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Florida Gulf Coast University
Office of Global Initiatives and International Services
(FGCU GLOBAL)
Types of International Agreements
Florida Gulf Coast University (FGCU) seeks international agreements that
build on the academic standing of the two collaborating universities. Securing
and maintaining agreements with institutions abroad is one part of FGCU’s
comprehensive internationalization effort under the Office of Global Initiatives
and International Services (FGCU GLOBAL). Our collaborations reflect the
strategic goals of FGCU and provide the diplomatic framework for our
international relationships. Any international partnership should benefit both
institutions competitive advantage and promote cooperation in teaching,
research, and student and faculty mobility. FGCU seeks and accepts
collaborations with universities, institutions, government agencies, and other
organizations operating outside the United States. Any agreement we enter must
employ approved standard legal terms and conditions and meet SACS
accreditation standards. We formalize these collaborations with differing degrees
of specificity and formality.
The types of international agreements that FGCU enters into include:
Memoranda of Understanding (MOU)
Memoranda of Agreement (MOA)
Cooperative Agreements
Fee for Service Agreements
Student Exchange Agreements
Affiliation Agreements
Cooperative Degree Agreements
International Affiliate Programs for Study Abroad
Customized Educational Agreements
Other Agreements
Memoranda of Understanding (MOU) are general statements of mutual
interest to explore opportunities for collaboration. These are non-binding
agreements wherein the parties agree to cooperate with the understanding that
the collaboration will if warranted grow to include some form of contractual
agreements (see below) regarding specific activities. The FGCU MOU template
agreement is explicitly non-binding, meaning that it does not commit university
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funds, staff, facilities, or other resources to the partner institution. It is often
used in cases where a ceremonial signing is required. In cases where parties have
already agreed on specific projects or scope of collaborations, the MOU should be
avoided and one of the more explicit agreements detailed below should be
explored. MOUs may be proposed at the level of the university, individual
college, school, department, center, or program, the proposing unit (SPONSOR)
sets forth general plans for collaboration with the international institution for a
specified period of time (three to five years). The President is the institutional
authority authorized to sign international agreements on behalf of Florida Gulf
Coast University.
Memoranda of Agreement (MOA) are legally binding agreements in which
FGCU and/or the international institution are required to undertake specific and
identifiable activities, or to expend resources, in support of the partnership. The
MOA is a formal document that outlines specific areas of cooperation and
involves a more detailed review process than a Memorandum of Understanding
and articulates the particular type of interactions to occur between the named
institutions. The MOA articulates and clarifies the respective interests, roles and
obligations of the collaborating institutions. An MOA is a binding, legal contract
formalizing the terms of collaboration between FGCU and one or more partner
institutions in standardized terms and may subsume one or more of the following
relationships:
Cooperative Agreements allow programs, departments and colleges to
collaborate with institutions abroad on matters not related to curriculum or
student/faculty exchange. For example, if the unit is co-hosting any type of
program or event abroad, such as conferences, film festivals, or publication
launch, then that arrangement should be formalized using this agreement.
Fee for Service Agreements involve a foreign institution or company paying
for services provided by FGCU. Most often, Fee for Service Agreements are
made to facilitate learning experiences (both credit and non-credit bearing)
in the United States provided to students or employees of a foreign
institution or company (e.g. English Language courses), programs in the
foreign country, distance education, or research/consulting services.
Student Exchange (Reciprocal) Agreement between FGCU and an
international partner university to specifically support student mobility. It
provides details such as the number and/or ratio of students to be
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exchanged for the purpose of earning credits towards a degree in the
students’ home institution. The agreement details specific areas and terms
of reciprocal obligation including the roles, responsibilities, activities, and
contributions of the parties, such as tuition requirements, housing, travel
and international services.
Affiliation Agreement describes in detail, the terms of an agreement
between FGCU and an international partner meant to enable
faculty/staff/students mobility and access to each others facilities. The
agreement specifies the roles, responsibilities, activities and contributions
of the parties such as the financial and logistical implications, such as travel
funds, housing and salary or stipend.
International Cooperative Degree Agreements (Joint/Dual) create the
process and criteria that allow students to earn credits toward degree or
degrees proper in more than one country. The value in cooperative degree
programs lies in the enhancement of the educational, professional, social
and research impact for students, as well as the enhanced research and
teaching collaboration for the participating colleges and units.
International Affiliate Programs for Study Abroad are those programs
administered by other institutions or third party providers that have been
approved by FGCU so that participating students receive support and
services from the OIP and FGCU credits for work completed during the
program. Approved affiliate programs provide high quality academic
programs and student services and align with the curricula of FGCU colleges
and departments.
Customized Educational Agreements typically involve one or more FGCU
students engaged in an internship, externship, research placement or other
individualized experience with a foreign institution or company in which an
MOA may be a prerequisite or convey some benefit for student
participation. This type of MOA may also be used when one or more
international students visit the FGCU campus for a short, non-credit
generating visit and home institutions may require an MOA as a
prerequisite to the students’ participation.
Other forms of Agreement- may be developed to meet the particular
needs of the parties involved.
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Florida Gulf Coast University
Office of Global Initiatives and International Services
(FGCU GLOBAL)
International Agreement Proposal Process
Memorandum of Understanding (MOU)
STEP 1. To propose a memorandum of Understanding, Sponsor(s) meet with
the Assistant Vice President for International Programs to discuss the potential
activities and benefits of the proposed agreements and to review the proposal
process.
STEP 2.
Provide (FGCU GLOBAL) with a completed MOU form (Appendix A).
Submit the named partner institution or organization’s contact information
including the International office and Senior International Officer for future
communication purposes.
Submit a letter signed by Department Chair and Dean in support of
proposed MOU. The letter should also indicate that unit faculty are in
support of the agreement and explain how MOU will benefit, the program,
department and university.
STEP 3. FGCU GLOBAL will approve by signature and present the proposed
MOU to the University President and/or Provost’s Office and the General Counsel
for signatures. In consultation with the Sponsors, the OIP will coordinate the
signatures provided by the partner institution.
STEP 4. An original copy of the fully executed agreement will remain with each
institution. Within FGCU, copies are retained by the FGCU Sponsors home
department and college and FGCU GLOBAL where it will be added to the central
agreements database. Agreements will be catalogued electronically and available
to FGCU faculty and staff via the FGCU GLOBAL website. FGCU GLOBAL will
monitor all MOAs and MOUs and ensure their timely renewal and record any
modifications to the agreements that may accrue.
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Memorandum of Agreement (MOA)
STEP 1.
Sponsors (faculty or administrators proposing an international
agreement) interested in proposing an international agreement beyond a
Memorandum of Understanding meet with the Assistant Vice President for
International Programs to discuss the potential activities and benefits of the
proposed agreements and to review the proposal process.
STEP 2. Sponsors are encouraged to find co-sponsors for MOAs proposed
for student exchange agreements, faculty exchange agreements, affiliation
agreements, or International Cooperative Degree Agreements (Joint/Dual). FGCU
prefers to construct MOAs which involve two or more units with two or more
types of connection to stabilize the relationship beyond the interest of an
individual program or person. Sponsors must also secure support for the initiative
from their department chairs and directors or deans (this should be in the form of
a letter of support). It is critical that these levels of administration commit to
supporting the agreement for the period specified in the proposal. The level and
type of support should also be specified in the text of the proposal, e.g., financial
support, particular course offerings, service commitments, number of reciprocal
visits, course releases etc. This element is especially important for faculty
sponsors and chairs when scheduling and evaluating your teaching/research/
service activities that affect this agreement and annual reviews of work.
STEP 3. Complete and submit the International Agreement Proposal Form
(APPENDIX B) to FGCU GLOBAL. Include in your submission as attachments any
information that will be helpful to the reviewer, such as an existing Memorandum
of Understanding (MOU), letters of support, correspondence or documents
provided to you by the proposed international institution.
Note: Some forms of agreements have additional requirements and may require input from various
campus stakeholders as part of the approval process. For instance, agreements involving the expenditure
of funds by FGCU must be submitted to and approved by the Procurement Office. The Sponsor’s Chair
and Dean / Director and/or Budget Manager must approve the proposal if the agreement commits the
unit to provide other types of resources, such as faculty or staff time, facilities or other resources. If
grant funds are committed, approval by the Office of Research and Sponsored Programs may also be
required. Certain MOAs may also require review for compliance with Export Control regulations,
approval of trademark and logo usage, and tax considerations with regard to revenue-generating
programs. In these cases, the OIP will provide additional instructions to the agreement Sponsors.
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STEP 4. FGCU GLOBAL will approve by signature and present the proposed
MOA to the University President and/or Provost’s Office and the General Counsel
for signatures. In consultation with the Sponsors, FGCU GLOBAL will coordinate
the signatures provided by the partner institution. If the proposal is returned
signed, we will proceed to STEP 5. If returned with edits, FGCU GLOBAL will help
negotiate the relevant terms or the initiative may be tabled or terminated.
STEP 5. An original copy of the fully executed agreement will remain with
each institution. Within FGCU copies are retained by the FGCU Sponsors home
departments and college and FGCU GLOBAL where it will be added to the central
agreements database. Agreements will be catalogued electronically and available
to FGCU faculty and staff via the FGCU GLOBAL Website. FGCU GLOBAL will
monitor all MOAs and MOUs and ensure their timely renewal and record any
modifications to the agreements that may accrue.
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Appendix A
MEMORANDUM OF UNDERSTANDING
BETWEEN
AND
FLORIDA GULF COAST
UNIVERSITY BOARD OF TRUSTEES
[ ] and FLORIDA GULF COAST UNIVERSITY BOARD OF TRUSTEES,
on behalf of Florida Gulf Coast University, [insert name of academic unit, if applicable], enter into
this Memorandum of Understanding (“MOU”) to strengthen ties between them and explore
friendly and cooperative relations in fields of mutual interest.
1. T
he parties intend to develop one or more joint academic activities within the followin
g
general forms of cooperation:
a. Exchanges of faculty, researchers, and students
b. Joint fundamental research projects and publications
c. Exchanges of publicly available materials and information
d. Joint educational programs, conferences and workshops
e. Special short-term projects and visits
f. Other activities of mutual interest and benefit
2. Th
e details of each joint activity will depend on the availability and commitment of funds
and resources, which will be determined through discussion and negotiation by the
parties.
3. T
o the extent that the implementation of any agreed-upon activity requires a commitmen
t
of
personnel, facilities, funding, intellectual property, or other institutional resources, the
parties will enter into a written agreement signed by each party’s authorized
representative. The agreement will specify each party’s commitment of resources and
terms related to funding, equal opportunity, intellectual property, confidentiality, export
control, and other matters relevant to the activity.
4. Th
e institutional contacts for this MOU are [insert name, title (email address)] and [insert
name, title, (email address).
5. Neither party will use the name, abbreviation of the name, logo, seal, or other mark of the
other party (including in any advertisement, press release or publicity related to this
MOU) without that other party’s prior written approval. To seek approval, a party will
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submit a request to the other party’s institutional contact, who will assist with obtaining
any internal authorization required by their institution.
6. This MOU is written in English. If it is translated into another language, the English
version will govern in the event of a conflict between the English version and the
translation.
7. This MOU may be amended only by written agreement signed by each partys authorized
representative.
8. This MOU will remain in effect for [insert number of years from one to five years] from
the date of last signature. Either party may terminate this MOU for any reason by
providing written notice of termination to the other party’s institutional contact.
9. This MOU is made as a gesture of goodwill between the parties, based on a spirit of
cooperation and reciprocity intended to be of mutual benefit, and does not create any
legally binding rights or obligations.
Signatures of authorized representatives:
[NAME OF INSTITUTION] FLORIDA GULF COAST UNIVERSITY
BOARD OF TRUSTEES
_________________________________ ____________________________________
Name Name
Title Title
Date:__________________ Date:_____________________
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APPENDIX B
Florida Gulf Coast University
Global Initiatives and International Services (FGCU GLOBAL)
INTERNATIONAL AGREEMENT PROPOSAL FORM
I. AGREEMENT SPONSOR Faculty/administrator proposing this agreement:
Name:
Position/Title:
College/School:
Department/Division:
Email:
Office Phone:
FGCU point of contact for questions regarding this proposal if different from individual named
above:
Name:
Position/Title:
College/School:
Department/Division:
Email:
Office Phone:
II. AGREEMENT CO-SPONSOR Faculty/administrator proposing this agreement:
Name:
Position/Title:
College/School:
Department/Division:
Email:
Office Phone:
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III. Indicate the desired outcome of this proposal:
Cooperative Agreement
Fee for Service Agreement
Student Exchange Agreement
Faculty/Staff/Scholar Exchange Agreement
Cooperative Degree Agreements
International Affiliate Programs for Study Abroad
Customized Educational Agreement.
Other (please describe)
Anticipated Term of Activity (standard term for MOA is 5 years)
Start date:
End date:
ACTIVITY DESCRIPTION: (mark all that apply)
New agreement or activity
Renewal, modification, or addendum to an existing agreement
Joint research activities, publications and library exchanges;
Exchange of scholars for lectures, talks, conferences, etc…
Exchange of information in fields of interest to both parties
Faculty Mobility for research or teaching
Student Mobility for research or study
Exchange of materials, data, or patents/inventions/technologies
Other (please describe)
Will activities proposed in this agreement require any of the following?
(mark all that apply):
Intellectual property or licensing terms
Use of FGCU university logo, proprietary material or trademarks
Sharing of information, technology, human subjects or other sensitive data
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Hiring foreign nationals to perform work outside the U.S.
Establishing a legal presence outside the U.S.
Clinical work - observation and treatment of patients
Shipment/transmission of research materials, equipment, or data outside the U.S.
Construction or leasing of office space
Do not know or not yet determined
None of the above
IV.COLLABORATING INSTITUTION OR ENTITY
Name of Institution/Entity/ Unit:
Country:
Contact Person:
Position/Title:
Email:
Office Phone:
V. DETAILS OF COLLABORATION (attach separate pages)
1. Briefly describe why this institution/entity was selected for collaboration and its specific
strengths. How will this agreement benefit FGCU and your unit?
2. If this is a renewal of an existing partnership, briefly discuss the outcomes achieved over the
term of the agreement and evaluate the extent to which the purpose of the agreement was
met.
3. Provide a brief summary of the proposed activity including expected outcomes and potential
participants. Describe the current status/stage of these discussions.
4. What university resources and/or specific funding will be required to carry out the proposed
activity?
5. Provide any other relevant information that you believe will be helpful for assessing the
proposed international agreement?
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