Fill - Free fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (St. Joseph College) PDF form

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

OMBControlNumber1840‐0849 Expires4/30/2021

QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and

18004(a)(3),ifapplicable

InstitutionName:___________________________________________________DateofReport:______________ CoveringQuarterEnding:______________

Total AmountofFundsAwarded:Section(a)(1)Institutional Portion:____________Section(a)(2):____________Section(a)(3):___________Final Report? ☐

Category

Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Providingadditionalemergencyfinancialaidgrantstostudents.

Providingreimbursementsfortuition,housing,roomandboard,or

otherfeerefunds.

Providingtuitiondiscounts.

Coveringthecostofprovidingadditionaltechnology hardware to

students,suchaslaptopsortablets,orcoveringtheaddedcostof

technologyfees.

Providingorsubsidizingthecostsofhigh‐speedinternettostudents

orfacultytotransitiontoanonlineenvironment.

Subsidizingof

‐campushousingcostsduetodormitory closuresor

decisionstolimithousingtoonestudentperroom;subsidizing

housingcoststoreducehousingdensity;payingforhotelsorother

off‐campushousingforstudentswhoneedtobeisolated;paying

travelexpensesforstudentswhoneedto leavecampusearlydueto

coronavirusinfectionsorcampusinterruptions.

Subsidizingfoodservicetoreducedensityineatingfacilities,to

providepre‐packagedmeals,ortoadd hourstofoodservice

operationstoaccommodatesocialdistancing.

Costsrelatedtooperatingadditionalclasssectionstoenablesocial

distancing,suchasthoseforhiringmoreinstructorsandincreasing

campushoursofoperations.

Campussafetyandoperations.

Tosupportanyelement ofthecost ofattendance(asdefinedunder Section472 oftheHigher EducationActof1965,as amended (HEA))perSection18004(c)oftheCARES Act

andtheInterimFinalRulepublishedintheFederalRegisteronJune17,2020(85FR36494).CommunityCollegesin California,allpublicinstitutionsinWashingtonState,andall

institutionsin Massachusettshavedifferent requirements duetorecentU.S.DistrictCourtactions.Pleasediscusswithlegalcounsel.HEERFlitigationupdatescanbefoundhere.

Includingcostsorexpensesrelatedtothedisinfectingandcleaningofdormsandothercampusfacilities,purchasesofpersonalprotectiveequipment

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(PPE),

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purchasesof

cleaningsupplies,adding

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personneltoincreasethefrequencyofcleaning,thereconfigurationoffacilitiestopromotesocialdistancing,

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etc.

1

Version1.3

St John's College (Santa Fe)

10/23/2020

09/30/2020

$ 188,649

$ 0

$ 122,702

$ 0

$ 188,649

$ 0

$ 122,702

Refund of Half of the Semesters Housing and Meal

Plan Revenue to Students

$ 0

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

OMBControlNumber1840‐0849 Expires4/30/2021

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Purchasing,leasing,orrentingadditionalinstructionalequipment

andsupplies(suchaslaboratoryequipmentorcomputers)toreduce

thenumber ofstudentssharingequipmentorsuppliesduringa

singleclassperiodandtoprovidetimefordisinfectionbetween

uses.

Replacinglostrevenueduetoreducedenrollment.

Replacinglostrevenuefromnon‐tuitionsources(i.e., cancelled

ancillaryevents;disruptionoffoodservice,dorms,childcareorother

facilities;cancellationofuseofcampusvenuesbyother

organizations,lostparkingrevenue,etc.).

Purchasingfacultyandstaff traininginonlineinstruction; or paying

additionalfundstostaffwhoareprovidingtraininginadditionto

theirregularjobresponsibilities.

Purchasing,leasing,orrentingadditionalequipmentorsoftwareto

enabledistancelearning,orupgradingcampuswi‐fiaccessor

extendingopennetworksto parkinglotsorpublicspaces,etc.

OtherUsesof(a)(1)InstitutionalPortion

unds.

OtherUsesof(a)(2)or(a)(3)

unds,ifapplicable.

QuarterlyExpendituresforeachProgram

TotalofQuarterlyExpenditures

Including continuanceofpay(salaryandbenefits)to workerswhowouldotherwisesupporttheworkoractivitiesofancillaryenterprises(e.g.,bookstoreworkers,foodservice

workers,venuestaff,etc.).

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSection 18004(a)(1)InstitutionalPortion

fundsmayonlybeused “to coverany costsassociatedwithsignificant changestothedeliveryofinstructiondueto thecoronavirus,solongassuchcosts donotinclude

paymenttocontractorsfortheprovisionofpre‐enrollmentrecruitmentactivities;endowments;orcapitaloutlaysassociatedwithfacilitiesrelatedtoathletics,sectarian

instruction,or



religiousworship.”

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSections18004(a)(2)and(a)(3)funds

mayonlybeused“todefrayexpenses,includinglostrevenue,reimbursementforexpensesalreadyincurred,technologycostsassociatedwithatransitiontodistanceeducation,

facultyandstafftrainings,payrollincurredbyinstitutionsofhighereducationandforgrantstostudentsforany



componentofthestudent’scostofattendance(asdefined

under



section472oftheHEA),includingfood,housing,coursematerials,technology,healthcare,andchildcare.”

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2

Version1.3

$ 0

$ 188,649

$ 0

$ 122,702

$ 311,351

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OMBControlNumber1840‐0849 Expires4/30/2021

FormInstructions

CompletingtheForm: Oneachform,fillouttheinstitutionofhighereducation (IHEorinstitution)name,thedateofthereport,theappropriatequarterthe

reportcovers (September 30,December31,March31,June30),thetotalamountof fundsawardedby theDepartment(includingreservefundsifawarded),and

check thebox ifthe report is a“final report.”In thechart,aninstitutionmustspecifythe amountofexpended CARESActfundsforeachfundingcategory:

Sections18004(a)(1)InstitutionalPortion,18004(a)(2),and18004(a)(3),ifapplicable.Section18004(a)(2)fundsincludes CFDAs84.425J(HistoricallyBlack

CollegesandUniversities(HBCUs)),84.425K(TriballyControlledCollegesandUniversities(TCCUs)),84.425L(MinorityServingInstitutions(MSIs)),84.425M

(StrengtheningInstitutionsProgram(SIP));Section18004(a)(3)fundsareforCFDA84.425N(FundfortheImprovementofPostsecondaryEducation(FIPSE)

FormulaGrant).Eachcategoryisdeliberatelybroadandmaynotcapturespecificgrantprogramrequirements.Explanatoryfootnoteshelp clarifycertain

reportingcategories.Whilesomeitemsinthe chartareblockedout,pleasenotethattheblockingofsuchitemsisconsistentwith Departmentguidance and

FAQsandisnotdefinitive. Providebriefexplanatorynotesforhowfundswere expended,includingthe titleandbriefdescriptionofeachprojectoractivityin

whichfundswereexpended. Donotincludepersonallyidentifiableinformation(PII).CalculatetheamountoftheSection18004(a)(1)InstitutionalPortion

(referred toas“(a)(1)institutional”in thechart),Section18004(a)(2)(referredtoas“(a)(2)”inthechart),andSection18004(a)(3)(referredtoas“(a)(3)”inthe

chart)fundsinthe“QuarterlyExpendituresforeachProgram”row,andthe grandtotal ofallthreeinthe“TotalofQuarterlyExpenditures”row.Round

expenditurestothe nearestdollar.

Postingthe Form: Thisformmustbeconspicuouslypostedonthe institution’sprimarywebsiteonthesamepage thereportsoftheIHE’sactivitiesastothe

emergency financialaidgrantstostudentsmadewithfundsfromtheIHE’sallocationunder Section18004(a)(1)oftheCARESAct(StudentAidPortion)are

posted.ItmaybepostedinanHTMLwebpageformatorasalinktoaPDF.Anewseparate formmustbepostedcoveringeachquarterlyreportingperiod

(September30,December31,March31,June30), concludingaftereither(1)postingthequarterlyreportendingSeptember30,2022or(2)whenaninstitution

hasexpendedand liquidatedall (a)(1)InstitutionalPortion,(a)(2),and(a)(3)fundsandchecksthe“finalreport”box.IHEsmustpostthisquarterlyreportformno

laterthan10daysaftertheendofeachcalendarquarter(October 10,January10,April10,July 10) apart from the first report,whichisdueOctober30,2020.

Forthefirstreportusingthisform,institutionsmustprovidetheircumulativeexpendituresfromthe dateoftheirfirstHEERFawardthroughSeptember30,

2020.EachquarterlyreportmustbeseparatelymaintainedonanIHE’swebsiteorinaPDFdocumentlinkeddirectly fromtheIHE’sCARESActreporting

webpage.Reportsmustbemaintainedforatleastthreeyearsafterthesubmissionofthefinalreportper2CFR§ 200.333.Anychangesorupdatesafterinitial

postingmustbeconspicuouslynotedafterinitialpostingandthedateofthechangemustbenotedinthe “DateofReport”line.

Paperwork BurdenStatement

AccordingtothePaperworkReductionActof1995(PRA),no personsarerequiredtorespondtoa collectionofinformationunlesssuchcollectiondisplaysavalid

OMBcontrolnumber.ThevalidOMBcontrolnumber forthisinformationcollectionis1840‐0849.Publicreportingburdenforthiscollectionofinformationis

estimatedtoaverage2hoursperresponse,including timeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthedata

needed,and completingandreviewingthecollection ofinformation.Under thePRA,participantsarerequiredtorespondtothiscollectiontoobtainorretain

benefit.If youhaveanycommentsconcerningtheaccuracy ofthetimeestimateorsuggestionsforimprovingthisindividualcollection,orifyouhavecomments

orconcernsregarding thestatusofyourindividualform,application,orsurvey,pleasecontact:JackCox, U.S. Department ofEducation,400MarylandAvenue,

SW,Washington,DC20202.

3

Version1.31

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NAME

Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (St. Joseph College)

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