Fillable Form 1.: SUSANVILLE INDIAN RANCHERIA TRIBAL MEMBER SPONSORSHIP (Susanville Indian Rancheria)

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Form 1.: SUSANVILLE INDIAN RANCHERIA TRIBAL MEMBER SPONSORSHIP (Susanville Indian Rancheria)

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SUSANVILLE
INDIAN
RANCHERIA
TRIBAL MEMBER SPONSORSHIP ORDINANCE
ORDINANCE NO. 2019-002
Section
1.
Policy.
This Ordinance is adopted by the Tribal Business Council, pursuant to its authority
granted under the Tribe's Constitution, for the purpose
of
addressing tribal member
sponsorship requests submitted to the Susanville Indian Rancheria (SIR). The SIR
shall
reserve funds on an annual basis for the purpose
of
providing sponsorships to
tribal
members on a discretionary basis. Requests for sponsorships
to
recoup money
for
past events/fundraisers, etc. will not be considered. The Tribal Member Sponsorship
Request Form MUST be turned into the Tribal Office at least four (4) business days prior
to the date
of
Tribal Business Council meeting where the need will be discussed.
Additional time will be needed to process Cultural Event items due to the requirement
of
the request being reviewed by the Tribal Government Liaison Committee
for
recommendation. Last minute requests will not be accepted.
If
your sponsorship
request does not follow policy requirements, your request will not be considered
and
is
not eligible to be appealed. Please do not assume that
if
your request was funded
in
the
previous year that it will be funded again
in
the current year.
Properly completed sponsorship requests will be forwarded to the Tribal Business
Council to be heard at the next regularly scheduled Tribal Business Council meeting.
All
Cultural Event sponsorship requests will be forwarded to the Susanville Indian Rancheria
Tribal Government Liaison Committee for recommendation before being presented
to
the
Tribal Business Council for approval.
If the Tribal Government Liaison Committee
(TGLC) is unable to achieve a quorum, the TGLC Chair will provide a recommendation
on the Cultural Event sponsorship request. Any sponsorship request that exceeds the
monetary limit for that individual will be reduced to the maximum amount allowed by
this policy.
No requests to exceed the monetary limits will be allowed.
Section 2. Purpose.
These reserve funds will provide contributions to individuals that will provide indirect
benefits to the SIR itself by the favorable public relations that will be generate.d
by
its
reputation as a government that comes to the aid
of
its citizens in need. This includes
requests that support community development, diversity, or education. Because funding
is limited, attempts should be made to seek alternate resources and an explanation
from
the applicant must be provided within the application. The sponsorship request
can
be
for
only one item (i.e.; Cultural Event, Sporting Event, or Extracurricular Event). If a
sponsorship request has multiple items requested, the individual submitting the request
will be contacted for clarification on which single item they wish to apply for.
745
JOAQUIN
STREET·
SUSANVILLE, CA 96130 • (530) 257-6264 • FAX 257-7986
Section 3. Scope.
This ordinance will apply to all tribal individuals seeking funds from the SIR.
Section 4. Definitions.
For the purposes
of
this Ordinance, the following definitions shall apply:
4.1
Appeal. All decisions
of
the Tribal Business Council are final
and
cannot be appealed.
4.2
Cultural Events. Events that center around the culture
of
the
four
tribes
of
the Susanville Indian Rancheria. Culture is the way
of
life
of
a group
of
people - the behaviors, beliefs, values, and symbols
that
they accept, generally without thinking about them, and that are passed
along by communication and imitatioin from one generation to
the
next.
4.3
Extracurricular Event. Falling outside
of
the regular curriculum of a
school which promotes personal advancement and healthy
peer
interactions.
4.4
Individual. An enrolled member
of
the Susanville Indian Rancheria.
Section 5. Procedures.
5.1
Any individual that meets the definition above may submit a
sponsorship request to the Susanville Indian Rancheria. It is the policy
of
the Susanville Indian Rancheria that the tribe will not provide
any
type
of
political donation.
5.2 Sponsorship requests will be considered for the following purposes:
a) Cultural Events (individual requesting these funds MUST
NOT
participate in a competition event or any other function
that
would result in money coming back to the individual).
MUST
BE RELATED to a Native American cultural event. A flyer
of
the cultural event,
if
applicable, must be attached to
the
sponsorship request. Sporting events honoring / recognizing
Native American Heritage, or Pow Wow's are NOT eligible
activities under the sponsorship ordinance.
b) Sporting Events. Sporting events will only apply to
youth
attending kindergarten through high school grades. Sporting
events that distribute a monetary prize will not be funded under
this policy. A flyer
of
the sporting event must be attached
to
the
sponsorship request.
Tribal Member Sponsorship Ordinance 2019-002
Approved by TBC on 05-07-2019
c) Extracurricular Events (MUST be an organized event with a
flyer/note attached). This policy excludes extracurricular
events
that are tied to family events.
5.3
If
an individual has any delinquent accounts with the SIR, he or
she
will not be eligible for a sponsorship. In the case
of
a sponsorship
request on behalf
of
a minor, the household requesting the sponsorship
must not have any delinquent accounts with the SIR in order
to
be
eligible for a sponsorship.
5.4
All
sponsors/zip recipients (parent
or
guardian
in
t/ze case
of
sponsors/zip requests made
on
t/ze
be/zalf
of
minors) must submit
receipts and/or documentation t/zat
tlze money was used
for
tlte
intended purpose within thirty
(30)
days
of
receiving t/ze funds.
All
receipts must be turned into the Susanville Indian Rancheria Tribal
Office. Any unspent funds must be returned to the Tribal Office
for
receipt. Failure to use sponsorship funds for the purpose represented
to the Tribal Business Council will result in the following
consequences:
• You (parent or guardian
if
the sponsorship request is made
on
behalf
of
a minor) will be considered a member "NOT
in
good
standing"
as you will have an outstanding debt owed to the
tribe
and will not be eligible for the Annual Distribution.
• As a member
"NOT
in
good standing", you (parent or guardian
if
the spon·sorship request is made on behalf
of
a minor) will
not
be
eligible to utilize the sponsorship, donation, or tribal member
assistance fund programs until such time as the debt owed
to
the
tribe is paid in full.
5.5 In January
of
the following year, a 1099 will be mailed to the recipient
of
the sponsorship, provided it meets the threshold amount
as
established
by
the Internal Revenue Service.
Section
6.
Monetary Limits.
Sponsorships are limited to a maximum
of
$350 for tribal members per calendar
year.
Individuals are eligible to apply for more than one sponsorship request per calendar
year
as long as it does not exceed the maximum amount identified above.
Section 7. Application Process.
7
.1
Each individual requesting a sponsorship from the SIR must complete
the required application form (Tribal Member Sponsorship Request
Form) and return it to the SIR Tribal Office for processing. Copies
of
Tribal Member Sponsorship Ordinance 2019-002
Approved by TBC on 05-07-2019
the Tribal Member Sponsorship Request Form are available in the
SIR
Tribal Office or on the tribe's website (www.sir-nsn.gov).
7.2
If
each question
of
the SIR Letter
of
Intent Narrative
is
not
fully
answered, the sponsorship request will be considered incomplete
and
the request will be returned to the requester to complete the
required
information. All completed sponsorship requests will be forwarded
to
the Tribal Business Council for approval/disapproval. All sponsorship
requests must include the following:
a)
Name, address and telephone number
of
the individual
and
the
contact person.
b) Description
of
the request and a specific amount.
c)
· Other resources contacted and amounts received,
if
any.
d)
Date, time and location
of
event and any applicable deadlines.
e)
Complete explanation
of
what the event is, why it
is
needed,
and
whom it will benefit.
f)
Expense breakdown on the use
of
the funds, e.g., plane
fare,
meals, mileage, etc.
g)
Any other relevant information.
7
.3
The Tribal Business Council · will approve or disapprove all
sponsorship requests based on the policies
of
this ordinance.
The
approval
of
a sponsorship request is subject to available funding, i.e.;
once the funding set aside for the year has been expended,
no
further sponsorship requests will be approved by the Tribal
Business Council.
7.4 Once a decision has been made on the sponsorship request, the
requester will be notified by the Tribal Office that their request has
been approved or disapproved.
7
.5
All approved sponsorship requests will be sent by the Tribal
Office
staff to the Fiscal Department for processing, along with the
Record
of
Board Action. Payments will be processed on Wednesdays of each
week ( excluding holidays). The Fiscal Department will return the
check to the Tribal Office who will notify the requester when their
payment is ready
to
be picked up. Emergency sponsorship requests
will be processed
as
quickly as possible.
Tribal Member Sponsorship Ordinance 2019-002
Approved by TBC on 05-07-2019
Section
8.
Effective Date.
This Ordinance replaces Sponsorship Ordinance, Ordinance No. 2013-002, along
with
any amendments, and shall be effective upon the date
of
its approval by the
Tribal
Business Council.
CERTIFICATION
We hereby certify that the Susanville Indian Rancheria Sponsorship Ordinance
was adopted by the Susanville Indian Rancheria Tribal Business Council at a duly
called meeting held May 07, 2019 with a vote
of
7 Yes, 0 No, 0 Abstained.
ATTEST;
ti(f
AM
-t ·
fi-J
OD
hristi Choo
Secretary/Treasurer
Tribal Member Sponsorship Ordinance 2019-002
Approved by TBC on 05-07-2019
Type
of
Sponsorship:
Enrollment Number:
□
Tribal Individual
------
Purpose:
D Cultural Event
D Sporting Event D Extracurricular Event
Contact Person
(if
different than above):
Mailing Address:
_________
_
City:
___________
_
State:
---
Zip Code:
___
_
Phone Number:
--------
If
approved, make check(s) payable to:
________________
_
Mailing Address:
By my signature below, I agree
to
keep and turn in all receipts to the Tribal Office within thirty (30) days after
receiving funds for which the intended purpose
of
the approved sponsorship request
is
used
in
order to show
how the funds were spent. I agree to return any unspent funds to the Tribal Office for receipt. Failure to turn
in receipts and/or returning monies not spent will result in the denial
of
my Annual Distribution check until
the debt has been collected in full. I also acknowledge that my failure to turn in receipts to the Tribal Office
will make me ineligible
to
utilize the s onsorship, tribal member assistance,
of
donation fund programs until
such time as the debt
is
paid in full.
Signature
of
Applicant:
_________________
_
Date:
------------
For Tribal Office Use Only
Verified Enrollment (Initial):
___
_
Total Sponsorship Amount Approved: $
_________
_
Amount Previously Received: $
____
_
Date Approved by the TBC:
____________
_
□
Copy
of
signed ROBA Attached
□
Copied & Originals sent to Accts Payable:
_______
_
(Date
I Initial)
For Fiscal Use Only
___
(Initial)
Outstanding Debt:
□
YES
ONO
Account Code: 12-890-6112-697 l Travel Calculations: $
____
Per Diem
(__
days
@ $
__
~
$
____
Mileage miles @ $
__
~
Processed
By:
__________
_
$
____
Lodging
days@$
__
~
$
____
Other
____________
_
Date Check Issued:
---------
$
_____
Total Travel
Verified By:
_______________
_
Date:
----------
Chief Financial Officer or Designated Representative
Tribal Member Sponsorship Ordinance 2019-002
Approved by TBC on 05-07-2019
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Form 1.: SUSANVILLE INDIAN RANCHERIA TRIBAL MEMBER SPONSORSHIP (Susanville Indian Rancheria)

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Completed 20 July 2020

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