Fillable Form 1.2: Secondary and/or Outside Employment Section (City of El Monte)

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Form 1.2: Secondary and/or Outside Employment Section (City of El Monte)

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City of El Monte Administrative Policy Manual
Updated as of 12.04.18 by City Council action at the City of Council’s meeting of 12.04.18 under Agenda item #12.4
Secondary and/or Outside Employment
Section
1.2
PURPOSE
To provide guidelines for full-time City employees engaging in employment with a second employer or
engaging in self-employment.
POLICY
Each full-time employee of the City shall inform their Department Director or designee, the HR/RM
Director, and the City Manager if they intend to engage in any employment, activity or enterprise for
compensation (“secondary employment”) in addition to their regular employment with the City. An
employee proposing to engage in any secondary employment shall inform their Department Director in
writing prior to engaging in the secondary employment of the time to be spent on such activity and the
nature of the activity.
The employee shall obtain a Secondary Outside Employment Form from the HR/RM Department and
submit the completed form to their Department Director or designee for evaluation. Forms must be
submitted at least two (2) weeks before starting such secondary employment or self-employment.
The Secondary Outside Employment Form does not need to be completed on an annual basis – only
when/if the secondary employment changes.
In evaluating a secondary employment, the City retains the right to consider whether such secondary
employment may impact the organization as follows:
Impairment of Efficiency and Physical Well-Being - The secondary employment mu
st not
involve such time demands or performance of such arduous tasks as to interfere with the
em
ployee’s effectiveness or leave the employee tired or subject to injury
in their City position.
Workers'
Compensation - The secondary employment must not leave the City liable for any
injury or illness incurred in such secondary employment.
Conflict of Interest
and Public Relations - The secondary employment must not, or mu
st not have
the potential to, adversely affect or reflect upon the employee, the employee's position with the
City
, or the C
ity.
Secondary
employment without notification can result in disciplinary action up to and including dismissal
if any of the above three (3) factors negatively impact an employee and/or the City. Notification for
secondary employment is evidenced only by a copy of the Outside Secondary Employment Form with all
required signatures.
City employees are prohibited from contracting or engaging in business activity with the City as a source
of secondary employment, including the performance of services outside the scope of their normal
employment duties and responsibilities.
City employees are prohibited from pursuing a business license or secondary employment within the
boundaries of the City if said activity is for providing services on behalf of an approved City vendor or
City of El Monte Administrative Policy Manual
Updated as of 12.04.18 by City Council action at the City of Council’s meeting of 12.04.18 under Agenda item #12.4
contractor doing business with the City, if said services is similar or equivalent to their duties as a City
employee. For example, a maintenance worker who opens a business activity to conduct maintenance
work for a City assigned contractor or vendor.
As an adjunct to the above, the employee shall not use City time, facilities, equipment, or supplies for
private gain on more than a de minim is basis unless prior approval has been secured from the employee's
Department Director or designee, the HR/RM Director, and the City Manager.
Likewise, the employee shall not use the badge, uniform, prestige, or influence of the City for the
employee’s private gain or advantage, unless prior approval has been secured from the employee's
Department Director or designee, the HR/RM Director, and the City Manager.
This policy does not apply to sworn personnel assigned to security or safety duties pursuant to and
consistent with the City’s film permit requirements.
Police Department Policy: Any non-sworn personnel in the Police Department shall only be required to
adhere to this city-wide administrative policy. All Police Department sworn personnel shall refer to the
Police Department Outside Employment Policy and Procedure No. 1021.
OPERATIONAL PROCEDURE
Employee
Notifies immediate supervisor that secondary employment is being
considered.
Obtains an Outside / Secondary Employment Form from the HR /
RM Department.
Completes and signs form and submits to immediate supervisor for
processing.
Sworn Police Department
Employee
Follows policy and procedures provided in the Police Department
Outside Employment Policy and Procedure No. 1021.
Department Head
Evaluates request and considers impact on department and
organization. Either approves, approves with modifications, or
disapproves.
If disapproves, notifies employee with reason for disapproval.
If approves, or approves with modifications, transmits to HR/RM
Director for further processing.
HR / RM Director
Reviews and recommends to the City Manager approval with
modification, or disapproval of the request.
City Manager
Reviews submitted request.
Approves or approves with modifications and transmits to the HR /
City of El Monte Administrative Policy Manual
Updated as of 12.04.18 by City Council action at the City of Council’s meeting of 12.04.18 under Agenda item #12.4
RM Department.
Disapproves request and transmits with reason(s) to the
Department.
HR / RM Department
Receives form and places in employee’s official personnel folder.
Notifies employee and Department Director, via email, of City
Manager’s decision.
ATTACHMENT – SECONDARY EMPLOYMENT FORM
EMPLOYEE INSTRUCTIONS: Complete Section 1. Sign and route to supervisor.
SUPERVISOR INSTRUCTIONS: Route approved form to Human Resources. Provide a copy to employee. Retain
a copy in the Department Personnel File.
SECTION 1 – EMPLOYEE
Last Name, First Name, Middle Initial
Employee ID Number
Date
Classification Title and Number
Department
I hereby request approval to perform outside work in accordance with City Policy. Details of the outside work are
described below.
Name of Employer
Number of work hours
Weekly
Duration of employment
From to
Telephone
Description of outside work
I understand and agree that, if my application is approved, the Appointing Authority may end or modify my outside
work activities at his/her discretion:
_____________________________________ __________
Signature Date
SECTION 2 – SUPERVISOR
DEPARTMENT DIRECTOR
SECTION 3 -
HUMAN RESOURCES
RISK MANAGEMENT
SECTION 4 –
CITY MANAGER
CITY MANAGER
Approval for employee named
above to perform outside work is:
Approved Approved Approved
Not Approved
___________________________
Supervisor Name
____________________________
Signature Date
___________________________
Department Head
____________________________
Signature Date
Not Approved
_____________________________
Human Resources/Risk Management
_____________________________
Signature Date
Approval for the employee to
perform outside work is:
Not Approved
_____________________________
City Manager
_____________________________
Signature Date
Dev. Date: 07-2018
HR / RM Department
Refer to City’s Secondary and/or Outside Employement Policy
City of El Monte
Application for Outside Work Permit
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Form 1.2: Secondary andor Outside Employment Section (City of El Monte)

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Completed 3 August 2020

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