Fill - Free fillable Form 1: o Technical ege l C REQUEST (Chippewa Valley Technical College) PDF form

Chippewa

Valley

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1

Technical

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620 W Clairemont Avenue

Eau Claire WI 54701

REQUEST FOR PROPOSAL

Automated Robotic Fabrication Cell

Manufacturing Education Center

RFP # 21-1095

DUE: August 17, 2020..................2:00 PM CST

REQUEST FOR PROPOSAL

For

CHIPPEWA VALLEY TECHNICAL COLLEGE

Automated Robotic Fabrication Cell- Manufacturing Education Center

RFP #: 21-1095

Proposal due date: August 17, 2020, 2:00 p.m. CST

The Board of Chippewa Valley Technical College is requesting proposals for an Automated Robotic Fabrication

Cell-Manufacturing Education Center.

All Chippewa Valley Technical College facilities are closed, and faculty and staff are working remotely. To learn

more, please visit: https://www.cvtc.edu/about-cvtc/consumer-disclosures/health-advisory-updates.

All proposals must be clearly noted RFP #21-1095 and submitted to the Chippewa Valley Technical College via

email to purchasing@cvtc.edu no later than 2:00 p.m. on August 17, 2020

All proposals will be evaluated according to the criteria listed in this proposal.

To request a copy of the RFP or for more information regarding the proposal process, please contact Kirk Moist,

Vice-President, Finance/Facilities at (715) 833-6224, kmoist@cvtc.edu or Jill Joles, Purchasing Assistant at (715)

833-6239, purchasing@cvtc.edu.

All proposals must be guaranteed for sixty (60) days after the date of opening.

Board of Trustees

Chippewa Valley Technical College

Kirk Moist

Vice-President, Finance/Facilities

REQUEST FOR PROPOSAL

FOR

Automated Robotic Fabrication Cell-Manufacturing Education Center

TABLE OF CONTENTS

Section Page No.

I. Introduction/Background .................................................................................. 1

II. Instructions to Proposer .................................................................................... 3

III. Standard Terms and Conditions........................................................................ 6

IV. Scope of Services............................................................................................ 11

V. Evaluation/Selection Process .......................................................................... 14

VI. Pricing Proposal……………………………………………………………... 15

VII. Check off......................................................................................................... 16

Attachment A: References........................................................................................ 17

Attachment B: DMI General Insurance Requirements............................................. 18

Attachment C: Cooperative Purchasing.................................................................... 19

REQUEST FOR PROPOSAL

FOR

Automated Robotic Fabrication Cell-Manufacturing Education Center

Section I – INTRODUCTION/BACKGROUND

Chippewa Valley Technical College, also referred to as “CVTC” or “College”, is desirous of obtaining proposals

from qualified firms for Automated Robotic Fabrication Cell-Manufacturing Education Center

Description of College

Chippewa Valley Technical College serves parts or all of 11 counties in west Central Wisconsin and is a member

of the sixteen-district Wisconsin Technical College System. CVTC offers associate degrees, technical diplomas

and certificates in over 100 programs to approximately 17,000 unduplicated students. The College employs 494

full-time and 257 part-time faculty and staff members. For the fiscal year ending June 30, 2019, the College had

total expenditures of $91 million.

District and Campus Information

The Chippewa Valley district is located in the west central portion of Wisconsin and covers an area of 5,500

square miles with a population of more than 313,000. The counties served are Chippewa, Dunn, Eau Claire,

Pepin and Pierce plus portions of Buffalo, Clark, Jackson, St. Croix, Taylor, and Trempealeau. Campuses are

maintained in the following locations:

Eau Claire, WI 54701; Chippewa Falls, WI 54729; Menomonie, WI 54751; Neillsville, WI 54456; River Falls,

WI 54022

Mission Statement

Chippewa Valley Technical College delivers innovative and applied education that supports the workforce needs

of the region, improves the lives of students and adds value to our communities.

Goals

CVTC will meet the dynamic and diverse employment and training needs of the region.

CVTC will meet changing student educational needs.

CVTC will enhance seamless transition for all students between educational systems in Wisconsin.

CVTC will be fiscally and organizational healthy.

Nondiscrimination/Affirmative Action

Chippewa Valley Technical College is committed to equal employment opportunity and is obligated not to

discriminate against any employee or applicant for employment because of race, color, religion, sex, national

origin, age, or physical or mental handicap in regard to any position for which qualified. Further, you are

advised that as a contractor, subcontractor, vendor, or lessee of Chippewa Valley Technical College, you may be

subject to Executive Order 11246, as amended, Section 503 of the Rehabilitation Act, as amended. If covered,

acceptance of this contract or purchase order shall constitute your agreement that you will not discriminate

against any employee or applicant for national origin, age, or physical or mental handicap in regard to any

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position for which qualified and that you will comply with other specific requirements of these laws. In the

event of noncompliance with the nondiscrimination clause, this purchase order or contract may be canceled,

terminated, or suspended in whole or in part, and you may be declared ineligible for further contracts or purchase

orders.

Electronic Distribution

An electronic copy of this RFP document may be requested by emailing purchasing@cvtc.edu.

Pre-RFP Vendor Questions

Vendors may make e-mail inquiries concerning this RFP to obtain clarification of requirements. No inquiries

will be accepted after the date and time indicated in the Schedule of Activities.

Send all inquiries via email as stated below with RFP #21-1095 in the subject line:

Chippewa Valley Technical College

Attn: Jill Joles

715-833-6239

Email: purchasing@cvtc.edu

The only official response to a Vendor’s inquiries are those responses that are published as a modification on

DemandStar (www.demandstar.com) issued in the form of an Addenda. Vendors should not rely on any other

statements that alter any specification or other term or condition of this RFP.

RFP Opening: PROPOSALS WILL NOT BE PUBLICLY OPENED.

SCHEDULE OF ACTIVITIES

MILESTONE

DATES

Distribution of RFP

7/6/2020

Vendor Questions Due

7/22/2020

Addenda: Response to Vendor Questions Due

7/29/2020

Proposals Due

8/17/2020

Evaluation Process and Reference Checks

8/18/2020 – 8/21/2020

Project Award Date

8/24/2020

Contract Engagement

8/28/2020

CVTC reserves the right to change these dates as necessary in order to allow adequate time for evaluation

of proposals.

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Section II - INSTRUCTIONS TO PROPOSER

1. PURPOSE

The Chippewa Valley Technical College (hereinafter referred to as CVTC) hereby solicits proposals for

Automated Robotic Fabrication Cell-Manufacturing Education Center as described in this Request for

Proposal.

A. It is the responsibility of the Proposer to carefully read the entire Request for Proposal (RFP), which

contains all provisions applicable to successful completion and submission of a proposal. Suppliers

should provide sufficient information in their proposal to show the Supplier’s ability to perform all

work and provide all services listed in the Statement of Work section.

B. Any ambiguity, inconsistency or error discovered in the RFP must be brought to the attention of the

Purchasing Department by contacting purchasing@cvtc.edu. All requests for interpretations or

corrections must be received by 7/22/2020. Interpretations or corrections to the RFP may be made in the

form of an addenda issued by the CVTC Purchasing Department and will become a part of the original

RFP document. Only interpretations or corrections of the RFP made in writing by the Purchasing

Department are binding.

C. CVTC reserves the right to amend the scope of project contained in this RFP at any time.

D. The terms: bidder, contractor, proposer, responder, supplier or vendor shall be used interchangeably

to refer to the person or entity responding to this request for proposal.

2. PROPOSAL FORMAT

An officer of the entity authorized to sign the proposal must properly sign the proposal form. Prices

shall be typewritten or in ink and shall be indicated in both word and figure form. In case of any

discrepancy between word and figure, the word form shall prevail. Any alterations of the proposal form

or foreign conditions attached thereto may cause rejection of the proposal.

3. CORRECTION OF MISTAKES

Erasures, write-over, corrections or other changes in the proposal shall be explained or noted over the

signature of the Proposer. Failure to do so may result in rejection of the proposal without further

consideration.

4. REJECTION/SELECTION OF PROPOSAL

CVTC reserves the right to reject any and all proposals and to waive any informality in accordance with

state law. CVTC reserves the right to reject a proposal if the evidence submitted by, or investigation of,

the Supplier fails to satisfy CVTC that the Supplier is responsible and qualified to carry out the

obligations of the Contract and to complete the Work contemplated therein. Incomplete, illegible, partial

or informal proposals may be rejected.

CVTC reserves the right to reject all proposals received and resubmit the RFP if it feels an adequate level

of competition was not obtained; or if specifications/terms did not allow for a sufficient level of competing

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proposals to be received; or if desired specifications, features, or standards were not, in the opinion of

CVTC, acceptable.

CVTC reserves the right to select the proposal that best meets its needs, and to informally negotiate

certain points of the final agreement with the firm that submitted said proposal. Although a significant

factor, price will not be the College's only criteria for selection. Services will be selected based on the

firm’s responsiveness to CVTC's needs and CVTC's evaluation of their experience and ability to provide

services proposed.

5. BINDING

Any proposal submitted shall be binding upon the Proposer for a minimum of (60) calendar days and

shall not be withdrawn after the specified RFP opening time.

6. DELIVERY OF PROPOSALS

All proposals shall be emailed to: purchasing@cvtc.edu with the subject line of the email stating

RFP #21-1095.

7. RFP OPENING

A. Proposals received after the specified time and date will not be considered for any causes

whatsoever.

B. Proposals may be withdrawn upon written request prior to the designated time for opening of

proposals. Withdrawal notification must be by original signature and received via email to

purchasing@cvtc.edu prior to the designated time for opening of the proposals.

C. Addenda: All addenda issued by the District shall become a part of the specifications, shall be

covered in the proposal, and will be made part of the contract.

D. Proposals will NOT be opened publicly

8. PROPOSER INQUIRIES

A. Any Proposer as a result of any oral discussion with any college employee shall execute no

negotiations, decisions or actions. Only those transactions that are in writing, signed by the

Purchasing Manager shall be considered valid. Telephone inquiries are discouraged.

B. Inquiries concerning the administrative requirements or specifications of the RFP shall be submitted

in writing to the Purchasing Assistant.

9. TAXES

The college is exempt from Federal Excise Tax. The State of Wisconsin by legislative action has

exempted vocational, technical and adult schools from Wisconsin sales and use taxes. The statute

reference is Section 77.54 General Exemptions.

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10. INSTRUCTIONS FOR SUBMISSION OF PROPOSAL

The response to proposal should be organized in accordance with the order of the RFP, documented

thoroughly, and assembled in one volume with sections appropriately identified. Proposers are

cautioned not to minimize the importance of an adequate response.

11. COOPERATIVE PURCHASING:

A. Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative

purchasing when the contractors agree to extend their terms to them. Participating in the service

gives vendors opportunities for additional sales without additional bidding. Municipalities use the

service to expedite purchases. A "municipality" is defined as any county, city, village, town, school

district, board of school directors, sewer district, drainage district, vocational, technical and adult

education district, or any other public body having the authority to award public contracts (s.

16.70(8), Wis. Stats.).

B. Complete “Attachment C: Cooperative Purchasing” if you desire to extend your services to other

entities under a cooperative contract.

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Section III - STANDARD TERMS AND CONDITIONS

1. ACCESS TO RECORDS

The Contractor agrees that the college and the Legislative Auditor of the State of Wisconsin shall have

access to and the right to audit and examine, any pertinent books, documents, papers, and records of the

Contractor related to this proposal and resulting contract.

2. ASSIGNMENT

The contract or any portion thereof or any interest therein shall not be assigned, transferred, conveyed,

sublet or disposed of without the previous consent, in writing of the Purchasing Manager. Any

attempted assignment under the contract shall be void and of no effect.

3. AVAILABILITY OF FUNDS

Contract award and any contract extensions shall be contingent upon the continued funding of college

operations.

Project implementation is subject to the availability of funds within budget parameters for each project

and any required CVTC Board and Wisconsin Technical College System Board approvals.

4. PROPOSAL AWARD

The contract shall be awarded with reasonable promptness by written notice to the responsible Proposer

who is determined to be the most responsive to the requirements and specifications set forth in the RFP.

An award for this project will not be made until it is determined which vendor meets specifications.

Vendors will be notified of award by receipt of an award letter. The successful vendor must not

commence any billable work prior to receipt of an award letter, contract or Purchase Order, and a

building permit when required. Work done prior to these circumstances shall be at the vendor’s risk.

5. COPYRIGHTS AND PATENTS

The Contractor shall indemnify and hold harmless the State, the college, its officers, agents and

employees from liability of any nature or kind for the use of any copyrighted or un-copyrighted

composition, secret process, patented or un-patented invention, article or appliance furnished or used in

the performance of the contract of which Contractor is not the patentee, assignee, or licensee.

6. EQUAL EMPLOYMENT OPPORTUNITY

The Contractor shall be an equal employment opportunity employer. The Contractor shall neither dis-

criminate nor permit discrimination in its operations or employment practices against any person or group

of persons on the grounds of race, color, religion, national origin or sex in any manner prohibited by law.

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7. DELAYS

The Contractor shall notify the college promptly, in writing, of any material delay in performance of said

contract and the reasons thereof. The Contractor shall not be liable for delays in performance due to

causes beyond its reasonable control, but will be liable for delays due to its fault or negligence. Both

parties agree that, if by reason of strike or other labor disputes, civil disorders, inclement weather, acts of

God, or other unavoidable cause, either party is unable to entirely perform its obligations, such

performance shall not be considered a breach of the contract.

8. GOVERNING LAW

Any resulting contract and all matters or issues related to it shall be governed by and shall be in

accordance with the laws of the state. If any provision of this proposal or contract as applied to either

party, or to any circumstance shall be adjudged by a court to be contrary to established provisions then

the contract shall be null and void.

9. HAZARDOUS WASTE GENERATION

In the event the Contractor produces "a hazardous waste" as defined by the Department of Natural

Resources Hazardous Waste Division of the State, then the Contractor shall be designated as the

"generator" of such waste. The liability of hazardous waste disposal shall rest with the Contractor and not

the college.

10. INDEMNIFICATION AND HOLD HARMLESS

The Contractor shall hold harmless and indemnify the College, its officers, agents and employees from

any loss, claim, damage, liability, injury, suit, action, recovery or judgment, including defense costs and

attorney's fees, of every nature and description arising out of the Contractor’s, its agents or employees

performance under the contract. The college shall notify the Contractor promptly in writing of any claim

or action brought against the college in connection with the contract. Upon such notification, the

Contractor shall promptly take over and defend any such claim or action. The College shall have the right

and option to select its own counsel in any such claim or action.

11. INDEPENDENT CONTRACTOR

All of the Contractor's employees furnishing or performing services under the contract shall be deemed

employees solely of the Contractor and shall not be deemed for any purposes whatsoever employees or

agents of, acting for or on behalf of, the college. The Contractor shall perform all services as an

independent Contractor and shall discharge all its liabilities as such. No acts performed or

representations made, whether oral or written by the Contractor with respect to third parties shall be

binding on the college.

12. INSURANCE

The Contractor shall at its sole expense, procure and maintain in force throughout the performance of the

contract, with duly qualified insurance carriers acceptable to the college, adequate insurance to protect

him from claims under workers' or workmen's compensation acts and other employee acts, claims for

damages because of bodily injury, including death, and from claims for damages to property which may

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arise out of or result from the Contractor's operations under the contract. This shall be evidenced by the

Contractor providing the college with an original policy or Certificate of Insurance. The policy shall

provide a ten (10) calendar day prior written notification to the college by the insurance carrier of any

cancellation termination or restrictive amendment regarding the insurance. There shall be a thirty (30)

calendar day prior written notification given to the college by the Contractor of any alteration or change

contemplated in any of the policies. The Contractor shall enforce the same insurance requirements for

any and all of its agents.

See Attachment B for DMI General Insurance Requirements.

13. LIENS

Contractor shall at all times keep the college free and clear from liens asserted by any person, firm or

corporation for any reason whatsoever arising from the furnishing of services (whether for services,

work, labor performed, or materials or equipment procured) by Contractor under the contract.

Contractor shall be held liable for all costs and expenses (including attorney’s fees) incurred by the

college in resolving said lien.

12. NOTICES

Any adverse notice to the Contractor shall be in writing and may either be given by personal delivery or

sent to the last known address on file with the college. Any notice to the college shall be to Chippewa

Valley Technical College Purchasing Department, 620 W Clairemont Avenue, Eau Claire, WI 54701.

Either party may change the address to which such notices shall be made from time to time by written

notice via registered mail.

13. PERMITS AND LICENSES

The Contractor shall, at its sole expense, procure and keep in effect all necessary permits and licenses

required for performance under the contract, and the Contractor shall post or display in a prominent

place such permits and/or notices as are required by law

14. PERSONNEL

The Contractor agrees that at all times the employees of the Contractor furnishing or performing services

under the contract shall do so in a proper professional and dignified manner.

Contractor’s employees shall possess appropriate and valid licenses for the work they are performing.

The College reserves the right to request Contractor removal of specific employees from College

property.

15. PRESENCE ON COLLEGE PREMISES

The Contractor agrees that all persons working for or on behalf of the Contractor whose duties bring

them upon the college's premises shall obey the rules and regulations that are established by the college

and shall comply with reasonable directives of the college's facilities department.

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The Contractor shall be responsible for the acts of its agents and employees while on the college's

premises. Accordingly, the Contractor agrees to take all necessary measures to prevent injury and loss to

persons or property located on the college's premises. The Contractor shall be responsible for all

damages to persons or property caused by the Contractor or any of its agents or employees. The

Contractor shall promptly repair to the specifications of the College's Facilities Department, any damage

that the Contractor, its agents or employees may cause to the college's premise or equipment. On the

Contractor's failure to make restitution the college may repair such damage and the Contractor shall

reimburse the college promptly for the cost of repair.

On occasion, contractor may be issued building keys. Contractor is responsible for safe return of keys. If

keys are lost, contractor is responsible for replacement cost of keys and any required re-keying.

The Contractor agrees that in the event of any accident of any kind the Contractor will immediately

notify the college's Facilities department and thereafter furnish a full written report of such accident.

16. PUBLICITY

The Contractor shall not in any way or in any form publicize or advertise the fact that the Contractor is

providing services to the college without the prior express written approval of the Administrative

Contact for each item of advertising or publicity. However, nothing herein shall preclude the Contractor

from listing the college on its routine client list for matters of reference.

17. SAFETY

A. The Contractor and its agents and employees shall practice safe work habits, safe use of chemicals,

and handle safely equipment employed. In addition the Contractor shall use equipment, signs,

barriers, or other devices to protect persons or property and shall avoid the usage of hazardous

materials that are not essential to the performance of the contract.

B. Contractor is responsible for daily cleanup of work areas.

C. Contractor will comply with all OSHA rules and regulations.

D. Contractor shall provide CVTC with copies of all MSDS sheets as required by law.

18. STANDARD OF PERFORMANCE

The Contractor agrees to perform the services specified under the contract with that standard of care,

skill, and diligence normally provided by a professional organization in the performance of such

services.

19. SUPERVISION

The Contractor shall provide at all times adequate and expert supervision for its agents and employees in

the areas under the contract.

20. TAXES

The Contractor shall pay when due all taxes or assessments applicable to the Contractor. The Contractor

shall comply with the provisions of the applicable taxation authority.

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21. CONTRACT TERM

The initial contract installation shall expire at the end of May 2021. No changes shall be allowed to the

RFP documents unless confirmed in writing by CVTC Centralized Purchasing Division. CVTC reserves

the right to make an award based on its own determination, or to reject any or all proposals or portions of

same.

The College reserves the right to shorten the initial contract period if it feels the circumstances so

warrant this action. Furthermore, the contract can be terminated by mutual agreement between Owner

and Contractor, provided that at least thirty (30) days’ notice is given by either party prior to termination.

The College retains the right to terminate the contract with seven (7) days’ notice should the Contractor

fail to perform work in a professional manner or fail to perform the work within the demands and time

constraints established by the College.

22. CHANGES IN CONTRACT

The contract shall not be modified, altered, or changed except by mutual agreement confirmed in writing

by the authorized representative of each party to the contract.

23. ENTIRE AGREEMENT

The contract, and any properly executed amendment thereto, the RFP, the Contractor's proposal response

and his performance guaranty shall constitute the entire agreement between the parties and shall

supersede all prior oral or written agreements or understandings.

.

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Section IV – SCOPE OF SERVICES

Introduction

Chippewa Valley Technical College (CVTC) is a non-profit college in an 11 county area of west central

Wisconsin that seeks proposals from firms qualified to provide the College with Automated Fabrication Cells

used in Manufacturing to teach the process of automation in production to our students. As part of our welding

fabrication lab addition we are seeking innovative fabrication equipment to help teach our students modern

manufacturing processes on industry based equipment. Our college desires provide students in the Welding,

Welding Fabrication and Automation programs the opportunity to learn on state of the art equipment with

relevant, industry utilized technology. We would like to demonstrate the equipment making a useful, metal

based fabricated product which can communicate in a cellular set up and demonstrate lights out programming by

cells working together in an autonomous fashion. We are also interested in the ability to isolate the individual

metal fabrication technologies to use in teaching our students, along with creating customized products in the

Welding and Welding Fabrication programs.

Based on this equipment being housed in our new addition we ask for delivery around June 15

th

, 2021.

Proprietary Data

If, for any reason, you have any restriction(s) in CVTC’s use of the data included in your proposal, you must

clearly identify those restrictions. Please note that CVTC may not be able to protect proprietary data if another

firm makes a request through the open records law for such information through an attorney of law.

Scope of Services

The following is a listing of services shall at a minimum, be provided to the College:

Electrical:

All cells needs to include an electrical controller panel. This panel will include single point

connection lugs, fuses and or necessary electrical equipment to supply electrical needs to all

equipment within the cell. Equipment on the cell shall be prewired to controller panel at factory.

Plugs must be one of the following options: 208/3phase/50amp, 208/1phase/50amp,

480/3phase/60amp

Ventilation:

Add as an optional cost. Provide duct size and CFM requirements.

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Cell Details

Robot

Reach

Dimension

Payload

Programming

Options

Cell

Configuration

Safety Features

Material

handling robot

with multiple

tooling,

grippers, and

suction cups

preferred to

lift up to 2" x

2" x 3/16"

steel. Will

interact with

cells 14 and 16

2,000mm

horizontal

minimum

12ft x 12ft

50kg

Vision, multiple

tooling with

quick changing

capabilities.

On its own

riser near

laser and

brake press.

Pick parts

from laser,

forms parts

with brake

press, and

place parts on

a table or

conveyor

Aerial scanners

4ft. Electric

press brake.

Must form

steel up to

1/4" thick.

Included New

Standard Pro

MC

mechanical

tool clamp

system.

Programmable

back gage (x, r,

z1, and z2). Off

line

programming

included

Z1 and Z2

reach

minimum

36" with

.008"

accuracy

6ft x 8ft

39 ton

Set hardened

stops for back

gauge, type 3D,

left/right

Including side

stop. Press

must be able to

interface with

robot

50" working

length, 39" X

axis reach,

tool lighting

on front end

Light Curtain

Laser-Must be

able to cut

1/4" material

with good

edge quality.

Machine must

be able to

communicate

with robot, but

also be used

independently

10ft x 20ft

Must include a

exhaust

plenum with

CFM

requirements.

12

for fabrication

classes. Offline

programming

software to be

included. 4ft x

4ft cutting

area

minimum.

We would like software to collect data off within the process featuring a dashboard or other format. We also

request the students can customize projects or processes through the use of industry standard programming and

drafting software. This equipment should be autonomous and feature many technologies found in Industry 4.0

related applications.

Summary

We find the need to teach on equipment and software that is prevalent in metal fabrication processes in industry.

References of the product line being used in the 11 counties of the Chippewa Valley Technical College district is

a high priority. The college can provide an example of a product desired to be manufactured on the equipment if

requested. We also encourage the bidder to propose their own turn key program or product developed on this

system. System must be designed to allow other programs to be created at CVTC. These cells will be bid as one

unit or package. Bid must include a visual rendering of how equipment will be setup in the designated space

provided. Video or simulation of cells building a product is preferred.

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Section V: EVALUATION/SELECTION PROCESS

1. EVALUATION PROCESS

1. Evaluation Method

a. The College will appoint an evaluation team consisting of three (3) members of its staff to

evaluate proposals, and to recommend award of a contract with the proposer, which meets the

best interest of the College.

b. The College shall be the sole judge of its own best interest, the proposals, and the approval of

the resulting contract. The College’s decisions will be final.

2. Non-Responsive Proposals

a. Non-responsive proposals may be rejected by the CVTC Purchasing Office, and will not be

distributed to the evaluation team for consideration. Additionally, the evaluation team may

determine that the required submittals/documentation is so inadequate as to be determined to be

non-responsive. Non-responsive proposals may include, but are not limited to the following:

i. Failure to sign the proposal

ii. Failure to acknowledge addenda (unless all changes are not material)

iii. Failure to provide required submittals/documentation

iv. Submission of a late proposal

v. Proposer does not meet minimum requirements

b. The evaluation team will evaluate all responsive written proposals to determine which proposals

best meet the needs of the College based in the evaluation criteria.

3. Short Listing

a. Upon completion of the evaluation of all written proposals, the evaluation team may recommend

award to the proposer with the highest score, or request additional information form the

proposers to best determine the proposal that in the best interest of the college.

4. Statement of Qualification

a. To ensure that all RFP’s are fairly evaluated, scored and ranked, it is very important that the

RFP’s are prepared according to the prescribed format. Failure to follow the requirement may

result in the disqualification of your proposal.

RFP’s will be evaluated based upon five criteria:

CRITERIA DESCRIPTION

POINTS

Timely and Accessible Equipment Support and Maintenance

20

Cost

10

Equipment Standards Represented in the Local Community- Including Industry

Certifications

20

Educational Opportunities for Faculty, Students and the Business Community

30

Software and Curriculum Accessibility

20

TOTAL POINTS FOR RFP

100

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__________________________________________________________________________________________

_______________________________________________________________________________________

Section VI – PRICING PROPOSAL

Instructions: Any firm who submits a proposal without completing the following will be considered non-

compliant with the criteria set forth by the CVTC for this project. Completion of the following is essential to the

CVTC’s evaluation and document purposes.

Describe your proposed form of compensation

Please provide individual pricing for each of the Features/Tasks listed in the Scope of Services. If you offer

different pricing if certain features are built together, please note that as well. If you are proposing a fee; please

include your fee schedule and hourly rates. If there are additional costs, specifically list them (i.e. travel,

administrative work etc.)

Submit pricing in a separate, email document and clearly mark “PRICING PROPOSAL”.

Indicate any “Value Added Incentives” your company can provide on behalf of CVTC:

Vendor Comments:

Company Name (print or type)

Proposer’s Name and title (print or type)

Date

Signature

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□

Section VII – CHECK OFF

NOTE: Section VII - Check off form must be returned with your request for proposal. Any alterations, by

the proposer, to these forms will be considered by CVTC to be non-compliant with the request for

proposal.

Acknowledgment of Forms.

The undersigned hereby acknowledges the following forms are being submitted in compliance with this

solicitation for proposals:

1. Section V – Pricing Proposal

2. Section VI – Check Off

3. Attachment A – References

4. Attachment B – Certificate of Insurance

5. Attachment C – Cooperative Purchasing (Optional)

We comply with all terms, conditions and specifications required by the Chippewa Valley Technical College in

this Request for Proposal and all terms of our response.

Proposer shall provide the complete information requested below. Include the legal name of the proposer and

signature of the person(s) legally authorized to bind the proposer to a contract.

Company Name (print or type)

Address

City/State/Zip

Phone

Mobile Phone (OPTIONAL)

Proposer’s Name and title (print or type)

Signature

Date

Fax

Email

Person the College can contact regarding questions about your proposal (if different from above).

Name

Phone

Email

Fax

16

Attachment A - REFERENCES

As part of our analysis, CVTC reserves the right to interview several of your current and former clients for their

views on your performance.

1. Contact information for references shall be submitted by Firm responding to this RFP in order to be

considered for award. A minimum of three (3) references other than CVTC shall be provided for customers

similar in size to CVTC for which the Firm provided a similar scope of service in the past five (5) year. The

listing shall contain Employer Name, Duration of Relationship, Employer Contact (Name/Position), E-mail

address of contact, and telephone number of contact. (Wisconsin Technical Colleges most desirable)

2. A minimum of three (3) references of previous customers who have terminated their relationship with your

firm during the past five (5) years and reason(s) for doing so shall be provided. This listing shall contain

Employer Name, Duration of Relationship, Reason for Ending the Relationship, Employer Contact

(Name/Position), E-mail address of contact, and telephone number of contact.

17

Attachment B: DMI General Insurance Requirements

Certificate of Insurance

The successful vendor(s) will be required to provide a certificate of insurance to the District prior to the issuance of

the purchase order and commencement of the contract.

Additional Insured Requirement

Name Chippewa Valley Technical College as an additional insured.

Coverage Amounts Required

Commercial General Liability Coverage

• $1,000,000 per occurrence

• $3,000,000 aggregate

Comprehensive Automobile Coverage

• $1,000,000 combined single limit.

Worker’s Compensation and Employers Liability

• Must carry coverage for Statutory Worker’s Compensation and Employers Liability limit of:

• $100,000 Each Accident

• $500,000 Disease Policy Limit

• $100,000 Disease - Each Employee

• Must include coverage for occupational disease, sickness, and death

• Must include Broad Form All States Endorsement/other states endorsement

Additional Requirements

Must include: Premises and Operations Liability

Must include: Explosion, Collapse and Underground Coverage

Must include: Broad Form Blanket Contractual

Must include: Personal Injury (Group A, B, C) and delete Employment exclusion

Must include: Product and Completed Operations Coverage

Must include: Broad Form Property Damage including Completed Operations

Must include: Independent Contractors Coverage (Owners & Contractors protective)

Chippewa Valley Technical College District requires 30-day written notice of cancellation,

non-renewal or material change in the insurance coverage.

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□

Attachment C: COOPERATIVE PURCHASING

Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative purchasing when the contractors

agree to extend their terms to them. Participating in the service gives vendors opportunities for additional sales without additional

bidding. Please be aware that your participation is voluntary. Municipalities use the service to expedite purchases. A "municipality" is

defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical

and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.).

Interested municipalities will contact the contractor directly to place orders and are responsible for receipt, acceptance and inspection of

goods directly from the contractor, and making payment directly to the contractor. Chippewa Valley Technical College, in serving as the

lead agency initiating this cooperative purchasing program on behalf of other Municipalities, is not party to any disputes arising from

purchases made by other municipalities, and is not liable for delivery or payment purchases made by other municipalities.

I Agree to make the products or services of this bid/proposal, as priced, for the period from _____________ to ____________

available to:

Wisconsin Municipalities (check all that apply):

Wisconsin Technical Colleges

University of Wisconsin System

Wisconsin K – 12 Schools

Wisconsin Municipalities (Non Educational) – please specify ______________________________________

Within a certain region/section of the state – please specify _______________________________________

Indicate here if you would be willing to offer a discount to other public agencies that would “piggyback” and purchase

additional items from your firm if a contract is awarded by Chippewa Valley Technical College to your firm (ie: other public agencies

“piggybacking” a competitively awarded contract rather than needing to issue their own RFP):

___ % Discount if a second item/system is purchased or a second public agency purchases from the awarded contract.

___ % Discount if a third item/system is purchased or a third public agency purchases from the awarded contract.

___ % Discount if a fourth item/system is purchased or a fourth public agency purchases from the awarded contract.

By what date would other public agencies need to make a purchase from your firm before the price break policy expires:

____________________________________________

Note in your proposal any special conditions or provisions.

Indicate here if you agree that should a system-wide agreement be executed between the awarded supplier and the Wisconsin

Technical College System (WTCS), or any public cooperative contract agreement that the WTCS is authorized to utilize such as

MICTA, NJPA, Federal GSA, etc., CVTC shall have the option, when such lower price is available for use by the WTCS, to transfer

their license and/or contracted pricing and avail themselves of the terms and conditions negotiated on their behalf in that

agreement. Such transfer shall take place upon written acknowledgement from the awarded supplier to CVTC.

I Do Not Agree to make the products/services of this bid/proposal available to Wisconsin Municipalities

Signature

Date (mm/dd/yyyy)

Name (Type or Print)

Title

Email:

Company

Tel: ( )

Fax: ( )

Address (Street)

City

State

ZIP + 4

Commodity/Service

Request for Bid/Proposal Number

19

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