Online Course Proposal Form, Last Revised April 2015
The purpose of this form is to guide the approval and development of online courses at the University of the
District of Columbia (UDC). This form should be used when proposing to shift a traditional course (one that is
currently taught in the classroom) to the online format. Note all online courses offered by the University of the
District of Columbia must use Blackboard Course Management System as the online platform for content delivery
and all courses will be assessed by a peer-review committee. It should also be used to guide the development of
new online courses, which will also be guided by policies and procedures adopted by the Academic Senate.
Please complete this form as thoroughly as possible and submit to your chair to begin the approval process.
Appendix A lays out a detailed table of steps and procedures to begin the process of proposing and developing an
online course. Appendix B provides guidelines and an assessment rubric for developing an online course.
Prior to proposing or developing an online course, all faculty must complete a course in online course development
or submit evidence of having completed such course to their Chair with a copy of certication submitted to the
Research Academy for Integrated Learning for record keeping. It is the expectation that the Research Academy
for Integrated Learning will support and implement a 30+ hour professional certication program open to all
faculty or instructors external to UDC wishing to develop the skills and abilities to develop and teach in the online
environment.
Once you have completed Form 1 and attached relevant documents, submit it electronically to your Chair for
approval and comment, your chair will forward to the Dean for review and comment. Your Dean will submit the
form and documents to the Director, Research Academy for Integrated Learning who will review collaboratively
with members from the Committee for Online Learning and return the form to your chair.
The department chair is responsible to communicate with RAIL whether or not an online course proposal has been
approved for development and to ensure online and hybrid/blended courses are properly advertised to students
prior to the registration process. At any time, you are welcome to seek guidance and assistance from the faculty
in Research Academy for Integrated Learning in preparing your form and assessing available recourses to deliver
your course. See page four for submitting and feedback timelines.
If you are proposing to develop a wholly new course for UDC, please follow the
guidelines set forth by the Academic Senate and also use the QMR as a guide, see
appendix A, Phase III.
If you are proposing to designate a hybrid course (one which uses both the traditional
classroom for face- to-face class meetings in addition to online components) please
use the Hybrid Course Proposal Form. Note, the QMR is the appropriate guide for
the development of computer mediated modules in the hybrid or blended course.
Online Course Proposal Form
Form 1
Note: The assessment rubric and checklist will be used during the peer review stage
as a metric to assess the proposed online course.
Page 1
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Online Course Proposal Form, Last Revised April 2015
Faculty Information
Name:
Title:
College:
Department or Program:
Email:
Ofcial Course Title:
Department, Course, and Section Numbers: ( ) ( ) ( )
Department Course Section
Justication for Developing this Course in the Online format
In order to build an online capacity of courses and diversity of offerings, please provide descriptive
metrics to guide planning and resource allocation.
1. Please provide examples of how the proposed course meets one or more of the following selection criteria.
If available, provide supporting data.
(a) high enrollment potential
(b) strong demand from students for online course
(c) strong or emerging market demand
(d) course required for certain degrees or certicates
(e) course is part of a degree or certicate program being put entirely online
(f) course is part of a College initiative or grant project
(g) provides students with an alternative
(h) other
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Online Course Proposal Form, Last Revised April 2015
(a) why you want to develop and teach this course online;
(b) your past experience with distance or online education, if any;
(c) your current use of technology in your current courses and level of competencies with
technology.
2. What student audience do you anticipate will enroll in this course? What are the perceived benets for students
taking this course online rather than on campus?
Experience Teaching With Online Format
1. Please describe your qualications to teach this course in an online format. Be sure to address:
Preliminary Course Design Plans:
1. Please provide a course overview and introduction. This must include a description of the course as it appears
in the UDC Course Catalog. You should also attach a current copy of your course syllabus.
2. Please list your learning objectives for the course. Make sure the learning objectives align to the ofcial course
description found in the UDC course catalog and that they are measurable. You may nd that using Bloom’s
Taxonomy is a helpful guide.
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Online Course Proposal Form, Last Revised April 2015
3. Please provide a description of how learning outcomes (both formative and summative) will be assessed. Also,
please specify how you will document the effectiveness of the tools, applications, and modules constructed or
selected to build knowledge.
4. How will you verify the authenticity of student work and exams? Meaning, how will you either proctor or
verify that the students submitting work and taking exams is the same student registered in the course.
5. Please identify the instructional resources, tools, and materials that will be use to facilitate learning in the
course. Indicate your level of competency or need for training. Use the table below.
6. Please indicate whether a textbook has been selected for this course. If so, provide the textbook name, publisher,
and ISBN. Is this available as an e-book?
Technology Tools
I plan to use this tool I am competent this tool
Blackboard
SoftChalk
Podcasting
Course Cartidges
Synchronous chats
Video
Ebrary resources
Other special equipment
or software
I seek training
with this tool
(yes / no / not sure)
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Online Course Proposal Form, Last Revised April 2015
7. Describe (briey) how you will facilitate student discussions, interaction, and collaboration in the online
environment.
8. Describe some of the activities students will be engaged in during the course.
9. List any training beyond the applications above that you will need to effectively teach this course online.
Submission Deadlines for faculty
Summer or Fall Online Courses
Spring Online Courses
Preliminary review and support to develop online course
1. Chairs Feedback and Support of proposal: Please indicate your feedback and approval for this proposal, and
provide comments about the instructor and/or the need for the course, if needed.
Please submit all documents to your Chair on or before one of the following dates:
The second Friday in January or The Tuesday after President’s day
Please submit all documents to your Chair on or before one of the following dates:
The rst Tuesday after Labor Day or The rst Tuesday after Columbus Day
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Online Course Proposal Form, Last Revised April 2015
Signatures
Initiated by: Date
Department Chair: Date
Please forward all documents to your Dean on or before the third Friday in January or on the rst Tuesday following Labor Day.
Academic Dean: Date
Please forward all documents to RAIL on or before the fourth Friday in January or on the second Tuesday following Labor Day.
Graduate Dean: Date
Please forward all documents to RAIL on or before the last Friday in January or rst Friday in February or on the third Tuesday
following Labor Day.
Director, RAIL: Date
2. Dean’s Feedback and Support of proposal: Please indicate your approval or disapproval for this proposal, and
provide comments about the need for the course. Then send Form electronically to Dr. Carl Moore (carl.moore@
udc.edu), Director of Research Academy for Integrated Learning for committee review and signature. Dr. Moore
will return a signed copy of the form to the chair.
3. Graduate Dean’s feedback (if appropriate) for graduate level online courses. Please indicate your approval or
disapproval for this proposal, and provide comments about the need for the course. Then send Form electronically
to Carl Moore (carl.moore@udc.edu), Acting Director of Research Academy for Integrated Learning for committee
review and signature. Dr. Moore will return a signed copy of the form to the chair.
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Online Course Proposal Form, Last Revised April 2015
Procedure
2. Identify need/ or course
3. Identify Faculty – content expert
4. Prepare “Online Course Proposal Document
Form 1” and submit to Chair for approval
process.
If the intention is to propose a summer or fall
course, please submit all documents to your
chair on or before the second Friday in January.
If you propose to teach a spring course, submit
your documents on or before the rst Tuesday
following Labor Day.
Dean, Chair, Faculty
Dean, Chair, Self-identify (faculty)
Faculty
Responsible party
1. Content expert/course developer completes
online course development training course. Is
provided Online course development guidelines
and assessment rubric. Please allow 2-6 weeks
to complete the online course. If you have had
online course training, please submit a copy of
your certication to your chair and to the RAIL
ofce.
Faculty in coordination with RAIL and
C4OL- the training will take place in an on-
line format with periodic face-to-face interac-
tion as necessary.
Phase I: Pre-Development And Approval Stage
Appendix A
Online Course Proposal Process
6. Dean reviews proposal and provides
feedback on “Form” then forwards Form to the
Director, RAIL. <one week>
7. RAIL and C4OL committee will review
proposal and assess the proposal and
technological needs associated and sign and or
return Form to Chair. One complete copy of
the proposal will remain on le with RAIL.
<one week>
Dean
RAIL and C4OL committee
5. Chair provides approval and/or feedback
and submits “Form” to Dean for approval to
proceed. <one week>
Departmental Chair
8. Chair communicates to faculty whether or
not they have authority to begin online course
development.
Chair
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Online Course Proposal Form, Last Revised April 2015
Procedure Responsible party
3b. Provide mentoring & feedback using QM
Online Rubric for Online Courses Assessment
& Development
1. Faculty make request to Bb ofce to create
course shell in Blackboard
2, Chair designates course in SIS+ as an online
course for registration purposes
3. Build online content, objects, widgets &
modules
3a. Provide technical assistance and
instructional design support
Faculty, RAIL-Bb ofce
Department Chair
Faculty
RAIL Faculty / Staff
C4OL and department C4OL liaison
Phase II: Course Development
Procedure Responsible party
2. QM certied team reviews course
3. Review Team submits written assessment to
faculty
4. Faculty makes revisions to online course as
needed
5. Course is reviewed again by internal review
team to include certied QM reviewers, chair,
department C4OL committee liaison, and or
dean (graduate dean if it is a graduate course)
alongside original assessment report
Sign off
QM certied internal review team or QM
external review team
QM certied internal review team or QM
external review team
Faculty
Certied QM reviewers, departmental C4OL
liaison, Chair, college dean and or graduate
dean.
1. Submit to QM for external review or to a
three-member QM certied peer review
committee for assessment
Instructional Faculty (content expert), Chair,
Dean, C4OL, QM external review team, QM
certied internal review team
Phase III: Peer Review And Assessment
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Online Course Proposal Form, Last Revised April 2015
Procedure
Procedure
Responsible party
Responsible party
1. Teach course
1. Complete Self Reection Survey (Obtain
survey instrument from RAIL)
2. Assess course outcomes, both the learning
outcomes and effectiveness, pre, midterm, and
post.
2. Departmental review & reection of online
course. Deposit completed instrument with
RAIL.
3. Provide outcome statistics to RAIL ofce
5. Archive course
4. Make course unavailable
Faculty
Faculty / RAIL Faculty / Staff
Faculty/Department
Ad hoc department committee (department
C4OL liaison, faculty, chair) will conference
to reect upon lessons learned and assessment
feedback.
Faculty
RAIL Faculty / Staff
Faculty
Phase IV: Teach Course
Phase V: Post Course Reection
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Online Course Proposal Form, Last Revised April 2015
Appendix B: QM Assessment Rubric and Developmental Guidelines
The course meets Quality Matters
TM
expectations, when all 3-point Essential Standards are marked
“MET” AND a total overall score of
84 out of 99 pointsis achieved. (Source: Maryland Online, Inc. ©2014)
1.1 Instructions make clear how to get started and where to nd various course components.
1.2 Learners are introduced to the purpose and structure of the course.
1.3 Etiquette expectations (sometimes called “netiquette”) for online discussions, email, and other forms of
communication are stated clearly.
1.4 Course and/or institutional policies with which the learner is expected to comply are clearly stated, or a link to
current policies is provided.
1.5 Minimum technology requirements are clearly stated and instructions for use are provided.
1.6 Prerequisite knowledge in the discipline and/or any required competencies are clearly stated.
1.7 Minimum technical skills of learner are clearly stated.
1.8 The self-introduction by the instructor is appropriate and available online.
1.9 Learner are asked to introduce themselves to the class.
2.1 The course learning objectives, or course/program competencies describe outcomes that are measurable.
2.2 The module/unit learning objectives or competencies describe outcomes that are measurable and consistent with the
course-level objectives or competencies,.
2.3 All learning objectives or competencies, are stated clearly and written from the learners perspective.
2.4 The relationship between learning objectives or competencies and course activitives is clearly stated.
2.5 The learning objectives or competencies are suited to the level of the course.
3.1 The assessments measure the stated learning objectives and competencies.
3.2 The course grading policy is stated clearly.
3.3 Specic and descriptive criteria are provided for the evaluation of learners work and participation and are tied to
the course grading policy.
3.4 The assessment instruments selected are sequenced, varied, and suited to the learners work being assessed.
3.5 The course provides learners with multiple opportunities to track their learning progress.
6.1 The tools used in the course support the learning objectives and competencies.
6.2 Course tools promote learner engagement and active learning.
6.3 Technologies required in the course are readily obtainable.
6.4 The course technologies are current.
6.5 Links are provided to privacy policies for all external tools required in the course.
7.1 The course instructions articulate or link to a clear description of the technical support offered and how to access it.
7.2 Course instructions articulate or link to the institution’s accessibility policies and services.
7.3 Course instructions articulate or link to an explanation of how the institution’s academic support services and
resources can help learners succeed in the course and how learners can obtain them.
7.4 Course instructions articulate or link to an explanation of how the institution’s student support services can help
learners succeed and how learners can obtain them.
8.1 Course navigation facilitates ease of use.
8.2 Information is provided about the accessibility of all technologies required in the course.
8.3 The course provides alternative means of access to course materialsin formats that meet the needs of diverse
learners.
8.4 Course design facilitates readability.
8.5 Course Multimedia facilitates ease of use.
4.1 The instructional materials contribute to the achievement of the stated course and module/unit learning objectives
or competencies.
4.2 Both the purpose of instructional materials and how the materials are to be used for learning activities are clearly
explained.
4.3 All instructional materials used in the course are appropriately cited.
4.4 The instructional materials are current.
4.5 A variety of instructional materials is used in the course.
4.6 The distinction between required and optional materials is clearly explained.
5.1 The learning activities promote the achievement of the stated learning objectives or competencies.
5.2 Learning activities provide opportunities for interaction that support active learning.
5.3 The instructor’s plan for classroom response time and feedback on assignments is clearly stated.
5.4 The requirements for learner interaction are clearly articulated..
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Course
Overview
and
Introduction
Learning
Objectives
(
Competencies)
Assessment
and
Measurement
Course
Technology
Learner
Support
Accessibility
and
Usability
Instructional
Materials
Course
Activities
and
Learner
Interaction
Quality Matters
TM
Rubric Standards 2014 edition with Assigned Point Values
Standards Points
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