Fillable Form 1.: SAP Appeal Instructions MAXIMUM TIME FRAME

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Form 1.: SAP Appeal Instructions MAXIMUM TIME FRAME

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SAP Appeal Instructions – MAXIMUM TIME FRAME
Federal regulations require Midway University to establish Satisfactory Academic Progress (SAP) standards. Students must
meet satisfactory SAP standards to receive financial aid. Students who fail to meet SAP standards are suspended from
receiving financial aid until standards are met or until a successful appeal is granted.
Note: Taking pre-requisite courses for admission into your program is not considered an extraordinary circumstance.
APPEAL REQUIREMENTS
1.
Complete the SAP Maximum Time Frame Appeal Form (steps 1-3), which includes a description of the extenuating
circumstances that caused you to exceed the maximum time frame for your program (examples: illness, injury, second
degree, loss of job, need for retraining, etc.), as well as the steps you have taken to address the circumstances (using a
tutor, medical assistance, counseling, etc.).
2.
Complete Timetable of Remaining Coursework for Program Completion (step 4) indicating the coursework needed &
term in which you will complete it. Please consult the Midway University Catalog for specific degree requirements.
You can work with your academic advisor, the Registrar's Office, or the Student Development Center to determine
which courses you still need to fulfill your degree requirements. Sign and return the completed form (steps 1-5) to
the Financial Aid Office.
APPEAL GUIDELINES
•
Before completing and submitting this appeal, review the SAP Policy at www.midway.edu/admissions-aid/cost-aid/
my-aid-awards/satisfactory-academic-progress/ to ensure you understand the necessary requirements. Lack of
knowledge of the SAP Policy will not be grounds for the approval of an appeal.
•
Be specific when explaining your circumstances. Lack of information will result in a delay of an appeal revi
ew, or may
result in a denial of your appeal. If there were problems in your physical or mental health that played a role in your
circumstances, please attach supporting documentation from a doctor, counselor, or hospital (if no documentation is
available, be sure to explain in the appeal).
• Do not discuss your need for financial aid in your appeal, as this is not a valid reason for approval of an appeal.
•
Complete all items on the appeal form. Incomplete appeals will delay decisions; the appeal form is three (3) pages
(not including this cover sheet). If you have questions about completing the appeal form, please contact the
Financial Aid Office.
APPEAL PROCEDURE
• Submit your appeal to the Financial Aid Office. Appeals are due within two (2) weeks of the date of your ineligibility
notification. Late submissions may jeopardize your financial aid.
•
Please note that filing a SAP Appeal does not guarantee continued eligibility for Financial Aid.
Students who have been disqualified from receiving financial aid due to exceeding the 150% maximum time frame may appeal
that decision by completing this SAP Maximum Time Frame Appeal. Your appeal must contain a description of the extenuating
circumstances which led to the need for you to exceed the 150% limit without completing your program, as well as a
Timetable of Remaining Coursework for Program Completion. Incomplete appeals will delay the decision.
The Financial Aid Office will review all appeals and may refer cases to the SAP Appeals Committee. The student will
be notified in writing of the outcome within three (3) weeks of submission of a complete appeal.
•
This appeal is for financial aid purposes only.
•
•
If you remain enrolled in your courses once the semester begins, you will be responsible for payment of your fees
regardless of the appeal decision.
In some instances, appeal decisions may not be finalized prior to the start of classes; you should plan on making
payment arrangements with the Business Office to avoid the risk of class cancellation.
•
If your appeal is approved, any extension of financial aid eligibility will be limited to only those courses that are
required to complete your academic program.
Name: _________________________________________________________________ Student ID Number: ____________________
Midway University Email: ______________________________________________ Preferred Phone:___________________________
SAP APPEAL FORM – MAXIMUM TIME FRAME
Complete all sections of this appeal form to appeal your financial aid ineligibility. Failure to complete all sections or to
submit all documentation will result in a delay in the decision of your appeal. Before completing and submitting this appeal,
review the SAP Policy to ensure you understand the necessary requirements. Lack of knowledge of the SAP Policy will not
be grounds for the approval of an appeal.
Appeal S
teps:
1. Complete Step
s 1 – 4 of this form,
2.
Submit this form and any other documentation Financial Aid Office.
3.
Review of Appeals may take up to three (3) weeks. You will be notified via email of the decision of the Appeals Committee.
STEP 1: YOUR CURRENT ACADEMIC INFORMATION
Degree Objective: Bachelor’s 2
nd
Bachelor’s Associate's 2
nd
Associate's Master's
Major:________________________________________________________________________________________
Number of Credits Remaining to Complete Degree:____________ Expected Graduation : _________________
Step 2: REASON FOR NOT MEETING SAP STANDARDS
Indicate the extenuating circumstances that have caused you to exceed the Maximum Timeframe for your program (examples
include: illness, injury, second degree, etc.). Attach additional pages if needed.
Step 3: EXPLANATION OF STEPS FOR FUTURE SUCCESS
Describe the steps you have taken to address the above circumstance(s) – and ensure that you will be able to follow the
attached timetable of remaining coursework for program completion. Attach additional pages if needed.
(Note: Students appealing due to GPA or completion rate should not use this form and must appeal using the SAP APPEAL FORM–GPA and/or Completion Rate.)
Student ID Number:_________________________________
STEP 4: TIMETABLE OF REMAINING COURSEWORK FOR PROGRAM COMPLETION
Please indicate all remaining required courses in your academic program. Any extension of financial aid eligibility will be
limited to only those courses that are required to complete your academic plan/degree. If your appeal is approved, you will be
expected to adhere to your Timetable for Program Completion below.
Term
(Fall, Spring, Summer)
Year Name of Course Number
of Credits
Required for
Program/Degree
Total Number of Credits Remaining for Academic Program Completion: __________
STEP 5: STUDENT STATEMENT AND SIGNATURE
I have read and understand the Midway University SAP Policy found here. I understand that I am requesting an appeal for continued
financial aid eligibility and that if my appeal is incomplete it will not be considered. The timetable outlined above is for the required
coursework for completion of my current program. I understand that any deviation from the above may result in my being
disqualified from receiving any further financial aid.
Student Signature_________________________________________________________ Date_____________________________
Return This Form and Supporting Documentation:
By Mail:
Financial Aid Office
Midway University
512 East Stephens Street
Midway, KY 40347
By FAX:
(859) 846-5751
By email:
FAID@midway.edu
In Person:
Financial Aid Office
Pinkerton Hall
Midway Campus
I understand I am responsible for payment of charges I owe Midway regardless of this appeal outcome. I understand that if my
appeal is approved my aid may be delayed because my failure to meet SAP standards may have delayed the award process.
All information I have provided in this appeal is true and complete, and by signing this document I
authorize the Midway University
Financial Aid Office to verify any of the information submitted.
Name:___________________________________________
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Form 1.: SAP Appeal Instructions MAXIMUM TIME FRAME

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Completed 10 February 2021

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