Fillable Form -2019: SULROSSSTATEUNIVERSITY Annual Student Organization Registration Instructions (Sul Ross State University)

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Form -2019: SULROSSSTATEUNIVERSITY Annual Student Organization Registration Instructions (Sul Ross State University)

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File type: PDF

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Step 1.
Open
pdfdocumentandfillinallrequiredfieldsincludingAnumbersandcontactinformation.Please
make sure all information is complete and correct. Handwritten forms will not be accepted!
Preparers’ initals
Step 2.
Printoutdocumentandsignallrequiredpages.Thestudentorganization’sPresidentandAdvisor’ssignature
arereguiredonallformsexcept,themembershiplist.
Preparers’ initals
Step 3.
PleasepaperclipformstogetherandreturntoCampusActivitiesbySeptember15th,2017.
Preparers’ initals
Note!
SULROSSSTATEUNIVERSITY
A Member of the Texas State University System
ALPINE,TEXAS79832
Annual Student Organization Registration
Instructions 2018
-2019
Withfewexceptionsstatelawgivesyoutherighttorequest,receive,review
andcorrectinformationaboutyourselfcollectedonthisform.
CampusActivities
BoxC-190
(432)837-8191
FAX(432)837-8192
EffectiveSeptember1,2007,the80thTexasLegislatureenactedHB2639/SB1138(TexasEducationCode
Section51.9361)regardingriskmanagementeducationformembersandadvisorsofstudentorganizations
registeredatpostsecondaryeducationalinstitutions.Underthelaw,itismandatoryforrepresentatives
ofregisteredstudentorganizationsandindividualsselectedbytheuniversitytocompletearisk
managementeducationalprogram.
Inorderforstudentorganizationstomaintaintheirregistrationstatustheiradvisorandatleastoneofcer
mustattendanannualriskmanagmentworkshop.WokshopdateandtimeswillbeannouncedduringtheFall
semester.
SULROSSSTATEUNIVERSITY
A Member of the Texas State University System
ALPINE,TEXAS79832
Annual Student Organization Registration 2018-201
9
Withfewexceptionsstatelawgivesyoutherighttorequest,receive,review
andcorrectinformationaboutyourselfcollectedonthisform.
CampusActivities
BoxC-190
(432)837-8191
FAX(432)837-8192
OrganizationName OrganizationMailingAddress
RegularMeetingLocation RegularMeetingDay,Time ReservationFormSubmitted
Classication:ClubSportsDepartmentalHonor(meeting)Honor(non-meeting)LeadershipReligiousSpecialInterest
Ofce PrintedName “A”IDNumber SulRossEmail
Address
SulRossMailing
Address
PhoneNumber
President*
Vice-President
Secretary
Treasurer
PrimaryAdvisor*
SecondaryAdvisor
RequiredGPAforMembers ReguiredGPAforOfcers(Universityminimum2.0)
StatementofPurpose:
Byoursignaturesbelow,werequesttherenewalofourstatusasanofciallyregisteredSulRossStateUniversityOrganization.Wehavereceivedand
readtheStudentOrganizationHandbook,andagreetoabidebytherulesandregulationsitcontains.Wedonothaveanoff-campusbankaccount.Chang-
esinofcers,membership,constitution,and/orstatementofpurposewillbereportedtotheCampusActivitiesOfceinwritingastheyoccur.
revised4/2010
SignatureofOrganizationPresident Date
CampusActivitiesCoordinator
Date
SignatureofPrimaryAdvisor Date ReceivedCampusActivities Date
*RequiredInformation
SULROSSSTATEUNIVERSITY
A Member of the Texas State University System
ALPINE,TEXAS79832
Annual Student Organization Membership List 2018-2019
Withfewexceptionsstatelawgivesyoutherighttorequest,receive,review
andcorrectinformationaboutyourselfcollectedonthisform.
CampusActivities
BoxC-190
(432)837-8191
FAX(432)837-8192
Name “A”IDNumber SulRossEmailAddress Phone
revised4/2010
OrganizationName Organizationsarerequiredtohaveaminimumof3memberstoregister.
SULROSSSTATEUNIVERSITY
A Member of the Texas State University System
ALPINE,TEXAS79832
Agency Account Agreement 2018-2019
Withfewexceptionsstatelawgivesyoutherighttorequest,receive,review
andcorrectinformationaboutyourselfcollectedonthisform.
CampusActivities
BoxC-190
(432)837-8191
FAX(432)837-8192
PrintedName Signature
PrimaryAdvisor*
SecondaryAdvisor(optional)
StudentOfcer*
Alt.StudentOfcer(optional)
AccountTitle(OrganizationName)
AccountNumber(tobelledoutbycontroller)
NatureofAccount: ClubAccount
RegisteredCampusOrganizations:Pleasesubmittheprintednameandsignatures.ofatleastoneadvisorandonestudentofcerwhoareauthorizedto
requestandapprovechecks.Checkrequestsbyanyoneotherthanthoselistedbelowwillnotbehonored.
Organizationsmustbecurrentlydesignated“Active”(or“Non-Meeting”forhonorsocieties)intheCampusActivitiesOfcebeforetheywillhaveaccess
totheiraccounts.Organizationsthathavenotcompletedtherequiredformsforregistrationeachyearwillbedeniedaccesstotheiraccounts.
Whenrequestingfunds,atleasttwosignaturesarerequired,oneofwhichmustbetheadvisor.
DISPOSITION OF DORMANT ACCOUNT:
Iunderstandthatintheeventthatthisaccountshallremaindormantforafullscalyear(September1throughAugust31),thebalanceoftheaccountmay
escheattotheuniversity’sgeneralscholarshipfund.
revised4/2010
SignatureofOrganizationPresident* Date CampusActivitiesCoordinator Date
SignatureofPrimaryAdvisor* Date Controller’sOfceApproval Date
*RequiredInformation
SULROSSSTATEUNIVERSITY
A Member of the Texas State University System
ALPINE,TEXAS79832
Agency
Account Use Guidelines 2018-2019
Withfewexceptionsstatelawgivesyoutherighttorequest,receive,review
andcorrectinformationaboutyourselfcollectedonthisform.
CampusActivities
BoxC-190
(432)837-8191
FAX(432)837-8192
FollowingaretheguidelinessetoutbytheController’sOfceforaccesstofundsinUniversityAgencyAccounts.Thisformmustbereadandsignedby
theorganization’spresidentandadvisor,andmustbesubmittedwiththecompletedAgencyAccountAgreement.AnewUseGuidelinesformmustbe
completedifthesignatoriesoftheagreementchange.
1. Toaccessfundsthroughacheckrequestorpurchaseorder,yourorganizationmustbeactiveandhavecompletedallregistrationpaperwork
throughtheCampusActivitiesOfce.
2. Atleasttwosignaturesarerequiredonallcheckrequestsorpurchaseorders-atleastoneadvisorandoneauthorizedstudentofcer.Ifadditional
signaturesarerequiredbytheorganizationordepartment,theymustalsobepresent.
3. CheckrequestsmustbeintheController’sOfceaminimumofoneweekpriortothedatethecheckisneeded.TheController’sOfcewillnotbe
heldresponsibleforrushturnaroundsoncheckrequests.
4. Ifthecheckrequestorpurchaseorderisforanewvendor,orifyouarenotsurewhetherornotthevendorisinoursystem,besuretoincludethe
followinginformation:
a. FederalIDNumberorSocialSecurityNumber
b. Completemailingaddress
5. Ifthecheckrequestisincomplete,itwillbereturnedtotheorganizationforcompletion.
OrganizationName*
OrganizationPresident* PrimaryAdvisor*
MysignaturebelowcertiesthatIhaveread,understand,andwillabidebytheguidelinessetforthaboveforaccesstoourorganization’sagencyaccount.
revised4/2010
SignatureofOrganizationPresident* Date
CampusActivitiesCoordinator
Date
SignatureofPrimaryAdvisor* Date Controller’sOfceApproval Date
*RequiredInformation
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Form -2019: SULROSSSTATEUNIVERSITY Annual Student Organization Registration Instructions (Sul Ross State University)

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Completed 27 August 2020

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