Fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Redlands Community College)

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Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Redlands Community College)

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The Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Redlands Community College) form is 2 pages long and contains:

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OMBControlNumber1840‐NEWExp.XX/XX/XXXX
1
DraftVersion9/17/20209:26AM
QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and
18004(a)(3),ifapplicable
InstitutionName:___________________________________________________DateofReport
1
:______________CoveringQuarterEnding:______________
TotalAmountofFundsAwarded:Section(a)(1)InstitutionalPortion:____________Section(a)(2):____________Section(a)(3):___________FinalReport?☐
Category
2
Amount
in(a)(1)
institutionaldollars
Amountin(a)(2)
dollars,ifapplicable
Amountin(a)(3)
dollars,ifapplicable
ExplanatoryNotes
Providingemergencyfinancialaidgrantstostudents or
tuitionreimbursements
3
Providingtuitiondiscounts
Coveringthecostofprovidingadditionaltechnological
hardwaretostudents,suchaslaptopsortablets
Providingorsubsidizingthecostsofhighspeedinternet
tostudentsorfacultytotransitiontoanonline
environment
Subsidizingoff‐campushousingcostsduetodormitoryclosuresor
decisionstolimithousingtoonestudentperroom;subsidizinghousing
coststoreducehousingdensity;payingforhotelsorotheroff‐campus
housingforstudentswhoneedtobeisolated;payingtravelexpensesfor
studentswhoneedtoleavecampusearlyduetocoronavirusinfections
orcampusinterruptions
.
Subsidizingfoodservicetoreducedensityineating
facilities,toprovidepre‐packagedmeals,ortoadd
hourstofoodserviceoperationstoaccommodate
socialdistancing.
1
Reportsmustbepostednolaterthan10daysafterthecalendarquarter(October10,January10,April10,July10)apartfromthefirstreport,whichisdueOctober30,2020.
Pleaseupdatethisdateifthereareanychangesorupdatesafterinitialposting.Anychangesorupdatesafterinitialpostingmustbeconspicuouslynoted.
2
Pleasenotethatthecategorieslistedmayincludecategoriesthatareapplicabletoonlyoneortwo,andnotall,ofthegrantprogramsforwhichinformationmustbereported
onthisform.Further,eachcategoryisdeliberatelybroadanddoesnotcapturespecificgrantprogramrequirements.Forexample,pursuanttoSection18004(c)oftheCARES
Act,theSection18004(a)(1)InstitutionalPortionfundsmayonlybeused“tocoveranycostsassociatedwithsignificantchangestothedeliveryofinstructionduetothe
coronavirus…”andanyapplicablecategoriesinthechartmustmeetthisrequirement.PleaserefertotheapplicableCertificationandAgreementandtheDepartment’sHEERF
FAQsformoreinformationavailableonourHEERFwebsitehere:https://www2.ed.gov/about/offices/list/ope/caresact.html.
3
Tosupportanyelementofthecostofattendance(asdefinedunderSection472oftheHigherEducationActof1965,asamended)pertheInterimFinalRulepublishedinthe
FederalRegisterJune17,2020(85FR36494).CommunityCollegesinCalifornia,allpublicinstitutionsinWashingtonState,andallinstitutionsinMassachusettshavedifferent
requirementsduetorecentU.S.DistrictCourtactions.Pleasediscusswithlegalcounsel.HEERFlitigationupdatescanbefoundhere:
https://www2.ed.gov/about/offices/list/ope/heerfupdates.html.







OMBControlNumber1840‐NEWExp.XX/XX/XXXX
2
DraftVersion9/17/20209:26AM
Category
2
Amount
in(a)(1)
institutionaldollars
Amountin(a)(2)
dollars,ifapplicable
Amountin(a)(3)
dollars,ifapplicable
ExplanatoryNotes
Costsrelatedtooperatingadditionalclasssectionsto
enablesocialdistancing,suchasthoseforhiringmore
instructorsandincreasingcampushoursofoperations
Purchasingadditionalinstructionalequipmentand
supplies(suchaslaboratoryequipmentorcomputers)
toreducethenumberofstudentssharingequipment
orsuppliesduringasingleclassperiodandtoprovide
timefordisinfectionbetweenuses.
Replacinglostrevenueduetoreducedenrollment
Replacinglostrevenuefromnon‐tuitionsources(i.e.,
cancelledancillaryevents;disruptionoffoodservice,
dorms,childcareorotherfacilities;cancellationofuse
ofcampusvenuesbyotherorganizations,lostparking
revenue,etc.)
4
Purchasingfacultyandstafftraininginonline
instruction
Purchasingadditionalequipmentorsoftwaretoenable
distancelearning,orupgradingcampuswi‐fiaccessor
extendingopennetworkstoparkinglotsorpublic
spaces,etc.
Campussafetyandoperations
5
OtherUsesofFunds
6
QuarterlyExpendituresforeachProgram
TotalofQuarterlyExpenditures
4
Includingcontinuanceofpaysalaryandbenefitstoworkerswhowouldotherwisesupporttheworkoractivitiesofancillaryenterprises(e.g.,bookstoreworkers,foodservice
workers,venuestaff,etc.).
5
Includingcostsorexpensesrelatedtothedisinfectingandcleaningofdormsandothercampusfacilities,topurchasesofpersonalprotectiveequipment(PPE),topurchasesof
cleaningsupplies,toaddingpersonneltoincreasethefrequencyofcleaning,tothereconfigurationoffacilitiestopromotesocialdistancing,etc.
6
Pleasepostadditionaldocumentationasappropriateandbrieflyexplaininthe“ExplanatoryNotes”section.






FormInstructions
Thisformmustbeconspicuouslypostedontheinstitutionofhighereducation’s(IHE’sorinstitution’s)primarywebsiteonthesamepagethereportsoftheIHE’s
activitiesastotheemergencyfinancialaidgrantstostudentsmadewithfundsfromtheIHE’sallocationundersection18004(a)(1)oftheCARESAct(StudentAid
Portion)areposted.ItmaybeposteddirectlyorasalinktoaPDF.Anewformmustbepostedforeachquarterlyreportingperiod(September30,December31,
March31,June30),concludingaftereither(1)postingthequarterlyreportendingSeptember30,2022or(2)whenaninstitutionhasexpendedandliquidated
all(a)(1)institutional,(a)(2),and(a)(3)fundsandchecksthe“finalreport”box.IHE’smustpostthisquarterlyreportformnolaterthan10daysaftertheendof
eachcalendarquarter(October10,January10,April10,July10).Forthefirstreportusingthisform,institutionsmustprovidetheircumulativeexpenditures
fromthedateoftheirfirstHEERFawardthroughSeptember30,2020andpostednolaterthanOctober30,2020.Eachquarterlyreportmustbeseparately
maintainedontheIHE’swebsiteorinaPDFdocumentlinkeddirectlytotheCARESActreportingwebpage.Anychangesorupdatesafterinitialpostingmustbe
conspicuouslynotedandthedateofthechangemustbenotedinthe“DateofReport”line.
Oneachform,fillouttheinstitutionname,thedateofthereport,theappropriatequarterthereportcovers(September30,December31,March31,June30),
theoriginaltotalamountoffundsawardedbytheDepartment,andchecktheboxifthereportisa“finalreport”,ifapplicable.Inthechart,IHE’smustspecify
theamountofexpendedCARESActfundsforeachfundingcategory:Sections18004(a)(1)InstitutionalPortion,18004(a)(2),and18004(a)(3),ifapplicable.
Provideexplanatorynotesforhowfundswereexpended,includingthetitleandbriefdescriptionofeachprojectoractivityallottedfunds.Explanatoryfootnotes
helpclarifycertainreportingcategories.CalculatetheamountoftheSection18004(a)(1)InstitutionalPortion(referredtoas“(a)(1)”inthechart),Section
18004(a)(2)(referredtoas“(a)(2)”inthechart),andSection18004(a)(3)(referredtoas“(a)(3)”inthechart)fundsinthe“QuarterlyExpendituresforeach
Program”row,andthegrandtotalofallthreeinthe“TotalofQuarterlyExpenditures”row.Blankresponsesareconsidered$0forthatcategoryorcolumn.
OMBControlNumber1840‐NEWExp.XX/XX/XXXX
3
DraftVersion9/17/20209:26AM
PaperworkBurdenStatement
AccordingtothePaperworkReductionActof1995(PRA),nopersonsarerequiredtorespondtoacollectionofinformationunlesssuchcollectiondisplaysavalid
OMBcontrolnumber.ThevalidOMBcontrolnumberforthisinformationcollectionis1840‐NEW.Publicreportingburdenforthiscollectionofinformationis
estimatedtoaverage2hoursperresponse,includingtimeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthedata
needed,andcompletingandreviewingthecollectionofinformation.UnderthePRA,participantsarerequiredtorespondtothiscollectiontoobtainorretain
benefit.Ifyouhaveanycommentsconcerningtheaccuracyofthetimeestimateorsuggestionsforimprovingthisindividualcollection,orifyouhavecomments
orconcer
nsregarding
thestatusofyourindividualform,application,orsurvey,pleasecontact:JackCox,U.S.DepartmentofEducation,400MarylandAvenue,
SW,Washington,DC20202.
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Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Redlands Community College)

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Completed 3 February 2021

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