorespecttheindividual’s

privacy.

Questioningshouldbedoneinaprivatesetting.

Supervisorsaretolimittheirconversationsregardingpossibleviolationsof

thispolicytothosepersonswhoareparticipatinginquestioning,evaluation,

investigation,ordisciplinaryactiononaneedtoknowbasis.Supervisorsare

toinstructotherindividuals,exceptasnotedabove,nottotalkaboutpossible

violations.

Inallinstances,thesupervisorshallmakeawrittenrecordoftheobservations

leadingtoreasonablesuspiciontestingonan“observedbehavior”.Suchrecord

shallbesignedbythesupervisorwhomadesuchobservationsimmediately

concerningtheobservedbehavior.Wheneverpractical,acopyofthewritten

recordwillaccompanytheindividualtothetestingfacility.Reasonablesuspicion

testingshouldnotbebasedsolelyonthirdpersonobservationsorreports,unless

thesupervisor(s)canverifyandindicatefurthersuchobservationstobereliable.

Prior to ordering “Reasonable Suspicion” drug and alcohol screens the Chief

of Police must be notified and approve of the testing of the individual in writing

on an order to submit.

Anyindividualsubmittingtodrugandalcoholscreeningunderreasonablesuspicion

circumstanceswillbeimmediatelytofollowIV,F,1ofthispolicyorbeescortedtoa

designatedtestingfacility.

Afterasampleisprovided,theindividualwillnotbepermittedto:

OperateanyTownshipEquipment

TheOfficerinChargeoftheshiftoradesigneeappointedbytheChiefofPolice

willtakepossessionoftheofficer’sdepartmentissuedweapon(s).

Ifnecessary,theindividualwillwaitinadesignatedareauntilarrangements

aremadefortransportationtohis/herhome.

Attemptstocontacttheindividual’sspouseorfamilymemberwillbemade

totransporttheindividualhome.

Iftheindividualrejectsthesealternatives,thePoliceDepartmentwilltake

appropriatemeasurestoprohibittheindividualfromoperatinghis/her

vehicle.

Individualstestedunderreasonablesuspicioncircumstancesshallbeplacedon

administrativedutywithpaypendingthetestresults.Ifthetestresultsarenegative,

theindividualmaybeevaluatedforfitnessfordutypriortobeingreinstatedtofull

Duty.Iftheresultsarepositive,theindividualwillbesubjectedtothe

implementationofdisciplinaryproceedings.

Non‐compliancewithanordertosubmittoreasonablesuspiciontesting,todisclose

andexplainthenatureofanysuspectedsubstance,toleavetheworkareaor

townshipfacilities,oranyotherreasonablerequestshallbeviewedas

insubordinationandtheindividualwillbesubjecttodisciplineuptoandincluding

dismissal.

Specimen Collection and Testing Procedures

Members will be required to sign appropriate forms prior to testing. The forms include,

but are not limited to,

 DrugTestingMedicalInformationpage;attachmentA.

 DrugTestingApplicantnotice;attachmentB

 DrugTestingTraineenotice;attachmentC

The Freehold Boro Police Department shall designate a member of its staff to serve as

monitor of the specimen acquisition process. The monitor shall always be of the same

sex as the individual being tested. In the event there is no member of the same sex

available from the agency collecting the specimens, the agency may request that a

member of the same sex from another law enforcement agency serve as monitor of the

process.

The monitor of the specimen acquisition process shall be responsible for:

 Ensuringthatalldocumentationisfullyandaccuratelycompletedby

theindividualsubmittingthespecimen.

 Collectingspecimensinamannerthatprovidesforindividualprivacywhile

ensuringtheintegrityofthespecimen.

 Complyingwithchainofcustodyproceduresestablishedforthecollection

ofurinespecimensandtheirsubsequentsubmissiontotheNewJersey

StateToxicologyLaboratorywithintheDivisionofCriminalJusticefor

analysis.

 Theanalysisofeachspecimenshallbedoneinaccordanceproceduresadopted

bytheStateToxicologyLaboratory.Theseproceduresshallincludebutnotbe

limited to security of the test specimens, chain of custody, metabolite cut-off

levels and the issuance of test reports.

In order to safeguard the integrity of the specimen’s chain of custody the following

collection procedures shall be utilized.

Priortothesubmissionofaurinespecimen,swornmembersshallcompletea

medicalquestionnaire(AttachmentA)whichclearlydescribesallmedications,both

prescriptionandover‐the‐counter(non‐prescription),thatwereingestedinthepast

14days.

Throughoutthetestprocess,theidentityofindividualapplicantsandsw ornand

nonswornmembersshallremainconfidential.Individualspecimensshallbe

identifiedthroughouttheprocessbytheuseofsocialsecuritynumbers.Atnotime

shallanindividual'snameappearonanyformorspecimencontainersenttothe

StateToxicologyLaboratory.Priortothetestingtheindividualwillbegivenacopy

ofthespecimencollectionproceduresbythespecimencollector

Specimenswillbecollectedutilizingequipmentandsuppliesapprovedbythe

StateToxicologyLaboratory.

Thedonorwillberequiredtotakeoffalljackets,bags,pocketbooks,etc.,(anything

thatcouldcontainaconcealedspecimen),andwashtheirhandspriortoproviding

thespecimen.

Thedonorwillbeescortedtoanareaforprovidingthespecimenthatrespectsthe

donor’sprivacywhilecomplyingwiththispolicy.Theenclosureshallprovidea

toilet.Inordertominimizeembarrassmentofthedonorandtopreventdistraction

ofthecollectionsitepersonnelaccesstotheenclosureduringtheentirecollection

processwillbeprohibited.Onlythespecimencollectorandthedonorshallbe

present.

After the monitor has inspected the appropriate forms for accuracy, the

applicant, trainee or sworn officer shall void into the specimen collection

container. After a specimen has been produced, the individual shall seal the

specimencontaineranddeliverittothemonitor.

Individualmemberswillvoidwithoutthedirectobservationofthemonitorunless

thereisreasontobelievethattheindividualwilladulteratethespecimenor

otherwisecompromisetheintegrityofthetestprocess.Underthesecircumstances,

theproductionofaspecimenmaybedirectlyobservedbythemonitor.Themonitor

mustdocumentthefactsunderlyingtheirbeliefthatamembermayadulteratea

specimenorcompromisetheintegrityofthetestprocess.

Toavoidtheriskofadulteratedordilutedspecimens,waterandcleaningagentsare

prohibitedintheenclosure.Similarly,abluingordyingagentwillbeplacedinthe

toilet.Onlyonetestistobeperformedatatime.Testingofanotherdonorwillnot

begin(includingfillingoutofnecessaryforms)untilthetestingprocessofthe

currentdonoriscompletedandthespecimenissecured.

Oncethemonitorissatisfiedthattherequireddocumentationisaccurateandhe

orshehasinspectedthespecimencontainertodeterminethataspecimenhas

beenproduced,themonitorshalltakepossessionofthespecimenandensure

thatitisdeliveredtotheStateToxicologyLaboratoryforanalysis.

10.

TheNewJerseyStateToxicologyLaboratorywithintheDivisionofCriminalJustice

willconstitutethesolefacilityfortheanalysisoflawenforcementdrugtests.

11.

TheurinesamplesshallbedeliveredtotheNewJerseyStateToxicologyLaboratory

withintheDepartmentofCriminalJusticewithinthenext3businessdaysbya

memberofthelawenforcementagencyorsomeoneapprovedbytheChiefof

Police.

12.

Collectionsitepersonnelwillverifythatanadequateamountofurinewasprovided.

Ifthespecimentemperaturedoesnotfallwithinarangeof90°Fto100°Fthenthe

collectionsitepersonnel,within4minutes,mayrequestthatthedonorhavetheir

oraltemperaturetaken.Ifthedonor’sbodytemperaturevariesbymorethan1.8°F,

fromthespecimentemperature,thecollectionsitepersonnelshallrequesta

secondspecimenfortesting.Ifthedonorrefuses,tohavetheirtemperaturetaken,

thisshallbegroundstoconsiderthespecimenashavingbeentampered.

13.

Ifthecollectionsitepersonnelnoteanyunusualcolororsignofcontaminantsin

thespecimen,asecondspecimenshallberequested.Inallinstanceswherea

secondspecimenisrequested,theoriginal(suspect)specimenshallbeforwarded

tothelaboratoryfortesting.

14.

Theemployee/membershallhavetheoptiontoprovidethemonitorwithasecond

urinespecimenatthesametimethefirstspecimeniscollected.Thesecond

specimenshallbecollectedinthesamefashionasthefirstspecimen.Themonitor

shalltakepossessionofthesecondspecimenandplaceitinasecuredrefrigerated

storagearea.TheFreeholdBoroPoliceDepartmentshallmaintainpossessionofthe

secondspecimenforaperiodof60daysoruntiltheagencyreceivesnotification

fromtheStateToxicologyLaboratorythatthefirstspecimentestednegativeforthe

presenceofcontrolledsubstances.

15.

ThesecondspecimenshallbereleasedbytheFreeholdBoroPoliceDepartment

underthefollowingcircumstances:

ThelawenforcementagencyisnotifiedbytheStateToxicologyLaboratorythat

thefirstspecimentestedpositiveforacontrolledsubstance;and

Thelawenforcementagencyisinformedbytheindividualwhosespecimen

testedpositivethattheindividualwishestohavethespecimenindependently

tested;and

Thememberemployeemustdesignatealaboratorythatislicensedasaclinical

laboratorybytheNewJerseyDepartmentofHealthundertheNewJersey

ClinicalLaboratoryImprovementActtoconducttheindependenttest;and

Arepresentativeofthelicensedclinicallaboratorydesignatedbythe

individualtakespossessionofthesecondspecimeninaccordancewith

acceptedchainofcustodyprocedureswithin60daysofthedatethe

specimenwasproduced.

16.

Individualsthatinitiallyareunabletoproduceaurinespecimenmayremainunder

thesupervisionofthetestmonitoruntilthemonitorissatisfiedthattheindividual

cannotproduceaspecimen.Whiletheindividualisundersupervision,themonitor

mayallowtheindividualtodrinkfluidsinanattempttoinducetheproductionofa

specimen.Iftheindividualremainsunabletoprovideaspecimenaftera

reasonableperiodoftime,themonitormayhavetheindividualexaminedbya

doctortodeterminewhethertheinabilitytoproduceaspecimenwastheresultof

amedicalorphysicalinfirmityorconstitutedarefusaltocooperatewiththedrug

testingprocess.

17.

Laboratoryandmedicalpersonnelareresponsibleforcompletingtheappropriate

chainofcustodydocumentation,ensuringthatproperproceduresarefollowedto

protecttheintegrityofthesamplesandthereliabilityofthetestresults.The

appropriatechainofcustodyandcontrolformshouldbefilledoutbythecollection

sitepersonnelandthensignedbythedonor.Thespecimenistobekeptinthesight

ofboththedonorandthecollectionsitepersonnelfromthetimeitisdeliveredto

thetimeitisbeinglabeled.Thechainofcustodyformsmustbesignedbyboththe

collectionsitepersonnelandthedonor. 

18.

Ifthespecimencontainerisreceivedatthatlaboratoryinanundamaged

condition,properlysealed,labeled,andinitialedascertifiedbythelaboratory,the

medicalreviewofficerandthepolicedepartmentwillbeprivilegedtorelyonthe

analysisofthespecimenssoreceived.

19.

Inreasonablesuspicioncircumstances,acopyofthesupervisorsreportwill

beforwardedtothemedicalreviewofficer.

20.

Thepolicedepartmentexpectsallofitsapplicantsandmemberstoexercisegood

faithwhenundergoingthescreenandensurethatpropertestproceduresare

adheredto.Thiswillguaranteethatthefinalresultsareaccurate.Failureorrefusal

toobservethesegoodfaithrequirementsmaysubjecttheindividualtoimmediate

discipline,uptoandincludingdismissal.

21.

Intheeventthataurinesampleisdeterminedtobeinvalidorunreliablebythe

collectionsitepersonnel,thelaboratoryanalyzingthesampleduetocircumstances

unrelatedtotheconductofthedonor,theapplicantemployeeormemberwillbe

immediatelynotifiedofthecircumstancesrequiringanewtest.Iftheurine sample 

isdeterminedtobeinvalidorunreliableduetocircumstancesrelatedtothe

conductoftheindividual,theywillbesubjecttodiscipline,uptoandincluding

dismissal.

22.

Theanalysisofeachspecimenshallbedoneinaccordanceproceduresadoptedby

theStateToxicologyLaboratory.Theseproceduresshallincludebutnotbelimitedto

securityofthetestspecimens,chainofcustody,metabolitecut‐offlevelsandthe

issuanceoftestreports.

23.

TheStateToxicologyLaboratoryshallanalyzeeachspecimenforthefollowing

substancesandtheirmetabolites:

amphetamine/methamphetamine;

barbiturates;

benzodiazepine;

cannabinoids;

cocaine;

methadone;

phencyclidine;and

Opiates.

24.

Testingwillbelimitedtothepresenceofdrugsandtheirmetabolites.Underno

circumstanceswillthesamplebetestedforanyotherpurpose.Thepolice

departmentreservestherighttoexpandtheclassesofdrugsandmetabolitestested

ortomodifytheinitialandconfirmationtestingthresholds.

25.

Anytimespecimensaredeemedtobe“positive”bythelaboratoryand

MedicalReviewOfficerthespecimenwillbe retained.

26.

Positivetestresultswillberevealedtotheindividualonlyaftertheyhavebeen

verifiedbytheChiefofPoliceorhis/herdesignee.Theseresultsareconfidential

medicalinformationandmustnotberevealedordisclosedwithanyoneinthe

policedepartmentexceptonanabsoluteneed‐to‐knowbasis,andthenonlyafter

theresulthasbeenconfirmed.Allindividualsnotifiedofconfirmedpositivetest

resultswillhave3businessdays,fromthetimeofnotification,torequestthatthe

secondspecimenbetestedifgivenatthetimeoftheoriginalsample.

ReferencesectionIVF13ofthispolicy.

27.

Applicantsormemberstakingadrugprescribedbyalicensedphysicianmust

presentthedruginitsoriginalcontainerwhichidentifiesthedrug,dosage,dateof

prescription,andauthorizingphysician.Itistheresponsibilityoftheindividualto

reviewwiththeirphysiciananyworkrestriction(s)thatshouldbeobservedwhileon

themedication.Incaseswhenuseofmedicationrequiresworkrestriction(s),itis

theresponsibilityoftheindividualtoreportsuchrestriction(s)tohis/hersupervisor.

Failuretoproperlynotifyasupervisorofsuchworkrestriction(s)shallbeaviolation

ofthispolicywhichmaysubjecttheindividualtodisciplineuptoandincluding

dismissal.

28.

Intheinterestofsafety,anindividualwhoseuseofmedicationnecessitateswork

restrictionsmaybereassignedorplacedonmedicalleave.Oncesuch

restriction(s)areliftedandtheindividualmaysafelyresumeallaspectsoftheir

assignedjobfunctionstheywillberestoredtotheirpriorposition.

29.

Iftheseproceduresarefollowed,theuseofprescriptionandnon‐prescriptiondrugs

inaccordancewiththedosageinstructionsshallnotbecausefordisciplineunder

thispolicy

30.

Testingforalcoholshallbedonebythetakingofsamplesofbreathorbloodfrom

theindividual.Ifbreathsamplesaretaken,thetestingshallbedonebyacertified

Alcotestoperator.Apositivebreathsampleshallbeconfirmedbyasecondbreath

sampleinaccordancewiththeproceduresestablishedforcertifiedAlcotest

operators.

Bloodsampleswillonlybepermittedastestingforthepresenceofalcoholto

determineBACifthememberistransportedtoanareahospitalasaresultof

anondutyaccidentandisunabletoprovideabreathsample.

Drug test results

TheStateToxicologyLaboratoryshallnotifythesubmittinglawenforcementagency

oftestresultsfromthespecimenssubmittedforanalysis.Allreportsshallbein

writingandsenttotheagencywithin15workingdaysofthesubmission.

TheStateToxicologyLaboratoryshallnotreportaspecimenashavingtested

positiveforacontrolledsubstanceuntilthespecimenhasundergoneaconfirmatory

testandthemedicalreviewofficerhasreviewedtheresultsofthattestwiththe

medicalquestionnairepertinenttothatspecimen.

Thesubmittingagencyshallnotifytheapplicant,traineeorswornofficerofthe

resultsofapositivetestresultassoonaspracticalafterreceiptofthereportfrom

theStateToxicologyLaboratory.Uponrequest,theindividualmayreceiveacopyof

thelaboratoryreport.

Undernocircumstancesmayanagencyoranindividualresubmitaspecimenfor

testingoraskthataparticularspecimenwithinthepossessionoftheState

ToxicologyLaboratoryberetested.

Record Keeping

TheInternalAffairsUnitshallmaintainallrecordsrelatingtothedrugtestingof

applicantsandemployeemembers.

Therecordsshallincludebutnotbelimitedto:

Foralldrugtesting:

(1)

theidentityofthoseorderedtosubmiturinesamples;

(2)

thereasonforthatorder;

(3)

thedatetheurinewascollected;

(4)

themonitorofthecollectionprocess;

(5)

thechainofcustodyoftheurinesamplefromthetimeitwascollected

untilthetimeitwasreceivedbytheStateToxicologyLaboratory;

(6)

theresultsofthedrugtesting;

(7)

copiesofnotificationstothesubject;and

(8)

foranypositiveresultorrefusal,appropriatedocumentationof

disciplinaryaction.

Forrandomdrugtesting,recordswillalsoincludethefollowinginformation:

(1)

adescriptionoftheprocessusedtorandomlyselectofficersfordrugtesting;

(2)

thedateselectionwasmade;

(3)

acopyofthedocumentlistingtheidentitiesofthoseselectedfordrugtesting;

(4)

alistofthosewhowereactuallytested;andthedate(s)thoseofficersweretested.

Attachments to this policy will include:

DrugTestingMedicalInformationpage;attachmentA.

DrugTestingApplicantNotice;attachmentB

DrugTestingTraineeNotice;attachmentC

NotificationtotheCentralDrugRegistry;attachmentD



ATTACHMENT A

DRUG TESTING

MEDICATION INFORMATION

As part of the drug testing process, it is essential that you inform us of all medications you have

en in the last fourteen (14) days. Please

carefully

complete the information below.

all that apply:

A. During the past 14 days I have taken the following medication prescribed by a

physician:

Name of Medication Prescribing Physician Date Last Taken

B. During the past 14 days, I have taken the following non-prescription medications

(cough medicine, cold tablets, aspirin, diet medication, nutritional supplements,

etc.)

Non-Pr

escription Medication Date Last Taken

C. During the past 14 days, I have taken

prescription or non-prescription

medications.

Social Security Number & Initials Date

Signature of Witness Date

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ATTACHMENT D

NOTIFICATION TO THE CENTRAL DRUG REGISTRY

Type or Print

AGENCY SUBMITTING

AGENCY PHONE

ADDRESS CITY STATE ZIP

CONTACT PERSON TITLE PHONE

PERSON TO BE ENTERED

LAST NAME FIRST NAME INITIAL GENDER RACE EYE COLOR

DOB SSN SBI NUMBER (IF KNOWN)

THIS PERSON WAS:

APPLICANT TRAINEE

SWORN OFFICER - RANDOM SWORN OFFICER - REASONABLE SUSPICION

ADDRESS

CITY STATE ZIP

REASON FOR NOTIFICATION

THE PERSON LISTED ABOVE TESTED POSITIVE FOR ______________________________________________

(IDENTIFY SUBSTANCE)

REFUSED TO SUBMIT A URINE SAMPLE

DATE OF THE DRUG TEST OR REFUSAL DATE OF FINAL DISMISSAL OR SEPARATION FROM AGENCY

CERTIFICATION

(Must be completed by Chief or Director. Must be notarized with raised seal)

I hereby affirm that the above information is true and correct to the best of my knowledge.

___________________________________________

_________________________________________

Print Name Title Signature

Sworn and subscribed before me this ___________ day of _____________________, __________

(Seal) ____________________________________

(6/01)

Mail to: Division of State Police

State Bureau of Identification

Central Drug Registry

P.O. Box 7068

West Trenton, New Jersey 08628-0068

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NAME

Form 19: FREEHOLD BOROUGH POLICE DEPARTMENT GENERAL ORDER (Borough of Freehold)

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