Fillable Form 06232015 4:30 P.M. Special Board Meeting June 23, 2015 (Village of Sugar Grove)

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Form 06232015 4:30 P.M. Special Board Meeting June 23, 2015 (Village of Sugar Grove)

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Village President
P. Sean Michels
Village Clerk
Cynthia Galbreath
Village Administrator
Brent M. Eichelberger
10 S. Municipal Drive
Sugar Grove, Illinois 60554
Phone: 630-466-4507
Fax: 630-466-4521
Village Trustees
Kevin Geary
Sean Herron
Mari Johnson
Rick Montalto
David Paluch
June 23, 2015
Special Board Meeting
4:30 P.M.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Ordinance: Approval of a Temporary Use - Legion
5. Adjournment
C:\Users\cwelsch\AppData\Local\Microsoft\Windows\Temporary Internet
Files\Content.Outlook\DYJ5KUZK\2015 0623 65 1st Street TU VB.docx
VILLAGE OF SUGAR GROVE
BOARD REPORT
TO: VILLAGE PRESIDENT & BOARD OF TRUSTEES
FROM: WALTER MAGDZIARZ, COMMUNITY DEVELOPMENT DIRECTOR
MIKE FERENCAK, VILLAGE PLANNER
SUBJECT: RESOLUTION: APPROVING A TEMPORARY USE AT 65 1
ST
STREET FOR SUGAR GROVE AMERICAN LEGION
AGENDA: JUNE 23, 2015 REGULAR VILLAGE BOARD MEETING
DATE: JUNE 18, 2015
ISSUE
Should the Village Board approve a Temporary Use for a group of assembly activity at
65 1
st
Street for the Sugar Grove American Legion’s Bean Bag Tournament.
DISCUSSION
The Sugar Grove American Legion submitted an application for Temporary Use permit
in order to host a Bean Bag Tournament on Sunday, June 28, 2015 from 10:00 am to
10:00 pm at its site, 65 1
st
Street. Parking may also be available at the Sugar Grove
Township Highway Department building across the street, 70 1
st
Street.
According to the Village of Sugar Grove Zoning Ordinance Section 11-4-8 Temporary
Uses, the Village Board may approve of temporary uses, provided that a written review,
including findings, is completed by staff, the temporary use is granted with a specific
time limit, and subject to any conditions which may be necessary to ensure the public
health, safety, and general welfare.
This request is for a group of assembly activity. Group of assembly activities may be
allowed daily for two weeks, three times per calendar year. The request is only for one
day. The event would include the bean bag equipment in the parking lot and alcohol
would be served.
Staff’s review of the request including responses to Section 11-4-8-E Findings, Section
11-4-8-F Temporary Use Permit, and Section 11-4-8-G Conditions is attached.
The specific request is for Temporary Use for a group of assembly activity at 65 1
st
Street, pursuant to the Village of Sugar Grove Zoning Ordinance Section 11-4-8
Temporary Uses, Structures, and Buildings.
2
Staff has reviewed this request and recommends approval subject to the following
conditions:
1. That this Temporary Use is only valid for June 28, 2015 and is limited to the 65
1
st
Street and 70 1
st
Street properties.
2. That this Temporary Use is only valid for the Sugar Grove American Legion and
attendees at this event.
3. That all areas shall be completely cleaned of equipment and debris by the
following day after termination of the Temporary Use.
4. That the property shall be maintained in compliance with all Village codes and
ordinances during the course of the event.
5. That service of alcoholic beverages is allowed as permitted by the Illinois and
Sugar Grove Liquor Commissions.
The following items are attached for your information:
1. Temporary Use application / Certificate of Insurance
2. Letter from Township (to be provided prior to meeting)
3. Staff’s review.
4. Draft Resolution.
COST
There is no cost associated with this request.
RECOMMENDATION
That the Village Board approve Resolution 2015-0623_ Approving a Temporary Use at
65 1
st
Street for the Sugar Grove American Legion.
VILLAGE OF SUGAR GROVE
KANE COUNTY, ILLINOIS
RESOLUTION NO. 2015-0623
______________________________________________________________________________
A Resolution Approving a Temporary Use for a Group of Assembly Activity
at 65 1st Street for Sugar Grove American Legion Bean Bag Tournament
______________________________________________________________________________
Adopted by the
Board of Trustees and President
of the Village of Sugar Grove
this 23
rd
day of June, 2015
Published in Pamphlet Form
by authority of the Board of Trustees
of the Village of Sugar Grove, Kane County, Illinois
this 23
rd
day of June, 2015
RESOLUTION NO. 2015-0623
A Resolution Approving a Temporary Use for a Group of Assembly Activity
at 65 1st Street for Sugar Grove American Legion Bean Bag Tournament
BE IT RESOLVED by the President and Board of Trustees of the Village of Sugar Grove, Kane
County, Illinois, as follows:
WHEREAS, the Village of Sugar Grove is not a home rule municipality within Article VII, Section
6A of the Illinois Constitution and, pursuant to the powers granted to it under 65 ILCS 5/1-1 et seq.; and,
WHEREAS, the subject property is proposed for a Temporary Use to allow a group of assembly
activity; and,
WHEREAS, the subject property is governed by Section 11-4-8 Temporary Uses, Structures, and
Buildings of the Sugar Grove Zoning Ordinance and this temporary use requires Village Board approval; and,
WHEREAS, the Village Board has reviewed and approved this temporary use subject to conditions.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of
Sugar Grove, Kane County, Illinois, as follows:
SECTION ONE: CONDITIONS OF APPROVAL
That the Temporary Use for a special event at 65 1st Street (Sugar Grove American Legion) is hereby
approved, subject to the following conditions:
1. That this Temporary Use is only valid for June 28, 2015 and is limited to the 65 1st Street
and 70 1st Street properties.
2. That this Temporary Use is only valid for the Sugar Grove American Legion and
attendees at this event.
3. That all areas shall be completely cleaned of equipment and debris by the following day
after termination of the Temporary Use.
4. That the property shall be maintained in compliance with all Village codes and
ordinances during the course of the event.
5. That service of alcoholic beverages is allowed as permitted by the Illinois and Sugar
Grove Liquor Commissions.
SECTION TWO: REPEALER
That all resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of any
such conflict.
SECTION THREE: SEVERABILITY
Should any provision of this resolution be declared invalid by a court of competent jurisdiction, the
remaining provisions will remain in full force and effect the same as if the invalid provision had not been a
part of this resolution.
SECTION FOUR: EFFECTIVE DATE
This resolution shall be in full force and effect from and after its passage, approval and publication in
pamphlet form as provided by law.
PASSED AND APPROVED by the President and Board of Trustees of the Village of Sugar Grove,
Kane County, Illinois, this 23
rd
day of June, 2015.
_________________________________________
P. Sean Michels
President of the Board of Trustees
of the Village of Sugar Grove,
Kane County, Illinois
Aye Nay Absent
Geary ___ ___ ___
Herron ___ ___ ___
Johnson ___ ___ ___
Montalto ___ ___ ___
Paluch ___ ___ ___
ATTEST: _____________________________
Cynthia L. Galbreath
Clerk, Village of Sugar Grove
The ACORD name and logo are registered marks of ACORD
CERTIFICATE HOLDER
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01)
AUTHORIZED REPRESENTATIVE
CANCELLATION
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
LOC
JECT
PRO-
POLICY
GEN'L AGGREGATE LIMIT APPLIES PER:
OCCURCLAIMS-MADE
COMMERCIAL GENERAL LIABILITY
PREMISES (Ea occurrence)
$
DAMAGE TO RENTED
EACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$RETENTIONDED
CLAIMS-MADE
OCCUR
$
AGGREGATE $
EACH OCCURRENCE $
UMBRELLA LIAB
EXCESS LIAB
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFF
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
LIMITS
PER
STATUTE
OTH-
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$
ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under
DESCRIPTION OF OPERATIONS below
(Mandatory in NH)
OFFICER/MEMBER EXCLUDED?
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
Y / N
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
HIRED AUTOS
NON-OWNED
AUTOS AUTOS
AUTOS
COMBINED SINGLE LIMIT
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
$
$
$
$
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSD
ADDL
WVD
SUBR
N / A
$
$
(Ea accident)
(Per accident)
OTHER:
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
INSURED
PHONE
(A/C, No, Ext):
PRODUCER
ADDRESS:
E-MAIL
FAX
(A/C, No):
CONTACT
NAME:
NAIC #
INSURER A :
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
INSURER(S) AFFORDING COVERAGE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Rob.Hauxwell@HauxwellInsuranceGroup.com
X
2,000,000
04/09/2015
04/09/2016
A
Rob Hauxwell
Conifer Insurance Company
American Legion Post 1271
540 N Lapeer Rd - 393
60554
Lake Orion, MI 48362
IL
Village of Sugar Grove
10 S. Municipal Drive
Sugar Grove, IL 60554
Certificate is in regards to the Bean Bag Tournament on June 28th, 2015, from 10am - 10pm, located in the
Sugar Grove American Legion parking lot.
A
Liquor Liability
CICP 003109
04/09/15
04/09/16
$1,000,000 Per Occ
$1,000,000 Policy Agg
65 First Street
888-959-3090
06/09/2015
888-959-3091
CICP 003109
10,000
Hauxwell Insurance Group
200,000
1,000,000
2,000,000
2,000,000
04/09/2015
CICP 003109
Sugar Grove
1,000,000
04/09/2016
Specia l and Temporary
Events
10 S. Municipal Drive
Sugar Grove, IL 60554
Phone 630-466-4507
Fax 630-466-4521
Guidelines and Permit Process
The Special/Temporary Events process has been established in order to safeguard the public
health, safety, and general welfare and prevent the creation of any nuisance or annoyance to the
occupants of adjacent buildings, premises or property, and the general public.
All organizations and businesses, both non-for-profit and for-profit, are required to submit an
application for a Special Temporary Event and obtain Village Board approval to conduct any
groups of assemble e.g., outdoor festival, street fair, carnival, circus rodeos, and sport events,
located on any public way or private property. This provision does not apply to a business’s
normal scope of operations, such as recitals or other routine student performances and other
activities not open to the general public that are customary and incidental to the businesses.
Your application, and site plan and all other required documentation MUST be received at least
EIGHT (8) WEEKS prior to the proposed date of your event in the office of the Village Clerk.
The Village Clerk will forward the pertinent information to the applicable departments.
Applications must be filled out completely in order to be processed. Do not put “same as last
year” as the file containing last year’s application may not be available for review. If the
question does not apply to your event, mark the space “N/A”.
Organizers/applicants for a special event may be required to meet with the Sugar Grove Police
Chief, the Public Works Director, members of the Village Staff and the Sugar Grove Fire
Department for the purpose of discussing the plan. You will be contacted prior to a permit
being issued only if there is a need to clarify information, work out proposed changes or
reimbursement costs associated with using the site requested such as solid waste removal, traffic
management, and police services.
A certificate of Insurance for $1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage. The general aggregate shall be twice the required
occurrence limit. Minimum General Aggregate shall be no less that $2,000,000. The Village of
Sugar Grove shall be named as the Certificate Holder and an additional insured.
Each applicant must provide a site plan, traffic plan, parking plan, emergency and security plan
for the event. The site plan must clearly define the area for the event and show all permanent
and temporary structures. If liquor is to be sold, the site plan must clearly indicate the liquor
booth location(s) and the number of stations in each booth.
Should the location(s) of the event be held on property owned/operated by others an approval
letter must be submitted with the application.
Emergency and Security Plans must be approved by the Sugar Grove Police and Fire
Departments. An Emergency Plan that includes at a minimum the following must be submitted.
• A Site plan showing the event that includes vendor and patron parking and emergency
vehicle access
• Contact information for the person or persons that are the designated individual(s) to
monitor the conduct of patrons and vendors. It is suggested that the individuals acting as
monitors wear some type of identification (badge, armband, jacket, cap or shirt)
• Designate a location on the site plan as a “Command Post”
• Designated emergency shelter
• Establishment of a communication system (two-way radios are suggested)
• Designated individual to act as a liaison between event sponsors and Village Departments
and the Sugar Grove Fire Department.
After receipt of all required information, the application will be reviewed. You will be notified if
the event has been approved. Do not assume that all aspects of the event will be approved; you
may be asked to make some changes to your plan based on the availability of services and
scheduling of other events.
Thank you for taking the time to complete this application clearly and completely.
We look forward to working with you on a very successful event. If you have any questions
regarding this application please call the Village of Sugar Grove office of the Village Clerk at
630- 466-4507.
Submittal Check List
Required Forms and Submittals
Special Event Application Form TSE A
Request For Service(s) Form TSE D
Site Plan - Site Plan must indicate parking, location of all vendors, events (carnivals etc.),
ingress and egress, emergency shelter, emergency vehicle access, command post, and
fencing location
Signage Information
Terms and Conditions and Hold Harmless Form TSE C
Certificate of Insurance
Traffic Plan
Signage Plan
Emergency Plan
Security Plan
Additional Forms and submittals – event dependent
Liquor Vendor Approval Form TSE E
Liquor License Application
Fireworks Application
Temporary Structure Information and Permit (Tents) Form TSE B
Approval letter(s) from the event location(s)
x
x
x
x
Village of Sugar Grove
Special and Temporary Event Permit Application
Name of Event:
Location of Event:
Type of Event: Festival Concert Rally Foot Race
March/Parade* Walk-a-Thon* Other ___________________________
* Attach proposed route or map, including assembly and disbanding areas. In the event that
a State Route must be temporarily closed, please allow extra time so
that approvals can be acquired from the State of Illinois Department of
Transportation.
Date(s) of Event:
Hours of Event:
Estimated attendance at the Event:
Basis used to determine estimate attendance:
Describe the Event Purpose:
Name of Sponsoring Organization:
Name of Organizer/Coordinator:
Address:
Day time phone:
Evening phone:
E-mail:
Name of producing agent
Federal Employee ID Number:
Address:
Day time phone:
Evening phone:
E-mail:
Form TSE A
Page 1
Modified September 4, 2012
Bean Bag Tournament
Sugar Grove American Lgion
Tournament
June 28th, 2015
10:00 am to 10:00 pm
50
Guess
To bring people into the legion.
Sugar Grove American Legion
Ronda Flint
362 Brookhaven Circle, Sugar Grove, IL 60554
630-514-4256
630-466-7719
ronda.flint@wrigley.com
Sugar Grove American Legion
36-2552462
65 First St
630-466-9700
630-466-9700
manager@sgal1271.org
Name of Carnival Company
Federal Employee ID Number:
Address:
Day time phone:
Evening phone:
Email:
Name of Sound Equipment Company:
Address:
Day time phone:
Evening phone:
E-mail:
Name of Generator Company:
Address:
Day time phone:
Evening phone:
E-mail:
Name of Tent Company:
Address:
Day time phone:
Evening phone:
E-mail:
Name of Organizer/Coordinator:
Address:
Day time phone:
Evening phone:
E-mail:
Will there be food vendors? yes no
If yes, how many vendors?
*Vendors must be licensed with Kane County
Health Department
Will there be fireworks? yes no
If yes, a fireworks permit must be applied for
Will there be alcohol sales? yes no
Alcohol vendors must be approved by the Event
Sponsor. Refer to form TSE E
If yes, you must submit a Special Event Liquor
License Application. (State special event liquor
license is also required).
Indicate parking areas identified to accommodate persons attending event:
Indicate parking area identified to accommodate events sponsors; employees, volunteers and other
vehicles not needed on site:
Will signs or banners be hung: yes no
If yes how many? ____________
Describe in detail the proposed location(s) or attach a site plan.
Form TSE A
Page 2
Modified September 4, 2012
■
American Legion Parking Lot
■
Special Event Service Request
Street Closure (must be approved by Sugar Grove Police Department)
Yes No
List proposed streets to be closed:
Date and time of street closing:
Date and time of street re-opening:
Date and time of street closing:
Date and time of street re-opening:
Date and time of street closing:
Date and time of street re-opening:
Date and time of street closing:
Date and time of street re-opening:
Date and time of street closing:
Date and time of street re-opening:
Closest cross streets to the event site:
Posting of No Parking Signs
Yes
No
Attach listing of street requested to be
posted
Barricades
Number needed
Yes
No
Location of barricade delivery
Refuse Drums
Yes
No
Number needed
Refuse Collection
Yes
No
Street Sweeping
Yes
No
Water
Yes
No
Restroom Facilities
Yes
No
Other Services
Sound Equipment
Yes
No
Electrical Services
Yes
No
Name of Scavenger Company (if applicable):
Contact name:
Phone Number:
Name of Maintenance Company (if applicable):
Contact Name:
Phone Number::
Form TSE D
Modified September 4, 2012
N/A
Village of Sugar Grove Special Event
Terms and Conditions
The applicant must promptly reimburse the Village for (and make good to it) any damage of any
kind to any property of the Village which may result from the use by the applicant of the
Village’s premises under the permission granted herein.
Applicant further agrees that in consideration of the Village issuing a permit for the operation of
a special event to Applicant, the Applicant hereby covenants and agrees to indemnify, defend
(upon the Village’s election) and hold harmless the Village, its elected officials, agents and
employees (collectively “Indemnities’”) from all claims, liabilities, costs and expenses,
including, without limitation, reasonable attorney’s fees and court costs, incurred by or brought
against all or any of the Indemnities’ arising from or out of, directly or indirectly, the operation
of the special event by Applicant in the Village, whether such claim is for personal injury,
property damage, or otherwise, and whether in tort, contract, or otherwise.
Applicant hereby waives any and all claims, liabilities, costs and expenses, including, without
limitation, reasonable attorney’s fees and court costs Applicant may hereafter have against the
Village as a result of any actions taken by the Village, the Indemnities’, or by Applicant, or
anyone acting on behalf of the Applicant, before, during, or after the operation of said special
event.
I agree that the information in this application is true and correct to the best of my knowledge. I
agree to inform the Village of Sugar Grove of any changes in this application at least 20 days
prior to the date of the event. I agree to the terms and conditions listed above.
I hereby attest that I am authorized to bind the sponsor and/or its employees, agents, or
volunteers associated or to be associated with the activity for which the permit is being sought, to
the terms of this agreement. I have read and understand all regulations and requirements
outlined herein. I/we do hereby agree to abide by all rules and regulations outlined herein. I/we
hereby agree to meet all requirements for documentation, certification, licensing, financial
responsibility and al other aspects of staging a Special / Temporary Event in the Village of Sugar
Grove as outlined herein. I/we understand that our lack of meeting all requirements outlined
herein may result in denial or cancellation of the proposed Special / Temporary Event.
____________________________________________ ___________________
Signature of Organizer Date
Signed and sworn to before me on this ________ day of __________________, _________
_____________________________________________
Notary Signature
Form TSE C
Modified September 4, 2012
Special / Temporary Event Liquor
This section does not apply to those who hold a current liquor license and are hosting the
Special/Temporary event on their licensed premises. Licenses must be obtained from the Village
President who is the Liquor Control Commissioner; please contact the Village Clerk’s office at
630-466-4507. The Village of Sugar Grove expects all events sponsor to insure that their
approved liquor vendors engage in responsible sales and consumption practices.
The Village license authorizes the licensee retail sale of beer, wine or liquor on the specified
premises, streets, roads or parks. The boundaries of the licensed premises and the duration of the
license shall be established by the Liquor Control Commissioner. The licensee or the special
event sponsor shall maintain the premises in a neat, orderly and safe condition, shall provide
such traffic control and sanitation facilities as may be required by this permit to protect the
public health, safety, welfare and morals of the residents of the Village, and shall restore the
premises after expiration of the special event permit to its prior condition, including the removal
of trash, rubbish and garbage. No alcoholic liquor shall be brought onto, or taken out of, the
premises, or consumed on the premises other than that provided by the licensee.
The retail sale and consumption of alcoholic liquor, authorized by this Special Event Permit,
shall be limited to the premises specified in the permit. The area must be outlined on the site
plan. The licensee, or the special event sponsor, shall have sufficient persons at each entrance
and exit to the specified premises to prohibit any alcoholic liquor from entering or exiting the
premises. Identification shall be checked and an identifying symbol placed on any person
twenty-one (21) years of age or older to allow them to purchase alcoholic beverages. No person
without the symbol my purchase an alcoholic beverage on the premises. All persons who will
check identification and dispense symbols shall be BASSET Trained.
Event Approved Liquor Vendor(s):
Contact Person:
Address:
Phone Number:
Cell Number:
Email Address:
Contact Person:
Address:
Phone Number:
Cell Number:
Email Address:
Contact Person:
Address:
Phone Number:
Cell Number:
Email Address:
The State of Illinois also requires a Special Event License.
TSE B
Form TSE E
Modified September 4, 2012
Ronda Flint
362 Brookhaven Circle
630-466-7719
GENERAL INSTRUCTIONS FOR TENTS AS TEMPORARY
STRUCTURES
Tents, membrane structures, and other structures erected for a period of less than 180 days.
Those erected for a longer period of time shall comply with the separate requirements for a
membrane structure as governed by Section 3103 of the International Building Code.
1. A Permit Is Required For Temporary Structures That Meet At Least One Of The
Following. Please contact the Building Division at (630)466-8954 for an application.
a. Covers an area in excess of 120 square feet.
b. Used or intended to be used for the gathering together of ten or more persons.
Exception: Tents used exclusively for recreational camping purposes shall be exempt from the
above requirements.
2. Documents Required When Applying For Permit:
a. A completed accessory permit application signed and dated
b. A site plan indicating the location of the temporary structure
c. Information delineating the means of egress from the temporary structure
d. Occupant load
e. Flame resistance certification.
f. Certification: An affidavit or affirmation shall be submitted to the code official
and a copy retained on the premises on which the tent or air supported structure is
located. The affidavit shall attest to the following information relative to the flame
resistance of the fabric:
i. Names and addresses of the owners of the tent or air supported structure.
ii. Date the fabric was last treated with flame resistant solution.
iii. Trade name or kind of chemical used in treatment.
iv. Name of person or firm treating the material.
v. Name of testing agency and test standard by which the fabric was tested.
3. Portable Fire Extinguishers:
a. At least one portable fire extinguisher with a minimum 4-A rating or two portable
fire extinguishers with a minimum 2-A rating each shall be provided.
b. Portable fire extinguishers shall bear the label of an approved agency, be of an
approved type and be installed in a visible location to which the occupants have
access.
4. Fire Hazards:
a. Open flame or other devices emitting flame, fire or heat or any flammable or
combustible liquids, gas, charcoal or other cooking device or any other
unapproved devices shall not be permitted inside or located within 20 feet of the
tent, canopy or membrane structure.
b. Outdoor cooking that produces sparks or grease-laden vapors shall not be
performed within20 feet of the tent, canopy, or membrane structure.
Form TSE B
Modified September 4, 2012
Temporary Use – Group of Assembly Activity (Bean Bag Tournament)
65 1
st
Street, Sugar Grove American Legion
June 18, 2015
Note 11-4-8-A Purpose:
These regulations are intended to prescribe the conditions under which limited duration activities may be
conducted. The intent is to safeguard the public health, safety, and general welfare and prevent the
creation of any nuisance or annoyance to the occupants of adjacent buildings, premises or property, and
the general public.
Note 11-4-8-B Approval Needed:
A temporary use approval shall be required for all temporary uses listed in this chapter. Any use not
expressly listed herein, or otherwise allowed in the zoning district in which the use is sought, is prohibited.
A temporary use approval must be issued prior to the commencement of any temporary use listed herein.
Per 11-4-8-C Type of Approval and Duration of Uses:
Group of assembly activities may be allowed up to daily for two (2) weeks, three (3) times per
calendar year, per applicant, with Village Board approval.
Other potential temporary uses listed in this section not applicable to this use.
Note 11-4-8-D Exemptions:
Potential exemptions listed in this section not applicable to this use.
Per 11-4-8-E Findings:
The village board or community development director or his/her designee shall only approve an
application for a temporary use permit if all of the following findings can be made:
1. The proposed temporary use will be compatible with adjacent uses and will not adversely affect the
surrounding neighborhood by means of odor, noise, dust or other nuisances.
This event should not create significant noise.
2. The additional parking required by the temporary use will be provided on site, if applicable, or adequate
street parking is available in the immediate area.
While the permanent American Legion parking requirement is 40 parking spaces, there are only 28
existing on site, and probably significantly less used at most times.
At this time, it appears a minimal number of the 28 parking spaces on site will be obstructed by the
bean bag play area. So it is likely most parking for the American Legion and the bean bag
tournament will be accommodated on site. In any case, the American Legion is intending to get a
letter from the Township authorizing the use of their parking lot.
3. Increased traffic caused by the temporary use will not adversely affect the surrounding neighborhood
or village at large.
Cross Street, Main Street, and 1st Street are capable of handling any increased traffic this event
would create and the traffic should not impact the area negatively.
4. The proposed temporary use is generally consistent with the comprehensive plan, municipal code, and
other applicable codes.
The event would be consistent with the plan and codes with approval and compliance with this
permit.
Per 11-4-8-F Temporary Use Permit:
Each temporary use approval shall be described in a permit thereby issued by the community
development director or his/her designee prior to commencement of the use. The permit shall include the
following:
1. A defined area with an outer perimeter line for the temporary use shall be outlined on a site plan of the
site. The site plan shall show all permanent and temporary structures. Permanent required parking
spaces shall generally not be obstructed by the temporary use.
The defined area of the temporary use will be considered to be the entire Sugar Grove American
Legion property and the portion of the Sugar Grove Township property used for overflow parking.
Some permanent required parking spaces may be obstructed by this temporary use.
2. The number of parking spaces required for the temporary use shall be determined by the community
development director or his/her designee. Required parking spaces for permanent use may be used to
fulfill the parking requirements for the temporary use to the extent it will not practically interfere with the
permanent use.
The applicant estimates 50 attendees, but at this time only 12 are signed up. As stated above
some permanent required parking spaces may be obstructed either by the bean bag play area or
the parking required for the event, but this should be minimal and should not interfere with the
permanent use.
3. The traffic associated with the temporary use and whether the traffic routes will be able to handle the
additional burden.
Traffic generated by the event should not be overly burdensome to Cross Street, Main Street, and
1
st
Street. No street closures are requested.
4. That all unimproved parking areas and main walk areas shall be kept damp or shall be covered with a
material to prevent rising dust.
There are no unimproved parking areas.
5. That all sites shall be completely cleaned of debris and temporary structures including, but not limited
to: trash receptacles, signs, stands, poles, electrical wiring or any other fixtures and appurtenances or
equipment connected therewith, after the termination of the temporary use.
This will be a condition of the permit.
6. That temporary structures shall conform to zoning setback and height requirements for principal uses
in the applicable district, unless stated otherwise by the specific permit.
There will be no temporary structures with this event.
Per 11-4-8-G Conditions:
The village board or community development director or his/her designee may impose such additional
conditions on a temporary use permit as are necessary to meet the purposes of this chapter and protect
the public health, safety and welfare and adjacent uses. Conditions which may be imposed may include,
but are not limited to:
1. Additional parking requirements, such as which surfaces may be parked upon.
None.
2. Additional traffic related requirements, such as additional ingress and egress.
None.
3. Additional yard setback and open space requirements.
None.
4. Placement requirements for the temporary use.
None.
5. Extent of permanence of the buildings, structures, or equipment involved.
All temporary bean bag equipment shall be removed by June 29, 2015.
6. Cash deposit requirements.
None.
7. Fences, walls or other screening.
None.
8. Temporary fencing or barricades.
None.
9. Signs.
None.
10. Property maintenance during the course of the activity.
The property shall be maintained in compliance with all Village codes and ordinances.
11. Control of illumination, noise, odor, vibration or other nuisances.
None.
12. Hours of operations.
The event will last from 10 am to 10 pm on June 28, 2015.
13. Number of locations.
This will be the only location.
14. Security and lighting.
None.
15. Other conditions.
The provided certificate of insurance covers the event and lists the Village of Sugar Grove as
certificate holder.
Per 11-4-8-I Requirements Specific to Certain Temporary Uses:
Not applicable to this use.
Per 11-4-8-J Submittal:
A submittal for one or more temporary uses may be made to the community development department on
forms provided and amended from time to time by the community development department. Proof of
ownership, or a signed letter from either the property owner or their authorized representative, for the
property on which the activity is to take place shall be presented at the time the temporary use permit is
requested.
An application was submitted for this request.
Per 11-4-8-K Fees:
A fee for a temporary use permit shall be charged. The fee shall be set by separate resolution of the
village and may be amended from time to time. Provided, however, those fees shall be waived for not for
profit entities with an internal revenue code 501(c) designation, and units of local government. The
schedule of fees shall be available in the community development department.
The temporary use permit fee of $65 shall be charged for this event.
pternber'
4,
20
12
Village
of
Sugar
Grove Special Eveut
Terms and Conditions
The
applicant must promptly reimburse the Village
for
(and
make
good
to
it)
any damage of
any
kind
to
any
p1"Operty
of
the
Village which
may
result
from
the
use
by the applicant
of
the
Village's premises under the permission granted herein.
Applicant further agrees that
in
consideration ofthe Village issuing a permit for
the
operation
of
a special event to Applicant,
the
Applicant hereby covenants
and
agrees
to indemnify,
defend
(upon
the Village's election)
and
hold harmless the Village,
its
elected officials, agents
and
employees (collectively "Indemnities"')
from
all
claims, liabilities, costs
and
expenses,
including, without limitation, reasonable attorney's
fees
and
court costs, incurred by or brought
against
all
or
any
of
the Indemnities' arising
from
or out
of,
directly or indirectly, the operation
of
the special event by Applicant in the Village, whether such claim
is
for
perSonal
injury,
propeliy
damage,
or otherwise,
and
whether
in
tort, contract, or otherwise.
Applicant hereby waives
any
and
all
claims, liabilities, costs
and
expenses, including, without
limitation, reasonable attOlney's
fees
and
court costs Applicant may hereafter have against
the
Village
as
a result
of
any
actions taken by the Village,
the
Indemnities', or by Applicant,
or
anyone
acting
on
behalf
of
the Applicant, before, during, or after the operation
of
said special
event.
I
agree
that
the
information
in
this application
is
true
and
correct to the
best
of
my
knowledge. I
agree
to
infOl'm
the Village
of
Sugar Grove
of
any
changes
in this application at least
20
days
prior
to
the
date
ofthe event. I agree to
the
terms
and
conditions listed
above.
I hereby attest that I
am
authorized
to bind
the
sponsor andlor
its
employees, agents, or
volunteers associated
01'
to
be
associated with
the
activity for
which
the
permit
is
being
sought,
to
the
telms of this agreement. I have read
and
understand
all
regulations
and
requirements
outlined herein.
I1we
do
hereby agree to abide by
an
rules
and
regulations outlined herein.
Ilwe
hereby
agree
to meet
all
requirements for documentation, celtification, licensing, financial
responsibiHty
and
al
other aspects of staging a Special! Temporary Event
in
the Village
of
Sugar
Grove
as
outlined herein.
I1we
understand that our
lack
of
meeting all requirements outlined
herein
may
result
in
denial or
cal1cel1ation
of
the proposed
Special
I Temporary Event.
Date
'),
5
fh
Signed
and
sworn
to before
me
on
this
_-=
__
day
of
\..JLLVLt
.2lJ/Cj
Not Signature
OFFICIAL
SEAL
MICHELLE
SZRAMEK
NOTARY
PUBLIC·
STATE
OF
ILLINOIS
MY
COMMISSION
EXPJRES:08124J15
-.
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Form 06232015 4:30 P.M. Special Board Meeting June 23, 2015 (Village of Sugar Grove)

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Completed 9 August 2020

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