Complete the appropriate sections in full. (All requests with incomplete information must be accompanied by a written
explanation for the omission.)
Payment must be enclosed with the application and can be either by cheque or money order (Canadian Funds) payable to the
Newfoundland Exchequer Account.
Be sure your address and telephone number are correct and are clearly printed.
To avoid delay
Short form birth certificates include the following information:
FULL NAME of the INDIVIDUAL, DATE OF BIRTH, PLACE OF BIRTH, SEX, REGISTRATION
NUMBER, REGISTRATION DATE, and DATE ISSUED.
A long form birth certificate contains all information on the short form certificate and also contains the parents’ names.
Certificates contain information extracted from the original registration filed in our office.
Please indicate whether you wish to receive your certificate by mail or will pick it up.
Who is entitled to apply for a Birth Certificate?
You, if you are the subject of the birth certificate. You must be at least sixteen years of age.
A parent of a child (as established by registration documents or by court documents) until the child reaches the age of
19 years or if the child is incapable because of mental incapacity.
A custodial guardian( if no parent is capable). Proof of guardianship is required.
A person with written authorization from one of the above.
A person with a court order.
A person who requires it to comply with a specific Act or Regulation - proof is required.
When the individual is deceased (proof of death is required):
- the following person; a spouse, cohabitating partner, adult child, parent or adult sibling of the deceased.
- the executor, trustee or administrator of the estate; or
- a person with written authorization from one of the above.
Any person applying for a certificate is required to present acceptable identification - one piece of photo ID or two pieces of other
ID, at least one of which contains their signature or address. A person who has written authorization to apply for or pick up
someone else’s certificate is required to present their own ID. Persons applying by mail are required to submit photocopies of
their ID documents.
Service is available at:
Vital Statistics Division
Motor Registration Building
149 Smallwood Drive
Mount Pearl, NL A1B 4J6
Telephone: (709) 729-3308
or visit our website: http://www.servicenl.gov.nl.ca
NOTE: All mailed in requests should be sent to Mount Pearl office for processing.
Due to the public health emergency guidelines, requests for documents should be completed online. Documents will be provided
by mail. Where documents are required immediately, counter service is available by appointment only by calling 1-709-729-3308.