1
Flexible Calendar Program
Part-Time Faculty
What is it? The flexible calendar program provides faculty time “in lieu of regular instruction” to
participate in activities that are related to staff improvement, student improvement, and/or instructional
improvement (Title 5, section 55720). Part-time faculty will be required to submit a Flex form and
documentation of their attendance in approved activities in order to meet the requirements to be
compensated.
Per Board Policy and Administrative Procedure 7215, PT instructional faculty and PT counselors
and PT librarians with assignments will be eligible to earn up to 3 hours of FLEX time per
semester, and it will be paid at the median pay rate of the current year's PT faculty salary schedule.
What activities can be counted as FLEX? See activities listed on the next pages.
When can FLEX be performed? Flex activities can be performed anytime outside the individual faculty
member’s accountable hour between July 1 and June 30. The deadlines are submitting the FLEX forms for
each semester is the last day of the semester (last day of the final exam week).
Where do I find the FLEX Form? Part-time faculty FLEX form is attached to this document (the last two
pages). It is also posted on www.mccd.edu and can be downloaded following the steps below.
Step 1
Step 2
Step 3
If you have questions, please contact Mai Meidinger (FLEX Coordinator) at 384-6278 or meidinger.m@mccd.edu.
2
Senate Approved FLEX Activities List
1. Convocation
Documentation: Sign-in sheet checked by the FLEX Coordinator.
2. Teacher Learning Academy workshops (TLA)
Documentation: Sign-in sheet with printed names and signatures.
3. FLEX Workshops- Scheduled the August and January before the beginning of each semester.
Documentation: Sign-in sheet checked by the FLEX Coordinator.
4. Adjunct orientation
Documentation: Sing-in sheet with printed names and signatures.
5. FOR ADJUNCT PROFESSORS ONLY Area meetings, Department meetings, Cohort meetings. For full time
instructors this is a professional responsibility as outlined by faculty agreement.
Documentation: Sing-in sheet with printed names and signatures.
6. Annual program review
Sample Documentation: Meetings sing-in sheets with printed names and signatures, front cover of finished
product with name of contributors.
7. Comprehensive program review
Sample Documentation: Meetings sing-in sheets with printed names, front cover of finished product with name
of contributors.
8. Faculty evaluations beyond contractual obligations
Sample Documentation: Copy of the first of page of the evaluation report.
9. Committee meetings/committee responsibilities
Sample Documentation: Copy of meeting minutes page containing the attendance for the meeting.
10. Student club advisors
Sample Documentation: Meetings or activities sing-in sheets with printed names and signatures or minutes.
11. SLO analysis meetings
Sample Documentation: Sing-in sheet with printed names and signatures.
12. Mentoring new faculty/interns
Sample Documentation: A log, journal or other document verifying dates, times, and an explanation of the
activity.
13. Quarterly safety training (not completed in an area/cohort/department meeting)
Sample Documentation: Copy of completion sheet with printed names and signature.
14. Sexual harassment training
Documentation: Sing-in sheet with printed names and signatures.
3
15. Workshops/Conferences- Live or Pre-recorded
Live Workshops/Conferences Sample Documentation:
A brochure or agenda, proof of attendance such as a
receipt for registration fees and an explanation of how it relates to improvement of professional effectiveness.
Pre-recorded workshops/conferences Sample Documentation:
If 3 or more faculty watch a pre-recorded workshop at the same time, a sign-in sheet will suffice as
documentation.
If an individual faculty watches a pre-recorded workshop, a brief but detailed paragraph about the workshop
and an explanation of how it relates to improvement of professional effectivenes will suffice as documentation.
16. Continuing education (UNLESS taken at a college for salary advancement)
Sample Documentation: Course description, plus a transcript or official grade report and an explanation of how
the course relates to improvement of professional effectiveness
17. Modifying an existing course:
New text book (only during the first semester the instructor uses the new text)
New online component
Developing lab component or changing existing labs
Applying a theme to the course
Creating PowerPoint lectures
Creating a Blackboard shell for an online course (on the condition that the instructor is not receiving
release time or stipend)
New to teaching a course or a significant amount of time has passed since course has been taught
Sample Documentation: Copy of course syllabus, log, journal or other document with an explanation of the
activity, product or outcome information.
18. Institutional research
Documentation: An explanation of the research problem undertaken, a summary of activities including dates
and times, and if applicable an annotated bibliography of all works researched.
19. Student outreach
Sample Documentation: A log, journal or other document verifying dates, times, and an explanation of the
activity, product or outcome information.
20. Writing grants
Sample Documentation: A log, journal or other document verifying dates, times, and an explanation of the
activity, product or outcome information.
21. Preparing a course to go through curriculum committee
Sample Documentation: Screen shot of course outline cover page containing the name of the originator.
22. Other (Note: Must document in advance)
Documentation: Fully documented by a log, journal or other document verifying dates, times, and an
explanation of the activity, product or outcome information and how it relates to improvement of professional
effectiveness.
Part-Time Faculty FLEX Form
MERCED COLLEGE
2017-2018
Submission deadlines: December 15, 2017 for fall 2017 and May 25, 2018 for spring 2018
Procedure for completion of FLEX process:
1.
Complete and sign both pages. Be specific about dates and times as activities may only be performed
during non-accountable hours. This form cannot be processed without supporting documentation for
activities claimed. If you attended a FLEX workshop, we have records documenting your attendance so
no need to provide a sign-in sheet in this case.
2.
Send both pages with documentation to Mai Meidinger at Stop 2 or email meidinger.m@mccd.edu.
Name: ______________________________________________________ Email Address: ____________________________________
Discipline: _________________________________________________ Area Dean’s Name: ________________________________
Semester /Year: ___________________________________________ Number of FLEX hours requested: ______________
Activity
FLEX Workshop Name (no sign-in sheet required)
OR
Description of Activity and explanation of how it
relates to improvement of professional
effectiveness see FLEX activities list for details
Date
Time
# Hours
1
TOTAL FLEX HOURS COMPLETED/CLAIMED (maximum 3 hours)
I AFFIRM THAT I COMPLETED THE ACTIVITIES PRESENTED ABOVE:
*
Signature of Faculty Member Date
Signature of FLEX peer review committee member Date
Signature of Dean/HR if dates and times are eligible
Date
SEMESTER ______________________
MONTH:
NAME:
DATATEL#:
I HEREBY CERTIFY THAT I WORKED THE HOURS AS INDICATED
SECTION
DAY OF
MONTH
HOURS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
TOTAL
HOURS
FOR PAYROLL OFFICE USE ONLY
ACCOUNT NUMBER
HOURS
RATE
AMOUNT
DEAN or HR
SIGNATUR
E
FLEX COORDINATOR’S SIGNATURE
OFFICIAL MERCED COMMUNITY COLLEGE DISTRICT FORM
CERTIFICATED HOURLY TIME RECORD
PAYROLL/#2100/REVISED, SEPTEMBER 2012
FLEX
EMPLOYEE’S SIGNATURE
*
RESET FORM
Flex
Chrome Web Store
It looks like you haven't installed the Fill Chrome Extension Add to Chrome