
OMBControlNumber1840‐0849 Expires4/30/2021
QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and
18004(a)(3),ifapplicable
InstitutionName:___________________________________________________DateofReport:______________ CoveringQuarterEnding:______________
Total AmountofFundsAwarded:Section(a)(1)Institutional Portion:____________Section(a)(2):____________Section(a)(3):___________Final Report?
Category
Amount
in(a)(1)
institutional dollars
Amountin
(a)(2)dollars,
ifapplicable
Amountin
(a)(3)dollars,
ifapplicable
ExplanatoryNotes
Providingadditionalemergencyfinancialaidgrantstostudents.
1
Providingreimbursementsfortuition,housing,roomandboard,or
otherfeerefunds.
Providingtuitiondiscounts.
Coveringthecostofprovidingadditionaltechnology hardware to
students,suchaslaptopsortablets,orcoveringtheaddedcostof
technologyfees.
Providingorsubsidizingthecostsofhigh‐speedinternettostudents
orfacultytotransitiontoanonlineenvironment.
Subsidizingof
f
‐campushousingcostsduetodormitory closuresor
decisionstolimithousingtoonestudentperroom;subsidizing
housingcoststoreducehousingdensity;payingforhotelsorother
off‐campushousingforstudentswhoneedtobeisolated;paying
travelexpensesforstudentswhoneedto leavecampusearlydueto
coronavirusinfectionsorcampusinterruptions.
Subsidizingfoodservicetoreducedensityineatingfacilities,to
providepre‐packagedmeals,ortoadd hourstofoodservice
operationstoaccommodatesocialdistancing.
Costsrelatedtooperatingadditionalclasssectionstoenablesocial
distancing,suchasthoseforhiringmoreinstructorsandincreasing
campushoursofoperations.
Campussafetyandoperations.
2
1
Tosupportanyelement ofthecost ofattendance(asdefinedunder Section472 oftheHigher EducationActof1965,as amended (HEA))perSection18004(c)oftheCARES Act
andtheInterimFinalRulepublishedintheFederalRegisteronJune17,2020(85FR36494).CommunityCollegesin California,allpublicinstitutionsinWashingtonState,andall
institutionsin Massachusettshavedifferent requirements duetorecentU.S.DistrictCourtactions.Pleasediscusswithlegalcounsel.HEERFlitigationupdatescanbefoundhere.
2
Includingcostsorexpensesrelatedtothedisinfectingandcleaningofdormsandothercampusfacilities,purchasesofpersonalprotectiveequipment
(PPE),
purchasesof
cleaningsupplies,adding
personneltoincreasethefrequencyofcleaning,thereconfigurationoffacilitiestopromotesocialdistancing,
etc.
1
Version1.3
St John's College (Santa Fe)
10/23/2020
09/30/2020
$ 188,649
$ 0
$ 122,702
$ 0
$ 0
$ 188,649
Refund of Half of the Semesters Housing and Meal
Plan Revenue to Students
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0

OMBControlNumber1840‐0849 Expires4/30/2021
Category Amount
in(a)(1)
institutional dollars
Amountin
(a)(2)dollars,
ifapplicable
Amountin
(a)(3)dollars,
ifapplicable
ExplanatoryNotes
Purchasing,leasing,orrentingadditionalinstructionalequipment
andsupplies(suchaslaboratoryequipmentorcomputers)toreduce
thenumber ofstudentssharingequipmentorsuppliesduringa
singleclassperiodandtoprovidetimefordisinfectionbetween
uses.
Replacinglostrevenueduetoreducedenrollment.
Replacinglostrevenuefromnon‐tuitionsources(i.e., cancelled
ancillaryevents;disruptionoffoodservice,dorms,childcareorother
facilities;cancellationofuseofcampusvenuesbyother
organizations,lostparkingrevenue,etc.).
3
Purchasingfacultyandstaff traininginonlineinstruction; or paying
additionalfundstostaffwhoareprovidingtraininginadditionto
theirregularjobresponsibilities.
Purchasing,leasing,orrentingadditionalequipmentorsoftwareto
enabledistancelearning,orupgradingcampuswi‐fiaccessor
extendingopennetworksto parkinglotsorpublicspaces,etc.
OtherUsesof(a)(1)InstitutionalPortion
f
unds.
4
OtherUsesof(a)(2)or(a)(3)
f
unds,ifapplicable.
5
QuarterlyExpendituresforeachProgram
TotalofQuarterlyExpenditures
3
Including continuanceofpay(salaryandbenefits)to workerswhowouldotherwisesupporttheworkoractivitiesofancillaryenterprises(e.g.,bookstoreworkers,foodservice
workers,venuestaff,etc.).
4
Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSection 18004(a)(1)InstitutionalPortion
fundsmayonlybeused “to coverany costsassociatedwithsignificant changestothedeliveryofinstructiondueto thecoronavirus,solongassuchcosts donotinclude
paymenttocontractorsfortheprovisionofpre‐enrollmentrecruitmentactivities;endowments;orcapitaloutlaysassociatedwithfacilitiesrelatedtoathletics,sectarian
instruction,or
religiousworship.”
5
Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSections18004(a)(2)and(a)(3)funds
mayonlybeused“todefrayexpenses,includinglostrevenue,reimbursementforexpensesalreadyincurred,technologycostsassociatedwithatransitiontodistanceeducation,
facultyandstafftrainings,payrollincurredbyinstitutionsofhighereducationandforgrantstostudentsforany
componentofthestudent’scostofattendance(asdefined
under
section472oftheHEA),includingfood,housing,coursematerials,technology,healthcare,andchildcare.”
2
Version1.3
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 188,649
$ 0
$ 122,702
$ 311,351
OMBControlNumber1840‐0849 Expires4/30/2021
FormInstructions
CompletingtheForm: Oneachform,fillouttheinstitutionofhighereducation (IHEorinstitution)name,thedateofthereport,theappropriatequarterthe
reportcovers (September 30,December31,March31,June30),thetotalamountof fundsawardedby theDepartment(includingreservefundsifawarded),and
check thebox ifthe report is a“final report.”In thechart,aninstitutionmustspecifythe amountofexpended CARESActfundsforeachfundingcategory:
Sections18004(a)(1)InstitutionalPortion,18004(a)(2),and18004(a)(3),ifapplicable.Section18004(a)(2)fundsincludes CFDAs84.425J(HistoricallyBlack
CollegesandUniversities(HBCUs)),84.425K(TriballyControlledCollegesandUniversities(TCCUs)),84.425L(MinorityServingInstitutions(MSIs)),84.425M
(StrengtheningInstitutionsProgram(SIP));Section18004(a)(3)fundsareforCFDA84.425N(FundfortheImprovementofPostsecondaryEducation(FIPSE)
FormulaGrant).Eachcategoryisdeliberatelybroadandmaynotcapturespecificgrantprogramrequirements.Explanatoryfootnoteshelp clarifycertain
reportingcategories.Whilesomeitemsinthe chartareblockedout,pleasenotethattheblockingofsuchitemsisconsistentwith Departmentguidance and
FAQsandisnotdefinitive. Providebriefexplanatorynotesforhowfundswere expended,includingthe titleandbriefdescriptionofeachprojectoractivityin
whichfundswereexpended. Donotincludepersonallyidentifiableinformation(PII).CalculatetheamountoftheSection18004(a)(1)InstitutionalPortion
(referred toas“(a)(1)institutional”in thechart),Section18004(a)(2)(referredtoas“(a)(2)”inthechart),andSection18004(a)(3)(referredtoas“(a)(3)”inthe
chart)fundsinthe“QuarterlyExpendituresforeachProgram”row,andthe grandtotal ofallthreeinthe“TotalofQuarterlyExpenditures”row.Round
expenditurestothe nearestdollar.
Postingthe Form: Thisformmustbeconspicuouslypostedonthe institution’sprimarywebsiteonthesamepage thereportsoftheIHE’sactivitiesastothe
emergency financialaidgrantstostudentsmadewithfundsfromtheIHE’sallocationunder Section18004(a)(1)oftheCARESAct(StudentAidPortion)are
posted.ItmaybepostedinanHTMLwebpageformatorasalinktoaPDF.Anewseparate formmustbepostedcoveringeachquarterlyreportingperiod
(September30,December31,March31,June30), concludingaftereither(1)postingthequarterlyreportendingSeptember30,2022or(2)whenaninstitution
hasexpendedand liquidatedall (a)(1)InstitutionalPortion,(a)(2),and(a)(3)fundsandchecksthe“finalreport”box.IHEsmustpostthisquarterlyreportformno
laterthan10daysaftertheendofeachcalendarquarter(October 10,January10,April10,July 10) apart from the first report,whichisdueOctober30,2020.
Forthefirstreportusingthisform,institutionsmustprovidetheircumulativeexpendituresfromthe dateoftheirfirstHEERFawardthroughSeptember30,
2020.EachquarterlyreportmustbeseparatelymaintainedonanIHE’swebsiteorinaPDFdocumentlinkeddirectly fromtheIHE’sCARESActreporting
webpage.Reportsmustbemaintainedforatleastthreeyearsafterthesubmissionofthefinalreportper2CFR§ 200.333.Anychangesorupdatesafterinitial
postingmustbeconspicuouslynotedafterinitialpostingandthedateofthechangemustbenotedinthe “DateofReport”line.
Paperwork BurdenStatement
AccordingtothePaperworkReductionActof1995(PRA),no personsarerequiredtorespondtoa collectionofinformationunlesssuchcollectiondisplaysavalid
OMBcontrolnumber.ThevalidOMBcontrolnumber forthisinformationcollectionis1840‐0849.Publicreportingburdenforthiscollectionofinformationis
estimatedtoaverage2hoursperresponse,including timeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthedata
needed,and completingandreviewingthecollection ofinformation.Under thePRA,participantsarerequiredtorespondtothiscollectiontoobtainorretain
benefit.If youhaveanycommentsconcerningtheaccuracy ofthetimeestimateorsuggestionsforimprovingthisindividualcollection,orifyouhavecomments
orconcernsregarding thestatusofyourindividualform,application,orsurvey,pleasecontact:JackCox, U.S. Department ofEducation,400MarylandAvenue,
SW,Washington,DC20202.
3
Version1.31