Fillable Form 1.0: PHA Information PHA Type: Small High (Davis County Utah)

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Form 1.0: PHA Information PHA Type: Small High (Davis County Utah)

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PHA 5-Year and Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
1.0
PHA Information
PHA Name: _Davis Community Housing Authority___________ PHA Code: _UT009_________
PHA Type: Small High Performing Standard HCV (Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 10/2010
______________
2.0
Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: _158
________________ Number of HCV units: _1036____________
3.0
Submission Type
5-Year and Annual Plan Annual Plan Only 5-Year Plan Only
4.0
PHA Consortia PHA Consortia: (Check box if submitting a joint Plan
and complete table below.)
Participating PHAs
PHA
Code
Program(s)
Included in the
Consortia
Programs Not in
the Consortia
No. of Units in
Each Program
PH HCV
PHA 1:
PHA 2:
PHA 3:
5.0
5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.1
Mission. State the PHA’s Mission for serving the needs of low-income, very low-income, and
extremely low income families in the PHA’s jurisdiction for the next five years:
The Davis Community Housing Authority provides primarily rental assistance and to a
lesser degree rehabilitation of housing stock of all types. It owns and manages a variety of
rental units throughout the County. The four-fold mission set forth for the organization is:
• To monitor the needs of the low-income populations.
• To provide safe, decent, sanitary, and affordable housing to its residents.
• To maintain a superior level of public service to the community.
• To be a catalyst towards resident independence (self-sufficiency).
5.2
Goals and Objectives.
Identify the PHA’s quantifiable goals and objectives that will enable the
PHA to serve the needs of low-income and very low-income, and extremely low-income families
for the next five years. Include a report on the progress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
A. PHA Goal: Expand the Supply of Assisted Housing
Objectives:
1. Apply for additional rental vouchers if available.
2. Dispose undeveloped public housing land that is in excess of our needs and
build additional units that would be available to low-income families.
B. PHA Goal: Improve the Quality of Assisted Housing
Objectives:
1. Improve Public Housing Management (PHAS) score.
2. Maintain Section 8 Management (SEMAP) score.
3. Renovate or modernize public housing units.
• Upgrade heating and cooling system from a two pipe system to a four pipe
system to repair current system issues and improve energy efficiency at
Elderly/Disabled complex. This is currently under way.
• Address 504 compliance issues to bring UFAS accessibility to existing
units where feasible. This is currently under way.
5. Train staff on current issues to implement regulatory updates and changes.
6. Improve curb appeal with landscaping.
7. Apply for additional Capital Funds if pertinent.
C. PHA Goal: Increase Assisted Housing Choices
Objectives:
1. Continue development of relationships in the recruitment and retention of
landlords.
2. Review voucher payment standard and adjust if applicable.
D. PHA Goal: Provide An Improved Living Environment
Objectives:
1. Participate in local Homeless Coordinating Committee.
2. Network with other local Housing Authorities.
E. PHA Goal: Promote Self-Sufficiency and Asset Development of Assisted Households
Objectives:
1. Attract supportive services for participants to attain their goals for economic
self-sufficiency.
5.2
F. PHA Goal: Ensure Equal Opportunity and Affirmatively Further Fair Housing
Objectives:
1. Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion, national origin, sex, familial status, and
disability.
2. Undertake affirmative measures to ensure accessibility housing to persons
with all varieties of disabilities.
3. Complete Section 504 transition plan.
G. Other PHA Goals and Objectives:
1. DCHA will carry out and conform with:
• Title VI of the Civil Rights Act of 1964
• Fair Housing Act
• Section 504 of the Rehabilitation Act of 1973
• Title II of the Americans with Disabilities Act of 1990
• Affirmatively furthering fair housing.
2. Comply with the Violence Against Women Act to support and assist victims of
domestic violence, dating violence, sexual assault, or stalking. To protect
certain victims as well as members of the victims immediate families from
losing their HUD assisted housing as a consequence of the abuse of which they
were the victim.
3. Update policies to incorporate necessary program changes.
6.0
PHA Plan Update
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual
Plan submission:
• Smoke Free Public Housing Policy
• EIV Policy
• Section 8 Administrative Plan
• Respirator Policy
• Emergency Preparedness Plan
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and
Annual PHA Plan. For a complete list of PHA Plan elements, see Sec. 6.0 of the instructions.
Davis Community Housing Authority Center Court Fieldcrest
352 South 200 West, Suite 1 424 West Center 118 -190 South 1450 West
Farmington, Utah 84025 Bountiful, Utah 84010 Clearfield, Utah 84015
Thornwood Villa Meadows West Rosewood Villa
2160 South Orchard Drive 285 East 1450 North 2100 North 1200 West
Bountiful, Utah 84010 Bountiful, Utah 84010 Layton, Utah 84041
THE FOLLOWING POLICIES ARE ALSO AVAILABLE AT THE LOCATIONS
ABOVE:
1. Eligibility, Selections and Admissions, De-Concentration, and Waiting List Policies:
Admissions and Continued Occupancy Plan (ACOP) Section 10, Section 8 and Section 9.
2. Rent Determination: ACOP Section 13, Administrative Plan Chapter 6 Parts I and II.
3. Grievance Policy and Procedures
4. Community Service: ACOP Section 14
5. Pet Policy
6. Civil Rights Certification
THE FOLLOWING INFORMATION IS AVAILABLE AT THE MAIN OFFICE
1. Eligibility, Selections and Admissions, De-Concentration, and Waiting List Policies:
Administrative Plan Chapter 3 Part II, Chapter 4 Parts I and III.
2. Financial Resources – Books of Account
3. Operation and Management – Internal Controls
4. Fiscal Year Audit
5. Asset Management - Capitalization
6. Self-Sufficiency - Action Plan
7. Violence Against Women Act – Section 8 Administrative Plan Part II, Section 12
8. Crime and Safety: Section 8 Administrative Plan Part II, Section 12
7.0
Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition,
Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers
Include statements related to these programs as applicable.
1. The Davis Community Housing Authority has a duplex located in Centerville City,
Utah. This duplex is part of our public housing program. The duplex is located at
the front of a large rectangular shaped piece of property. However, over half of the
property is not developed.
It is our plan to rehab, not demolish the duplex if feasible and dispose of undeveloped
public housing land that is in excess of our needs and build additional units that
would be available to low-income families.
We will be required to get approval from the City to rezone the property to allow for
the higher density. After that is approved, we will submit an application to the
Special Applications Center for disposition and development. Because four of the
units will not be public housing, the development will be a mixed finance project.
We expect this project to take at least two years to develop.
8.0
Capital Improvements.
Please complete Parts 8.1 through 8.3, as applicable.
8.1
Capital Fund Program Annual Statement/Performance and Evaluation Report.
As part of
the PHA 5-Year and Annual Plan, annually complete and submit the Capital Fund Program
Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and
open CFP grant and CFFP financing. ATTACHED
8.2
Capital Fund Program Five
-
Year Action Plan.
As part of the submission of the Annual Plan,
PHAs must complete and submit the Capital Fund Program Five-Year Action Plan, form HUD-
50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest
year for a five year period). Large capital items must be included in the Five-Year Action Plan.
ATTACHED
8.3
Capital Fund Financing Program (CFFP).
Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement
Housing Factor (RHF) to repay debt incurred to finance capital improvements.
9.0
. Based on information provided by the applicable Consolidated Plan, information
provided by HUD, and other generally available data, make a reasonable effort to identify the
housing needs of the low-income, very low-income, and extremely low-income families who
reside in the jurisdiction served by the PHA, including elderly families, families with disabilities,
and households of various races and ethnic groups, and other families who are on the public
housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs
must address issues of affordability, supply, quality, accessibility, size of units, and location.
HOUSING NEEDS OF FAMILIES IN
DAVIS COUNTY
Population 300,827
Persons Below Poverty Level
29,180 9.7%
Elderly
23,765 7.9%
Families with Disabilities
26,774 8.9%
Black
4,212 1.4%
American Indian
1,805 0.6%
Hispanic
22,862 7.6%
Asian/Pac Islander
5,114 1.7%
Housing Needs of Families on the Waiting List
Section 8
Tenant-based Assistance
# of families % of total families Annual Turnover
Waiting list total
2,230
129
Extremely low income <=30% AMI
1,878 84.22%
Very low income
(>30% but <=50% AMI)
347 15.56%
Low income
(>50% but <80% AMI)
3 0.13%
Families with children
1,401 62.83%
Elderly families
168 7.53%
Families with Disabilities
546 24.48%
Race/ethnicity- white
1,985 89.01%
Race/ethnicity- black
92 4.13%
Race/ethnicity- American Indian
37 1.66%
Race/ethnicity-Asian
23 1.30%
Race/ethnicity-Hispanic
330 14. 80%
H
ousing Needs of Families on the Waiting List
Public Housing
# of families % of total families Annual Turnover
Waiting list total
548
54
Extremely low income <=30% AMI
465 84.85%
Very low income (>30% but <=50% AMI)
80 14.60%
Low income (>50% but <80% AMI)
1 0.18%
Families with children
359 65.51%
Elderly families
49 8.94%
Families with Disabilities
105 19.16%
Race/ethnicity-white
471 85.95%
Race/ethnicity-black
22 4.01%
Race/ethnicity-American Indian
11 2.01%
Race/ethnicity-Asian
6 1.09%
Race/ethnicity-Hispanic
83 15.15%
Characteristics by Bedroom Size (Public
Housing Only)
1BR
65 28
2 BR
101 43
3 BR
25 34
4 BR
42 18
5 BR
1
9.1
Strategy for Addressing Housing Needs
A. Need: Shortage of affordable housing for all eligible populations
1. Maximize the number of affordable units available to the PHA within its current
resources
• Reduce turnover time for vacated public housing units
• Maintain or increase Section 8 lease-up rates by establishing payment standards that will
enable families to rent throughout the jurisdiction
• Participate in the Consolidated Plan development process to ensure coordination with
broader community strategies
2. Increase the number of affordable housing units
• Apply for additional section 8 units should they become available
• Leverage affordable housing resources in the community through the creation of mixed -
finance housing
• Pursue housing resources other than public housing or Section 8 tenant-based assistance
B. Need: Specific Family Types
1. Target available assistance to families at or below 30 % of AMI
• Meet or exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing and tenant based Section 8 assistance
2. Target available assistance to families at or below 50% of AMI
• Adopt rent policies to support and encourage work
3. Target available assistance to Families with Disabilities
• Affirmatively market to local non-profit agencies that assist families with disabilities
• Maintain 100% occupancy of 75 Section 8 Mainstream Vouchers for the disabled
4. Increase awareness of PHA resources among families of races and ethnicities with
disproportionate needs
• Continue to affirmatively market assisted housing opportunities to minority population
5. Conduct activities to affirmatively further fair housing
• Counsel Section 8 tenants who have cause to believe they have been discriminated
against and the process for having their concerns heard
10.0
Additional Information
. Describe the following, as well as any additional information HUD has
requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress
in meeting the mission and goals described in the 5- Year Plan.
In reviewing the goals as stated in the most recent Five-Year Plan submitted by the Davis
Community Housing Authority, we find the following:
a. Expand the supply of assisted housing
DCHA is continually searching for opportunities to expand the supply of assisted
housing.
b. Improve the quality of assisted housing
Our most recent SEMAP score is 100%. We are considered a High Performer under
the PHAS reporting. Our modernization programs are proceeding as planned. All Capital Fund
monies are obligated and expended within HUD requirements. We continue to concentrate our
efforts on improving “curb appeal” at all our properties in order to meet PHAS requirements.
c. Increase assisted housing choices:
Our goal is to reach the maximum number of units (1036) as quickly as possible.
Outreach to landlords is ongoing. We will review the payment standard as necessary.
d. Provide an improved living environment
De-Concentration has not been a problem in the DCHA complexes. DCHA has
repaired the camera system at our elderly/disabled projects which provides a sense of security for
our residents. We have updated our emergency preparedness plan and will have practice evacuation
drills.
e. Promote Self-Sufficiency and asset development of assisted households
DCHA works closely with other agencies that provide services for elderly and
disabled families to help increase independence. A high percentage of clients are either fully or
partially employed. We continue to administer a Self-Sufficiency program for Section 8 Voucher
clients, who are eligible and interested, providing them with appropriate referrals when needed.
DCHA will continue to provide this service to our Family Self-Sufficiency clients.
f. Ensure equal opportunity and affirmatively further fair housing for all Americans
DCHA received a Fair Housing & Equal Opportunity (FHEO) Section 504 and Title
VI review. DCHA has made changes to our policies, documents, applications, etc., concerning the
disabled. Policies have been approved by FHEO and the DCHA Board of Commissioners. We
continue to make progress on accessible issues for our residents that are feasible under the Uniform
Federal Accessibility Standards (UFAS).
10.0
g. Manage the DCHA’s existing public housing program in an efficient and effective
manner thereby qualifying for the highest performance standard possible
We consistently strive to maintain a vacancy rate of 15 days or less. We will strive to keep
our High Performer status under PHAS.
h. Manage the DCHA’s tenant based program in an efficient and effective manner;
thereby qualifying for the highest performance standard possible
DCHA has reached a lease-up rate of 100%. Units are re-inspected under HQS
quality control at 5% or more. Seventy-five percent or more of tenant files are reviewed for quality
control.
i. Deliver timely and high quality maintenance service to the residents of Davis
Community Housing Authority
DCHA’s response time to emergency work orders is within the 24 hour standard. We
consistently maintain a routine work order turn-around time within HUD standards.
j. Ensure full compliance with all applicable standards and regulations including
government generally accepted accounting practices
DCHA contracts with a fee accountant, we are in the process of hiring an in-house
accountant our books of account are in full compliance with GAAP.
k. DCHA operates an owner-occupied rehab program using CDBG funds and other
monies
We have successfully administered single and multi-family rehab programs for over 25 years.
The program income derived from these loans is growing.
l. Operate a fully successful program for disabled families
DCHA’s Section 8 Voucher Mainstream program is continually 100% leased.
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s
definition of “significant amendment” and “substantial deviation/modification”
Discretionary changes which are not mandated by HUD regulation in the plans or policies of
the DCHA which fundamentally change the mission, goals, objectives or plans of the agency
and which require formal approval of the DCHA Board of Commissioners.
11.0
Required Submission for HUD Field Office Review
. In addition to the PHA Plan template
(HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be
submitted with signature by mail or electronically with scanned signatures, but electronic
submission is encouraged. Items (h) through (i) must be attached electronically with the PHA
Plan. Note: Faxed copies of these documents will not be accepted by the Field Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related
Regulations (which includes all certifications relating to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants
only)
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs
receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP
grants only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be
submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative
describing their analysis of the recommendations and the decisions made on these
recommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation
Report (PHAs receiving CFP grants only)
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP
grants only)
DAVIS COMMUNITY HOUSING AUTHORITY
FIVE YEAR AND ANNUAL PLAN
October 1, 2010 – September 30, 2015
TAB
1. PHA Plan HUD Form 50075 – ut009v01
2. Statement of Financial Resources - ut009b01
3. Eligibility - ut009c01
4. Rent Determination - ut009d01
5. Administrative Capabilities – ut009e01
6. Grievance Policy – ut009f01
7. Community Service – ut009g01
8. Crime and Safety – ut009h01
9. Pet Policy – ut009i01
10. Asset Management – ut009j01
11. Violence Against Women Act – ut009k01
12. Civil Rights Certification HUD Form 50077c – ut009l01
13. Notice of Public Hearing – ut009m01
14. Disclosure of Lobbying Activities HUD Form SFLLL – ut009n01
15. Certification of Payment to Influence Federal Transactions HUD Form 50071 – ut009o01
16. Drug Free Workplace HUD Form 50070 – ut009p01
17. Challenged Element Statement & Resident Advisory Board – ut009r01
18. Certification of Compliance with PHA Plans HUD Form 50077 – ut009s01
19. Certification of Consistency with the Consolidated Plan HUD Form 50077sl – ut009t01
20. CFP 2008 Annual Statement HUD Form 50075.1 – ut009u01
21. CFP ARRA Annual Statement HUD Form 50075.1 – ut009w01
22. CFP 2009 Annual Statement HUD Form 50075.1 – ut009x01
23. CFP 2010 Annual Statement HUD Form 50075.1 – ut009y01
24. CFP 2010 Five-Year Action Plan HUD Form 50075.2 – ut009z01
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
STATEMENT OF FINANCIAL RESOURCES
Projected Based on Current Data
Financial Resources
Sources
Public Housing
1. Federal Grants FY 2010
Public Housing Operating Subsidy $ 369,139
Public Housing Capital Fund $ 243,370
2. Prior Years Capital Fund (unobligated)
2009 $ 21,722
3. Public Housing Dwelling Rental Income
Dwelling Rents $ 372,594
4. Other Income
Interest Income $ 2,091
Tenant Revenue $ 2,269
Laundry Machines $ 4,143
_________
Total PH Resources $1,015,328
Section 8 Tenant Based Assistance
1. Housing Assistance Payments $6,371,665
2. Administrative Funds $ 662,363
3. Family Self-Sufficiency $ 41,821
_________
Total Section 8 Tenant Based Assistance $7,075,849
TOTAL Public Housing & Section 8 $8,091,177
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
ELIGIBILITY
Excerpts from Admissions and Continued Occupancy Plan
8.2 ELIGIBILITY CRITERIA
A. Family Status.
1. A family with or without children. Such a family is defined as a
group of people related by blood, marriage, adoption or affinity
that live together in a stable family relationship.
a. Children temporarily absent from the home due to
placement in foster care are considered family members.
b. Unborn children and children in the process of being
adopted are considered family members for the purpose of
determining bedroom size but are not considered family
members for determining income limit.
2. An elderly family, which is:
a. A family whose head, spouse, or sole member is a person
who is at least 62 years of age;
b. Two or more persons who are at least 62 years of age living
together; or
c. One or more persons who are at least 62 years of age living
with one or more live-in aides.
3. A near-elderly family, which is:
a. A family whose head, spouse, or sole member is a person
who is at least 50 years of age but below the age of 62;
b. Two or more persons, who are at least 50 years of age but
below the age of 62, living together; or
c. One or more persons, who are at least 50 years of age but
below the age of 62, living with one or more live-in aides.
4. A disabled family, which is:
a. A family whose head, spouse, or sole member is a person
with disabilities;
b. Two or more persons with disabilities living together; or
c. One or more persons with disabilities living with one or
more live-in aides.
d. For purposes of qualifying for low-income housing, does
not include a person whose disability is based solely on any
drug or alcohol dependence.
5. A displaced family, which is a family in which each member, or
whose sole member, has been displaced by governmental action, or
whose dwelling has been extensively damaged or destroyed as a
result of a disaster declared or otherwise formally recognized
pursuant to Federal disaster relief laws.
6. A remaining member of a tenant family.
7. A single person who is not an elderly or displaced person, a
person with disabilities, or the remaining member of a tenant
family.
B. Income Eligibility
1. To be eligible for admission to developments or scattered-site units
that were available for occupancy before 10/1/81, the family's
annual income must be within the low-income limit set by HUD.
This means the family income cannot exceed 80 percent of the
median income for the area.
2. To be eligible for admission to developments or scattered-site units
that became available on or after 10/1/81, the family's annual
income must be within the very low-income limit set by HUD,
unless HUD grants an exception. This means that without a HUD
exception, the family income cannot exceed 50 percent of the
median income for the area.
3. Income limits apply only at admission and are not applicable for
continued occupancy.
4. A family may not be admitted to the public housing program from
another assisted housing program (e.g., tenant-based Section 8) or
from a public housing program operated by another housing
authority without meeting the income requirements of the Davis
County Housing Authority.
5. If the Davis County Housing Authority acquires a property for
federal public housing purposes, the families living there must
have incomes within the low-income limit in order to be eligible to
remain as public housing tenants.
6. Income limit restrictions do not apply to families transferring
within our Public Housing Program.
7. If there are no eligible families on the waiting list and the Davis
County Housing Authority has published a 30-day notice of
available units in at least one newspaper of general circulation,
families above the applicable income limit may be housed. They
must vacate the unit if an eligible family applies.
8. The Davis County Housing Authority may allow police officers
who would not otherwise be eligible for occupancy in public
housing to reside in a public housing dwelling unit. Such
occupancy must be needed to increase security for public housing
residents. Their rent shall be at least equal the cost of operating the
public housing unit.
C. Citizenship/Eligibility Status
1. To be eligible each member of the family must be a citizen,
national, or a non-citizen who has eligible immigration status
under one of the categories set forth in Section 214 of the Housing
and Community Development Act of 1980 (see 42 U.S.C.
1436a(a)).
2. Family eligibility for assistance.
a. A family shall not be eligible for assistance unless every
member of the family residing in the unit is determined to
have eligible status, with the exception noted below.
b. Despite the ineligibility of one or more family members, a
mixed family may be eligible for one of three types of
assistance.
c. A family without any eligible members and receiving
assistance on June 19, 1995 may be eligible for temporary
deferral of termination of assistance.
3. Applicants will be required to provide Birth Certificates or proof of
eligible immigration status for each household member.
Household members, 18 years or older, must also provide picture
identification. Copies of these documents will be maintained in
the applicant/tenant file.
D. Social Security Number Documentation
To be eligible, all family members 6 years of age and older must provide a
Social Security number or certify that they do not have one.
E. Signing Consent Forms
1. In order to be eligible, each member of the family who is at least
18 years of age, and each family head and spouse regardless of
age, shall sign one or more consent forms.
2. The consent form must contain, at a minimum, the following:
a. A provision authorizing HUD or the Davis County Housing
Authority to obtain from State Wage Information
Collection Agencies (SWICAs) any information or
materials necessary to complete or verify the application
for participation or for eligibility for continued occupancy;
b. A provision authorizing HUD or the Davis County Housing
Authority to verify with previous or current employers
income information pertinent to the family's eligibility for
or level of assistance;
c. A provision authorizing HUD to request income
information from the IRS and the SSA for the sole purpose
of verifying income information pertinent to the family's
eligibility or level of benefits; and
d. A statement that the authorization to release the
information requested by the consent form expires 13
months after the date the consent form is signed.
9.3 FAMILIES NEARING THE TOP OF THE WAITING LIST
An eligible applicant must be notified of the approximate date of occupancy
insofar as that date can be reasonably determined. If administratively feasible, the
housing authority should inform applicants of any change in their status during
the waiting period. The housing authority may inform them of their status on the
waiting list and its length.
An ineligible applicant will be notified of the following:
A. The opportunity for an Informal Review if the Applicant is denied
participation. Davis County Housing Authority will use the following
procedures to advise the applicant and conduct the review:
1. The applicant will be given written notification of the denial of
assistance.
2. The notice will state that the applicant has a right to request, in
writing, an informal review of the decision to deny participation within
10 business days of the date of notification.
3. The informal review will be conducted within 10 business days of the
request. The Executive Director will select a person who was not
involved in the decision to conduct the review.
4. The applicant may present written or oral arguments relative to the
decision.
5. Davis County Housing Authority will notify the applicant of the
results of the informal review within 10 business days of the date of
review.
B. If the reasons for the determination of ineligibility should be of such a
nature that the housing authority deems it desirable to discuss them in a
private conference, the housing authority need not include them in the
notification of ineligibility, but shall make appropriate arrangements with
the applicant for such conference. This conference is not intended to be a
substitute for the informal review to which the applicant is entitled.
C. If an applicant’s ineligibility is apparent at the time of the application
interview, the form letter may be filled in and handed to the applicant at
that time.
D. Davis County Housing Authority is not bound to hearing decisions:
1. Concerning a decision that is not identified in the plan as eligible for
an informal review or beyond the authority of the hearing officer or
procedures.
2. Contrary to HUD regulations, requirements or Federal, State and local
law.
E. Davis County Housing Authority will notify the participant within 10
business days of the date the decision was made by the hearing officer.
If due to special circumstances, determinations of an applicant’s eligibility must
be deferred, the applicant shall be informed in writing, of this fact and of the
reasons. Under no circumstances may a determination be deferred indefinitely or
longer that the particular circumstances warrant. Until final determination is
made, an applicant is to be notified periodically of the status of his application.
10.2 SELECTION FROM THE WAITING LIST
The Davis County Housing Authority shall follow the statutory requirement that
at least 40% of newly admitted families in any fiscal year be families whose
annual income is at or below 30% of the area median income. To insure this
requirement is met we shall quarterly monitor the incomes of newly admitted
families and the incomes of the families on the waiting list. If it appears that the
requirement to house extremely low-income families will not be met, we will skip
higher income families on the waiting list to reach extremely low-income
families.
If there are not enough extremely low-income families on the waiting list we will
conduct outreach on a non-discriminatory basis to attract extremely low-income
families to reach the statutory requirement.
Excerpts from Section 8 Administrative Plan
PART II: BASIC ELIGIBILITY CRITERIA
3-II.A. INCOME ELIGIBILITY AND TARGETING
Income Limits
HUD is required by law to set income limits that determine the eligibility of applicants
for HUD’s assisted housing programs, including the housing choice voucher program.
The income limits are published annually and are based on HUD estimates of median
family income in a particular area or county, with adjustments for family size.
Types of Low-Income Families [24 CFR 5.603(b)]
Low-income family. A family whose annual income does not exceed 80 percent of the
median income for the area, adjusted for family size.
Very low-income family. A family whose annual income does not exceed 50 percent
of the median income for the area, adjusted for family size.
Extremely low-income family. A family whose annual income does not exceed 30
percent of the median income for the area, adjusted for family size.
HUD may establish income ceilings higher or lower than 30, 50, or 80 percent of the
median income for an area if HUD finds that such variations are necessary because of
unusually high or low family incomes.
Using Income Limits for Eligibility [24 CFR 982.201]
Income limits are used for eligibility only at admission. Eligibility is established by
comparing a family's annual income with HUD’s published income limits. To be income-
eligible, a family must be one of the following:
• A very low-income family
• A low-income family that has been "continuously assisted" under the 1937 Housing
Act. A family is considered to be continuously assisted if the family is already
receiving assistance under any 1937 Housing Act program at the time the family is
admitted to the HCV program [24 CFR 982.4]
DCHA Policy
The DCHA will consider a family to be continuously assisted if the family was
leasing a unit under any 1937 Housing Act program at the time they were issued a
voucher by the DCHA.
PART I: THE APPLICATION PROCESS
4-I.A. OVERVIEW
This part describes the policies that guide the DCHA’s efforts to distribute and accept
applications, and to make preliminary determinations of applicant family eligibility that
affect placement of the family on the waiting list. This part also describes the DCHA’s
obligation to ensure the accessibility of the application process to elderly persons, people
with disabilities, and people with limited English proficiency (LEP).
4-I.B. APPLYING FOR ASSISTANCE [HCV GB, pp. 4-11 – 4-16]
Any family that wishes to receive HCV assistance must apply for admission to the
program. HUD permits the DCHA to determine the format and content of HCV
applications, as well how such applications will be made available to interested families
and how applications will be accepted by the DCHA.
DCHA Policy
Depending upon the length of time that applicants may need to wait to receive
assistance.
The DCHA initially will require families to provide only the information needed
to make an initial assessment of the family’s eligibility, and to determine the
family’s placement on the waiting list. The family will be required to provide all
of the information necessary to establish family eligibility and level of assistance
when the family is selected from the waiting list.
Families may obtain application forms from the DCHA’s office during normal
business hours. Families may also request – by telephone or by mail – a form be
sent to the family via first class mail. Applications may be obtained from DCHA
website at www.daviscommunityhousing.com.
Completed applications must be returned to the DCHA by mail, or submitted in
person during normal business hours. Applications must be complete in order to
be accepted by the DCHA for processing. If an application is incomplete, the
DCHA will notify the family of the additional information required.
4-I.C. ACCESSIBILITY OF THE APPLICATION PROCESS
Elderly and Disabled Populations [24 CFR 8 and HCV GB, pp. 4-11 – 4-13]
The DCHA must take a variety of steps to ensure that the application process is
accessible to those people who might have difficulty complying with the normal,
standard DCHA application process. This could include people with disabilities, certain
elderly individuals, as well as persons with limited English proficiency (LEP). The
DCHA must provide reasonable accommodation to the needs of individuals with
disabilities. The application-taking facility and the application process must be fully
accessible, or the DCHA must provide an alternate approach that provides full access to
the application process. Chapter 2 provides a full discussion of the DCHA’s policies
related to providing reasonable accommodations for people with disabilities.
Limited English Proficiency
DCHA is required to take reasonable steps to ensure meaningful access to their programs
and activities by persons with limited English proficiency [24 CFR 1]. Chapter 2 provides
a full discussion on the DCHA’s policies related to ensuring access to people with limited
English proficiency (LEP).
4-I.D. PLACEMENT ON THE WAITING LIST
The DCHA must review each complete application received and make a preliminary
assessment of the family’s eligibility. The DCHA must accept applications from families
for whom the list is open unless there is good cause for not accepting the application
(such as denial of assistance) for the grounds stated in the regulations [24 CFR
982.206(b)(2)]. Where the family is determined to be ineligible, the DCHA must notify
the family in writing [24 CFR 982.201(f)]. Where the family is not determined to be
ineligible, the family will be placed on a waiting list of applicants.
No applicant has a right or entitlement to be listed on the waiting list, or to any particular
position on the waiting list [24 CFR 982.202(c)].
Ineligible for Placement on the Waiting List
DCHA Policy
If the DCHA can determine from the information provided that a family is
ineligible, the family will not be placed on the waiting list. Where a family is
determined to be ineligible, the DCHA will send written notification of the
ineligibility determination within 30 business days of receiving a complete
application. The notice will specify the reasons for ineligibility, and will inform
the family of its right to request an informal review and explain the process for
doing so (see Chapter 16).
Eligible for Placement on the Waiting List
DCHA Policy
The DCHA will send written notification of the preliminary eligibility
determination within 30 business days of receiving a complete application.
Placement on the waiting list does not indicate that the family is, in fact, eligible
for assistance. A final determination of eligibility will be made when the family is
selected from the waiting list.
Applicants will be placed on the waiting list according to any preference(s) for
which they qualify, and the date and time their complete application is received
by the DCHA.
PART II: MANAGING THE WAITING LIST
4-II.A. OVERVIEW
The DCHA must have policies regarding various aspects of organizing and managing the
waiting list of applicant families. This includes opening the list to new applicants, closing
the list to new applicants, notifying the public of waiting list openings and closings,
updating waiting list information, purging the list of families that are no longer interested
in or eligible for assistance, as well as conducting outreach to ensure a sufficient number
of applicants.
In addition, HUD imposes requirements on how a DCHA may structure its waiting list
and how families must be treated if they apply for assistance from a DCHA that
administers more than one assisted housing program.
4-II.B. ORGANIZATION OF THE WAITING LIST [24 CFR 982.204 and 205]
The DCHA’s HCV waiting list must be organized in such a manner to allow the DCHA
to accurately identify and select families for assistance in the proper order, according to
the admissions policies described in this plan.
The waiting list must contain the following information for each applicant listed:
• Applicant name;
• Family unit size;
• Date and time of application;
• Qualification for any local preference;
• Racial or ethnic designation of the head of household.
HUD requires the DCHA to maintain a single waiting list for the HCV program.
DCHA Policy
The DCHA will maintain a single waiting list for the HCV program.
HUD directs that a family that applies for assistance from the HCV program must be
offered the opportunity to be placed on the waiting list for any Public Housing, or
Moderate Rehabilitation program the DCHA operates if 1) the other programs’ waiting
lists are open, and 2) the family is qualified for the other programs.
A family’s decision to apply for, receive, or refuse other housing assistance must not
affect the family’s placement on the HCV waiting list, or any preferences for which the
family may qualify.
DCHA Policy
The DCHA will not merge the HCV waiting list with the waiting list for any other
program the DCHA operates.
HUD permits the DCHA to establish additional categories of low-income families that
may be determined eligible. The additional categories must be consistent with the DCHA
plan and the consolidated plans for local governments within the DCHA’s jurisdiction.
DCHA Policy
The DCHA has not established any additional categories of eligible low-income
families.
Using Income Limits for Targeting [24 CFR 982.201]
At least 75 percent of the families admitted to the DCHA's program during a DCHA
fiscal year must be extremely low-income families. HUD may approve exceptions to this
requirement if the DCHA demonstrates that it has made all required efforts, but has been
unable to attract an adequate number of qualified extremely low-income families.
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
RENT DETERMINATION
Excerpts from Admissions and Continued Occupancy Plan
13.0 DETERMINATION OF TOTAL TENANT PAYMENT
AND TENANT RENT
13.1 FAMILY CHOICE
At admission and each year in preparation for their annual reexamination, each
family is given the choice of having their rent determined under the income
method or having their rent set at the flat rent amount.
A. Families who opt for the flat rent will be required to go through the
income reexamination process every three years, rather than the annual
review they would otherwise undergo.
B. Families who opt for the flat rent may request to have a reexamination and
return to the income based method at any time for any of the following
reasons:
1. The family's income has decreased.
2. The family's circumstances have changed increasing their expenses
for childcare, medical care, etc.
3. Other circumstances creating a hardship on the family such that the
income method would be more financially feasible for the family.
13.2 THE INCOME METHOD
The total tenant payment is equal to the highest of:
A. 10% of the family’s monthly income; or
B. 30% of the family’s adjusted monthly income.
C. The minimum rent of $50.00
13.3 MINIMUM RENT
The Davis County Housing Authority has set the minimum rent at $50.00.
However if the family requests a hardship exemption, the Davis County Housing
Authority will suspend the minimum rent beginning the month following the
family’s request until the Housing Authority can determine whether the hardship
exists and whether the hardship is of a temporary or long-term nature.
A. A hardship exists in the following circumstances:
1. When the family has lost eligibility for or is waiting an eligibility
determination for a Federal, State, or local assistance program,
including a family that includes a member who is a non-citizen
lawfully admitted for permanent residence under the Immigration
and Nationality Act who would be entitled to public benefits but
for title IV of the Personal Responsibility and Work Opportunity
Act of 1966;
2. When the family would be evicted because it is unable to pay the
minimum rent;
3. When the income of the family has decreased because of changed
circumstances, including loss of employment; and
4. When a death has occurred in the family.
B. No hardship. If the Housing Authority determines there is no qualifying
hardship, the minimum rent will be reinstated, including requiring back
payment of minimum rent for the time of suspension.
C. Temporary hardship. If the Housing Authority reasonably determines that
there is a qualifying hardship but that it is of a temporary nature, the
minimum rent will not be imposed for a period of 90 days from the
beginning of the suspension of the minimum rent. At the end of the 90-day
period, the minimum rent will be imposed retroactively to the time of
suspension. The Housing Authority will offer a repayment agreement for
any rent not paid during the period of suspension. During the suspension
period the Housing Authority will not evict the family for nonpayment of
the amount of tenant rent owed for the suspension period.
D. Long-term hardship. If the Housing Authority determines there is a long-
term hardship, the family will be exempt from the minimum rent
requirement until the hardship no longer exists.
E. Appeals. The family may use the grievance procedure to appeal the
Housing Authority’s determination regarding the hardship. No escrow
deposit will be required in order to access the grievance procedure.
13.4 THE FLAT RENT
The Davis County Housing Authority has set a flat rent for each public housing
unit. In doing so, it considered the size and type of the unit, as well as its age,
condition, amenities, services, and neighborhood. The Davis County Housing
Authority determined the market value of the unit and set the rent at the market
value. The amount of the flat rent will be reevaluated annually and adjustments
applied. Affected families will be given a 30-day notice of any rent change.
Adjustments are applied on the anniversary date for each affected family.
The Davis County Housing Authority will post the flat rents at each of the
developments and at the central office. Flat rents are incorporated in this policy
upon approval by the Board of Commissioners.
There is no utility allowance for families paying a flat rent.
13.5 RENT FOR FAMILIES UNDER THE NONCITIZEN RULE
A mixed family will receive full continuation of assistance if all of the following
conditions are met:
A. The family was receiving assistance on June 19, 1995;
B. The family was granted continuation of assistance before November 29,
1996;
C. The family's head or spouse has eligible immigration status; and
D. The family does not include any person who does not have eligible status
other than the head of household, the spouse of the head of household, any
parent of the head or spouse, or any child (under the age of 18) of the head
or spouse.
If a mixed family qualifies for prorated assistance but decides not to accept it, or
if the family has no eligible members, the family may be eligible for temporary
deferral of termination of assistance to permit the family additional time for the
orderly transition of some or all of its members to locate other affordable housing.
Under this provision, the family receives full assistance. If assistance is granted
under this provision prior to November 29, 1996, it may last no longer than three
(3) years. If granted after that date, the maximum period of time for assistance
under the provision is eighteen (18) months. The Davis County Housing
Authority will grant each family a period of six (6) months to find suitable
affordable housing. If the family cannot find suitable affordable housing, the
Davis County Housing Authority will provide additional search periods up to the
maximum time allowable.
Suitable housing means housing that is not substandard and is of appropriate size
for the family. Affordable housing means that it can be rented for an amount not
exceeding the amount the family pays for rent, plus utilities, plus 25%.
The family's assistance is prorated in the following manner:
A. Determine the 95
th
percentile of gross rents (tenant rent plus utility
allowance) for the Davis County Housing Authority. The 95
th
percentile is
called the maximum rent.
B. Subtract the family's total tenant payment from the maximum rent. The
resulting number is called the maximum subsidy.
C. Divide the maximum subsidy by the number of family members and
multiply the result times the number of eligible family members. This
yields the prorated subsidy.
D. Subtract the prorated subsidy from the maximum rent to find the prorated
total tenant payment. From this amount subtract the full utility allowance
to obtain the prorated tenant rent.
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
DAVIS COMMUNITY HOUSING AUTHORITY
ADMINISTRATIVE CAPABILITIES
DCHA staff has extensive experience working with public officials, other public agencies, the
media, special interest groups, the general public, developers, contractors, attorneys, HUD,
private lenders, residents, etc. The variety of programs we run gives our agency wide exposure
and a very broad base of expertise. Staff members are well-trained and consistently high
performers.
The following is a list of the Davis Community Housing Authority Board and staff members and
a brief listing of their credentials:
James W. Dixon – Chair
Appointed to the Board April, 2004; Principle of The Dixon Group, which specializes in public
relations and advocacy in government/corporate relations, real estate, development,
redevelopment services, strategic planning, corporate development and crisis management.
Christopher C. Rivera - Vice-Chair
Appointed to the Board May, 1992; Director of Admissions at Weber State University. In this
capacity he authorizes budget expenditures, writes and publishes grant proposals. In addition
supervises the day to day operation of a nineteen person department.
Anita McHale – Secretary
Appointed to the Board July, 2008; Currently attending school to obtain degree in social work
and human services. Previous experience as a substitute teacher with the Logan City School
District, Big Brother’s Program and Vista Volunteer.
Stephen M. Tumblin - Commissioner
Appointed to the Board February, 1995; Attorney at Law, Chapman and Cutler, LLP.
Experience in Corporate, Tax, and Securities law.
Douglas G. Stanger – Commissioner
Appointed to the Board August, 2003; Expertise in the banking industry. Experience in
regulatory compliance, accounting systems, investments, training, marketing, reporting and legal
functions.
Jan Winborg - Executive Director
Employed at Davis Community Housing Authority in 1984. Prior Davis Community Housing
Authority experience includes Deputy Director, Administrative Assistant, Section 8 Supervisor,
Section 8 Coordinator, Public Housing Property Clerk, and Rehab Clerk. Other experience
includes legal secretary, bookkeeping, receptionist.
Cherrill Dygert – Administrative Assistant
Employed at Davis Community Housing Authority in1980. Over twenty year’s bookkeeping
experience, over 20 years secretarial experience. BA Degree, Business/Music.
Clark McCullough, PHM - Modernization Manager
Employed at Davis Community Housing Authority in 1987. Currently responsible for property
modernization and repairs which includes work write-ups, job walk through, bid award process,
contractor compliance and warranty issues. Approximately ten years construction experience,
six years journeyman carpenter, seven years DCHA maintenance department, three years as
maintenance supervisor, Property Manager for 6 years.
Mary Swanstrom - Rehabilitation Specialist
Employed at Davis Community Housing Authority in 1999. Coordinates with homeowner and
contractor to oversee the work write ups, bid process and mediation from start to finish of
construction to bring their home up to code. Previous experience at DCHA includes Section 8
Coordinator, and Family Self-Sufficiency Coordinator.
Mary Rivera - Section 8 Supervisor
Employed at Davis Community Housing Authority in 1986. Currently responsible for 1036
Vouchers, and Section 8 Management Assessment to HUD. Previous experience includes three
years Resident Manager; two years Rehab Clerk/Receptionist; two years Property Clerk, eight
years Section 8 Coordinator and is bilingual.
Kayla Rust - Section 8 Coordinator
Employed at Davis Community Housing Authority in 1990. Previous positions at DCHA
include Resident Manager one year; Resident Manager for Lakeview Heights, a Mod Rehab
project, for 1-1/2 years; Section 8 Inspector for eight years.
Sharon Drake - Section 8 Coordinator
Employed at Davis Community Housing Authority in 2005. Previous experience with the State
HEAT Program.
Jonetta Brown - Section 8 Coordinator
Employed at Davis Community Housing Authority in 2007. Previous experience in the banking
industry.
UI Pendergrass – Family Self-Sufficiency Coordinator
Employed at the Davis Community Housing Authority in 2006. Previous experience at Hill Air
Force Base as a department Supervisor.
Mindy Carlsen - Section 8 Intake Clerk
Employed at Davis Community Housing Authority in 2007. Previous experience in data entry,
and receptionist.
Debbie Falkenburry - Section 8 Inspector
Employed at the Davis Community Housing Authority in 2001. Retired Air Force, with
extensive office and supervisory skills.
Lisa James - Property Manager
Employed at Davis Community Housing Authority in 1990. Responsible for all issues in regard
to DCHA owned properties which includes all monies collected and resident issues. Previous
varied secretarial experience; one year Resident Manager; Property Clerk and Assistant Property
Manager.
Kimberly Michaud – Services and Reporting Specialist
Employed at Davis Community Housing Authority in 2009. Masters Degree in Family and
Human Development. Extensive experience in case management with Davis County
organizations i.e. Safe Harbor Transitional Housing, Davis County Health Department, and
Family Connection Center.
Christine Roper - Receptionist
Employed at Davis County Housing Authority in 2010. Responsible for waiting list and front
desk operations.
Melanie Fuller - Maintenance Supervisor
Employed at Davis Community Housing Authority in 2009. Military background, extensive
maintenance and leadership experience.
Ryan Higgins - Maintenance Mechanic II
Employed at Davis Community Housing Authority in 2000. Experienced in production,
warehouse, painting and general maintenance skills.
Carl Anderson - Maintenance Mechanic II
Employed at Davis Community Housing Authority in 2008. Various maintenance skills.
Jose Luis Segovia - Maintenance Mechanic I
Employed at Davis Community Housing Authority in 2010. Various maintenance skills
Resident Managers
Five managers with varied managerial experience.
In addition to the above, we contract with a local Accountant; we have an independent audit
every year, and keep an attorney on retainer for legal matters.
Resources for technical assistance exist with our Board members, HUD regional office staff,
other local housing authorities, local public agencies, minority agencies, etc.
1
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
DAVIS COMMUNITY HOUSING AUTHORITY
GRIEVANCE POLICY AND PROCEDURES
PUBLIC HOUSING
In some instances, the Resident may be entitled to a Grievance Hearing, based on action taken by
the Davis Community Housing Authority to either terminate the Resident’s rental assistance or
terminate the Resident’s Lease. This Grievance Policy also applies to grievances regarding
Section 504 matters. Davis Community Housing Authority has adopted the following
procedures for a Resident to request a Grievance Hearing and for the Grievance Hearing to be
completed:
A. Residents Right to a Hearing – Upon filing a written request as provided for in these
procedures, a resident will be entitled to a hearing before a Hearing Officer, in most cases.
Alternative methods of requesting a Hearing will be provided to persons with disabilities,
such as oral, third party, etc., upon request. Davis Community Housing Authority will assure
that all requests are reduced to writing.
B. Definitions – For the purpose of this Grievance Procedure, the following definitions are
applicable:
1. “Grievance” shall mean any dispute that a Resident may have with respect to the Davis
Community Housing Authority’s action or failure to act, in accordance with the
individual Resident’s Lease or Housing Authority policies that adversely affect the
individual Resident’s rights, duties, welfare or status. Grievance does not include any
dispute a Resident may have with the Housing Authority concerning a termination of
tenancy or eviction that involves any criminal activity that threatens the health, safety, or
right to peaceful enjoyment of the Davis Community Housing Authority’s Public
Housing property by other Residents or employees of the Housing Authority; or any
violent or drug-related criminal activity on or near the premises. Nor shall this process
apply to disputes between Residents not involving Davis Community Housing Authority,
or to class grievances.
2. “Complainant” shall mean any Resident whose grievance is presented to the Davis
Community Housing Authority or at the property office.
3. “Elements of Due Process” shall mean an eviction action or a termination of tenancy in a
State or local Court in which the following procedural safeguards are required:
a. Adequate notice to the Resident of the grounds for terminating the tenancy and for
eviction;
b. Right of the Resident to be represented by Counsel;
2
c. Opportunity for the Resident to refute the evidence presented by the Davis
Community Housing Authority, including the right to confront and cross examine
witnesses and to present any affirmative legal or equitable defense which the
Resident may have; and
d. A decision on the merits.
4. “Hearing Officer” shall mean a person selected to hear grievances and render a decision
with respect thereto.
5. “Resident” or “Resident” shall mean the adult person (or persons) other than a live-in
aide:
a. Who resides in the unit and who executed the Lease with Davis Community Housing
Authority as lessee of the premises, or if no such person now resides in the unit,
b. Who resides in the unit and who is the remaining head of household of the Resident
family residing in the unit.
6. “Resident Organization” includes a Resident Management Corporation.
7. “Promptly” shall mean within the time period indicated in a notice from Davis
Community Housing Authority of a proposed action, which would provide the basis for a
grievance if the Resident has received a notice of a proposed action from Davis
Community Housing Authority.
C. Procedures Prior to a Hearing – Any grievance shall be promptly and personally presented,
in writing or by any other effective means of communication, to the Davis Community
Housing Authority office, or to the office at the property in which the Resident resides so
that the grievance may be discussed informally and settled without a hearing. A summary of
such discussion shall be prepared within 14 calendar days and delivered to the Resident. A
copy of the summary will be maintained in the Resident file at the Davis Community
Housing Authority’s office. The summary shall specify the names of the participants, date
of the meeting, the nature of the proposed disposition of the complaint, and the specific
reasons therefore, and shall specify the procedures by which a hearing under these
procedures may be obtained if the Resident is not satisfied.
D. Procedures to Obtain a Hearing – The following steps must take place for the Resident to
obtain a Hearing:
1. Request for a Hearing – The Resident shall submit a request, in writing or by any other
effective means of communication, for a hearing to the Executive Director of the Davis
Community Housing Authority, within ten (10) calendar days from the date of the
mailing of the summary of the discussion pursuant to Section C above. The request shall
specify:
a. The reasons for the grievance; and
b. The action or relief sought.
3
2. Selection of a Hearing Officer – A grievance hearing shall be conducted by an impartial
person appointed by the Davis Community Housing Authority other than the person who
made or approved the action under review, or a subordinate of such person.
3. Failure to Request a Hearing – If the Resident does not request a hearing in accordance
with this section, then the Davis Community Housing Authority’s disposition of the
grievance under Section C above shall become final. However, failure to request a
hearing does not constitute a waiver by the Resident of the right to contest the Davis
Community Housing Authority’s action in disposing of the complaint in an appropriate
judicial proceeding.
4. Hearing Prerequisite – All grievances shall be promptly presented in person, either
orally or in writing, pursuant to the informal procedure described in Section C above, as
a condition precedent to a hearing under this section. However, if the Resident can show
good cause why there was a failure to proceed in accordance with Section C to the
Hearing Officer, the provisions of this subsection may be waived by the Hearing Officer.
5. Escrow Deposit – Before a hearing is scheduled in any grievance involving the amount
of rent as defined in the Lease which the Davis Community Housing Authority claims is
due, the Resident shall pay to the Davis Community Housing Authority an amount equal
to the amount of the rent due and payable as of the first of the month preceding the
month in which the act or failure to act took place. The Resident shall thereafter, deposit
monthly the same amount of the monthly rent in an escrow account held by the Davis
Community Housing Authority until the complaint is resolved by the decision of the
Hearing Officer. Amounts deposited into the escrow account shall not be considered as
acceptance of money for rent during the period in which the grievance is pending. In
extenuating circumstances, Davis Community Housing Authority may waive these
requirements. Unless so waived, the failure to make such payments shall result in a
termination of the grievance procedure. However, failure to make payment shall not
constitute a waiver of any right the Resident may have to contest the Davis Community
Housing Authority’s disposition of his grievance in any appropriate judicial proceeding.
6. Scheduling of Hearings – Upon the Resident’s compliance with this section, the Hearing
Officer shall promptly schedule a hearing for a time and place reasonably convenient to
both the Resident and the Davis Community Housing Authority. A written notification
specifying the time, place, and the procedures governing the hearing shall be delivered
to the Resident and the appropriate Davis Community Housing Authority official.
E. Procedures Governing the Hearing – The Resident shall be afforded a fair hearing, which
shall include:
1. The opportunity to examine, before the grievance hearing, any Davis Community
Housing Authority documents, including records and regulations, that are directly
relevant to the hearing. The Resident shall be provided a copy of any such document at
the Resident’s expense. If the Davis Community Housing Authority does not make the
4
document available for examination upon request by the Resident, the Davis Community
Housing Authority may not rely on such document at the grievance hearing.
2. The right to be represented by Counsel or other person chosen as the Resident’s
representative and to have such person make statements on the Resident’s behalf;
3. The right to a private hearing, unless the Resident requests a public hearing;
4. The right to present evidence and arguments in support of the Resident’s complaint, to
controvert evidence relied on by the Housing Authority or property management, and to
confront and cross examine all witnesses upon whose testimony or information the
Davis Community Housing Authority or property management relies; and
5. A decision based solely and exclusively upon the facts presented at the hearing. The
Hearing Officer may render a decision without holding a hearing if the Hearing Officer
determines that the issue has been previously decided at another Hearing.
F. Failure to Appear at the Scheduled Hearing – If either the Resident or the Davis Community
Housing Authority fail to appear at a scheduled hearing, the Hearing Officer may postpone
the hearing for up to five business days, or determine that the missing party has waived their
right to a hearing. Both the Davis Community Housing Authority and the Resident shall be
notified of the Hearing Officer’s decision. This decision shall not waive a Resident’s right
to contest the disposition of the grievance in an appropriate judicial proceeding.
G. Accommodations for Persons with Disabilities – The following accommodations will be
made for persons with disabilities:
1. The Davis Community Housing Authority shall provide reasonable accommodations for
persons with disabilities to participate in the Hearing. Reasonable accommodations may
include qualified sign language interpreters, readers, accessible locations, or attendants.
2. If the Resident is visually impaired, any notice to the Resident that is required by these
procedures will be made in an accessible format.
3. Persons with disabilities who require a reasonable accommodation may contact the
Housing Authority’s Section 504 Coordinator as follows:
Mary Swanstrom, Section 504 Coordinator
Davis Community Housing Authority
P.O. Box 328, Farmington, UT 84025
Telephone: (801) 939-9198 Fax #: (801) 451-6484 Utah Relay Service #: 711
H. Informal Hearing Procedures for Denial of Assistance on the Basis of Ineligible Immigration
Status - The Resident family may request that the Davis Community Housing Authority
provide for an Informal Hearing after the Resident has notification of the Department of
5
Homeland Security (DHS) decision on appeal, or in lieu of request of appeal to the DHS.
The Resident family must make this request within 30 days of receipt of the Notice of
Denial or Termination of Assistance, or within 30 days of receipt of the DHS appeal
decision.
I. Decision of the Hearing Officer – The Hearing Officer shall prepare a written decision,
together with the reasons therefore, within 14 calendar days after the Hearing. A copy of the
decision shall be sent to the Resident and the Davis Community Housing Authority. The
Housing Authority shall retain a copy of the decision in the Resident’s file. A copy of such
decision with all names and identifying references deleted shall also be maintained on file by
the Davis Community Housing Authority and made available for inspection by a prospective
complainant, his or her representative, or the Hearing Officer.
The decision of the Hearing Officer shall be binding on the Davis Community Housing
Authority who shall take all actions, or refrain from any actions, necessary to carry out the
decision unless the Davis Community Housing Authority Board of Commissioners
determines within a reasonable time, and promptly notifies the complainant of its
determination that:
1. The grievance does not concern Davis Community Housing Authority action or failure to
act in accordance with or involving the Resident’s Lease or Housing Authority
regulations, that adversely affect the Resident’s rights, duties, welfare or status; or
2. The decision of the Hearing Officer is contrary to applicable Federal, State, or Local law,
Davis Community Housing Authority regulations, or requirements of the Housing
Assistance Payment contract between the Davis Community Housing Authority and the
U.S. Department of Housing and Urban Development.
3. A decision by the Hearing Officer or Board of Commissioners in favor of the Davis
Community Housing Authority, or which denies the relief requested by the Resident in
whole or in part, shall not constitute a waiver of, nor affect in any manner whatsoever,
any rights the Resident may have to a trial do novo, or judicial review, in judicial
proceedings, which may thereafter be brought in the matter.
J. The complainant may, at any time, file an appeal with HUD. Following is the contact
information for filing an appeal:
Office of Fair Housing and Equal Opportunity
U.S. Department of Housing and Urban Development
1670 Broadway, 22
nd
Floor
Denver, CO 80202-4801
Phone: (303) 672-5437 Toll Free: 1-800-877-7353 Fax: (303) 672-5026
TDD: (303) 672-5248 Web: www.hud.gov
Revised 04/08
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
COMMUNITY SERVICE
Excerpts from Admissions and Continued Occupancy Plan
14.0 CONTINUED OCCUPANCY AND COMMUNITY
SERVICE
14.1 GENERAL
In order to be eligible for continued occupancy, each adult family member must
either (1) contribute eight hours per month of community service (not including
political activities), or (2) participate in an economic self-sufficiency program, or
(3) perform eight hours per month of combined activities as previously described
unless they are exempt from this requirement
14.2 EXEMPTIONS
The following adult family members of tenant families are exempt from this
requirement:
A. Family members who are 62 or older
B. Family members who are disabled as defined under 216(I)(1) or 1614 of
the Social Security Act (42 U.S.C. 416(I)(1) and who certifies that because
of this disability she or he is unable to comply with the community service
requirements.
C. Family members who are the primary care giver for someone who is
disabled as set forth in Paragraph B above.
D. Family members engaged in work activity.
E. Family members who are exempt from work activity under Part A Title IV
of the Social Security Act or under any other State welfare program,
including the Welfare-To-Work program.
F. Family members receiving assistance, benefits or services under a State
program funded under Part A Title IV of the Social Security Act or under
any other State welfare program, including Welfare-To-Work and who are
in compliance with that program.
14.3 NOTIFICATION OF THE REQUIREMENT
The Davis County Housing Authority shall identify all adult family members who
are apparently not exempt from the community service requirement.
The Davis County Housing Authority shall notify all such family members of the
community service requirement and of the categories of individuals who are
exempt from the requirement. The notification will provide the opportunity for
family members to claim and explain an exempt status. The Davis County
Housing Authority shall verify such claims.
The notification will advise families that their community service obligation will
begin upon the effective date of their first annual reexamination on or after
10/1/2001. For families paying a flat rent, the obligation begins on the date their
annual reexamination would have been effective had an annual reexamination
taken place. It will also advise them that failure to comply with the community
service requirement will result in ineligibility for continued occupancy at the time
of any subsequent annual reexamination.
14.4 VOLUNTEER OPPORTUNITIES
Community service includes performing work or duties in the public benefit that
serve to improve the quality of life and/or enhance tenant self-sufficiency, and/or
increase the self-responsibility of the tenant within the community.
An economic self sufficiency program is one that is designed to encourage, assist,
train or facilitate the economic independence of participants and their families or
to provide work for participants. These programs may include programs for job
training, work placement, basic skills training, education, English proficiency,
work fare, financial or household management, apprenticeship, and any program
necessary to ready a participant to work (such as substance abuse or mental health
treatment).
The Davis County Housing Authority will coordinate with social service
agencies, local schools, and the Human Resources Office in identifying a list of
volunteer community service positions.
Together with the tenant advisory councils, the Davis County Housing Authority
may create volunteer positions such as litter patrols, supervising and record
keeping for volunteers.
14.5 THE PROCESS
Upon admission, or at the first annual reexamination on or after October 1, 2001,
and each annual reexamination thereafter, the Davis County Housing Authority
will do the following:
A. Provide information about obtaining suitable volunteer positions.
B. Provide a volunteer time sheet to the family member. Instructions for the
time sheet require the individual to complete the form and have a
supervisor date and sign for each period of work.
C. The Davis County Housing Authority will track the family member's
progress and will meet with the family member as needed to best
encourage compliance.
D. Thirty (30) days before the family's next lease anniversary date, the Davis
County Housing Authority will determine whether each applicable adult
family member is in compliance with the community service requirement.
14.6 NOTIFICATION OF NON-COMPLIANCE WITH COMMUNITY SERVICE
REQUIREMENT
The Davis County Housing Authority will notify any family found to be in
noncompliance of the following:
A. The family member(s) has been determined to be in noncompliance;
B. That the determination is subject to the grievance procedure; and
C. That, unless the family member(s) enter into an agreement to comply, the
lease will not be renewed or will be terminated;
14.7 OPPORTUNITY FOR CURE
The Davis County Housing Authority will offer the family member(s) the
opportunity to enter into an agreement prior to the anniversary of the lease. The
agreement shall state that the family member(s) agrees to enter into an economic
self-sufficiency program or agrees to contribute to community service for as many
hours as needed to comply with the requirement over the past 12-month period.
The cure shall occur over the 12-month period beginning with the date of the
agreement and the tenant shall at the same time stay current with that year's
community service requirement. The first hours a tenant earns goes toward the
current commitment until the current year's commitment is made.
If any applicable family member does not accept the terms of the agreement, does
not fulfill their obligation to participate in an economic self-sufficiency program,
or falls behind in their obligation under the agreement to perform community
service, the Davis County Housing Authority shall take action to terminate the
lease.
14.8 PROHIBITION AGAINST REPLACEMENT OF AGENCY EMPLOYEES
In implementing the service requirement, the Davis County Housing Authority
may not substitute community service or self-sufficiency activities performed by
residents for work ordinarily performed by its employees, or replace a job at any
location where residents performed activities to satisfy the service requirement.
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
CRIME AND SAFETY
Excerpts from Administrative Plan
12-II.D. CRITERIA FOR DECIDING TO TERMINATE ASSISTANCE
Evidence
For criminal activity, HUD permits the DCHA to terminate assistance if a preponderance of the
evidence indicates that a household member has engaged in the activity, regardless of whether
the household member has been arrested or convicted [24 CFR 982.553(c)].
DCHA Policy
The DCHA will use the concept of the preponderance of the evidence as the standard
for making all termination decisions.
Preponderance of the evidence is defined as evidence which is of greater weight or
more convincing than the evidence which is offered in opposition to it; that is, evidence
which as a whole shows that the fact sought to be proved is more probable than not.
Preponderance of the evidence may not be determined by the number of witnesses, but
by the greater weight of all evidence
Consideration of Circumstances [24 CFR 982.552(c)(2)(i)]
The DCHA is permitted, but not required, to consider all relevant circumstances when
determining whether a family’s assistance should be terminated.
DCHA Policy
The DCHA will consider the following factors when making its decision to terminate
assistance:
The seriousness of the case, especially with respect to how it would affect other
residents
The effects that termination of assistance may have on other members of the family who
were not involved in the action or failure
The extent of participation or culpability of individual family members, including
whether the culpable family member is a minor or a person with disabilities or
(as discussed further in section 12-II.E) a victim of domestic violence, dating violence,
or stalking
The length of time since the violation occurred, the family’s recent history and the
likelihood of favorable conduct in the future
In the case of drug or alcohol abuse, whether the culpable household member is
participating in or has successfully completed a supervised drug or alcohol
rehabilitation program or has otherwise been rehabilitated successfully The DCHA will
require the participant to submit evidence of the household member’s current
participation in or successful completion of a supervised drug or alcohol rehabilitation
program, or evidence of otherwise having been rehabilitated successfully.
In the case of program abuse, the dollar amount of the overpaid assistance and whether
or not a false certification was signed by the family.
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Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
DAVIS COMMUNITY HOUSING AUTHORITY
PET POLICY AND PET APPLICATION / REGISTRATION FORM
Revised 12/07
Davis Community Housing Authority (DCHA) wants to encourage Tenants to value and
enjoy their apartments as they would their own homes. By fostering an attitude of
mutual respect for and cooperation with other Tenants and the property owner, our
common interest in a safe, decent, and well-maintained property is best achieved.
This Pet Policy allows Tenants who are committed to responsible pet ownership to have
a pet. We have taken into account the important contributions that a pet can make to
the lives of those who value and appreciate animals. We have also considered the fact
that there are people who wish to avoid contact with animals. This Pet Policy is
designed to protect both pet owners and non-pet owners, ensure that pets are properly
cared for, and that the Housing Authority’s property is well maintained. This Policy is to
establish reasonable requirements for the keeping of common household pets in order
to provide a decent, safe and sanitary environment for existing and prospective
Tenants, DCHA employees and the public, and to preserve the physical condition of
DCHA property. This Pet Policy also concurs with Davis County Animal Control and
City ordinances.
This Policy applies to all pets kept in DCHA owned units and on DCHA property and will
be strictly enforced. All Tenants will receive a copy of the Pet Policy. By signing this
Pet Policy, the Tenant agrees to abide by the terms of the Policy. Violations of this
Policy will be considered a violation of a material term of the Lease. DCHA may require
removal of a pet upon violation of these rules, or may commence termination and
eviction proceedings. The Grievance Procedures that apply to other adverse actions,
including the right to a Grievance Hearing, shall apply to violations of the Pet Policy.
Questions regarding this Pet Policy or to request assistance in completing a Pet
Application / Registration form may be referred to:
Davis Community Housing Authority
Attn: Property Management
352 So. 200 W., Suite #1, P.O. Box 328
Farmington, UT 84025
Phone: (801) 451-2587 Fax: (801) 451-6484 Utah Relay: 711
DCHA will provide this document and its attachments in an alternative format, upon
request, by the Tenant.
2
Definitions
Common Household Pet – a domesticated animal such as a dog, cat, bird, rodent
(including a rabbit), fish or turtle, that is traditionally kept in the home for pleasure rather
than for commercial purposes. Common household pets do not include reptiles (except
turtles). If this definition conflicts with any applicable State or local law or regulation
define the pets that may be owned or kept in dwelling accommodations, the State or
local law or regulations shall apply.
Assistance Animal
– an animal that works, provides assistance, service, or performs
tasks for the benefit of a person with a disability, or an animal that provides emotional
support that alleviates one or more identified symptoms or effects of a person’s
disability. Assistance animals – often referred to as “service animals,” “assistive
animals,” “support animals,” or “therapy animals” – perform many disability-related
functions, including but not limited to guiding a person with a visual impairment, alerting
a person with a hearing impairment, providing minimum protection or rescue assistance,
pulling a wheelchair, fetching items, alerting persons to impeding seizures, or providing
emotional support to persons with disabilities who have a disability-related need for
such support. Some, but not all animals that assist persons with disabilities are
professionally trained. Other assistance animals are trained by the owners themselves
and, in some cases, no special training is required. An assistance animal is not a pet
and must perform the assistance or provide the benefit needed as a reasonable
accommodation to the person with the disability. A person with a disability may request
a Reasonable Accommodation in accordance with the Reasonable Accommodation
Policy. Tenants who are granted this reasonable accommodation will be subject to the
Assistance Animal Policy, rather than the Pet Policy.
Pet Application, Registration, and Approval Process
1. Permission to keep a pet is granted at Davis Community Housing Authority’s sole
discretion and is subject to the Tenant’s strict adherence to all aspects of this Pet
Policy. Any Tenant who wishes to keep a pet must complete the pet registration,
obtain management’s approval and sign the Pet Agreement prior to the pet being
brought to the premises.
2. A Tenant who desires to acquire a new pet, or keep an existing pet, in a manner
consistent with this Pet Policy, must complete the Pet Application and Registration
for approval.
3. Documentation required to submitted with the Pet Application form for registration is
as follows:
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a. an identifying description of the pet to determine that it is a common household
pet which meets the type and size requirements outlined below, including a
photograph if the pet is a cat or dog;
b. certification by a veterinarian or local animal authority that the pet has received
all inoculations required by state and local law, that the pet has been spayed or
neutered in the case of a cat or dog, and that the pet is free of pests and
communicable disease.
c. a copy of the current license required by law, in the case of a dog; and
d. the name, address, and telephone number of at least one responsible party
(preferably two) who will care for the pet if the owner dies or is unable to provide
care for any reason.
4. Upon receipt of a completed Pet Application / Registration form, which is attached to
this Policy, including all required documentation referred to above, Davis Community
Housing Authority will evaluate all information to determine compliance with the Pet
Policy and either approve or deny the application within fourteen (14) days.
5. Upon approval of the Pet Application / Registration and execution of the Pet
Agreement, the Tenant will pay a $300 pet deposit for each cat or dog. At the
Tenant’s discretion, the deposit may be paid in full or gradually with a $50 initial
payment and subsequent monthly payment of no less than $10 each until the
deposit is paid in full. The pet deposit is fully refundable if there are no damages to
the unit or any DCHA property as a result of the Tenant having a pet. The unused
portion of the pet deposit will be returned to the Tenant within a reasonable time
after the tenant moves from the project, or no longer owns or keeps a dog or cat in
the unit.
Type, Size, and Number of Pets Allowed
1. Only common household pets (see above definition) will be allowed. Snakes,
reptiles (except turtles), spiders, and birds of prey are strictly forbidden. Also
prohibited are the following dog breeds, or any mix of these breeds: Pit Bull,
Rottweiler, Chow, Doberman Pinscher, Siberian Huskies, Boxers, Alaskan
Malamutes, Akitas, Great Danes, Wolf-Hybrids, and Perro de Presa Canarios.
2. The breed of dog (usually one of a small breed) or cat cannot exceed 30 pounds in
size at adulthood. If the size of the animal at adulthood is questionable, the Tenant
will provide documentation to verify that the animal is not likely to exceed 30 pounds.
3. No more than one (1) dog or cat will be permitted as a pet, per unit – NO
EXCEPTIONS. In addition to a dog or cat, a Tenant may keep, upon registration
and approval from DCHA, a bird or small animal cage with no more than two (2)
birds or small caged animals, of a fish aquarium no larger than 30 gallons.
4
Pet Ownership Rules
1. The Tenant will be responsible for proper care of the pet, including but not limited to
assuring that all inoculations are kept current (must provide updated certification to
DCHA annually), and compliance with all State and Federal statutes, County and
City ordinances, and DCHA policies.
2. The Tenant shall keep the apartment and surrounding area free of pet odors, insect
infestation, waste and litter, and maintain the apartment in a decent, safe, and
sanitary condition at all times. Tenant agrees to allow inspection of the unit, with
proper written notice from the Landlord, to determine unit is being maintained in an
appropriate condition.
3. The Tenant shall be responsible to immediately clean up after their pet anywhere on
DCHA property, including carrying a “pooper scooper” and disposable plastic bag
anytime the pet is outside the apartment. Tenant will use the designated pet area
for pet waste at any property where such an area has been designated.
Management will advise Tenant of any designated pet area at the property in which
the Tenant resides. All Pet waste shall be bagged, sealed and disposed of in the
exterior trash container provided by DCHA immediately. Pet waste or pet litter shall
not be deposited in the toilet.
4. The Tenant shall keep his/her pet inside the apartment at all times except for
transportation on and off DCHA property, to allow the pet to relieve itself, or daily
walks. All pets must be under the control of a responsible individual, and effectively
and appropriately restrained, while in or on the common areas of the property. To
be effectively and appropriately restrained, all pets must be held on a hand-held
leash no longer than six (6) feet, carried by their owner, or in a pet carrier.
5. No animal shall be tied or chained up outside the apartment at any time, or be
outside the apartment without being accompanied by a responsible individual able to
keep control, and effectively and appropriately restrain the animal. Likewise, pets
are not permitted in the interior common areas such as hallways or corridors,
laundry rooms, lobbies, community rooms, offices, etc., except for transportation in
and out of the apartment building. Under no circumstance should a pet be permitted
to sit, lay or rub against common area furnishings.
6. Tenants who own pets that use a litter box are to keep them inside the Tenant’s unit.
Waste must be removed from the litter box on a daily basis, placed in a plastic bag
and disposed of in the exterior trash container provided by DCHA. Litter boxes must
be emptied and the litter changed as necessary, no less than twice each week.
Litter must be placed in a plastic bag, sealed, and disposed of in the exterior trash
container provided by DCHA.
5
7. Dogs and cats shall wear a collar with the rabies tag and license tag for dogs
(required by Davis County Animal Control ordinance). It is unlawful for any person
to remove the rabies tag or the dog license tag from any animal. Rabies and license
tags are not transferable to another animal (Davis County Animal Control
ordinance). Animals without the proper tags will be reported to Davis County Animal
Control.
8. Tenant must agree not to allow the pet(s) to be a nuisance to other Tenants, DCHA
employees or contractors, or any other person(s) who may be on DCHA property for
a legitimate reason, such as Tenants’ guests, emergency personnel, employees of
the utility companies, inspectors, etc.
9. For the purpose of enforcing the Pet Ownership Rules, a pet shall be deemed a
nuisance if the animal:
a. causes damage to the property of anyone other than its owner;
b. causes unreasonable odors;
c. causes unsanitary conditions;
d. barks, whines, howls, or makes other disturbing noises for an extended period of
time that is disturbing to others;
e. exhibits aggressive behavior toward other people or animals;
f. chases other people, animals, or vehicles;
g. is found to be “at large”.* “At large” means that the animal is not in the Tenant’s
unit and is not under the control of a responsible individual with effective and
appropriate means of constraint, as referred to in Section 4 above.
*DCHA staff will report animals “at large” and/or aggressive animals to the Davis County
Animal Control for enforcement of the local ordinances.
10.All dogs and cats must be spayed or neutered by the age of six (6) months, unless a
veterinarian recommends otherwise and the tenant provides the recommendation to
the Housing Authority.
11.All animals must receive proper veterinary care and be properly groomed to prevent
the spread of disease or infestation. Stray animals must be reported to DCHA
management or to Davis County Animal Control for the animal’s well being and to
prevent disease from being spread to Tenants’ approved pets.
12.Visiting pets will be allowed in the Tenant’s unit and on the premises for no more
than 72 hours without prior approval of DCHA. Visiting pets are subject to the same
rules as tenant’s pets.
13.Tenant may not alter their unit, patio, or any part of DCHA property to create an
enclosure or exercise area for pets.
14.Tenant agrees to be present during any inspection, service or maintenance of the
unit, or remove the pet from the unit until such is completed.
6
15.Pets (except fish) left unattended for more than 24 hours are subject to removal from
the premises. DCHA will attempt to make arrangements for removal with the
emergency contact listed on the Pet Application / Registration form. If, for any
reason, the emergency contact is unwilling or unable to remove the animal from the
premises, DCHA will contact Davis County Animal Control to remove it. Any costs
associated with the removal of a pet will be the Tenant’s responsibility.
16.Tenant is responsible for all damage caused by their pet or a visiting pet. Charges
stemming from damage will be billed at the time the damage occurs and will be due
and payable in full within 30 days.
Violation of Pet Rules
1. A tenant who violates the Pet Rules will receive written notice and be given ten (10)
days to correct the violation or request a meeting with management to discuss the
alleged violation.
2. If the Tenant and management cannot resolve the pet violation at the meeting, or if
the Tenant fails to correct the pet rule violation, management may require removal of
the pet from the premises.
3. A tenant who does not correct the violation, schedule or meet with management to
discuss the violation, or attend a scheduled meeting with management to discuss
the violation may be subject to termination of the Lease and eviction from the unit.
Acknowledgement of Receipt
By signature below, I acknowledge that I have received a copy and understand the Pet
Policy. I further agree to comply with all provisions in this policy and acknowledge that
failure to do so may jeopardize my housing assistance.
Tenant Signature Date
Tenant Signature Date
Tenant Signature Date
For DCHA Use Only
Tenant Name: Complex & Unit #:
7
PET APPLICATION / REGISTRATION FORM
Applicant/Tenant Name:
Address:
Responsible Parties: The following persons are designated by me to be contacted in
the event that no responsible person in the household is able to care for my pet(s):
Name Name
Address Address
Telephone Number(s) Telephone Number(s)
I request authorization to keep the following pet(s):
Small caged animal(s) – Type and Number:
Fish Aquarium – Type and Size:
Cat Dog
If requesting authorization to keep a cat or dog, please complete the following:
Name of Pet: Breed:
Identifying Description (color, size, etc.):
Anticipated Weight at Maturity:
Required attachments for a cat or dog:
Proof of spay or neuter Proof of Davis County license (dogs only)
Proof of required inoculations Photograph of dog or cat
I understand that DCHA must approve the above pet(s) prior to the animal
residing in my unit and that the deposit must be paid within ten (10) days of
approval.
Tenant Signature Date
For DCHA Use Only
Approved Denied – Reason:
8
DAVIS COMMUNITY HOUSING AUTHORITY
PET AGREEMENT
As Davis Community Housing Authority has granted permission for my household to
keep the registered pet(s) in my unit, I will comply with all provisions of the Pet Policy,
including all Pet Ownership Rules.
I agree to pay the required deposit of $300.00, and will make this payment as follows:
Payment of $300.00 within ten (10) days of the date of this agreement, or
Payment of $300.00 in increments with an initial payment of $50.00 within ten (10)
days of the date of this agreement, and $10.00 per month each month thereafter
until paid in full. Pet Deposit payments must be made no later than the fifth (5
th
) day
of each month and will be made on a separate check or money order from the rent.
I further agree that this Pet Agreement applies only to those pet(s) listed on the Pet
Application / Registration Form attached to this agreement, and that no other pet(s) will
reside in the unit without prior approval of DCHA.
Tenant Signature Date
Tenant Signature Date
Tenant Signature Date
Head of Household: Complex & Unit #:
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
ASSET MANAGEMENT
INVESTMENT POLICY
The objective of this Investment Policy is to maximize the return on all Davis Community
Housing Authority reserves by investing the maximum amount of money in prudent investment
vehicles:
a. The Executive Director is designated the administrator of the housing authority’s
funds and will be responsible for their timely and appropriate investment.
b. An investment register, or like document, shall be maintained to record the
purchase and sale of investment securities. A separate record shall be maintained
for each fund account. The record shall contain the following:
(1) A description of the securities purchased
(2) The date of purchase
(3) The purchase price
(4) The interest rate
(5) The amount of periodic increment of value of US Savings Bonds, if applicable
(6) The date of sale
(7) The source of funds invested.
c. Interest earned shall be credited when actually received or credited to the
account.
d. On an annual basis, as part of the budget preparation process, the Davis County
Housing Authority shall develop an investment strategy for all agency funds that
are not needed immediately. This strategy shall be presented to the Board of
Commissioners for their approval along with the budget.
e. In addition, the Davis County Housing Authority shall make periodic reviews to
determine anticipated revenues and anticipated expenditures to determine the
amount of investment(s) to be made, if any. The investment process will be
accomplished through financial representatives at designated financial institutions.
f. All federal funds of the Davis County Housing Authority will be invested solely
in securities of the type approved by the U.S. Department of Housing and Urban
Development.
g. All investments shall be adequately collateralized. If the Authority’s funds in a
bank exceed the federal insurance limits, there shall be adequate collateral of the
type the Authority can invest, placed in a set-aside and in an amount equal to
the total of the deposits exceeding the insurable limits.
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
ASSET MANAGEMENT
CAPITALIZATION POLICY
Davis Community Housing Authority Board of Commissioners adopts the following
Capitalization Policy for the purpose of determining, distinguishing and recording materials and
non-expendable equipment and personal property purchased or acquired in connection with the
development, management, and maintenance of public housing developments owned or operated
by this Authority.
A. If the initial cost of a piece of equipment and/or other personal property is Two
Thousand Dollars ($2000.00) or more and the anticipated life or useful value of said
equipment or property is more than one (1) year, the same shall be capitalized and
recorded as non-expendable equipment and charged as a capital expenditure.
B. If the initial cost of the piece of equipment and/or personal property is less than
Two Thousand Dollars ($2000.00) or its useful life is less than one (1) year regardless of
cost, the same shall be treated and recorded as materials or inventory and charged to
maintenance, administration, or tenant service expense.
C. The Executive Director, or the Executive Director's designee, is authorized and
directed to determine whether each piece of equipment or other personal property that is
acquired by the Housing Authority in connection with the development, management and
maintenance of the properties owned or operated by the Housing Authority, shall be
classified as material or non-expendable, as defined in the preceding sections. The
Executive Director is further directed to ensure that the determination is documented in
the appropriate records of the Housing Authority and retained for the information and
guidance
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
VIOLENCE AGAINST WOMEN ACT
Excerpts from Administration Plan
12-II.E. TERMINATING THE ASSISTANCE OF DOMESTIC VIOLENCE,
DATING VIOLENCE, OR STALKING VICTIMS AND PERPETRATORS
[Pub.L. 109-162, Pub.L. 109-271]
The Violence Against Women Reauthorization Act of 2005 (VAWA) provides that
“criminal activity directly relating to domestic violence, dating violence, or stalking,
engaged in by a member of a tenant’s household or any guest or other person under the
tenant’s control shall not be a cause for termination of assistance, tenancy, or occupancy
rights if the tenant or an immediate member of the tenant’s family is the victim or
threatened victim of that domestic violence, dating violence, or stalking.”
VAWA also gives PHA’s the authority to “terminate assistance to any individual who is a
tenant or lawful occupant and who engages in criminal acts of physical violence against
family members or others, without evicting, removing, terminating assistance to, or
otherwise penalizing the victim of such violence who is also a tenant or lawful occupant.”
VAWA does not limit the authority of the DCHA to terminate the assistance of any
participant if the DCHA “can demonstrate an actual and imminent threat to other tenants
or those employed at or providing service to the property if that tenant is not evicted or
terminated from assistance.”
NOTICE OF PUBLIC HEARING
This notice is to inform you that, pursuant to 24 CFR Part 903.17, the Davis Community
Housing Authority (DCHA), will hold public hearings as specified below on the Public Housing
Agency (PHA) Annual Plan.
Background: The DCHA is currently developing its Fiscal Year October 2010 PHA Annual Plan
and Five Year Plan as required by the Quality Housing and Work Responsibility Act (QHWRA)
of 1998. The QHWRA was enacted to revitalize and improve federal public housing and tenant-
based assistance programs and makes significant changes to federal and Section 8 programs.
The Annual Plan details the operations and management of federal public housing and Section 8
assistance programs. Through this plan, DCHA will advise the U.S. Department of Housing and
Urban Development (HUD), its residents, and members of the public on its strategy in
addressing the needs of residents in federal public housing and recipients of Section 8 rental
assistance.
Copies of the draft Annual and Five Year Plan will be available for public viewing or picked up
at the DCHA main office and the following locations between 7:00 a.m. to 6:00 p.m. Monday
through Thursday. All interested persons are invited to provide comments relating to the Annual
Plan either orally or in writing.
Any person who may require a reasonable accommodation may make a request at least 7
working days prior to the public hearing. The request may be submitted in writing or by calling
our 504 Coordinator, Mary Swanstrom at 801-939-9198.
DCHA does not discriminate against any person because of race, color, religion, sex, disability,
familial status, ancestry, age, marital status, or HIV infection.
DCHA Main Office Center Court
352 South 200 West, Suite 1 424 West Center
Farmington, Utah 84025 Bountiful, Utah 84010
Meadows Thornwood Villa
285 East 1450 North 2160 South Orchard Drive
Bountiful, Utah 84010 Bountiful, Utah 84010
Rosewood Villa Fieldcrest
2100 North 1200 West 118 South 1450 West
Layton, Utah 84041 Clearfield, Utah 84015
The Public Hearing will be held July 13, 2010 at 7:15 a.m. at the DCHA main office.
Davis Community Housing Authority
Annual Plan and Five Year Plan
Fiscal Years October 1, 2010 – September 30, 2015
CHALLENGED ELEMENTS
The Davis Community Housing Authority did not receive any comments on their
proposed plan. The RAB Board discussed the plan. There were no challenged elements.
RESIDENT ADVISORY BOARD MEMBERS 2010-11
Ricky Trujillo
Denise Brown
James Moon
Michael Bristow
Denise Brown
Michele Martinez
Kimberly Millet
Meranis Larkin
RESIDENT COMMISSIONER
Anita McHale
Page1 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name: Davis Community
Housing Authority
Grant Type and Number
Capital Fund Program Grant No:
UT06P00950108
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 01/01/08 to 12/31/09
FFY of Grant Approval: 01/01/08 to
12/31/09
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: 1 )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
1 Total non-CFP Funds
2 1406 Operations (may not exceed 20% of line 21)
3
23,900 23,900 23,900 13,900
3 1408 Management Improvements
15,450 1,400 1,400
4 1410 Administration (may not exceed 10% of line 21)
23,897 23,897 23,897 23,897
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
4,400 7,504 7,504 4,626
8 1440 Site Acquisition
9 1450 Site Improvement
84,545 41,880 41,880
10 1460 Dwelling Structures
55,814 134,461 134,461
11 1465.1 Dwelling Equipment—Nonexpendable
2,667 5,931 5,931
12 1470 Non-dwelling Structures
28,300 0
13 1475 Non-dwelling Equipment
14 1485 Demolition
15 1492 Moving to Work Demonstration
16 1495.1 Relocation Costs
17 1499 Development Activities
4
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Page2 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name:
Davis
Community
Housing
Authority
Grant Type and Number
Capital Fund Program Grant No:
UT06P00950108
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 01/01/08 to 12/31/09
FFY of Grant Approval: 01/01/08 to 12/31/09
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
18a 1501 Collateralization or Debt Service paid by the PHA
18ba
9000 Collateralization or Debt Service paid Via System of Direct
Payment
19 1502 Contingency (may not exceed 8% of line 20)
20 Amount of Annual Grant:: (sum of lines 2 - 19)
238,973 238,973 238,973 42,423
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Activities
22,900 194,4926 194,492 4,626
23 Amount of line 20 Related to Security - Soft Costs
24 Amount of line 20 Related to Security - Hard Costs
4,200 0
25 Amount of line 20 Related to Energy Conservation Measures
17,150 0
Signature of Executive Director Date Signature of Public Housing Director Date
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Page3 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Davis Community Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P00950108
CFFP (Yes/ No): NO
Replacement Housing Factor Grant No:
Federal FFY of Grant: 01/01/08 to 12/31/09
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
HA Wide Energy Audit 1408 3,650 0
Operations 1406 23,900 23,900 23,900 13,900
Mgt Improve Training 1408 3,500 1,400 1,400
Fees and Costs Section 504 1430 4,400 7,504 7,504 4,626
Admin. software/licensing/hardware 1408 3,700 0
Departmental document scanners 1408 4,600 0
Administration Housing Authority Staff Payroll and
Benefits to Administer Capital Funds 1410 23,897 23,897 23,897 23,897
UT 9-3 MW Landscaping/drainage Sec 504 1450 4,445 12,471 12,471
Access Controls Commons Room/Exits 1450 4,200 0
Window Coverings 1460 3,500 0
Plumbing Units Section 504 1460 24,000 23,074 23,074
Common painting Section 504 related 1460 10,700 9,986 9,986
Public restrooms remodel Section 504 1460 9,500 22,474 22,474
Cabinets & Case Work Section 504 1460 0 20,214 20,214
New appliances Section 504 1465 2,667 5,931 5,931
Site work accessible route Section 504 1450 3,000 27,758 27,758
Floor Covering Section 504 1460 9,980 2,307 2,307
Bathtub tile surround R/R Section 504 1460 0 8,575 8,575
Wall Modifications Section 504 1460 0 14,453 14,453
Unit Door Modifications Section 504 1460 0 8,435 8,435
Ceiling R/R Section 504 1460 0 13,397 13,397
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Page4 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Davis Community Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P00950108
CFFP (Yes/ No): NO
Replacement Housing Factor Grant No:
Federal FFY of Grant: 01/01/08 to 12/31/09
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
UT9-3 RW II New Carport structure 1470 14,150 0
Bathtub tile surround repair/replace 1450 1,800 0
UT 9-4 ME Window Coverings 1460 2,000 0
Site work accessible route Section 504 1450 3,000 0
Landscaping 1450 3,200 0
Common halls/Lobbies painting 1460 4,800 0
UT 9-5
Center Court I Window Coverings 1460 2,500 0
Floor Covering 1460 5,704 0
Site work accessible route Section 504 1450 6,000 6,651 6,651
Bathtub tile surround R/R Section 504 1460 1,800 2,502 2,502
Cabinets & Case Work Section 504 1460 0 8,654 8,654
Unit Door Modifications Section 504 1460 0 2,409 2,409
UT 9-5
Thornwood Landscaping 1450 4,000 0
Window Coverings 1460 3,000 0
Floor Covering 1460 9,980 0
Site Improvement Concrete 1450 3,600 0
Bathtub tile surround repair/replace 1450 9,000 0
UT 9-6&7 Site Improvement Concrete 1450 4,000 0
Window Coverings 1460 2,500 0
UT 9-10 New Carport structure 1470 14,150 0
2
nd
Story concrete landing repair 1460 10,000 0
Floor covering 1460 7,130 0
Site Improvement Concrete 1450 4,000 0
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Page5 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Davis Community Housing Authority
Federal FFY of Grant:
01/01/08 to 12/31/09
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
HA Wide 06/12/10 5/7/10 06/12/12
Management Improve. 06/12/10 5/7/10 06/12/12
Administration 06/12/10 5/7/10 06/12/12
UT 9-3
Meadows West 06/12/10 5/7/10 06/12/12
UT 9-4
Meadows East 06/12/10 5/7/10 06/12/12
UT 9-5
Center Court I 06/12/10 5/7/10 06/12/12
Thornwood 06/12/10 5/7/10 06/12/12
UT 9-6/9-7
Center Court II 06/12/10 5/7/10 06/12/12
UT 9-10 Fieldcrest 06/12/10 5/7/10 06/12/12
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Page6 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name:
Federal FFY of Grant:
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Page 1 of 6 form HUD-50075.1 (4/2008)
Part I: Summary
PHA Name: Grant Type and Number
Capital Fund Program Grant No: Replacement Housing Factor Grant No:
Date of CFFP: ________________________
F
FY of Grant:
_____________________
FFY of Grant Approval:
_____________
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
1 Total non-CFP Funds
2 1406 Operations (may not exceed 20% of line 21)
3
3 1408 Management Improvements
4 1410 Administration (may not exceed 10% of line 21)
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures
11 1465.1 Dwelling Equipment—Nonexpendable
12 1470 Non-dwelling Structures
13 1475 Non-dwelling Equipment
14 1485 Demolition
15 1492 Moving to Work Demonstration
16 1495.1 Relocation Costs
17 1499 Development Activities
4
18a 1501 Collateralization or Debt Service paid by the PHA
18ba 9000 Collateralization or Debt Service paid Via System of Direct
Payment
19 1502 Contingency (may not exceed 8% of line 20)
20 Amount of Annual Grant: (sum of lines 2 – 19)
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Activities
23 Amount of line 20 Related to Security – Soft Costs
24 Amount of line 20 Related to Security – Hard Costs
25 Amount of line 20 Related to Energy Conservation Measures
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Davis Community Housing Authority (DCHA)
01/31/09 to 12/31/10
01/31/09 to 12/31/10
30,249
52,024
6,000
214,219
302,492
181,803
UT06S00950109
1
30,249
214,001
9,031
9007.57
49,210.90
2,106.53
38,756.88
99,081.74
90,074.17
302,492
272,243
30,249
41,211
9,031
214,001
302,492
272,243
49,211
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program Expires 4/30/2011
Page 2 of 6 form HUD-50075.1 (4/2008)
Part I: Summary
PHA Name: Grant Type and Number
Capital Fund Program Grant No: Replacement Housing Factor Grant No:
Date of CFFP: ________________________
FFY of Grant:
_____________________
FFY of Grant Approval:
_____________
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
Signature of Executive Director Date Signature of Public Housing Director Date
Davis Community Housing Authority (DCHA)
01/31/09 to 12/31/10
01/31/09 to 12/31/10
✔
UT06S00950109
1
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program Expires 4/30/2011
Page 3 of 6 form HUD-50075.1 (4/2008)
Part II: Supporting Pages
PHA Name:
Grant Type and Number
Capital Fund Program Grant No:
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant:
Development
Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost
Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Davis Community Housing Authority
(DCHA)
01/31/09 to 12/31/10
PHA Wide
Administration
Salary DCHA Personnel
1410
30,249
30,249
30,249
9,007.57
Fees and Costs
Architectural/Engineering, Permits
1430
25,000
49,211
49,211
49,210.90
UT009000001
Meadows East
HVAC System Conversion, two-pipe
to four-pipe
1465.1
181,803
214,001
214,001
38,756.88
Remove Expended Evaporative
Cooling Sub-System and Expand
HVAC System to service Corridors
1465.1
33,016
0
Remove and Replace Suspended
Grid Ceilings in Corridors and
Lobbies
1460
21,254
9,031
9,031
2,106.53
Install Per-Unit Culinary Water shut
off valves
1460
3,047
0
UT06S00950109
No
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program Expires 4/30/2011
Page 4 of 6 form HUD-50075.1 (4/2008)
Part II: Supporting Pages
PHA Name:
Grant Type and Number
Capital Fund Program Grant No:
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant:
Development
Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost
Total Actual Cost Status of Work
Original Revised
1
Funds Obligated
2
Funds
Expended
2
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Davis Community Housing Authority
(DCHA)
01/31/09 to 12/31/10
UT009000001
Meadows East
Re-Paint Corridors, lobbies, Main
Stair-well, Public Rest Rooms,
Laudry Room, Office, and Main Entry
Vestibule
1460
5,623
0
Replace Interior Emergency Floresent
Battery-Pack Lighting Fixtures in
Corridors and Lobbies
1465.1
2,500
0
UT06S00950109
NO
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program Expires 4/30/2011
Page 5 of 6 form HUD-50075.1 (4/2008)
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name:
Federal FFY of Grant:
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original Obligation
End Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure
End Date
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Davis Community Housing Authority (DCHA)
01/31/09 to 12/31/10
Administration
02/18/2010
12/21/2009
03/17/2012
HUD notice instructing PHA's to obligate
100% Admin
Fees and Costs
03/17/2010
03/09/10
03/17/2012
UT009000001-ME
HVAC System
Conversion
03/17/2010
03/09/10
03/17/2012
Remove Evaporative
Sub-System Expand
03/17/2010
03/09/10
03/17/2012
R/R Grid Cielings
03/17/2010
03/09/10
03/17/2012
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program Expires 4/30/2011
Page 6 of 6 form HUD-50075.1 (4/2008)
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name:
Federal FFY of Grant:
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original Obligation
End Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure
End Date
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
2009
Page1 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name: Davis Community
Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-09
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 10/01/09 to
09/30/10
FFY of Grant Approval: 10/01/09
to 09/30/10
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no:1 )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
1 Total non-CFP Funds
2 1406 Operations (may not exceed 20% of line 21)
3
10,000 10,000 10,000
3 1408 Management Improvements
4,500 4,000
4 1410 Administration (may not exceed 10% of line 21)
23,097 24,010 24,010 23,897
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
3,129 3,129
8 1440 Site Acquisition
9 1450 Site Improvement
12,300 11,724 5,000
10 1460 Dwelling Structures
170,120 137,902 134,415 8,867
11 1465.1 Dwelling Equipment—Nonexpendable
9,656 46,337 38,000 980
12 1470 Non-dwelling Structures
3,500 0
13 1475 Non-dwelling Equipment
3,000 0
14 1485 Demolition
15 1492 Moving to Work Demonstration
16 1495.1 Relocation Costs
0 3,000 389
17 1499 Development Activities
4
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Page2 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name:
Davis Community
Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-09
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant:10/01/09 to 09/30/10
FFY of Grant Approval: 10/01/09 to 09/30/10
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: 1 )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
18a 1501 Collateralization or Debt Service paid by the PHA
18ba
9000 Collateralization or Debt Service paid Via System of Direct
Payment
19 1502 Contingency (may not exceed 8% of line 20)
20 Amount of Annual Grant:: (sum of lines 2 - 19)
240,102 240,102 211,814 33,744
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Activities
0 22,966 12,721
23 Amount of line 20 Related to Security - Soft Costs
24 Amount of line 20 Related to Security - Hard Costs
3,000 3,800
25 Amount of line 20 Related to Energy Conservation Measures
144,664 149,205 144,463
Signature of Executive Director Date Signature of Public Housing Director Date
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Page3 form HUD-50075.1 (4/2008)
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Davis Community Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-09
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant: 10/01/09 to 09/30/10
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
HA Wide
Operations 1406 10,000 10,000 10,000
Architectural Services 1430 3,129 3,129
Relocation Costs 1495.1 0 3,000
Mgt Improvements
Management Software 1408 6,000 0
Document Scanner 1408 3,500 0
Procurement/Budget training 1408 4,000 4,000
Administration
Housing Authority Staff Payroll and
Benefits to Administer Capital Funds
1410 23,897 24,010 24,010
UT 9-3 MW
Additional Covered Parking (Residents) 1470 14,330 0
50 gal water heaters 1460 25,456 0
Site Concrete Ramps & Parking ADA 1450 5,000 5,000 5,000
Asphalt Repair/Replacement 1450 2,500 2,500
Cabinets and Counter tops 1460 6,000 3,497 3,497
Security equipment repair/replace 1460 3,800 3,800
1 HR rated exit passage
1460 0 19,400 19,400
Plumbing HVAC Retrofit 1460 0 106,463 106,463
Chiller R/R 1465 0 38,000 38,000
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Page4 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Davis Community Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-09
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant: 10/01/09 to 09/30/10
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
UT9-3 RWII
Carbon Monoxide/Smoke Detectors 1460 700 0
Asphalt Repair/Replacement 1450 3,500 0
UT 9-4 ME
Additional Covered Parking (Residents) 1470 6,000 0
Site Concrete 1450 2,000 0
Cabinets and Counter tops 1460 2,500 0
Addressable smoke alarms Units/Mech. 1465 25 0 8,337
UT 9-5
Center Court I
Carbon Monoxide/Smoke Detectors 1460 2,800 0
Appliances 1465 3,500 0
Cabinets and Counter Tops 1460 16,248 0
Asphalt Repair 1450 1,600 4,224 4,224
Replace 16 Sliding Glass Doors with
energy star single hung (E)
1460 55,200 4,742
Kitchen Lighting upgrade (E) 1460 4,800 0
UT 9-5
Thornwood
Carbon Monoxide/Smoke Detectors 1460 4,200 0
Appliances
1465 6,156 0
Page5 form HUD-50075.1 (4/2008)
Cabinets and Counter Tops 1460 19,830 0
Site Concrete 1450 3,200 0
Replace 28 Sliding 1460 96,600 0
Kitchen Lighting upgrade (E) 1460 8,400 0
UT 9-6&7
18 Carbon Monoxide/Smoke Detectors 1460 3,150 0
UT9-10
Carbon Monoxide/Smoke Detectors 1460 3,500 0
Landscaping 1450 2,000
0
Site Concrete repair 1450 5,000 0
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Page6 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Davis Community Housing Authority
Federal FFY of Grant: 10/01/09 to 09/30/10
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
HA Wide 6/31/2011 6/31/2013
Management Improvements 6/31/2011 6/31/2013
UT9-3 MW 6/31/2011 6/31/2013
UT9-4 ME 6/31/2011 6/31/2013
UT9-5 CCI 6/31/2011 6/31/2013
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Page7 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Davis Community Housing Authority
Federal FFY of Grant: 10/01/09 to 09/30/10
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Page1 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name: Davis Community
Housing Authority
Grant Type and Number
Capital Fund Program Grant No
: UT06P009501-10
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 01/01/10 to
12/31/11
FFY of Grant Approval: 01/01/10
to 12/31/11
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
1 Total non-CFP Funds
2 1406 Operations (may not exceed 20% of line 21)
3
23,500
3 1408 Management Improvements
17,150
4 1410 Administration (may not exceed 10% of line 21)
24,010
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
4,400
8 1440 Site Acquisition
9 1450 Site Improvement
19,400
10 1460 Dwelling Structures
148,642
11 1465.1 Dwelling Equipment—Nonexpendable
12 1470 Non-dwelling Structures
13 1475 Non-dwelling Equipment
14 1485 Demolition
15 1492 Moving to Work Demonstration
16 1495.1 Relocation Costs
3,000
17 1499 Development Activities
4
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Page2 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part I: Summary
PHA Name:
Davis Community
Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-10
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 01/01/10 to 12/31/11
FFY of Grant Approval: 01/01/10 to 12/31/11
Type of Grant
Original Annual Statement Reserve for Disasters/Emergencies Revised Annual Statement (revision no: )
Performance and Evaluation Report for Period Ending: Final Performance and Evaluation Report
Line Summary by Development Account Total Estimated Cost Total Actual Cost
1
Original Revised
2
Obligated Expended
18a 1501 Collateralization or Debt Service paid by the PHA
18ba 9000 Collateralization or Debt Service paid Via System of Direct Payment
19 1502 Contingency (may not exceed 8% of line 20)
20 Amount of Annual Grant:: (sum of lines 2 - 19)
240,102
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Activities
23 Amount of line 20 Related to Security - Soft Costs
24 Amount of line 20 Related to Security - Hard Costs
3,500
25 Amount of line 20 Related to Energy Conservation Measures
Signature of Executive Director Date Signature of Public Housing Director Date
1
To be completed for the Performance and Evaluation Report.
2
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
3
PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4
RHF funds shall be included here.
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Page3 form HUD-50075.1 (4/2008)
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Davis Community Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-
10
CFFP (Yes/ No): NO
Replacement Housing Factor Grant No:
Federal FFY of Grant:
01/01/10 to 12/31/11
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
HA Wide Energy Audit 1408 3,650
Operations 1406 23,500
Fees and Costs 1430 4,400
Mgt Improvements Management Software 1408 6,000
Document Scanner 1408 3,500
Procurement/Budget training 1408 4,000
Administration Housing Authority Staff Payroll and
Benefits to Administer Capital Funds
1410 24,010
UT 9-3 MW Additional Covered Parking (Residents) 1470
50 gal water heaters 1460
Common halls/Lobbies painting 1460 7,532
Asphalt Repair/Replacement 1450 6,000
Cabinets and Counter tops 1460
Security equipment repair/replace 1460 3,500
UT 9-4 ME Site Concrete 1450
Cabinets and Counter tops 1460
Parking Lot Asphalt 1450 3,200
Common halls/Lobbies painting 1460 3,710
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Page4 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part II: Supporting Pages
PHA Name: Davis Community Housing Authority
Grant Type and Number
Capital Fund Program Grant No: UT06P009501-
10
CFFP (Yes/ No): NO
Replacement Housing Factor Grant No:
Federal FFY of Grant: 01/01/10 to 12/31/11
Development Number
Name/PHA-Wide
Activities
General Description of Major Work
Categories
Development
Account No.
Quantity Total Estimated Cost Total Actual Cost Status of Work
Original Revised
1
Funds
Obligated
2
Funds
Expended
2
UT 9-5 Carbon Monoxide/Smoke Detectors 1460
Center Court I Appliances 1465
Cabinets and Counter Tops 1460
Asphalt Repair 1450 7,000
Replace 14 Sliding Glass Doors with
energy star single hung (E)
1460
UT 9-5 Carbon Monoxide/Smoke Detectors 1460
Thornwood Appliances
1465
Cabinets and Counter Tops 1460
Site Concrete 1450 3,200
Replace 28 Sliding 1460
UT 9-6&7 18 Carbon Monoxide/Smoke Detectors 1460
UT9-10 Carbon Monoxide/Smoke Detectors 1460
2
nd
Story concrete landing repair 1460 5 133,900
Resident Relocation Costs 1495.1 3,000
UT9-3 RWII Carbon Monoxide/Smoke Detectors 1460
Asphalt Repair/Replacement 1450
New Carport structure 1470
New appliances 1465.1
Bathtub tile surround repair/replace 1450
Page5 form HUD-50075.1 (4/2008)
1
To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
2
To be completed for the Performance and Evaluation Report.
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Page6 form HUD-50075.1 (4/2008)
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Davis Community Housing Authority
Federal FFY of Grant: 01/01/10 to 12/31/11
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
HA Wide 6/31/2012 6/31/2014
Management Improvements 6/31/2012 6/31/2014
UT9-3 MW 6/31/2012 6/31/2014
UT9-4 ME 6/31/2012 6/31/2014
UT9-5 CCI 6/31/2012 6/31/2014
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Page7 form HUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report U.S. Department of Housing and Urban Development
Capital Fund Program, Capital Fund Program Replacement Housing Factor and Office of Public and Indian Housing
Capital Fund Financing Program OMB No. 2577-0226
Expires 4/30/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Davis Community Housing Authority
Federal FFY of Grant: 10/01/09 to 09/30/10
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
1
Original
Obligation End
Date
Actual Obligation
End Date
Original Expenditure
End Date
Actual Expenditure End
Date
1
Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 1 of 8 form HUD-50075.2 (4/2008)
Part I: Summary
PHA Name/Number: Davis Community HA UT009 Locality: Farmington, Davis, Utah
Original 5-Year Plan Revision No:
A.
Development Number and
Name: Public Housing
Amp #UT009000001
Work Statement
for Year 1
FFY
2010-2011
Work Statement for Year 2
FFY 2011-2012
Work Statement for Year 3
FFY 2012-2013
Work Statement for Year 4
FFY 2013-2014
Work Statement for Year 5
FFY 2014-2015
B. Physical Improvements
Subtotal
Annual Statement 273,000 207,800 216,400 335,500
C. Management Improvements 40,500 47,600 22,600 7,000
D. PHA-Wide Non-dwelling
Structures and Equipment
E. Administration 31,350 25,540 23,900 34,800
F. Other
G. Operations 47,025 38,310 35,850 52,200
H. Demolition
I. Development
J. Capital Fund Financing –
Debt Service
K. Total CFP Funds 391,875 319,250 298,750 435,000
L. Total Non-CFP Funds
M. Grand Total 391,875 319,250 298,750 435,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 2 of 8 form HUD-50075.2 (4/2008)
Part I: Summary (Continuation)
PHA Name/Number: Davis Community HA UT009 Locality: Farmington, Davis, Utah
Original 5-Year Plan Revision No:
A.
Development Number
and Name
Work
Statement for
Year 1
FFY 2010-2011
Work Statement for Year 2
FFY 2011-2012
Work Statement for Year 3
FFY 2012-2013
Work Statement for Year 4
FFY 2013-2014
Work Statement for Year 5
FFY 2014-2015
Annual
Statement
UT9-3 35,000 107,800
37,000 178,500
UT9-4 62,500 5,500
25,500 62,000
UT9-5 93,200 65,000
67,800 27,500
UT9-6&7 40,000 12,500
25,600 25,000
UT9-10 42,300 15,000
16,000 30,000
HA-WIDE 0 2,000
44,500 12,500
CFP Funds Listed for
5-year planning 273,000 207,800
216,400 335,500
Replacement Housing
Factor Funds
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 3 of 8 form HUD-50075.2 (4/2008)
Part II: Supporting Pages – Physical Needs Work Statement(s)
Work
Statement for
Year 1 FFY
2010-2011
Work Statement for Year 2
FFY 2011-2012
Work Statement for Year: 3
FFY 2012-2013
Development
Number/Name
General Description of
Major Work Categories
Quantity Estimated Cost Development
Number/Name
General Description of
Major Work Categories
Quantity Estimated Cost
See
UT9
-
3 MW
:
UT9-3 MW
Annual
APPLIANCES 29,000
NEW CABINETS
75,000
UT9-3 RWII
Statement APPLIANCES
2,000
BATHROOM
FLOORING
9,000
WINDOW
REPLACEMENT
4,000
KITCHEN FLOORING
6,000
UT9-4 ME
APPLIANCES
12,000
LOBBY FURNITURE
Replacement/Reconditio
n
6,000
BATH TILE
REMOVAL NEW
MARLIGHT SUR.
43,500
WALL TREATMENT
COMMONS AREAS
5,000
REPLACE TUB
VALVES & PIPING
7,000
REPLACE
SEPARATING FIRE
RATED DOORS
12 5,000
Doors: Manual
pneumatic closers
12 1,800
UT9-5 CCI UT9-4
BATH TILE REMOVAL
NEW MARLIGHT SUR.
29,000
LOBBY FURNITURE
Replacement/Recondi
tion
3,000
REPLACE TUB VALVES
& PIPING
5,000
WALL TREATMENT
COMMONS AREAS
2,500
UT9-5 THORN
UT9-5 CCI
BATH TILE REMOVAL
NEW MARLIGHT SUR.
50,400 CARPETING 24,000
REPLACE TUB
VALVES & PIPING
8,800 BRICK REPAIR 3,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 4 of 8 form HUD-50075.2 (4/2008)
UT9-6 PARRISH UT9-5 THORN
New Roof Structure 35,000 BRICK REPAIR 4,000
UT9-6 & UT9-7
CARPETING 34,000
New Chain link fence 5,000
UT9-6 PARRISH
UT9-10
Grounds Storage Shed 7,000
BATH TILE
REMOVAL NEW
MARLIGHT SUR
.
36,000
UT9-6 & UT9-7
Exterior entry doors,
wood trim, columns
repair or replace
5,500
REPLACE TUB
VALVES & PIPING
6,300
UT9-10
HA WIDE
CONCRETE REPAIR
5,000
BLI 1440: Site
Acquisition
unknown
NEW CARPORTS 50%
10,000
BLI 1485: Demolition unknown
HA WIDE
FEES AND COSTS
2,000
Subtotal of Estimated Cost $273,000 Subtotal of Estimated Cost $207,800
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 5 of 8 form HUD-50075.2 (4/2008)
Part II: Supporting Pages – Physical Needs Work Statement(s)
Work
Statement for
Year 1 FFY
2010-2011
Work Statement for Year 4
FFY 2013-2014
Work Statement for Year: 5
FFY 2014-2015
Development
Number/Name
General Description of
Major Work Categories
Quantity Estimated Cost Development
Number/Name
General Description of
Major Work Categories
Quantity Estimated Cost
See
UT9-3 MW UT9-3 MW
Annual
KEYLESS ENTRY
APTS
20,000 Elevator
Reconditioning
25,000
Statement
Carport Repair 5,000 Full Apt. Repaints
(10)
18,000
UT9-3 RWII
Bath Tile
Repair/replace
87,000
FLOORING ALL 12,000 Replace Tub Valves 15,000
UT9-4 UT9-3 RWII
KEYLESS ENTRY
APTS
10,000 Playground 25,000
SITE IMP.
CONCRETE
3,000 Bath Tile
Repair/replace
7,200
Carport Repair 2,500 Replace Tub Valves 1,300
UT9-5 CCI UT9-4
Carport repair/add
lighting
5,000 Elevator
Reconditioning
25,000
NEW GAS WATER
HEATERS
8,000 Full Apt. Repaints
(50)
9,000
UT9-5 THORN
Mechanical AC
Compressor
28,000
NEW GAS WATER
HEATERS
14,000
UT9-5 CCI
SITE IMP.
CONCRETE
12,000 Full Apt. Repaints (3) 6,000
NEW CARPORTS
W/LIGHTING
16,800 SITE IMP.
CONCRETE
8,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 6 of 8 form HUD-50075.2 (4/2008)
PLAYGROUND
IMP.
12,000
UT9-5 THORN
Full Apt. Repaints (5) 10,000
UT9-6 PARRISH
UT9-6 PARRISH
Additional Exterior
Lighting
3,500
CONCRETE
REPAIRS
8,000
UT9-6 & UT9-7
STUCCO REPAIR 8,000 New Gas Furnaces
(16)
25,000
UT9-6 & UT9-7 UT9-10
SITE IMP.
CONCRETE
9,600 Replace & Upgrade
Electrical Service
Panels
30,000
UT9-10
2,000
HA WIDE
SITE IMP.
CONCRETE
4,000 New Server
(Hardware)
2,500
NEW GAS WATER
HEATERS
10,000
Software upgrades 10,000
HA WIDE
Parking Lot Overlay
Asphalt
12,000
Remote Server
Backup
2,000
Sewer Line R/R 3 16,000
Pipe Hand Rail 10,000
Centralized Mail
Boxes
3 4,500
Subtotal of Estimated Cost $216,400 Subtotal of Estimated Cost $335,500
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 7 of 8 form HUD-50075.2 (4/2008)
Part III: Supporting Pages – Management Needs Work Statement(s)
Work
Statement for
Year 1 FFY
2010-2011
Work Statement for Year 2
FFY 2011-2012
Work Statement for Year:3
FFY 2012-2013
Development Number/Name
General Description of Major Work Categories
Estimated Cost Development Number/Name
General Description of Major Work Categories
Estimated Cost
See
Annual
Energy Audit 9,500
Concrete Pavement Repairs Main Office
10,000
Statement
Vehicle security 9,000
13 PC WORK STATIONS
15,600
Energy Performance Contract (EPC) 22,000
13 PC WORK STATION PRINTERS
2,000
Vehicle Lease/Purchase
20,000
Subtotal of Estimated Cost $40,500 Subtotal of Estimated Cost
$47,600
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/20011
____________________________________________________________________________________________________________________________________________________________________
Page 8 of 8 form HUD-50075.2 (4/2008)
Part III: Supporting Pages – Management Needs Work Statement(s)
Work
Statement for
Year 1 FFY
2010-2011
Work Statement for Year 4
FFY 2013-2014
Work Statement for Year 5
FFY 2014-2015
Development Number/Name
General Description of Major Work Categories
Estimated Cost Development Number/Name
General Description of Major Work Categories
Estimated Cost
See Server Software (Tenmast) Upgrades 6,000 Web-site design and hosting 2,000
Annual Office Space reconfigure (Small Remodel) 10,000 Wireless Programmable Network Switch 5,000
Statement Laptop PC 600
Presentation Projector 1,200
Auto Display Screen 800
Subtotal of Estimated Cost $22,600 Subtotal of Estimated Cost
$7,000
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Form 1.0: PHA Information PHA Type: Small High (Davis County Utah)

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Completed 5 August 2020

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