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Alamo Community College District
San Antonio, Texas
ANNUAL
BUDGET
Fiscal Year 2018-19
Northeast Lakeview College | Northwest Vista College | Palo Alto College | San Antonio College | St. Philip’s College
Dare to Dream. Prepare to Lead.
FISCAL YEAR 2018-19 ANNUAL BUDGET
ALAMO COMMUNITY COLLEGE DISTRICT
FY 2018-2019 Annual Budget
BOARD OF TRUSTEES
Joe Alderete Jr., Vice-Chair, District 1
Denver McClendon, District 2
Anna Uriegas Bustamante, Secretary, District 3
Marcelo Casillas, Chair, District 4
Roberto Zárate, District 5
Dr. Gene Sprague, District 6
Dr. Yvonne Katz, District 7
Clint Kingsbery, District 8
Joe Jesse Sanchez, Assist. Secretary, District 9
Monica Scraper, Student Trustee
Dr. Mike Flores, Chancellor
Dr. Diane E. Snyder, CPA, Vice Chancellor for Finance and Administration
Pamela K. Ansboury, CPA, M.Ed., Associate Vice Chancellor for Finance and Fiscal Services
Shayne A. West, Chief Budget Officer
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Table of Contents
INTRODUCTION ................................................................................................................... 5
Message from the Chancellor .............................................................................................................. 6
Organizational Description (Who We Are) ..................................................................................... 8
Workforce Profile .................................................................................................................................. 9
Off-Campus Sites ................................................................................................................................ 10
Performance Evaluation ..................................................................................................................... 12
Strategic Plan ...................................................................................................................................... 13
Strategic Objectives and Goals ....................................................................................................... 15
Alamo Colleges District Strategy Map ........................................................................................... 17
Budget Process and Budget Calendar ............................................................................................ 19
REVENUE AND EXPENSES ................................................................................................. 21
Revenue and Functional Expense Alignment .................................................................................. 22
FY19 Revenue Summary .................................................................................................................... 23
Tuition and Fees ................................................................................................................................... 27
Ad Valorem Taxes .............................................................................................................................. 32
State Appropriations .......................................................................................................................... 33
FY 2018-19 Expense Summary ....................................................................................................... 38
Funding Model ..................................................................................................................................... 42
College and DSO Non-Formula ....................................................................................................... 51
Non-formula Revenue ......................................................................................................................... 51
Salaries, Wages and Benefits .......................................................................................................... 54
Staffing Summary ............................................................................................................................... 56
District Support Operations - Staffing ............................................................................................ 59
Capital Allocations .............................................................................................................................. 60
Preventive Maintenance .................................................................................................................... 61
TAX REVENUE & DEBT SERVICE ........................................................................................ 63
Assessed Value and Tax Levy of Taxable Property ................................................................... 64
Growth in Taxable Valuation ........................................................................................................... 64
Tax Rate ............................................................................................................................................... 66
Debt Supported by the Debt Tax Revenue ................................................................................... 68
STUDENT DATA ................................................................................................................. 70
Contact Hours ....................................................................................................................................... 71
Unduplicated Headcount Enrollment ............................................................................................... 75
Headcount vs. Enrollment ................................................................................................................... 76
APPENDIX ......................................................................................................................... 77
Department Budget Allocations by College by Functional Categories .................................... 78
All Funds Financial Structure............................................................................................................ 107
Historical Fund Balance .................................................................................................................... 108
Ten Year Trend of Revenue Sources ............................................................................................. 109
Financial Policies and Procedures .................................................................................................. 110
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Functional Category Descriptions ................................................................................................... 134
Tuition and Fee History .................................................................................................................... 137
FY19 Budget-Related Board Minute Orders/Approved Minutes ........................................... 138
Collaborative Agreement ................................................................................................................ 160
Glossary .............................................................................................................................................. 168
Alamo Colleges District Service Area Map ................................................................................. 174
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FISCAL YEAR 2018-19 ANNUAL BUDGET
INTRODUCTION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Message from the Chancellor
December 1, 2018
Members of the Board of Trustees and Residents of the Alamo Colleges District service area:
It is my pleasure to present the Alamo Colleges District fiscal year 2019 Annual Budget. This budget continues
the long-held belief that the annual budget must focus on strategies that improve student success and efficiencies
to guarantee long-term financial strength. The direction has been and is to balance the budget without
employee layoffs, furloughs, or salary cuts. We have saved $50+ million over the last ten years, while
protecting our employees’ jobs, and maintaining quality education for the students we serve.
When the Board of Trustees adopted ‘The Alamo Way’ as the educational philosophy of our institution in July
2011, it established a framework designed to combine three dynamic models that together drive increased
employee and student performance, greater organizational efficiency and effectiveness, and leadership at the
Alamo Colleges District. These models are intended to be fully integrated into the culture of the Alamo Colleges
District, its students and employees. The annual operating budget is a collaborative plan that incorporates ‘The
Alamo Way’ in supporting our key areas of focus: (1) Enrollment growth and aligning funding to instruction,
academic support and student services, (2) Supporting our key strategic objectives, (3) Maintaining a safe and
secure education and work environment, and (4) Taking care of our employees.
This annual operating budget provides the financial foundation for the strategic plan, focused on three key
elements: Student Success, Principle-Centered Leadership and Performance Excellence. Using the Strategy Map,
we are able to track progress and results in six student success areas supported by this financial plan. These six
strategic strategies are:
1. Completion
a. Increase in certificates and degrees using the Covey ‘Four Disciplines of Execution’ model which
focuses all units and departments on engagement toward completion goal
b. Increase student completions through the discipline of focusing on a ”wildly important goal”
c. Increases the number of students who stay until completion
d. Baccalaureate achievement
2. AlamoADVISE
a. A case management model based on intentional and continuous advising interventions and tools
that guide each student on his/her academic and career pathway
b. Provides a systematic and integrated series of ongoing conversations among students, faculty,
and staff to establish a pathway to educational, career, and life goals
c. Benefits include individual support and encouragement, along with continual feedback, through
advisors and faculty mentors
3. AlamoINSTITUTES
a. Career pathways with clusters of related academic programs (program requirements and
sequences) that incorporate academic support and co-curricular learning
b. Clearly-defined, manageable choices with guided exploration, providing a clear roadmap to
student end goals with sequenced and connected courses
c. Creates and provides a clear pathway from high school through Alamo Colleges through
transfer to career
d. Reduces the loss of transfer credits to degree, creating a cost savings to students and tax payers
4. AlamoENROLL
a. Provides efficient access and enrollment processes from application to registration to ensure
each student is admitted and enrolled successfully and fully ready for the first day of classes
b. Creates an easier process for application, admission, registration and payment experience,
which reduces student drops for non-payment
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FISCAL YEAR 2018-19 ANNUAL BUDGET
5. High School Programs
a. Students earn college credit and high school credit simultaneously through dual credit in high
schools, the Alamo Academies and Early College High Schools
b. Creates a college-going culture across the service area by providing access to high school
students to earn college credits while in high school
c. Alamo Colleges District offers this at no cost to high school students and parents
6. Quality
a. Accreditation, signifying that Alamo Colleges has a purpose appropriate to higher education
and has resources, programs, and services sufficient to accomplish and sustain that purpose.
b. Credits earned will be recognized by other higher education institutions and students are
eligible for Title IV funds (student financial aid)
The Alamo Colleges District is focused on providing services to students to help the state meet the goals set forth
in the ‘60x30TX’ higher education strategic plan. The goal of this state-wide initiative is for 60 percent of
“Generation Texas” to have a postsecondary credential or degree by 2030.
In closing, we recognize there are many paths to student success; some students want to earn a degree or
certificate and then get a job. For others, success is defined as transferring to and graduating from a four-
year college. For some, success is acquiring a set of skills needed in the workforce to get a job, to get ahead
in their current job, or perhaps even change careers. Regardless of the path, Alamo Colleges wants to reshape
its students’ futures by allowing them the means to meet their educational objectives. The fiscal year budget is
designed to support the student success initiatives described above and provide the needed resources for our
faculty and staff to provide skilled instruction and “high-touch” interactions with students to ensure retention and
achievement of their educational goals.
Many thanks to the Alamo Colleges District family for their continued dedication and contributions in helping our
students achieve their educational goals.
Sincerely,
Dr. Mike Flores
Chancellor
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Organizational Description (Who We Are)
People recognize the Alamo by its distinctive architectural shape. But it is best remembered for the way it
reshaped history—as a mission, as a battle site, as a symbol of freedom. As its namesake, the Alamo Community
College District (Alamo Colleges District or ACD) has had its own inspirational impact on society. From our origin
as a community college district in 1945 through decades of change and expansion, we have fought to make
higher education accessible and affordable for all. Today, five colleges fulfill this promise with a vast array
of courses and 2-year degrees. Our credits transfer to four-year universities for those pursuing advanced
degrees, and our workforce development and continuing education programs help individuals build new careers
and meet the needs of business. In short, we empower people and shape futures.
ACD serves the Bexar County community through its programs and services that help students succeed in
acquiring the knowledge and skills needed in today's world. Students are taught by highly qualified faculty
with Master's and Doctorate degrees dedicated to creating a learning centered environment. Student services
include advising, computer labs, tutoring, financial services, services for the disabled, developmental instruction,
veteran's services, and job placement.
ACD consists of five colleges strategically located throughout its service area. It is a two-year, comprehensive
public community college that provides programs toward an Associate of Arts, an Associate of Science and an
Associate of Applied Science. These degrees transfer to four-year colleges and universities. In addition, the
ACD offers certificates of completion in a variety of technical and occupational fields.
The ACD, a Hispanic Serving System which includes the nation’s only college that is both a Historically Black
College and a Hispanic-Serving Institution, is the nation’s third largest producer of Hispanic nurses, and is one
of Texas’ largest provider of online post-secondary education. A vibrant international program brings Central
American and other teachers to San Antonio for advanced education while affording students and faculty the
opportunity to travel to all regions of the world.
The five colleges that comprise ACD include: St. Philip's College (SPC), established in 1898; San Antonio College
(SAC), established in 1925; Palo Alto College (PAC), established in 1985; Northwest Vista College (NVC),
established in 1995; and Northeast Lakeview College (NLC), established in 2007. All of the colleges are within
San Antonio city limits except Northeast Lakeview, which is within the town limits of Universal City, just to the
northeast of San Antonio. District Support Operations (DSO), located in downtown San Antonio, provides
administrative services and support to the five colleges under Collaborative Agreements. Each College operates
with significant autonomy in accordance with ACD’s unique Participatory Leadership model of collaborative
leadership between the Colleges and DSO. Based on that autonomy, each College is accredited independently
by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate
degrees and certificates.
ACD is one of the largest community college system in the United States and
the third
1
largest in Texas. In addition, two of the five Colleges have received
national recognition - Palo Alto College has been named as a top ten finalist
for the prestigious 2019 Aspen Prize for Community College Excellence, and
Northwest Vista College is ranked 2019’s #1 Best Community College in Texas
and #6 in the nation. Our service area includes all of Bandera, Bexar, Comal,
Kendall, Kerr and Wilson Counties, and most of Atascosa and Guadalupe
Counties. Community colleges are chartered to serve the communities in which
they are located as a higher education alternative to four-year university
1
Source: Texas Higher Education Coordinating Board
Compiled by TACC -10/29/17
2 San Antonio Economic Development Foundation
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FISCAL YEAR 2018-19 ANNUAL BUDGET
systems. They serve as stepping stones for students to accomplish their educational goals, which typically include
transfer to one of those universities or the acquisition of skills needed to secure employment. San Antonio is the
seventh-largest city in the nation with an estimated 1.5 million people, of which 59.6%
2
are Hispanic. Of all
students enrolled in post-secondary education in the city, approximately 39.0%
2
are enrolled in one of our
Colleges. A recent $450 million capital improvement program will allow us to create some of the best facilities
for teaching and learning in the country.
Our Colleges are open-door institutions whose students come to college with various goals and at various levels
of preparedness. Consequently, we serve students and the community with transfer courses, academic and
technical degrees, and workforce development and continuing education options, offering more than 325
degree and certificate programs. Our educational program and service offerings are designed to meet the
educational goals and service needs of our students. We deliver these services through semester, flex, weekend,
and evening courses.
Workforce Profile
Our workforce groups include faculty, administrators, staff, and work study (student employees), with segments
that include location, part-time, full-time, and gender. Information is also provided to indicate the overall
diversity and educational requirements throughout the organization. We have experienced no recent changes
in workforce composition or needs and represent our communities and their student composition by
approximating the demographics of the Greater San Antonio area. Teaching faculty are required to meet the
certification requirements associated with accreditation set by the SACSCOC; some positions in the
administrative segment require professional or doctoral degrees; others require bachelors or master’s degrees
with positions on the staff segment requiring at least a high school level of education. While no bargaining units
exist, the Faculty Senate and Staff Council at each of the Colleges are engaged in Participatory Leadership
for local initiatives. These groups are also part of a larger, unified ACD faculty senate and staff council to
address ACD wide issues, another example of our Participatory Leadership approach. Special health and
safety related requirements exist in the following areas: recognized hazardous work environments such as
welding, electrical, chemical, and ergonomics; compliance with Texas Commission on Law Enforcement Standards
for police officers; and driving safety for vehicle operators.
Assets
The five college campuses encompass more than 5.4 million square feet of space on 779 acres across Bexar
County. Each has typical college campus facilities such as academic and classroom buildings, administrative
buildings, library facilities, gymnasiums, cafeterias, science classrooms and labs, and computer labs. In addition,
there are a number of specialty facilities such as performing arts centers, natatoriums, allied health and EMT
training areas, and aviation classrooms adjacent to the runway at historic Stinson Field.
Several DSO facilities currently encompass 100,000 square feet of space which houses the executive offices
for the Chancellor and Vice Chancellors, as well as HR, Legal Services, Ethics, Communications, Internal Audit,
Strategic Planning and Performance Excellence, Institutional Research and Effectiveness, Information Technology,
Finance, Facilities, Student Financial Aid, Center for Student Information, Police, some workforce programs, and
other service units. We have a future site with 160,000 square feet of space which will bring all DSO services
together under one roof and provide a large conference center for cross-college meetings, program
collaboration, and community use. Ground has been broken for the DSO site. The remaining DSO personnel
are co-located with the Colleges on their campuses, enabling them to be close to the customers they support.
Regulatory Requirements
ACD operates within the Texas Education Code monitored through the Texas Higher Education Coordinating
Board (THECB), which regulates contact-hour funding, common courses, and the approval of new programs.
THECB also compares demographic and financial data and monitors institutional effectiveness. ACD must comply
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FISCAL YEAR 2018-19 ANNUAL BUDGET
with specific FERPA, ADA, OSHA, EPA, and EEOC requirements. ACD operates in accordance with regulatory
requirements at the federal, state, and local levels.
Each community college district in Texas is required by law to prepare an annual operating budget of
anticipated revenues and expenditures for the fiscal year beginning September 1. The District’s Board of
Trustees adopts the annual budget, which is prepared according to Generally Accepted Accounting Principles
(GAAP) on the accrual basis of accounting (comparable to the audited financial statements) for operating funds
and available resources for construction and renewal funds, Board policy and the Texas Higher Education
Coordinating Board guidelines as defined in the Budget Requirements and Annual Financial Reporting
Requirements for Texas Public Community and Junior Colleges. Notices of the Budget Planning and Budget
Adoption meetings were posted according to the Texas Government code, Sections 551.00-551.146.
Resource Allocation
The ACD Budget process is conducted annually and consists of the development of revenue and expense
allocations using a formal Funding Model (FM) followed by a Budget Distribution, which is a detailed
organizational account distribution process undertaken at the College and DSO levels. Significant steps in the
annual budget process leading up to the presentations of the Preliminary and Final Budgets to the Board include
the following. In the fall, the District Budget Office (DBO) coordinates preliminary projections for revenues and
a “Special Board Meeting” is held for the purpose of reviewing the current legislative agenda and providing
a preliminary look at the next year’s operating budget situation. In March, the Colleges provide contact hour,
enrollment, and non-formula revenue projections and the DBO coordinates projections for enrollment, revenue
and other key data elements in collaboration with the College budget officers. At the March board meeting,
tuition and fee rates are set for the Fall term.
In the April/May timeframe Colleges and DSO Units finalize employee position listings and begin preliminary
work on the development of detailed budgets based on: strategic objectives, organizational unit needs,
educational needs, and College objectives. The District Budget Office (DBO) and the Colleges then prepare
initial operating expense budget allocations generated by the FM which are distributed to each of the Colleges
and DSO units. In July, the Board Budget Retreat is held for presentation, review and approval of the budget
for the upcoming year. During this retreat, the Presidents and Vice Chancellors present their budget priorities
along with documented alignment to the ACD Strategic Objectives and Goals to ensure that budget allocations
are aligned with and support the ACD, College, and DSO Unit Strategic Plans. Subsequently, allocations are
made to the Colleges and DSO Units, who then apply their individual processes to fund their Action Plans and
organizational priorities.
Off-Campus Sites
The Alamo Colleges District also maintains several off-campus sites in an effort to better serve the residents of
Bexar County and those located within the surrounding service area.
• St. Philip's College Southwest Campus
• Workforce Center of Excellence
• St. Philip's College Military Base Locations
• Palo Alto College Off-Campus Locations
• Northwest Vista College Southwest Research Institute Center
• Central Texas Technology Center, New Braunfels, TX
• First Responders Academy(FRA), Von Ormy, TX
• Greater Kerrville - Alamo Colleges Center
• Westside Workforce Education and Training Center
• Eastside Education and Training Center
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Organizational Structure/Organizational Governance
Alamo Community College District
Board of Trustees
Chancellor
Board Liaison
District
Director of
Internal Audit
Deputy to the
Chancellor
General
Counsel
Executive
Director of
Inst’l
Advancement
District Ethics
& Compliance
Officer
San Antonio
College
President
Northwest Vista
College
President
Vice Chancellor
for Planning &
Info. Systems
Vice Chancellor
for Finance &
Administration
Northeast
Lakeview
College
President
Vice Chancellor
for
Student Success
Vice Chancellor
for Academic
Success
St. Philip’s
College
President
Palo Alto
College
President
Vice Chancellor
for Economic
& Workforce
Development
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FISCAL YEAR 2018-19 ANNUAL BUDGET
The Chancellor is the Chief Executive Officer (CEO) and reports to a 9-member Board of Trustees (Board) and
1 non-voting Student Trustee; the members represent nine different districts in the San Antonio area and are
elected by community members to serve for a term of six years. The student trustee is selected by the Board
from the student associations of the five Colleges who serves a term of one year. ACD is the only community
college in Texas with a student trustee. The Board acts as a Committee of the Whole and is comprised of eight
committees: Student Success; Building, Grounds, and Sites Selection; Policy and Long Range Planning; Audit,
Budget and Finance; Workforce; Legislative; Community Involvement; and Legal Affairs. Committees provide
oversight of operations in their areas of responsibility and issue guidance and direction in the form of Board
Policies.
By state statute, the Board is the governing body that sets policy, appoints the Chancellor, levies property taxes,
and approves the budget. The Board is the final authority on all matters of governance for the organization.
College Presidents report to the Chancellor, serve as CEOs of their college; and sit on the Presidents and Vice
Chancellors (PVC) team, the senior decision-making body within the organization.
Performance Evaluation
The Chancellor’s performance goals are set annually by the Board in its annual "Charges to the Chancellor",
which currently address AlamoEngage, AlamoWay, Project Management, General Obligation Bond, Workforce
Needs of the City/County and Service Area, District Support Building, Achieving Higher Graduation and
Completion Rates, Alamo Colleges On-Line (ACOL), System of Metrics, AlamoInstitutes, Open Educational
Resources, Emergency Responsiveness Strategy (ERS), SACSCOC Accreditation, and the Communication Plan.
The Charges are aligned with the Alamo Way priorities, the Strategic Plan and Measures of Success, all of
which are documented on the ACD Strategy Map. At the end of the performance year, the Board evaluates
the Chancellor’s performance relative to the Charges and determines compensation based on performance
results. The Charges are loaded into the AlamoTALENT Performance Management Module as SMART Goals so
all employees have line of sight to the Chancellor’s Goals and their alignment to the Strategic Plan. In addition,
the Chancellor assigns some of the Charges to the College Presidents (CPs) and Vice Chancellors (VCs) which
are also visible to all employees so that each can align their own SMART Goals to those of their leaders and
plan requirements. The Charges are reinforced in the annual contracts issued to Administrators and progress
toward achievement of the goals is recorded by the Chancellor, CPs, VCs, Administrators and each employee
throughout the year so that organizational progress can be monitored and actions directed when needed. At
the end of the year individual and organizational progress toward goal achievement is assessed. During
strategic planning and budget development CPs, VCs, and their teams develop Unit-specific plans and goals
aligned to the Charges for the upcoming fiscal year. These goals and a report on the status of prior year goals
is presented to the Board as an integral part of the budget planning process.
The Board established Policy B.3.2 in 2011 requiring a self-evaluation and now conducts self-evaluations every
odd-numbered year. Results are used to improve Board processes through identification of opportunities for
improvement and subsequent implementation of improvement actions. For example, as a result of an identified
theme about new members not getting up to speed fast enough, the Board developed a mentoring program
that expedites a new member’s orientation to their responsibilities and status of the organization.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Strategic Plan
Our mantra “Students First” reflects our commitment to our key customer and the community we serve. Operating
on the belief that education is the central element in improving lives, we are wholly focused on our students and
providing the opportunity for and producing success for each and every one. This belief is reflected in our
Guiding Principles - the Mission, Vision, and Value (MVV) statements - as well as our Core Competencies that
support them. Based on the autonomy that our Colleges possess, they are authorized to tailor their Mission and
Vision statements so as to integrate their own specific objectives while maintaining alignment with ACD. The
MVV help define our culture and encompass the width and breadth of ACD commitment, passion and obligation.
Our Mission statement captures the essence of our passion, beliefs, and driving forces; our shared Values guide
our student- focused and collaborative nature which strives to take into account cultural differences as well as
contemporary academic needs; our Vision expresses the essence of what we strive to become. We ensure that
our defined core competencies relate to our mission through the Strategic Planning Process (SPP), during which
the MVV guide development of specific Strategic Objectives (SOs) and Goals, and the Core Competencies
required to attain them.
•
Strategic Objective I: Student Success
Provide academic and student support and align labor market-based pathways with a focus on
Achieving the Dream to achieve student completion.
• Strategic Objective II: Principle-Centered Leadership
Provide opportunities for Alamo Colleges students and employees to develop as principle-centered
leaders.
• Strategic Objective III: Performance Excellence
Continuously improve our employee, financial, technological, physical and other capacities with focus
on effectiveness, efficiency, and agility.
Mission
Empowering our diverse communities for success.
Vision
The Alamo Colleges will be the best in the nation in Student Success and Performance Excellence.
Values
The members of Alamo Colleges are committed to building individual and collective character through the
following set of shared values in order to fulfill our mission and vision:
•
Students First
•
Respect for All
•
Community-engaged
•
Collaboration
•
Can Do Spirit
• Data-informed
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Core Competencies
1. Each Student First
2. Preparing Leaders
3. Early Access to Higher Education
4. Innovation
5. Relationship Building
In 2011, the Board approved implementation of a new, groundbreaking leadership philosophy to create a
stronger focus on students and student performance, and to accelerate us in our quest to achieve performance
excellence. That philosophy, Alamo Way: Always Inspire, Always Improve, which is based on the forms the basis
for our leadership approach throughout ACD. ACD uses the Baldrige Criteria for Performance Excellence as
an organizational self-assessment and self-improvement framework to increase efficiency, operate effectively,
and be accountable to all stakeholders, and the educational and performance philosophy is based on the
Baldrige Criteria.
The Alamo Way is the Board of
Trustees established policy (B.9.1)
that defines the top three priorities of
the Alamo Colleges: Student Success,
Principle-Centered Leadership, and
Performance Excellence. These
priorities are also the three strategic
objectives of the Alamo Colleges
strategic plan:
Student Success is the focus of
everything we do and involves
nurturing students into and through college to a degree or certificate, enabling students to transfer to another
institution of higher education or obtaining employment, and helping students achieve their goals.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Principle-Centered Leadership forms the belief that every student and employee can lead in a proactive way
to contribute to achievement of our goals. It is a long-term, inside-out approach to developing people and
organizations that allows every single person to focus on character development, personal effectiveness, and
an emphasis on individual contribution to team goals and organizational results. We see a leader in every seat
and provide opportunities for students and employees to develop as principle-centered leaders which is the
cornerstone of our strategic plan, leadership and performance improvement systems and central to everything
we do.
Performance Excellence is the basis for our belief in an integrated approach to organizational performance
management that results in: delivery of ever-improving value to students and other stakeholders: contributing to
organizational sustainability; improvement of our overall effectiveness and capabilities; and organizational
and personal learning. We believe in being informed by data before making decisions, and we believe that
everything can be improved.
Strategic Objectives and Goals
Strategic Objective I: Student Success - Provide academic and student support and align labor market-based
pathways with a focus on Achieving the Dream to achieve student completion.
Goal A. Leverage and strengthen engagement with P-12 partners to improve the college-readiness and
transition of students from high school to college and to work/careers.
Goal B. Increase overall student performance by closing performance gaps between ethnic/racial, gender and
socioeconomic groups.
Goal C. Deploy and improve the MyMAP student experience to integrate advising, support and academic
progress.
Goal D. Provide an aligned, comprehensive approach to accelerate the completion of required AlamoPREP and
AlamoREADY to accelerate students’ progress toward their academic and career goals.
Goal E. Define, align, assess, and improve student learning outcomes/competencies for all academic and
workforce programs.
Goal F. Organize and deploy the AlamoINSTITUTES to align our instructional system to labor market demand
and career pathways.
Goal G. Increase performance (retention, graduation, transfer, and job placement) of all students to exceed the
state and national average levels.
Strategic Objective II: Leadership - Provide opportunities for Alamo Colleges District students and
employees to develop as principle-centered leaders.
Goal A. Incorporate personal and social responsibility, global citizenship, critical thinking, and life-long learning
as the framework of principle-centered leadership into the culture and curriculum of the Alamo Colleges.
Goal B. Promote data-informed innovation, intelligent risk taking, and entrepreneurship with a focus on action,
value, and the future.
Goal C. Build and foster a system that allows us to model two-way internal communication with students and
employees to improve collaboration, teamwork, and build trust to promote leadership.
Strategic Objective III: Performance Excellence - Continuously improve our employee, financial,
technological, physical and other capacities with focus on effectiveness, efficiency, and agility.
Goal A. Deploy to scale performance excellence (Baldrige) approaches to ensure organizational sustainability
through use of data, continuous improvement, and efficient and effective work systems.
Goal B. Build talent and engage employees with a focus on collaboration, application of knowledge and skills,
and high performance teams.
Goal C. Ensure sound financial management with emphasis on cost containment.
Goal D. Innovate and maximize technology to support student and employee success.
Goal E. Develop environmental sustainability initiatives and processes.
Goal F. Improve partnerships and alliances by two-way communication with external communities.
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The ACD commitment to excellence is further evidenced by our focus on the Baldrige Criteria; participation in
the nationwide Aspen Institute, whose focus is on higher education sustainability and equity; participation in the
Achieving the Dream (AtD) initiative, whose emphasis is to increase the success of community college students,
particularly low-income and students of color; and the Alliance for Innovation and Transformation (AFIT),
previously known as Continuous Quality Improvement Network (CQIN), whose goal is to help colleges attain
performance excellence through focused learning of best practices from the business world and translating them
to a higher education environment.
The Alamo Way has produced a strong
focus on improvement and innovation
through development and integration of
our Strategic Planning Process (SPP) with
our Measurement System, College
Planning Processes, Unit Planning
Processes; and the innovative Staff
Review Process (SPR), and Faculty 180
(F180) performance management
processes. These processes produce,
deploy, and align our Strategic
Objectives, Goals, Action Plans, Key
Performance Indicators and Targets
throughout the entire organization. The
Alamo Way approach also includes reviews of performance and creation of improvement plans at the College,
DSO, Unit, individual, and key process levels. At the process level, a culture of continuous improvement and
innovation using FOCUS PDCA has been created to inspire change. Process measures are established and
reviewed to ensure that process performance is stable, to identify when process improvements are needed, and
help pinpoint opportunities for innovation. Numerous innovations such as 4DX, MyMAP, AlamoADVISE,
AlamoINSTITUTES, and ALAS, among others, have been implemented. We also complete a Baldrige-based
assessment annually at the enterprise level, which provides an overall evaluation of the approaches used to
lead and manage organizational activities and provides feedback that is integrated into planning across the
enterprise. In the past, two of our colleges, NVC and PAC, along with the DSO are recipients of the Texas
Award for Performance Excellence, and both NVC and PAC have received Baldrige site visits. In November
2018, the Alamo Colleges District became the first community college district in the nation to win the Malcolm
Baldrige National Quality Award. The Baldrige Award is a presidential award and the nation’s highest honor
for performance excellence. This prestigious award is a testament to the innovation, collaboration and hard
work of our faculty, staff and students.
Creating a Focus on Action
Senior leaders have led the implementation of the "Four Disciplines of Execution" (4DX) to drive development
of "Wildly Important Goals” (WIGs) and actions designed to achieve those goals. 4DX is a proven set of
practices that have been tested and refined over many years, and has produced excellent results when
individuals and organizations adhere to the disciplines. Even in the face of the "Whirlwind", the urgent activity
required to keep things going on a day-to-day basis that often drains the organization of the time and energy
to execute its strategy, the disciplines have proven to be successful. They include:
• Focusing on the Wildly Important
• Acting on Lead Measures;
• Keeping a Compelling Scoreboard; and
• Creating a Cadence of Accountability.
We believe we can produce breakthrough results, even when executing a strategy that requires a significant
change in behavior, through the application of this concept and have achieved full deployment. Our ACD-wide
WIG is to increase degrees and certificates earned by our students to 15,000 by 2020 and 4DX actions and
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standards to drive this outcome have been established across the institution. As a result of 4DX we now lead
all Texas community colleges in degree conferral.
Alamo Colleges District Strategy Map
ACD has a long tradition of data driven decision making in accordance with our Values (Data-informed) and
the Alamo Way Leadership Model. This assures that measurement forms the basis for ensuring effective process
performance in daily operations and plays a key role in the achievement of our SOs and Goals through
development of ACD, College, and DSO Key Performance Indicators (KPIs).
The Strategy Map is a diagram that describes how the Alamo Colleges District creates value by connecting SOs
in cause-and-effect relationship with each other. The Alamo Colleges District Strategy Map connects our
stakeholders' imperatives with our own SOs, our priorities, and our initiatives, helping us and our stakeholders
to see what our baseline performance is in our most important areas while also showing targets for the coming
three year.
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Budget Process and Budget Calendar
Budget planning at the district and college level is an annual process. This process includes (1) the development
of revenue and expense allocations followed by (2) the budget’s detailed organizational account distribution
process undertaken at the college- and district-levels (“Budget Distribution”).
Significant steps in the budget annual process leading up to the presentations of the Preliminary Budget and
Final Budget to the Board of Trustees are summarized, as follows.
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REVENUE AND EXPENSES
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Revenue and Functional Expense Alignment
The 2019 operating budget was developed based on a funding model that aligns the strategic plan with the available resources, driven by key
student-data drivers such as student headcount and contact hours. The chart below depicts the major revenue streams and the cost structures they
support.
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FY19 Revenue Summary
Operating revenues to Alamo Colleges District are from three main sources—tuition and fees, ad valorem taxes,
and state appropriations. The FY 2018-2019 Annual Budget is based on the following revenue assumptions:
• Effective Spring 2019, tuition will be $13 more per semester credit hour. Alamo Colleges District continues
to offer the most economical college costs
in our service area, keeping tuition and
fees affordable and at reasonable levels
while maintaining our focus on quality.
• The projected ad valorem taxes increased
significantly as the taxable assessed value
of properties across Bexar County rose by
nearly 6.5%. It is important to note, there
was not a property tax rate increase
requested for the FY 2018-2019 budget.
• State appropriations including state-paid
benefits (group health & retirement) remain
flat as compared to the prior year, as the
85
th
Texas Legislature passed the bi-
annual General Appropriations Act for the
upcoming two fiscal years, FY 2017-2018
and FY 2018-2019.
Cost of Education – Who Pays?
Tuition and Fees are
heavily subsidized by:
• State Appropriations
• Federal & State
Student Financial Aid
Thus, students pay out
of pocket only 19 cents
of each expense $1 at
Alamo Colleges District.
Due to State Funding
reductions (from 44%
to 21%), local property
taxes are now covering
$.23 on the dollar of
non-facilities’ costs.
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FY2019 REVENUE SUMMARY
DIST SAC SPC PAC NVC NLC TOTAL
FORMULA REVENUE FOR FUNDING MODELS
State Appropriations 59,886,422 - - - - - 59,886,422
Veteran's Assistance Ctr. 4,058,400 - - - - - 4,058,400
State Paid Benefits 20,002,367 - - - - - 20,002,367
Tuition - (Exclude CE) 277,054 31,274,902 15,228,515 12,759,456 23,090,949 8,810,293 91,441,169
Tuition - CE Reimbursable - - 18,640 - - - 18,640
Taxes 164,429,800 - - - - - 164,429,800
Other 4,526,600 - - - - - 4,526,600
Non Designated Auxiliary 971,000 - - - - - 971,000
Total Formula Revenue 254,151,643 31,274,902 15,247,155 12,759,456 23,090,949 8,810,293 345,334,398
NON-FORMULA REVENUE FOR ENTERPRISE ACTIVITIES
Instruction 146,935 1,189,000 1,604,050 442,200 76,800 18,000 3,476,985
Public Service 100,000 72,000 17,150 275,000 410,993 - 875,143
Academic Support 458,098 2,700 500 1,100 25,500 16,000 503,898
Student Services 368,264 1,178,611 593,456 540,887 959,780 279,667 3,920,665
Designated Auxiliary - 260,000 159,307 1,475,000 - - 1,894,307
Non-Designated Auxiliary 2,257,000 - - - - - 2,257,000
Continuing Education 7,162,257 - 276,228 65,000 - - 7,503,485
Designated Unrestricted - 564,244 27,904 145,000 12,500 10,500 760,148
Total Non-Formula Revenue 10,492,554 3,266,555 2,678,595 2,944,187 1,485,573 324,167 21,191,631
TOTAL REVENUES 264,644,197$ 34,541,457$
17,925,750$ 15,703,643$ 24,576,522$ 9,134,460$ 366,526,029$
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FY2019 REVENUE BUDGET
FORMULA REVENUE FOR BUDGET MODELS
DIST
SAC SPC
PAC
NVC NLC
TOTAL
STATE APPROPRIATIONS
11X001
State Appropriations E & G
59,886,422
-
-
-
-
-
59,886,422
11X001
Veteran's Assistance Ctr.
4,058,400
-
-
-
-
-
4,058,400
11X001
State Paid Benefits
20,002,367
-
-
-
-
-
20,002,367
TOTAL STATE APPROPRIATIONS 83,947,189
-
-
-
-
-
83,947,189
TUITION
Tuition
11X001
Tuition - Non Exempt
- 24,430,138
12,178,359
10,100,901
18,201,165
6,613,535
71,524,097
11X001
Tuition - Exempt
-
7,231,461
9,518,704
5,441,030
8,042,817
683,456
30,917,468
11X001
Tuition - Exempt Discounts -
(8,802,006)
(10,664,312)
(6,261,955)
(9,421,731)
(768,812)
(35,918,816)
11X001
Tuition Pledged (25%) -
8,143,379
4,059,453
3,366,967
6,067,055 2,204,512
23,841,366
11X001
ACOL Revenue/Intl'Student Tuition
277,054
271,930
136,311
112,513
201,643
77,603
1,077,054
Total Tuition and Tuition Pledged 277,054
31,274,902 15,228,515
12,759,456
23,090,949
8,810,293
91,441,169
11X001
CE Tuit Reimbursable -
-
18,640
-
-
-
18,640
TOTAL TUITION 277,054
31,274,902
15,247,155
12,759,456
23,090,949 8,810,293
91,459,809
TAXES
11X001
M&O Current Tax Revenue
162,258,732
-
-
-
-
-
162,258,732
11X001
M&O Delinquent Tax Revenue
998,362
-
-
-
-
-
998,362
11X001
M&O Penalties & Interest 1,397,706 -
-
-
-
- 1,397,706
11X001
TIF Reduction (225,000)
-
-
-
-
- (225,000)
TOTAL TAXES 164,429,800
-
-
-
-
- 164,429,800
OTHER
11X001
Federal Revenue - IDC - SEOG 615,000
-
-
-
-
- 615,000
11X001
Returned Check Fee Revenue 25,000
-
-
-
-
-
25,000
11X001
Sales & Services Revenue
25,000
-
-
-
-
-
25,000
11X001
Pledged Investment Income 1,700,000
-
-
-
-
-
1,700,000
11X001
Installment Payment Fee 900,000
-
-
-
- -
900,000
11X001
Processing Fee 911,600
-
-
-
-
-
911,600
11X001
Transcript Fees 350,000
-
-
-
-
-
350,000
TOTAL OTHERS 4,526,600
-
-
-
-
-
4,526,600
NON-DESIGNATED AUXILIARY
13X001
AUX - Bookstore Commission 600,000
-
-
-
-
- 600,000
13X001
AUX - UPS Store Commissions
28,000
- -
-
-
-
28,000
13X001
AUX - Vending Rev
340,000 -
-
-
-
-
340,000
13X001
AUX - Copy Machine 3,000
-
-
-
-
-
3,000
TOTAL NON-DESIGNATED AUX 971,000
-
-
-
- -
971,000
TOTAL FORMULA REVENUES 254,151,643$
31,274,902$ 15,247,155
$ 12,759,456$
23,090,949$
8,810,293$ 345,334,398$
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FY2019 REVENUE BUDGET
NON-FORMULA REVENUE FOR ENTERPRISE ACTIVITIES
DIST SAC SPC PAC NVC NLC TOTAL
11X001 Special Prog Tuition - 1,129,500 1,597,050 378,200 66,800 18,000 3,189,550
11X001 VCT Fee Revenue - - 7,000 20,000 10,000 - 37,000
11X001 Administrative Fee Revenue 2,000 - - - - - 2,000
111001 Sales & Services Revenue - 3,500 - 40,000 - - 43,500
11X001 Seminars & Workshop Revenue 100,000 14,000 - - - - 114,000
11X001 Miscellaneous Revenue 44,935 42,000 - 4,000 - - 90,935
TOTAL INSTRUCTION 146,935 1,189,000 1,604,050 442,200 76,800 18,000 3,476,985
11X001 Gym Rental Revenue - 45,000 - - - - 45,000
11X001
Facilities Rental Revenue
100,000 12,000 - - 3,853 - 115,853
11X001
Sales & Services Revenue
- 15,000 17 ,150 275,000 407,140 - 714,290
TOTAL PUBLIC SERVICE 100,000 72,000 17,150 275,000 410,993 - 875,143
11X001 Library Fines 2,700 500 1,100 1,500 1,000 6,800
11X001 Facilities Rental Revenue 208,098 - - - - - 208,098
11X001
Administrative Fee Revenue
250,000 - - - - - 250,000
11X001
Sales & Services Revenue
- - - - 24,000 15,000 39,000
TOTAL ACADEMIC SUPPORT 458,098 2,700 500 1,100 25,500 16,000 503,898
11X003 Student Activity Fee - w/o Exemptions - 893,811 454,856 379,935 696,480 223,417 2,648,499
11X001
Foreign Student Application Fee
30,000 - - 1,000 - - 31,000
11X001 Other Test Fee - 12,000 - 4,000 - - 16,000
11X001 Prep Test Fee - - 1,000 - - - 1,000
11X001 TSI Test Fee - 105,000 78,000 45,000 100,000 35,000 363,000
11X001 TCEQ TX Com Environmental Qual Cert - 14,000 - - - - 14,000
11X001 CLEP Test Fee - 6,900 3,000 500 5,000 5,500 20,900
11X001 Correspondence Test Fee - 6,000 2,000 500 - 10,000 18,500
11X001 GED Certificates Test Fee - - 2,500 - - - 2,500
11X001 Accuplacer Test Fee 32,000 2,200 - 5,000 - - 39,200
119004 International Education Fee 123,280 - - - - - 123,280
11X001 Conference Fee Revenue 1,315 - - - - - 1,315
11X001 Sales & Services Revenue - 63,200 40,000 21,000
- - 124,200
11X001 Event Booth Rental Revenue - - - 10,000 - 3,500 13,500
11X001 Breakage Fee - 2,000 - - - - 2,000
11X001 ID Replacement - 4,500 2,100 1,000 2,000 2,250 11,850
11X001 Veterans Administration Revenue - 52,000 10,000 7,000 6,300 - 75,300
11X001 Miscellaneous Revenue 181,669 17,000 - 40,952 150,000 - 389,621
11X001 Auxiliary -Ticket Sales/Fundraising - - - 25,000 - - 25,000
TOTAL STUDENT SERVICES 368,264 1,178,611 593,456 540,887 959,780 279,667 3,920,665
13X001 AUX - Child Care Revenue - 260,000 142,307 500,000 - - 902,307
133003 Administrative Fee Revenue - - - 500 - - 500
133001 Sales & Services Revenue - - 17,000 88,000 - - 105,000
133003 Auxiliary - Advertising Revenue - - - 40,500 - - 40,500
133003 Local City Contrib NAT Renew/Replac - - - 524,000 - - 524,000
133003 NAT - Open Swim Revenue - - - 30,000 - - 30,000
133003 NAT - Entry Fee Revenue - - - 40,000 - - 40,000
133003 NAT - Vendor Commissions - - - 2,000 - - 2,000
133003 NAT - Special Program Revenue - - - 40,000 - - 40,000
133003 NAT - Swim Lessons/Meet Rentals - - - 185,000 - - 185,000
133003 NAT - Vending Machine Revenue - - - 5,000 - - 5,000
133003
Auxiliary -Ticket Sales/Fundraising
- - - 20,000 - - 20,000
TOTAL DESIGNATED AUXILIARY - 260,000 159,307 1,475,000 - - 1,894,307
13X001 AUX - Campus Access Fees 2,250,000 - - - - - 2,250,000
13X001 AUX - Parking Fines 7,000 - - - - - 7,000
TOTAL NON-DESIGNATED AUX 2,257,000 - - - - - 2,257,000
C.E.
11X001 CE Tuit Non-Reimbursable 2,000,000 - 92,000 15,000 - - 2,107,000
11X001 CE Tuit Non-Reimb Contracts - - 39,228 - - - 39,228
11X001 Non-CE Tuit Contract Training 2,401,494 - 125,000 - - - 2,526,494
Total CE Tuition 4,401,494 - 256,228 15,000 - - 4,672,722
11X001 CE Special Fee 2,760,763 - 20,000 50,000 - - 2,830,763
Total CE Fees 2,760,763 - 20,000 50,000 - - 2,830,763
TOTAL C.E. 7,162,257 - 276,228 65,000 - - 7,503,485
15XXX
Unrestricted Scholarships Interest Income
- - - - - - -
17XXX Designated Unrestricted - 564,244 27,904 145,000 12,500 10,500 760,148
TOTAL Unrestrict Scholarships Interest I
- 564,244 27,904 145,000 12,500 10,500 760,148
TOTAL NON-FORMULA REVENUES 10,492,554$ 3,266,555$ 2,678,595$ 2,944,187$ 1,485,573$ 324,167$ 21,191,631$
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Tuition and Fees
These funds may be used for any legal classification of expenses. Tuition is an amount paid per semester hour;
the amount of tuition depends on the number of courses taken by the student and the nature of those classes.
Most semester-length lecture courses count for three semester hours of credit. Fees can be either of a general
nature and paid by every student (campus access fee, student activity fee, etc.) or course specific.
The Board of Trustees
approved a tuition increase
of $13 per semester credit
hour, effective spring 2019.
This will be the first rate
increase since spring 2016
and only the second increase
since 2011. For the fall
semester 2018, per-
semester special program
tuition was continued for 38
programs. Effective fall
2014, students pay a
maximum of $50 per year
as a Campus Access Fee.
This fee is charged to all
students. Students receive,
at no additional charge, access to all campus facilities and parking or a VIA bus pass, readily accessible
information services on and off campus and continuous 24-hour security. Effective fall 2016, students pay a
modest international education fee of $1 per-semester to provide all Alamo Colleges District students with
greater access to financial assistance for studying outside the United States and increase students’ opportunities
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to enhance their pathways to success through international exchange. Effective fall 2018, the student activity
fee was increased to $3 per credit hour to increase access to co-curricular and extracurricular activities and
services for students that supplement their academic programs and career development.
The assumption on enrollment is 2.8% as compared to the prior year, with an average class size of 25 students.
In comparison to other local institutions of higher education, the Alamo Colleges District remains very affordable
at $1,094 for in-district tuition and fees for students taking 12 semester credit hours for fall 2018 and $1,200
for in-district tuition and fees for students taking 12 semester credit hours for spring 2019, after the $13 tuition
increase. At the University of Texas at San Antonio, in-district students taking 12 semester credit hours in fall
2018 should expect to pay a total of $4,025 in tuition and fees. Tuition and fees for 12 semester credit hours
at St. Mary’s University, a private university in San Antonio, in fall 2018 totals $15,325.
The graphic below represents a snapshot of the tuition strategies and benefits to our students:
As communication to our students is critical, the following two page flier is a reproduction of the information
produced by the ACD Communication’s department. This flier serves to inform students of the upcoming increase
in tuition rates effective Spring 2019 as well as a reminder to the entire Alamo Colleges’ community of the
value and quality educational experience provided by ACD.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
FY 2019 Tuition Revenue by Semesters
SAC SPC PAC NVC NLC TOTAL
TUITION
Non Exempt *
Fall
50001
12,080,604 5,987,712 4,946,367 8,924,164 3,279,690
35,218,537
Spring
50002
14,256,460 7,086,695 5,861,293 10,594,940 3,835,976
41,635,364
Summer
50003
6,236,453 3,163,405 2,660,208 4,749,116 1,702,380
18,511,562
Total
32,573,517 16,237,812 13,467,868 24,268,220 8,818,046 95,365,463
Dual Credit
Fall
50001 2,610,105 3,856,831 2,230,348 3,114,464 38,360 11,850,108
Spring
50002 2,980,854 4,339,697 2,537,907 3,550,230 45,138 13,453,826
Summer
50003 48,362 56,389 39,479 58,821 868 203,919
Total
5,639,321 8,252,917 4,807,734 6,723,515 84,366 25,507,853
Exempt Other
Fall
50001 589,518 467,696 234,701 483,980 227,161 2,003,056
Spring
50002 690,632 549,205 274,899 572,060 260,745 2,347,541
Summer
50003 311,990 248,886 123,696 263,262 111,184 1,059,018
Total
1,592,140 1,265,787 633,296 1,319,302 599,090 5,409,615
Total Tuition
Fall
50001 15,280,227 10,312,239 7,411,416 12,522,608 3,545,211 49,071,701
Spring
50002 17,927,946 11,975,597 8,674,099 14,717,230 4,141,859 57,436,731
Summer
50003 6,596,805 3,468,680 2,823,383 5,071,199 1,814,432 19,774,499
Total
39,804,978 25,756,516 18,908,898 32,311,037 9,501,502 126,282,931
EXEMPT TUITION DISCOUNTS
Dual Credit
Fall
51701 (2,815,520) (4,157,447) (2,405,472) (3,359,371) (41,433) (12,779,242)
Spring
51702 (3,214,068) (4,680,996) (2,736,731) (3,828,281) (48,627) (14,508,703)
Summer
51703 (51,897) (61,562) (42,493) (63,035) (921) (219,908)
Total
(6,081,484) (8,900,005) (5,184,695) (7,250,687) (90,981) (27,507,853)
Exempt Other
Fall
51705 (589,518) (467,696) (234,701) (483,980) (227,161) (2,003,056)
Spring
51706 (690,632) (549,205) (274,899) (572,060) (260,745) (2,347,541)
Summer
51707 (311,990) (248,886) (123,696) (263,262) (111,184) (1,059,018)
Total
(1,592,140) (1,265,787) (633,296) (1,319,302) (599,090) (5,409,615)
Total Tuition Discounts
Fall
5170X (3,405,038) (4,625,143) (2,640,173) (3,843,351) (268,594) (14,782,298)
Spring
5170X (3,904,700) (5,230,201) (3,011,630) (4,400,341) (309,372) (16,856,244)
Summer
5170X (363,887) (310,448) (166,189) (326,297) (112,105) (1,278,926)
Total
(7,673,624) (10,165,792) (5,817,991) (8,569,989) (690,071) (32,917,468)
Summer Momentum Prog
(1,128,381) (498,520) (443,964) (851,742) (78,741) (3,001,348)
Total Tuition
31,002,973 15,092,204 12,646,943 22,889,306 8,732,690 90,364,115
* Non-Exempt tuition include tuition pledged (25%)
Total tuition exclude ACOL and International additional tuition revenues
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Ad Valorem Taxes
These funds are divided into two categories: maintenance and operations funding (M&O) and funding for debt
service of general obligation bonds (used only for payment of principal and interest on funds used for
construction and other capital outlay needs). Public community colleges are the only segment of higher education
in the United States that receives this form of revenue from local taxpayers.
The Board of Trustees approved the same combined property tax rate as was levied in FY 2018. The ad
valorem property tax is levied each October 1 on the assessed value as of the prior January 1 for all real and
business personal property located in Bexar County. The collection rate in the budget was assumed to be 98%.
On January 1 of each year, a tax lien attaches to property to secure payment of all taxes, penalties, and
interest for the previous tax year. Operating revenue of $164.4 million from total ad valorem taxes is included
in the FY 2018-2019 budget, and restricted revenue of $63.2 million is for debt service on general obligation
bonds and maintenance tax notes.
Property Taxes Funding - $M
FY18 FY19 Variance
Facilities Operations 16.4 16.5 0.1
Facilities Benefits (Hlth & Retire) 2.0 1.9
(0.1)
Utilities 8.7 9.5 0.7
Preventive Maintenance 16.5
18.5 2.0
Total Maintenance & Operations 43.6$
46.4
$ 2.8
$
Mandatory Trsf (Debt Svc, TPEG) 17.0
17.4 0.4
General Institutional (insurance, tax
collecting, bad debt, ETAP, contractual,
benefits)
25.1 27.9 2.8
Gap in State Instructional Funding 71.2 72.7 1.5
TOTAL M&O TAX REVENUE (current rate) 156.9$ 164.4$ 7.5$ (a)
What do M&O Taxes Fund?
(a) Year over year increase in Taxable Assessed Valuation (TAV)
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FISCAL YEAR 2018-19 ANNUAL BUDGET
State Appropriations
These funds are allocated on a biennium basis and may not be used for construction, repairs, renovations,
maintenance or operations of facilities. State funding for community colleges began in 1942 and was initially
based on headcount enrollment. In 1972, a formula approach to funding, based on contact hours, was
implemented to cover the instructional costs incurred by community colleges. Contact hours are the hours students
spend in the classroom.
The 85
th
Texas Legislature continued the use of a revised methodology, first enacted by the 83
rd
Texas
Legislature, providing funding to Texas Public Community and Junior Colleges, using a combination of three
different approaches:
Core Operations – each of the fifty community colleges in Texas received $500,000 annually ($1 million
for the biennium) to fund core operations, regardless of the size of the institution.
Contact Hours – similar to prior years, the formula is composed of the average cost of instruction per
contact hour multiplied by the total contact hours in the base period, which comprises the formula funding
request that is submitted to the state every two years. The key component of the formula, the average
cost of instruction, is calculated statewide for all academic and technical programs (28 funded
disciplines). In the biennium funding period (FY 2018 and 2019), the revenues cover only 24.4% of the
instructional costs as compared to 26.8% in the last biennium (FY 2016 and 2017) and down from 75%
in FY2008/09.
Student Success (outcomes-based) – the formula funding is allocated based on each community college’s
student success points earned from a three-year average of student completion of certain defined
metrics. Examples of these metrics include: a student successfully completing their first 15 semester credit
hours at the institution and a student receiving an associate’s degree, Bachelor’s degree, or certificate
recognized for the purpose by the Texas Higher Education Coordinating Board. A full list of metrics to
be measured for student success points can be seen later in this section.
FORMULA FUNDING APPROPRIATIONS
FY 2018 FY2019 85th Leg. TOTAL
CORE OPERATIONS 680,406$ 680,406$ 1,360,812$
CONTACT HOUR FUNDING 52,011,655$ 52,011,655$ 104,023,310$
STUDENT SUCCESS 7,194,361$ 7,194,361$ 14,388,722$
TOTAL 59,886,422$ 59,886,422$ 119,772,844$
VETERANS ASSISTANCE CENTER
4,058,400$ 4,058,400$ 8,116,800$
TOTAL APPROPRIATED FUNDS 63,944,822$ 63,944,822$ 127,889,644$
CONTACT HOURS (BASE PERIOD - SUMMER 2016, FALL 2016, AND SPRING 2017)
ACADEMIC 16,074,328
TECHNICAL/VOCATIONAL 3,253,664
CONTINUING EDUCATION 360,510
TOTAL 19,688,502
STUDENT SUCCESS POINTS
THREE-YEAR WEIGHTED AVG - ALAMO 83,871
STATE-WIDE 1,075,267
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FISCAL YEAR 2018-19 ANNUAL BUDGET
in Millions
FY16/17 FY18 FY19 Biennium
Incr/
(Decr)
% Var
TX 50 CC
Avg. % Var
Core Operations
1
1.0 0.7 0.7 1.4 0.4 36.1% 36.1%
Student Success Pts Funding 13.3 7.2 7.2 14.4 1.1 8.2% 6.4% (B)
Academic & Vocational 105.6 52.0 52.0 104.0 (1.6) -1.5% -0.4% (A)
State Appropriations $119.9 $59.9 $59.9 $119.8 (0.1) -0.1% 1.0%
State Paid Benefits 32.4 20.5 20.5 40.9 8.5 26.3%
Veterans Assistance Centers 8.9 4.1 4.1 8.1 (0.8) 100.0%
Total State Funding $152.3 $84.4 $84.4 $168.8 16.5 10.8%
FY16/17 FY18 FY19 Biennium
Incr/
(Decr)
% Var
TX 50 CC
Avg. % Var
Base Year Contact Hours (M) 19.915 19.689 (0.2) -1.1% -0.7% (A)
% of RFOE Funded 26.8% 24.4%
Avg. $ per CH Funded annually 2.65$ 2.64$ $2.70
Success Points (M) 0.077 0.084 0.0068 8.8% 7.0% (B)
$ per Success Point 172.58$ 171.56$ (1.02)$ -0.6%
(B) Alamo Colleges District increase base year success points by 6,770. A increase of 8.8%, however Student
Success Points funding was reduced from $172.58 to $171.56 per point. State-wide, student success points
increased 7.0%.
Alamo Colleges District State Funding $
Key Work Drivers/Volumes
1
Core Operations funding is appropriated to all 50 community colleges equally; $680k each year, $1.4M for
the biennium
(A) State-wide Contact Hour declined an average of 0.7% from 16/17 to 18/19 biennium (with 21 colleges CH
increasing 0.1% to 8.9%; other 29 colleges declining). Alamo Colleges District contact hours declined 1.1%
resulting in $0.3M per year loss this biennium; and since 2010, 8% less state approp. per CH or $5.3M impact.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
The Alamo Colleges District’s FY budget includes $59.9 million in state appropriation revenue and an additional
$20.5 million as the state’s 50% contribution toward employee group health and retirement. In addition, the
Alamo Colleges District received a special appropriation from the State of Texas of $8.1 million, spread over
the two year biennium, designated for Veteran’s Assistance Centers on campus.
85
th
Texas Legislature, Senate Bill 1, General Appropriations Act, Article III
PUBLIC COMMUNITY/JUNIOR COLLEGES
19. Instruction and Administration Funding (Outcomes-Based Model). Formula funding is allocated among
Public Community/Junior Colleges based upon certified contact hours generated in the previous academic year.
Ten percent of formula funding is allocated based on each community college's points earned from a three-
year average of student completion of the following metrics:
Metric Points
Student successfully completes developmental education
in mathematics 1.0
Student successfully completes developmental education
in reading 0.5
Student successfully completes developmental education
in writing 0.5
Student completes first college-level mathematics course
with a grade of "C" or better 1.0
Student completes first college-level course designated as
reading intensive with a grade of "C" or better 0.5
Student completes first college-level course designated as
writing intensive with a grade of "C" or better 0.5
Student successfully completes first 15 semester credit
hours at the institution 1.0
Student successfully completes first 30 semester credit
hours at the institution 1.0
Student transfers to a General Academic Institution after
successfully completing at least 15 semester credit hours
at the institution 2.0
Student receives from the institution an associate's degree,
a Bachelor's degree, or a certificate recognized for this
purpose by the Coordinating Board in a field other than
a critical field, such as Science, Technology, Engineering
and Mathematics (STEM), or Allied Health. 2.0
Student receives from the institution an associate's degree,
a Bachelor's degree, or a certificate recognized for this
purpose by the Coordinating Board in a critical field,
including the fields of Science, Technology, Engineering
or Mathematics (STEM), or Allied Health. 2.25
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FISCAL YEAR 2018-19 ANNUAL BUDGET
SAC SPC PAC NVC NLC TOTAL
Resident Instruction Rate Rate Funded Contact Hours Dollar Amount Contact Hours Dollar Amount Contact Hours Dollar Amount Contact Hours Dollar Amount Contact Hours Dollar Amount Contact Hours Dollar Amount
1
Agriculture $10.47 $2.56 32,378 82,760 22,440 57,358 15,772 40,313 28,828 73,685 8,310 21,242 107,728 275,358
2
Architecture and Precision Production Trades $10.98 $2.68 49,461 132,583 34,279 91,888 24,093 64,582 44,037 118,043 12,695 34,029 164,565 441,125
3
Biology, Physical Sciences, and Science Technology $9.87 $2.41 715,943 1,725,113 496,191 1,195,604 348,743 840,320 637,430 1,535,931 183,757 442,775 2,382,064 5,739,743
4
Business management, Marketing, and Administrative Services $9.74 $2.38 243,718 579,521 168,911 401,642 118,718 282,290 216,991 515,968 62,554 148,742 810,892 1,928,163
5
Career Pilot $45.42 $11.09 2,150 23,835 1,490 16,519 1,047 11,610 1,914 21,221 552 6,118 7,152 79,304
6
Communications $10.39 $2.54 60,028 152,262 41,603 105,527 29,240 74,169 53,445 135,565 15,407 39,080 199,724 506,603
7
Computer and Information Sciences $12.55 $3.06 186,447 571,244 129,219 395,906 90,820 278,259 166,001 508,600 47,854 146,618 620,342 1,900,626
8
Construction Trades $10.87 $2.65 15,523 41,194 10,758 28,550 7,561 20,066 13,821 36,676 3,984 10,573 51,648 137,058
9
Consumer and Homemaking Education $10.99 $2.68 178,647 479,310 123,813 332,190 87,021 233,477 159,056 426,747 45,852 123,022 594,390 1,594,744
10
Engineering $15.44 $3.77 13,705 51,661 9,499 35,804 6,676 25,164 12,202 45,995 3,518 13,259 45,600 171,883
11
Engineering Related $11.33 $2.77 77,337 213,914 53,599 148,255 37,672 104,200 68,856 190,455 19,850 54,904 257,313 711,727
12
English Language, Literature, Philosophy, Humanities, and
Interdisciplinary
$10.37 $2.53 1,079,843 2,733,764 748,394 1,894,659 526,003 1,331,645 961,423 2,433,970 277,157 701,660 3,592,820 9,095,699
13
Foreign Languages $9.66 $2.36 176,515 416,276 122,335 288,504 85,982 202,772 157,158 370,625 45,305 106,843 587,296 1,385,020
14
Health Occupations - Dental Assisting, Medical Lab, and Associate
Degree Nursing
$16.05 $3.92 86,368 338,414 59,858 234,541 42,071 164,845 76,896 301,302 22,168 86,859 287,360 1,125,961
15
Health Occupations - Dental Hygiene $22.88 $5.59 0 0 0 0 0 0 0 0 0 0 0 0
16
Health Occupations - Other $13.33 $3.25 177,839 578,735 123,253 401,098 86,627 281,908 158,337 515,269 45,645 148,541 591,702 1,925,551
17
Health Occupations - Respiratory Therapy $18.65 $4.55 13,085 59,576 9,069 41,290 6,374 29,020 11,650 53,043 3,358 15,291 43,536 198,221
18
Health Occupations - Vocational Nursing $13.48 $3.29 43,261 142,366 29,982 98,668 21,073 69,348 38,517 126,754 11,104 36,540 143,936 473,676
19
Mathematics $9.76 $2.38 805,174 1,918,499 558,033 1,329,633 392,209 934,521 716,876 1,708,110 206,660 492,410 2,678,952 6,383,173
20
Mechanics and Repairers - Automotive $12.52 $3.06 64,710 197,786 44,848 137,077 31,521 96,344 57,613 176,096 16,609 50,765 215,300 658,067
21
Mechanics and Repairers - Diesel, Aviation Mechanics, and
Transportation Workers
$13.03 $3.18 62,791 199,739 43,518 138,431 30,586 97,295 55,905 177,835 16,116 51,266 208,916 664,566
22
Mechanics and Repairers - Electronics $11.19 $2.73 7,413 20,251 5,138 14,035 3,611 9,864 6,600 18,030 1,903 5,198 24,664 67,378
23
Physical Education and Fitness $13.69 $3.34 65,103 217,583 45,120 150,798 31,712 105,987 57,963 193,722 16,710 55,846 216,608 723,935
24
Protective Services and Public Administration $11.12 $2.71 141,567 384,316 98,114 266,353 68,959 187,204 126,042 342,170 36,335 98,640 471,017 1,278,684
25
Psychology, Social Sciences, and History $8.97 $2.19 1,283,354 2,810,352 889,440 1,947,739 625,135 1,368,952 1,142,617 2,502,159 329,391 721,317 4,269,936 9,350,518
26
Visual and Performing Arts $12.05 $2.94 335,132 985,882 232,266 683,274 163,246 480,233 298,380 877,766 86,016 253,041 1,115,041 3,280,196
Total 5,917,492 15,056,934 4,101,170 10,435,340 2,882,472 7,334,389 5,268,560 13,405,739 1,518,809 3,864,577 19,688,502 50,096,980
Percentage of Total Dollar Amount 30.06% 20.83% 14.64% 26.76% 7.71% 100.00%
Add: 10% Critical Field Bonus 1,914,675
Add: Core Operations 680,406
Add: Student Success Points 7,194,361
59,886,422
FY19 State Appropriation Distribution 17,999,207 12,474,508 8,767,601 16,025,352 4,619,754 59,886,422
Source: Rates per Base Period Contact Hours - Texas Higher Education Coordinating Board (THECB)
Base Year Contact Hours = Summer 2016, Fall 2016, and Spring 2017 - THECB, District Institutional Research and Effectiveness Services (IRES) Office
24.41%
Actual rate of funding % (according to THECB)
Allocated State Funding
ALAMO COLLEGES DISTRICT
FY 2019 STATE APPROPRIATION ALLOCATION DISTRIBUTION
BASE YEAR CONTACT HOURS - ( Summer I/II 2016, Fall 2016, and Spring 2017)
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Base Period Contact Hour Rates by Discipline
Over the last four biennia, the Legislature has not fully funded the THECB’s formula funding recommendation
for the fifty community college districts. The recommendation traditionally was total costs from the prior audited
financial statement, reduced by the amount of tuition and fees paid to the community college. As noted below,
there has been a steady decline in the level of support provided by the Legislature. This trend is expected to
continue given the state’s financial condition.
2014-15
Biennium
Adjusted
Rate
2016-17
Biennium
Adjusted
Rate
2018-19
Biennium
Adjusted
Rate
1
Agriculture
9.06$ 2.72
$
9.95$
2.66$ 10.47$ 2.56$
2
Architecture and Precision Production Trades
9.40 2.82
10.04
2.68
10.98 2.68
3
Biology, Physical Sciences, and Science Technology
7.81 2.34
8.99
2.40
9.87
2.41
4
Business Management, Marketing, and Administrative Services
7.77 2.33
8.96
2.39
9.74
2.38
5
Career Pilot
29.27
8.78
35.26 9.41
45.42 11.09
6
Communications
8.86 2.66
9.76 2.61
10.39 2.54
7
Computer and Information Sciences
9.48 2.84
10.74 2.87
12.55
3.06
8
Construction Trades
9.48 2.84
11.16 2.98
10.87 2.65
9
Consumer and Homemaking Education
8.32 2.49
9.58 2.56
10.99 2.68
10
Engineering
15.65 4.69
14.20 3.79
15.44 3.77
11
Engineering Related
8.80 2.64 9.83 2.62
11.33 2.77
12
English Language, Lit, Philosophy, Humanities, & Interdisciplinary
8.49 2.55 9.45 2.52
10.37 2.53
13
Foreign Languages
7.60
2.28 8.80 2.35
9.66 2.36
14
Degree Nursing
12.79 3.83 14.26
3.81
16.05 3.92
15
Health Occupations - Dental Hygiene
19.30 5.79 20.04 5.35
22.88 5.59
16
Health Occupations - Other
10.13 3.04 11.66 3.11
13.33 3.25
17
Health Occupations - Respiratory Therapy
13.99 4.19 16.00 4.27
18.65 4.55
18
Health Occupations - Vocational Nursing
10.16
3.05 12.04 3.21
13.48 3.29
19
Mathematics
7.80 2.34
8.92 2.38
9.76 2.38
20
Mechanics and Repairers - Automotive
9.69 2.91
11.08 2.96
12.52 3.06
21
p , ,
Transportation Workers
10.46 3.14
11.30 3.02
13.03 3.18
22
Mechanics and Repairers - Electronics
8.73
2.62 10.01 2.67
11.19 2.73
23
Physical Education and Fitness
9.43
2.83 11.41 3.05
13.69
3.34
24
Protective Services and Public Administration
8.68 2.60 9.90
2.64
11.12 2.71
25
Psychology, Social Sciences, and History
7.16 2.15 8.29 2.21
8.97 2.19
26
Visual and Performing Arts
9.56 2.87 11.10 2.96
12.05 2.94
Weighted Average, based on Alamo Colleges base year contact hours
8.54$ 2.56
$ 9.69$ 2.59$ 10.66$ 2.60$
Source: Texas Higher Education Coordinating Board (THECB)
0.24413040098
FY18/19 Bas e Peri od = Summer 2016, Fa ll 2016, and Spring 2017; FY16/17 Ba se Period = Summe r 2014, Fal l 2014, and Spri ng 2015; FY14/15 Ba se Peri od =
Summe r 2012, Fal l 2012, a nd Spri ng 2013;
DISCIPLINE
0.29981667314
0.26694259175
Fiscal Years by
Legislative Session
Percent of the THECB Formula Funding
Recommendation approved by the Legislature
2018-2019 24 percent
2016-2017 27 percent
2014-2015 30 percent
2012-2013 49 percent
2010-2011 69 percent
2008-2009 75 percent
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FISCAL YEAR 2018-19 ANNUAL BUDGET
FY 2018-19 Expense Summary
The total all funds expense budget approved by the Board of Trustees for FY19 was $709.0 million, comprised
of $366.5 million in operating expense and $342.5 million in restricted funds. The operating expense budget
is developed using the Funding Model, explained in detail below. Expense budgets are categorized by functions
– instruction, academic support, student services, institutional support and operation and maintenance. Detailed
definitions by function are located in the Appendix. The President of each of the five colleges maintains local
control of their operating funds and distributes their respective allocated budget to: (a) funded employee
positions and (b) departmental operational expense accounts, based on the strategic initiatives and priorities
at that location. These departmental operational expense accounts include training, materials and supplies,
travel, contracted services, and furniture/fixture/equipment.
The driving force behind the operating budget is funding our strategic priorities. These priorities are the catalyst
for achieving student success and include:
• AlamoINSTITUTES (Guided Pathways)
• AlamoADVISE (Case Management Advising System)
• Summer Momentum Program (SMP)
• High School Programs (Dual Credit, ECHS, Academy)
The following pages provide an expanded view of each of the above strategic priorities, the costs and the
benefits to our students.
Functional Category SAC SPC PAC NVC NLC
Total
Colleges
DSO Facilities
General
Institutional
Total Alamo
Colleges
District
Operating Funds 58,745,806 41,711,398 29,245,503 45,389,867 15,886,754 190,979,328 60,644,646 28,001,277 24,348,220 303,973,471
Non-Formula Funding 3,266,555 2,678,595 2,944,187 1,485,573 324,167 10,699,077 7,027,456 - 3,465,098 21,191,631
Capital 1,573,776 1,336,511 777,902 1,176,225 435,586 5,300,000 - 51,000 - 5,351,000
Preventive Maintenance - - - - - - 18,500,000 - 18,500,000
Transfers - - - - - - - - 17,509,927 17,509,927
Total FY19 Budget 63,586,137 45,726,504 32,967,592 48,051,665 16,646,507 206,978,405 67,672,102 46,552,277 45,323,245 366,526,029
FY19 EXPENSE BUDGET SUMMARY
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FISCAL YEAR 2018-19 ANNUAL BUDGET
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FISCAL YEAR 2018-19 ANNUAL BUDGET
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FISCAL YEAR 2018-19 ANNUAL BUDGET
FUNCTIONAL CATEGORY SAC SPC PAC NVC NLC DSO TOTAL %
Instruction 36,879,123 28,661,408 15,106,372 27,769,622 8,660,838 2,136,466 119,213,829 32.53%
Academic Support 5,050,011 5,477,199 2,701,485 8,014,213 2,788,449 1,636,004 25,667,361 7.00%
Student Services 11,301,610 6,781,388 6,967,762 7,884,849 2,921,767 12,324,468 48,181,844 13.15%
Institutional Support 7,210,629 3,218,468 5,741,311 3,167,792 1,839,867 77,300,802 98,478,869 26.87%
Operations & Maint of Plant 84,261 28,492 29,000 47,304,803 47,446,556 12.94%
Public Service 1,276,759 132,347 38,964 1,448,070 0.40%
Scholarships 50,000 102,000 1,037,001 1,189,001 0.32%
Auxiliary 159,968 90,691 1,541,760 247,153 2,039,572 0.56%
Transfers 1,573,776 1,336,511 777,902 1,176,225 435,586 17,560,927 22,860,927 6.24%
TOTAL 63,586,137 45,726,504 32,967,592 48,051,665 16,646,507 159,547,624 366,526,029 100.00%
Instruction 37,899,547 26,345,103 16,153,054 27,703,060 8,499,533 3,077,271 119,677,568 33.80%
Academic Support 4,048,418 5,469,539 2,671,291 8,091,487 3,043,514 1,549,193 24,873,442 7.02%
Student Services 10,181,191 6,610,888 6,677,350 7,376,610 2,801,884 12,412,706 46,060,629 13.01%
Institutional Support 6,801,383 3,131,537 3,972,814 3,236,463 1,735,782 74,150,513 93,028,492 26.27%
Operations & Maint of Plant 62,810 28,492 44,353,141 44,444,443 12.55%
Public Service 1,114,032 137,840 1,251,872 0.35%
Scholarships 75,000 102,000 1,042,361 1,219,361 0.34%
Auxiliary 157,179 97,626 1,532,314 247,919 2,035,038 0.57%
Transfers 1,297,096 1,085,448 612,007 1,013,471 291,978 17,195,253 21,495,253 6.07%
TOTAL 61,636,656 42,906,473 31,720,830 47,421,091 16,372,691 154,028,357 354,086,098
100.00%
Instruction (1,020,424) 2,316,305 (1,046,682) 66,562 161,305 (940,805) (463,739) -0.39%
Academic Support 1,001,593 7,660 30,194 (77,274) (255,065) 86,811 793,919 3.19%
Student Services 1,120,419 170,500 290,412 508,239 119,883 (88,238) 2,121,215 4.61%
Institutional Support 409,246 86,931 1,768,497 (68,671) 104,085 3,150,289 5,450,377 5.86%
Operations & Maint of Plant 21,451 - 29,000 - - 2,951,662 3,002,113 6.75%
Public Service 162,727 (5,493) - 38,964 - - 196,198 15.67%
Scholarships (25,000) - - - - (5,360) (30,360) -2.49%
Auxiliary 2,789 (6,935) 9,446 - - (766) 4,534 0.22%
Transfers 276,680 251,063 165,895 162,754 143,608 365,674 1,365,674 6.35%
TOTAL 1,949,481 2,820,031 1,246,762 630,574 273,816 5,519,267 12,439,931 3.51%
Note: FY18 and FY19 approved budgets are based on the data loaded in Banner.
VARIANCE
ALAMO COLLEGES DISTRICT
TWO YEAR BUDGET COMPARISON BY FUNCTIONAL CATEGORY
FY 2019 APPROVED
FY 2018 APPROVED
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Funding Model
The Alamo Community College District is the legal entity for the family of the Alamo Colleges District, and has
the authority to issue debt, make investments, accept state appropriations, acquire capital assets, assess and
collect taxes or otherwise engage in activities as appropriate for the district. The five Colleges’ primary
responsibility is to administer and provide educational services, in accordance with the policies and procedures
of the Alamo Colleges District’s system. The College Presidents, administration and staff have the ability to
manage their own budget(s), as approved by Alamo Community College District’s Board of Trustees, and make
decisions regarding the funds provided to them in order to conduct these educational activities. All remaining
activities not managed by the five Colleges are administered through Collaborative Agreements for Services,
by which District Support Operations provide services in support of governance, stewardship, and leadership.
These activities are more economically and efficiently conducted at the district level on behalf of all the Alamo
Colleges.
Allocation of Formula and Non-Formula expenses to each of the five Colleges and to District Support Operations
is accomplished in six separate steps:
1) Core and College Formula funding is allocated to each of the five colleges based on the State of Texas
Appropriation methodology of Core and Formula Funding Model.
2) District Support Operations (DSO) Formula funding is calculated based on the proportional relationship
to the College Formula funding.
3) Facilities Formula funding for a) Housekeeping and Maintenance is allocated based on the total ACD
gross square footage, b) Grounds is allocated based on the total ACD acres, c) Utilities, using Texas
Energy Systems Laboratory (TEES), is based on the average electric, gas and water usage from the
prior year.
4) College and DSO Non-Formula expenses, excluding Continuing Education is equal to the related
revenue
5) Consolidated Continuing Education
6) Overlay of other expenses, such as Fringe Benefits, Strategic Investments and other Board of Trustee
approved actions, Capital budget, IT/Communications cross-charges (required by state reporting),
General Institutional
7) Budget Gap Closure: When the calculated formula expense allocation exceeds formula revenue
projections, cost-saving initiatives have to be implemented system wide in order to balance the budget.
Each of the above steps, discussed in detail below, ensure that the expense allocations are fair, equitable, and
transparent to each of the five Colleges and DSO, the colleges have local control as to how the expenses are
used within their respective college, and the result is a balance budget.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
OPERATING EXPENSE FUNDING MODEL
FORMULA FUNDING:
Core
College and District Administrator Salaries + Non-Support areas (Legal, Internal Audit, Ethics, Board of
Trustees)
College Instruction
PY Reported Fundable Operating Expenses (RFOE) / Base Year CH = $/CH x Projected CH = Budget Instructional
Funds
College Academic Support
Academic Support Expenses / Instructional Formula Expenses = % Academic Support to Instructional Spending x Budget
Formula Instructional Funds = Budget Academic Support Funds
ADD: Non-Labor Library expense + Continuing Education Program Managers (2 per college)
College Student Services
Student Services Expenses /Annual Headcount = $/Duplicated Headcount x Budget Annual Duplicated Headcount =
Budget Student Services Funds
ADD: Advisors (Goal 350:1) + Early College High School Program Managers
College Institutional Support
Institutional Support Expenses / Instruction, Academic Support, & Student Services Expenses = % Institutional Support
to Instruction, Academic Support, & Student Services Spending x Budget Instruction, Academic Support, & Student
Services Funds = Budget Institutional Support Funds
District Support Operations (DSO)
District Support Operations Formula (excluding Core) /College Instruction, Academic Support, Student Services, &
Institutional Support Expenses = % DSO to College Instruction, Academic Support, Student Services, & Institutional
Support Spending x Budget College Instruction, Academic Support, Student Services, & Institutional Support = Budget
DSO Institutional Support Funds
Facilities
Housekeeping, Maintenance and Grounds:
Housekeeping and Maintenance = Total GSF/FT Employee +
contracted service; Grounds = Acres/ FT Employee + contracted service
Utilities: (per Texas Energy Systems Laboratory (TEES)) PY average Consumption x projected rate + new GSF x
projected rate
NON-FORMULA FUNDING
College Non-Formula Funding
Revenue = Expense (1:1 ratio)
District Consolidated Continuing Education
Expenses based on projected revenues less contribution amount
OVERLAYS: General Institutional
+ IT/Communications Chargeback + Strategic Investments +
Capital +Board Approved Initiatives + Fringe Benefits
OPERATING EXPENSES
IF REVENUES OPERATING EXPENSES GAP CLOSURE BALANCED BUDGET
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Core and College Formula Funding
To align to the State Appropriations funding methodology, the concept of Core funding allows for Administrator
salaries and support areas, such as legal, internal audit, ethics, and the Board of Trustees, to be fully funded
outside of the formula and non-formula allocations.
Formula funding for the five Colleges (San Antonio College, St. Philip’s College, Palo Alto College, Northwest
Vista College, and Northeast Lakeview College) is calculated for each functional category:
A) Instruction, B) Academic Support, C) Student Services, and D) Institutional Support.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
A) Instruction funds all activities that are part of an institution’s instruction program. The Instruction Formula
calculation allocates expenses for full-time and part-time faculty, adjunct faculty, instructional materials, and
lab supplies based on the expense dollars per Contact Hour using the prior full year Report of Fundable
Operating Expenses (RFOE) divided by the contact hours for the same year, multiplied by the projected budget
year’s Contact Hours.
B) Academic Support funds are primarily to provide support services to instruction including 1) enhancing and
maintaining educational materials in campus libraries; 2) academic administration such as dean’s salaries and
office expenses; 3) technical support including computer services; 4) separately budgeted support for course
and curriculum development, such as the Continuing Education Program Managers. The Academic Support
Formula calculation is based on the percentage of the college’s actual instructional spending to the academic
support spending and applied to the budgeted instructional allocation in A) above.
SAC SPC PAC NVC NLC
TOTAL Colleges
FY 17 Actual Instruction
42,684,593 29,286,586 17,037,006 26,208,769 9,207,069 124,424,024
LESS: Core Funding (66,768) (39,188) - - - (105,957)
LESS: Benefits (8,398,689) (5,423,748) (3,159,778) (4,864,627) (1,832,276) (23,679,117)
LESS: IX Charges (2,450,440) (1,594,175) (987,673) (1,634,111) (517,307) (7,183,706)
LESS: FF&E (195,793) (901,707) (340,718) (294,511) (316,700) (2,049,428)
LESS: Non-Formula Instructional (825,546) (1,470,615) (455,985) (70,844) (3,339) (2,826,329)
ADD: FY17 Lapsed Salaries
(Instruction FTEs)
26,389 177,009 438,748 137,998 (58,788) 721,357
Net Instruction 30,773,746 20,034,163 12,531,600 19,482,675 6,478,660 89,300,844
FY17 Contact Hours 6,062,340 4,164,605 2,926,119 5,323,233 1,476,120 19,952,417
x FY19 Contact Hours 6,083,736 4,384,535 3,061,808 5,342,002 1,564,294 20,436,374
Average Instruction $/CH 4.65$ 4.78$ 4.34$ 4.02$ 3.85$ 4.41$
SUBTOTAL DISTRIBUTION -
INSTRUCTION
28,299,507 20,956,787 13,278,120 21,491,539 6,022,507 90,048,460
ADD FY18 Compensation -
INSTRUCTION (not included in FY17
RunRate)
803,560 486,026 291,416 414,886 167,341
2,163,230
Total Instruction
29,103,067 21,442,814 13,569,536 21,906,425 6,189,849 92,211,690
COST CONTAINMENT
1
(4,175,083) (4,479,635) (2,062,142) (1,359,752) (191,418)
(12,268,030)
Total Insturction net of Cost
Containment
24,927,984 16,963,178 11,507,394 20,546,673 5,998,431 79,943,661
1
COST CONTAINMENT: funding reduction to keep FY19 flat at FY18 levels (no incremental funding for contact hour growth, uses FY16 $/per metrics)
FY19 FUNDING MODEL
INSTRUCTION ALLOCATION
1XXX
SAC SPC PAC NVC NLC
TOTAL Colleges
FY 17 Actual Academic Support
3,878,105 5,553,049 2,506,643 7,632,537 3,302,270 22,872,604
LESS: Core Funding (354,483) (471,532) (356,513) (331,267) (308,765) (1,822,560)
LESS: Benefits (747,037) (1,117,094) (501,347) (1,286,575) (664,366) (4,316,420)
LESS: IX Charges (189,508) (304,496) (133,418) (314,098) (179,084) (1,120,604)
LESS: FF&E (69,615) (184,877) (1,895) (868,680) (143,287) (1,268,354)
LESS: Non-Labor Library (501,518) (171,080) (150,133) (301,592) (156,503) (1,280,827)
ADD: FY17 Lapsed Salaries
(Academic Support FTEs)
67,061 60,644 (43,263) 32,329 7,606 124,376
Net Academic Support 2,083,004 3,364,613 1,320,074 4,562,654 1,857,871 13,188,215
\ FY17 Instructional Formula Spend 30,773,746 20,034,163 12,531,600 19,482,675 6,478,660 89,300,844
-
x FY19 Formula Instruction 29,103,067 21,442,814 13,569,536 21,906,425 6,189,849 92,211,690
% Instructional Formula Spend YoY 14.8%
Academic Support 4,298,028 3,166,739 2,003,990 3,235,206 914,135 13,618,097
FY19 FUNDING MODEL
ACADEMIC SUPPORT ALLOCATION Including Non-Labor Library
3010
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FISCAL YEAR 2018-19 ANNUAL BUDGET
In addition to calculating the Academic Support formula expense, an overlay of the non-labor portion for
libraries, two Continuing Education manager salaries for each college, and the full year FY2018 Academic
support Compensation is applied.
C) Student Services funds for offices of admissions and the registrar, and activities that primarily contribute to
the students’ well-being and development outside the context of the formal instruction program. Alamo Colleges
District has included additional funding, not included in the Student Services formula calculations, in student
services for the Advising initiative and the Early College High School Program’s directors and coordinators
salaries. The Formula funding calculation is the same as the Academic Support calculations, substituting Student
Services expense in place of Academic Support.
SAC SPC PAC NVC NLC
TOTAL Colleges
Academic Support 4,298,028 3,166,739 2,003,990 3,235,206 914,135
13,618,097
CE Program Managers x 2 103,070 103,070 103,070 103,070
103,070
515,348
Non-Labor Library 504,270 181,252 158,122
303,436
166,463 1,313,544
SUBTOTAL DISTRIBUTION - ACADEMIC
SUPPORT w/ LIBRARY
4,905,367 3,451,060 2,265,182 3,641,712 1,183,668
15,446,989
ADD FY18 Compensation - Acad
Support (not included in FY17 RunRate)
57,222 85,128 38,172 93,808 45,098 319,428
Total Academic Support
4,962,589 3,536,188 2,303,354 3,735,520 1,228,766 15,766,417
COST CONTAINMENT
1
(179,326) (323,043) (86,701) 117,120 22,284
(449,666)
Total Academic Support net of Cost
Containment
4,783,263 3,213,145
2,216,653
3,852,639 1,251,050 15,316,751
1
COST CONTAINMENT: funding reduction to keep FY19 flat at FY18 levels (no incremental funding for contact hour growth, uses FY16 $/per metrics)
SAC
SPC PAC NVC
NLC
TOTAL Colleges
FY 17 Actual Student Services
10,456,313
5,999,632 6,170,009
6,900,226
2,832,297 32,358,477
LESS: Core Funding (132,484)
(227,896)
(243,361)
(227,896) (229,647)
(1,061,285)
LESS: Benefits
(2,167,136)
(1,303,381)
(1,275,549)
(1,539,125)
(609,021)
(6,894,212)
LESS: IX Charges
(550,001)
(330,731)
(322,320) (380,554)
(163,721) (1,747,327)
LESS: FF&E (184,502) (8,222)
(5,816)
(49,319)
(11,151) (259,009)
LESS: Advising Model Costs (2,393,229) (1,473,651)
(968,697)
(1,796,147)
(477,168)
(7,108,892)
LESS: Early College High School (77,905) (141,865)
(240,205) -
(57,425)
(517,400)
ADD: FY17 Lapsed Salaries (Student Services
FTEs)
130,825
43,444 108,553
154,460 10,942
448,224
Net Student Services
5,081,881
2,557,330 3,222,614
3,061,645
1,295,105 15,218,576
\ FY17 Annual Duplicated HC
48,747
27,784 22,152 38,959 8,226
145,868
x FY19 Annual Duplicated HC Projection
49,014
29,436 23,331
39,197 8,750
149,728
$ per Annual Duplicated HC 104.33
$
Student Services 5,113,738 3,071,080
2,434,132 4,089,498
912,846 15,621,294
Advising Model
3,447,827 1,965,524
1,625,047 2,918,288 969,807
10,926,493
Early College High School Program
81,801 248,708 417,166
- 215,790 963,465
SUBTOTAL DISTRIBUTION - STUDENT
SERVICES w/ ADVISING
8,643,366
5,285,312 4,476,345 7,007,786
2,098,443 27,511,252
ADD FY18 Compensation - Student Services
(not included in FY17 RunRate)
174,468
99,607 100,687 129,407 51,959
556,128
Total Student Services
8,817,834
5,384,920 4,577,032 7,137,193 2,150,402
28,067,380
COST CONTAINMENT
1
(998,892) (464,143) (474,639) (934,421) (43,685)
(2,915,780)
Total Student Services net of Cost
Containment
7,818,942 4,920,776 4,102,393 6,202,771
2,106,717 25,151,599
1
COST CONTAINMENT: funding reduction to keep FY19 flat at FY18 levels (no incremental funding for contact hour growth, uses FY16 $/per metrics)
FY19 FUNDING MODEL
STUDENT SERVICES ALLOCATION Including Advisors
4010
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FISCAL YEAR 2018-19 ANNUAL BUDGET
D) Institutional Support funds the Colleges’ salaries and non-labor expense for non-Core administrative staff,
including employee memberships and conferences, fiscal operations, administrative data processing, office
materials and supplies, and advertising. The Formula funding calculation employs the same principle as the
Instruction and Academic Support calculations, excluding non-formula overlays. As Northeast Lakeview College
just earned accreditation in December, 2017, an overlay is provided only to NLC as an efficiency factor
adjustment.
SAC SPC
PAC NVC
NLC
TOTAL Colleges
FY 17 Actual Institutional Support
7,878,885
3,620,916
3,647,809
2,901,899
1,477,524 19,527,032
-
LESS: Core Funding
(403,999)
(528,330)
(348,140)
(348,140)
(240,312) (1,868,920)
LESS: Benefits (1,157,711)
(488,087)
(541,575)
(438,595) (241,117)
(2,867,086)
LESS: IX Charges (309,567)
(132,226)
(152,386)
(131,734)
(81,557)
(807,470)
LESS: FF&E (1,156,633)
(94,674)
(280,783)
(144,170)
(22,513)
(1,698,773)
ADD: FY17 Lapsed Salaries (Institutional
Support FTEs)
49,919
(46,445)
67,064
280
16,518
87,335
Net Institutional Support 4,900,894
2,331,153
2,391,989
1,839,539
908,542
12,372,117
\
FY17 Instr/AS/SS Formula Spend 38,440,149
26,127,186
17,224,421
27,408,565
9,788,140
118,988,461
x FY19 Instr/AS/SS Formula Spend 42,698,619
30,012,144
19,929,686
32,676,067
9,250,157
134,566,674
% Inst/AS/SS Formula 10.4%
Efficiency Factor Overlay (NLC)
500,000
500,000
SUBTOTAL DISTRIBUTION - INSTITUTIONAL
SUPPORT
4,439,694
3,120,586 2,072,238
3,397,574
1,461,808
14,491,900
ADD FY18 Compensation - Institutional
Support (not included in FY17 RunRate)
89,785
28,580 36,257
32,736
21,181
208,538
Total Institutional Support 4,529,478
3,149,166
2,108,495 3,430,310
1,482,989 14,700,438
COST CONTAINMENT
1
(564,630)
(573,466)
(284,345)
(248,339)
(59,087)
(1,729,866)
Total Student Services net of Cost
Containment
3,964,848
2,575,700
1,824,150 3,181,971
1,423,902 12,970,572
1
COST CONTAINMENT: funding reduction to keep FY19 flat at FY18 levels (no incremental funding for contact hour growth, uses FY16 $/per metrics)
FY19 FUNDING MODEL
INSTITUTIONAL SUPPORT ALLOCATION
5010
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FISCAL YEAR 2018-19 ANNUAL BUDGET
District Support Operations Formula Funding
District Support Operations (DSO) Formula expense is based on a similar calculation used for the Colleges’
Academic, Student Services and Institutional Support funding; for DSO, the percentage of total actual formula
expenses for the colleges is applied to the new budget formula expense. Therefore, DSO expense growth or
loss is directly tied to the budgeted change projected for contact hours.
District Support Operations can be separated into two categories with regards to the impact on the five colleges:
Direct and Indirect support.
Direct Support functions are funded and administered by the district, yet are performed at each of the five
campus locations and/or directly on behalf of the colleges. For example, each college has a Business Office
on site, but there is also a District Business Office function which performs duties directly associated with the
colleges. Those functions housed in the District, shown below, have their funds allocated amongst the Colleges
based on the following units of measure:
Board, Chancellor,
Legal, IA, Ethics,
Inst Adv
VCAS VCSS VCEWD
VCPPIS VCFA
TOTAL DSO
FY 17 Actual District Support Operations
3,545,081
2,184,137
4,024,780 6,447,717 15,694,730 49,535,912 81,432,357
LESS: Core Salaries (735,120) (361,388)
(355,849)
(389,817) (554,075) (1,088,814) (3,485,064)
Less: Core Non-Labor (IA,Legal, BoT, Ethics)
(1,068,416)
-
- - - - (1,068,416)
LESS: Contractor Services (Grounds, Bldg
Maint., Housekeeping)
(5,313,852) (5,313,852)
ADD: FY17 Lapsed Salaries (DSO FTEs) 2,095 319,679 293,587 75,703 378,655 466,241 1,535,960
Net District Support Operations 1,743,641 2,142,427 3,962,518 6,133,603 15,519,311 43,599,486 73,100,986
\ FY17 College Instruction/AS/SS/IS +
Restricted
152,224,873
152,224,873
152,224,873
152,224,873 152,224,873 152,224,873 913,349,236
x FY19 College Instruction/AS/SS/IS +
Restricted
155,780,461
155,780,461
155,780,461
155,780,461 155,780,461 155,780,461 934,682,767
% Inst/AS/SS Formula 8.0%
SUBTOTAL DISTRIBUTION - DISTRICT
SUPPORT OPERATIONS
1,784,368 2,192,469
4,055,072
6,276,869 15,881,803 44,617,860 74,808,440
ADD FY18 Compensation - DSO (not
included in FY17 RunRate)
21,327
29,056 93,731
68,612 171,782 632,918
1,017,427
Total District Support Operations -
Formula Funding
1,805,695
2,221,525 4,148,803
6,345,481 16,053,585 45,250,778 75,825,867
COST CONTAINMENT
1
(63,033)
(77,549) (144,827)
(221,509) (560,401) (1,579,621)
(2,646,941)
Total Student Services net of Cost
Containment
1,742,662
2,143,976 4,003,976
6,123,972 15,493,184 43,671,157 73,178,927
1
COST CONTAINMENT: funding reduction to keep FY19 flat at FY18 levels (no incremental funding for contact hour growth, uses FY16 $/per metrics)
FY19 FUNDING MODEL
DISTRICT SUPPORT OPERATIONS ALLOCATION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
The Colleges and DSO have a Collaborative Agreement to provide the direct & indirect services of Student
Financial Aid, Finance and Fiscal Services, such as Accounts Payable, Payroll, General Accounting and Financial
Reporting, Human Resources, Information Technology and Academic Services. The Collaborative Agreement for
Student Financial Aid Services and the Collaborative Agreement for Services Provided by the District Support
Operations to the Colleges are included in the Appendix.
DSO Indirect support functions are funded and administered at District Support Operations, performed in
various locations and support the entire Alamo Colleges District and have their funds allocated based on the
percentage of College to Total District Support excluding Preventive Maintenance. Below are the Indirect
Support categories:
Chancellor’s Office (Includes Community
Partnerships
Student Success (Student
Leadership Institutes,
College Connections
Vice Chancellor’s
Offices
IT, State Reporting,
Strategic Planning
& Institutional
Research
Human Resources
Academic Success
(curriculum alignment,
community partnerships)
Legal, Ethics, Policy,
Internal Audit,
Foundation
Advertising &
Communication
Facilities (including Construction, Non-DPS Vehicle
Replacement)
District Business Office
(included in Finance &
Fiscal Services)
Project Facilitation
Office
Finance & Fiscal
Services (General
Accounting, Accounts
Payable, Budgeting,
Grants, Inventory)
Economic & Workforce
Development
Continuing
Education
Direct Categories Budget Units of Measure
Facilities (Housekeeping & Maintenance) % of College to Total Alamo Gross Sq. Footage
Facilities (Grounds) % of College to Total Alamo Acres
Utilities % of College to Total Alamo Gross Sq. Footage
Preventive Maintenance Based on the Project Plans
Emergency/Risk Management % of College to Total Alamo Gross Sq. Footage
Public Safety ( Police) % of College Enrollment to Total Alamo Enrollment
Center for Student Information % of College Enrollment to Total Alamo Enrollment
Student Financial Aid % of College Enrollment to Total Alamo Enrollment
Interpreter & Immunization Services % of College Enrollment to Total Alamo Enrollment
Business Offices (Bursar) % of College Enrollment to Total Alamo Enrollment
Student Contact Center % of College Enrollment to Total Alamo Enrollment
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FISCAL YEAR 2018-19 ANNUAL BUDGET
The below table and chart present a high level expense allocation for Alamo Colleges District by College, DSO
Direct Support, and General Institutional. The College Funding Allocation total is loaded directly to each
College and is controlled and spent by that respective College’s President and delegates.
SAC SPC
PAC NVC NLC
Total Colleges
General
Institutional
Total Alamo
Colleges
District
Instruction
36,200,106 26,810,611
14,267,932
27,168,793
8,628,588
113,076,030
113,076,030
Academic Support
5,047,311
5,463,795
2,700,385
7,977,213
2,763,949
23,952,653
23,952,653
Student Services
10,153,499 6,190,032
6,404,875
7,077,069
2,654,350
32,479,825 32,479,825
Institutional Support
7,210,629
3,218,468
5,741,311
3,166,792
1,839,867
21,177,067 21,177,067
Operation and Maintenance of Plant
84,261
28,492
29,000
-
- 141,753 141,753
Scholarships / Exemptions
50,000
-
102,000
- - 152,000
152,000
Total Educational and General Expense
58,745,806
41,711,398
29,245,503
45,389,867 15,886,754 190,979,328
190,979,328
Capital
1,573,776
1,336,511
777,902
1,176,225 435,586 5,300,000
5,300,000
Non-Formula
3,266,555 2,678,595
2,944,187
1,485,573
324,167 10,699,077
10,699,077
Total Other Expense
4,840,331
4,015,106
3,722,089
2,661,798
759,753
15,999,077
15,999,077
Total College Funding Allocation 63,586,137
45,726,504
32,967,592
48,051,665
16,646,507 206,978,405
206,978,405
DSO Direct Support
Building Maintenance
1,871,817
1,412,641
1,176,206
1,510,866
1,044,299 7,015,828
7,015,828
Utilities
3,302,334
2,153,989
1,459,172
1,483,387
1,095,236 9,494,118
9,494,118
Preventive Maintenance
7,158,201
3,777,533
3,316,467
2,696,533
1,551,266
18,500,000 18,500,000
Housekeeping
964,613
2,081,475 912,562
876,152
1,345,252
6,180,053
6,180,053
Groundskeeping
711,812
350,377 241,256
855,264
227,955
2,386,663
2,386,663
Bursar
295,324
178,388
204,219
219,305
147,843 1,045,079
1,045,079
Student Financial Aid (SFA)
1,152,753
761,223 669,000
958,733
504,089
4,045,797 4,045,797
Student Contact Center
582,941
375,992
297,194 495,540
157,171
1,908,837
1,908,837
Public Safety
2,844,818
1,657,091
867,310
1,119,347
1,018,586 7,507,151
7,507,151
Center for Student Information (CSI)
577,693
372,607
294,518 491,079
155,756
1,891,653
1,891,653
Interpreter and Immunization
234,398
151,185
119,500
199,255 63,198
767,536
767,536
Emergency Mgmt Initiatives
306,251
197,529 156,132
260,334
82,571
1,002,818 1,002,818
Total DSO Direct Support
20,002,955
13,470,029
9,713,535
11,165,792
7,393,222 61,745,533
61,745,533
DSO Indirect Support
15,587,225
11,761,932 7,762,900
10,277,523
7,089,266 52,478,846
52,478,846
General Institutional
45,323,245
45,323,245
Total FY19 Budget - Fully Allocated 99,176,317
70,958,465
50,444,027 69,494,980
31,128,996 321,202,784
45,323,245 366,526,029
FY19 FULLY ALLOCATED BUDGET
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FISCAL YEAR 2018-19 ANNUAL BUDGET
College and DSO Non-Formula
Non-formula Revenue
Non-formula revenues are revenues generated by activities, fees and non-credit instruction that are outside the
formula-funding stream (tuition and fees, state appropriations and ad valorem taxes). These revenues can be
summarized by function as seen below:
• Instruction – special program tuition (high-cost program fees to fund cost of specialized equipment or
materials needed for a specific program), VCT fees (Virtual College of Texas), seminar and workshop
revenue
• Public Service – gym rentals, facility and property rentals
• Academic Support – library fines, facility rentals
• Student Services – student activity fees, testing fees, event booth rentals
• Auxiliary – child care, natatorium swim rental and vendor fees, campus access fees, parking fees
• Continuing Education – non-reimbursable tuition and contract training
Both the Colleges and DSO have non-formula programs that generate revenues including activities, fees and
non-credit instruction that are outside the formula-funding stream (tuition and fees, state appropriations and ad
valorem taxes). These revenues are off-set with expenses funded at a dollar-for-dollar ratio.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
FY19 – The Perfect Storm
The Perfect Storm
Starring
State: Unfunded Growth
Tuition: Among the Lowest in State
Property Taxes Committed to Facilities/CIP
Student Success Strategies (added $20M
to Expense structure)
State & Tuition Revenue Not Sufficient for
Enrollment Growth
(& unable to repeat FY18 Fund Bal.
Transfer)
As seen in the pie charts below, the mix of revenue has dramatically changed over the last 10 years. In 2009,
each of the three main revenue streams represented approximately one third of the total. By 2018, there had
been a significant shift, or change in the mix, with 44% of operating revenue attributed to ad valorem tax
revenue, 24% from student tuition, and 24% from state appropriations. As state funding expectedly continues
to decline as a percent of
total revenue and ad
valorem tax revenue is
needed to support facilities
and infrastructure, an
adjustments to tuition rates
became necessary to
support the ACD’s student
success strategies.
As noted above, a perfect
storm has been brewing.
The Board of Trustees has
diligently and tirelessly
supported our students by
keeping tuition low, only
raising the tuition rate twice
in the last seven years. In
that same period of time,
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FISCAL YEAR 2018-19 ANNUAL BUDGET
88% of Texas community colleges raised tuition by 20% or more. In the Bexar County service area, the five
Alamo Colleges remains the “best deal in town”, offering lower tuition rates than any other institution of higher
education, while at the same time, providing excellent academic, technical and workforce instruction. For the
FY19 operating budget, the decision was made by the Board to support a rate increase that will provide for
our Colleges and DSO the resources needed to maintain the student success trajectory we are on. The tuition
increase presented in the FY19 budget, effective Spring 2019, will supplement formula funding and partially
offset the cost containment strategies used to balance the FY19 budget.
The funding model, as a tool, determines formula funding needs for the five Colleges and DSO based on student
projections (contact hours and headcount) and “cost/per” metrics from the prior audited fiscal year. With the
projected formula revenue as the basis for the FY19 operating budget, the funding model calculated more
formula expense that was sustainable. As a result, a cost containment strategy was adopted in FY19 to minimize
the level of a tuition increase required to balance the budget, and the five Colleges and DSO were allocated
an expense budget at a level less than what the funding model computed. The table below shows the final
approved operating budget loaded into the Banner Financial System as determined by each college and each
DSO department, ensuring local control in determining allocation of operating funds.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Salaries, Wages and Benefits
The most significant account expense in the operating budget is salaries, wages and benefits. Since FY 2008,
salaries, wages and benefits as a percent of total expense (without transfers) has declined from 81% to 72%
of the FY operating budget, with the inclusion of fringe benefits paid by the state.
Staffing Management Plan
During fiscal year 2012, the senior leadership team, consisting of the Chancellor, the five Presidents and the
five Vice Chancellors, developed an Alamo Colleges District staffing management plan.
The staffing management plan guides the actions on how positions are defined, staffed, redeployed, managed
and controlled to meet the strategic goals and objectives of Alamo Colleges District. The senior leadership team
went through the following process in determining the targets.
1. Define the roles and responsibilities by function.
2. Develop ratios per operational measure for each function.
3. Determine the optimum staffing level for each function.
4. Balance overall staffing to targeted labor expense (salaries, wages and benefits) as a percent of total
expense. FY target: 72% for Alamo Colleges District, based on individual College targets of 79% each and
57.2% for District support operations.
Authorized full-time and benefit eligible positions, as well as adjuncts, temporaries and work studies, are tracked
and monitored throughout the year. The staffing management plan will provide quantitative data to guide
future hiring decisions for the Alamo Colleges District to ensure the right mix of functions to support the students
and rebalance resources fairly across the five Colleges
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FISCAL YEAR 2018-19 ANNUAL BUDGET
SAC SPC PAC NVC NLC DISTRICT TOTAL
FY 2019 APPROVED
FTE Salaries
1
33,927,951 23,163,022 16,090,090 21,218,033 9,938,206 46,822,810 151,160,112
Other Salaries and Wages 6,368,130 6,191,742 3,365,773 10,570,222 1,116,995 3,388,644 31,001,506
Fringe Benefits - including State Paid 11,279,722 7,965,024 5,222,535 7,889,486 2,829,671 19,582,700 54,769,138
Total Personnel & Benefits 51,575,803 37,319,788 24,678,398 39,677,741 13,884,872 69,794,154 236,930,756
Operating Expenses 10,436,558 7,070,205 7,511,292 7,197,699 2,326,049 72,192,543 106,734,346
Capital 1,573,776 1,336,511 777,902 1,176,225 435,586 5,300,000
Sub-Total 63,586,137 45,726,504 32,967,592 48,051,665 16,646,507 141,986,697 348,965,102
Transfers 17,560,927 17,560,927
TOTAL EXPENSE 63,586,137 45,726,504 32,967,592 48,051,665 16,646,507 159,547,624 366,526,029
Additional Adjustments Items:
Reclass agency/construction labor 963,326 963,326
One-time Investments
2
4,058,400 4,058,400
SMP % Labor Calculation
Total Labor Costs
3
51,575,803
37,319,788 24,678,398 39,677,741 13,884,872 70,757,480
237,894,082
Total Expense excluding Transfers
4
63,586,137 45,726,504 32,967,592 48,051,665 16,646,507 146,045,097 353,023,502
% of Labor to Total Expense
1,5
81.1% 81.6% 74.9% 82.6% 83.4% 48.4% 67.4%
Target under SMP 79.0% 79.0% 79.0% 79.0% 79.0% 57.2% 72.0%
Variance from Target 2.1%
2.6%
-4.1% 3.6% 4.4%
-8.8% -4.6%
1
FY19 Budget include ($5.9M) Vacancy Credit
2
Investment in Veteran's Administration Center
3
Total Labor Costs includes State Paid Benefits and the reclassification of $5.8M for Contractor/Agency costs from Non-labor to Labor
4
Total Expense excluding Transfers includes $4.1M in VA Center Appropriation
NOTE: FTE is defined as Full-Time Employee in this table
FY 2019 Staffing Management Plan
5
PAC % Labor to Total Expense is lower than the SMP target due to $1.7M Budgeted in Non Labor Professional Services (7115)
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Staffing Summary
The FY19 total full-time employee (FTE) has gone up to 2,557. For FY19, an average of 54% FTE was funded
in instruction, 13% in academic Support, and 23% in student services among five colleges and various off-site
campuses. The FTEs in district support operations provide the direct and indirect support to the entire Alamo
Colleges District. There are 65% of full-time employees in institutional support, 14% in student services, and
18% in operations and maintenance to provide services to all locations.
FTE Budget Salary FTE Budget Salary FTE Budget Salary
San Antonio College
Instruction 346.26 21,625,740.99 341.00 21,061,778.00 336.50 20,964,022.00
Public Service 10.00 520,393.00 10.00 554,030.00 12.00 626,835.00
Academic Support 38.00 2,128,384.00 41.00 2,207,468.00 43.50 2,399,692.00
Student Services 119.00 5,708,724.00 122.00 5,931,278.00 128.50 6,208,838.00
Institutional Support 61.00 3,335,795.00 62.00 3,522,714.00 65.00 3,619,866.00
Total 574.26 33,319,036.99 576.00 33,277,268.00 585.50 33,819,253.00
St. Philip's College
Instruction 234.74 12,936,702.01 236.00 12,806,617.00 240.00 13,635,668.00
Public Service 1.00 69,228.00 1.00 69,228.00 1.00 71,097.00
Academic Support 66.00 3,464,078.00 64.00 3,391,265.00 63.00 3,481,580.00
Student Services 71.00 3,674,574.00 78.00 4,069,326.00 79.00 4,287,951.00
Institutional Support 23.00 1,506,652.00 22.00 1,490,057.00 22.00 1,532,026.00
Auxiliary Enterprises 2.00 57,001.00 2.00 45,303.00 2.00 47,535.00
Total 397.74 21,708,235.01 403.00 21,871,796.00 407.00 23,055,857.00
Palo Alto College
Instruction 132.00 7,989,132.00 138.00 8,411,511.00 138.00 8,466,964.00
Academic Support 26.00 1,414,426.00 29.00 1,576,006.00 29.00 1,583,259.00
Student Services 67.00 3,491,806.00 71.50 3,805,969.50 72.33 3,860,180.00
Institutional Support 30.00 1,754,895.00 32.00 1,892,627.00 32.05 1,875,312.00
Auxiliary Enterprises 3.00 143,257.00
Total 258.00 14,793,516.00 270.50 15,686,113.50 271.38 15,785,715.00
Northwest Vista College
Instruction 172.00 10,015,423.00 182.00 10,668,310.00 185.00 11,335,073.00
Academic Support 64.00 3,129,811.00 69.00 3,344,012.00 67.00 3,380,426.00
Student Services 91.80
4,411,407.20 94.80 4,515,076.40 97.80 4,801,545.00
Institutional Support 22.20 1,430,448.80 23.20 1,510,483.60 23.20 1,538,332.00
Total 350.00 18,987,090.00 369.00 20,037,882.00 373.00 21,055,376.00
Northeast Lakeview College
Instruction 80.40 4,471,272.40 80.40 4,587,420.00 81.40 4,920,161.60
Academic Support 34.00 1,888,120.00 32.00 1,733,402.00 31.00 1,767,171.00
Student Services 35.60 1,846,781.60 40.60 2,051,035.00 40.60 2,134,453.40
Institutional Support 13.00 936,415.00 15.00 1,086,589.00 15.00 1,116,420.00
Total 163.00 9,142,589.00 168.00 9,458,446.00 168.00 9,938,206.00
District Support Operations
Academic Support 5.00 266,887.00 16.00 756,010.00 16.00 837,281.00
Student Services 107.00 5,610,332.00 107.00 5,588,874.00 108.00 5,900,501.00
Institutional Support 463.17 29,195,694.12 484.12 30,312,011.99 490.64 31,262,898.04
Operations and Maintenance of Plant 160.00 6,655,217.00 160.00 6,643,232.00 137.00 6,139,770.00
Auxiliary Enterprises 0.36 17,819.88 0.36 17,819.64 0.36 17,619.96
Total 735.53 41,745,950.00 767.48 43,317,947.63 752.00 44,158,070.00
Total Alamo College District
Instruction 965.40 57,038,270.40 977.40 57,535,636.00 980.90 59,321,888.60
Public Service 11.00 589,621.00 11.00 623,258.00 13.00 697,932.00
Academic Support 233.00 12,291,706.00 251.00 13,008,163.00 249.50 13,449,409.00
Student Services 491.40 24,743,624.80 513.90 25,961,558.90 526.23 27,193,468.40
Institutional Support 612.37 38,159,899.92 638.32 39,814,482.59 647.89 40,944,854.04
Operations and Maintenance of Plant 160.00 6,655,217.00 160.00 6,643,232.00 137.00 6,139,770.00
Auxiliary Enterprises 5.36 218,077.88 2.36 63,122.64 2.36 65,154.96
Total
2,478.53 139,696,417.00$ 2,553.98 143,649,453.13$ 2,556.88 147,812,477.00$
Note: FTE is defined as Full-Time Employee in this table.
Three Year Staffing Summary - Full Time Positions
FY17
FY19
FY18
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FISCAL YEAR 2018-19 ANNUAL BUDGET
ALAMO COLLEGES DISTRICT
FY 2019 Budget Summary by Functional Category
CAMPUS
FTE SALARY VACANCY CREDIT* OTHER SALARY
BENEFITS OTHER EXPENSE
TOTAL BUDGET %
San Antonio College
Instruction 20,964,022
(1,305,705)
6,216,160
7,283,963
3,720,683
36,879,123 58.0%
Public Service 626,835
(14,702)
120,525
200,320
343,781 1,276,759 2.0%
Academic Support
2,399,692
(74,626)
362,879 765,588 1,596,478
5,050,011
7.9%
Student Services
6,208,838
(358,103)
1,455,875 1,977,242 2,017,758
11,301,610
17.8%
Institutional Support
3,619,866
(335,305) 335,813
1,046,515
2,543,740
7,210,629
11.3%
Operations and Maintenance 74,017
6,094
4,150
84,261
0.1%
Institutional Scholarships 50,000
50,000 0.1%
Auxiliary Enterprises 159,968 159,968
0.3%
Transfers (Capital Budget) 1,573,776
1,573,776
2.5%
Total
33,819,253
(2,088,441)
8,565,269 11,279,722 12,010,334
63,586,137
100.0%
St. Philip's College
Instruction 13,635,668 5,628,882
4,969,949
4,426,909
28,661,408
62.7%
Public Service 71,097 9,159
22,797
29,294
132,347 0.3%
Academic Support 3,481,580
203,025
1,102,971
689,623 5,477,199 12.0%
Student Services
4,287,951
426,714 1,376,929 689,794
6,781,388
14.8%
Institutional Support
1,532,026
31,127 477,648
1,177,667
3,218,468
7.0%
Operations and Maintenance 28,492
28,492
0.1%
Auxiliary Enterprises 47,535
14,730
28,426
90,691
0.2%
Transfers (Capital Budget) 1,336,511
1,336,511 2.9%
Total 23,055,857 -
6,298,907
7,965,024 8,406,716 45,726,504 100.0%
Palo Alto College
Instruction
8,466,964
(1,597,753) 3,489,126
2,611,243 2,136,792
15,106,372
45.8%
Academic Support 1,583,259 190,820 506,331
421,075
2,701,485
8.2%
Student Services 3,860,180
425,785
1,249,877
1,431,920
6,967,762 21.1%
Institutional Support 1,875,312
184,600 597,686
3,083,713
5,741,311
17.4%
Operations and Maintenance 29,000
29,000
0.1%
Institutional Scholarships 102,000
102,000
0.3%
Auxiliary Enterprises 977,570
257,398
306,792
1,541,760
4.7%
Transfers (Capital Budget) 777,902 777,902
2.4%
Total 15,785,715
(1,597,753)
5,267,901
5,222,535 8,289,194
32,967,592
100.0%
Northwest Vista College
Instruction
11,335,073
9,321,011
4,701,361 2,412,177
27,769,622
57.8%
Public Service 36,000
2,964 38,964
0.1%
Academic Support
3,380,426 880,820
1,165,213
2,587,754 8,014,213
16.7%
Student Services 4,801,545
381,739
1,528,213
1,173,352 7,884,849
16.4%
Institutional Support 1,538,332
113,309
491,735 1,024,416
3,167,792
6.6%
Transfers (Capital Budget)
1,176,225 1,176,225 2.4%
Total
21,055,376 -
10,732,879 7,889,486
8,373,924
48,051,665 100.0%
Northeast Lakeview College
Instruction 4,920,162 (774,411)
2,233,812 1,469,334
811,941
8,660,838 52.0%
Academic Support 1,767,171
(293,742) 256,505
481,154
577,361 2,788,449
16.8%
Student Services 2,134,453
(364,952) 99,751
556,955 495,560
2,921,767 17.6%
Institutional Support 1,116,420 (97,915)
57,947 322,228
441,187 1,839,867 11.1%
Transfers (Capital Budget) 435,586
435,586
2.6%
Total 9,938,206
(1,531,020) 2,648,015
2,829,671 2,761,635 16,646,507
100.0%
District Support Operations
Instruction 1,250,645
243,743 642,078
2,136,466 1.3%
Academic Support 837,281 42,248
272,548 483,927 1,636,004
1.0%
Student Services 5,900,501 881,237 1,917,582 3,625,148
12,324,468 7.7%
Institutional Support 31,262,898
(737,354) 4,586,608 15,238,306 26,950,344
77,300,802 48.4%
Operations and Maintenance 6,139,770 30,000
1,905,061 39,229,972 47,304,803 29.6%
Institutional Scholarships
1,037,001 1,037,001 0.6%
Auxiliary Enterprises
17,620 5,460 224,073
247,153 0.2%
Transfers (Debt Svcs & TPEG)
17,560,927 17,560,927 11.0%
Total 44,158,070
(737,354) 6,790,738 19,582,700
89,753,470 159,547,624 100.0%
Alamo Colleges District
Instruction 59,321,889 (3,677,869) 28,139,636
21,279,593 14,150,580 119,213,829
32.5%
Public Service 697,932 (14,702) 165,684
226,081 373,075 1,448,070
0.4%
Academic Support 13,449,409 (368,368) 1,936,297 4,293,805
6,356,218 25,667,361 7.0%
Student Services
27,193,468 (723,055) 3,671,101 8,606,798
9,433,532 48,181,844 13.1%
Institutional Support 40,944,854 (1,170,574)
5,309,404 18,174,118 35,221,067
98,478,869 26.9%
Operations and Maintenance 6,139,770 - 104,017
1,911,155 39,291,614 47,446,556 12.9%
Institutional Scholarships -
- - -
1,189,001 1,189,001 0.3%
Auxiliary Enterprises 65,155 -
977,570 277,588 719,259
2,039,572 0.6%
Transfers - - - 22,860,927
22,860,927 6.2%
TOTAL 147,812,477 (5,954,568) 40,303,709 54,769,138
129,595,273 366,526,029 100.0%
Note: FTE is defined as Full-Time Employee in this table.
* FY19 approved salaries include three month vacancy credit adjustments by PVC levels.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
ALAMO COLLEGES DISTRICT
FY 2019 Operating Expenses by Functional Category
Campus
Equipment and
Capital
Non Operating
Expenses
Operating
Expenses
Travel Scholarships Transfers Total
San Antonio College
Instruction
51,625 3,609,624
59,434
3,720,683
Public Service
58,922
262,722 22,137 343,781
Academic Support 38,722
1,520,449
37,307
1,596,478
Student Services
96,604
1,699,495 218,613
2,014,712
Institutional Support 89,840
2,397,318
56,582 2,543,740
Operations and Maintenance
4,150
4,150
Institutional Scholarships 53,046 53,046
Auxiliary Enterprises
1,300 158,668
159,968
Transfers 1,573,776
1,573,776
Total 337,013
-
9,652,426
394,073
53,046
1,573,776 12,010,334
St. Philip's College
Instruction 996,519
3,400,880
29,510
4,426,909
Public Service
29,294
29,294
Academic Support 35,826
643,084
10,713 689,623
Student Services
8,000
633,944
47,850
689,794
Institutional Support 1,131,486 44,681 1,176,167
Operations and Maintenance 28,492
28,492
Institutional Scholarships
1,500
1,500
Auxiliary Enterprises 28,426
28,426
Transfers 1,336,511
1,336,511
Total
1,032,345
8,000
5,895,606 132,754
1,500
1,336,511
8,406,716
Palo Alto College
Instruction 164,400
1,960,892
11,500
2,136,792
Academic Support
26,600
354,775
39,700 421,075
Student Services 79,200
1,311,070
41,650
1,431,920
Institutional Support 178,000
2,827,413
78,300
3,083,713
Institutional Scholarships 29,000
102,000
131,000
Auxiliary Enterprises 8,300
286,692
11,800
306,792
Transfers 777,902
777,902
Total 456,500
-
6,740,842
211,950 102,000
777,902
8,289,194
Northwest Vista College
Instruction
115,610
2,270,767 25,800
2,412,177
Academic Support 241,704
2,252,000 94,050
2,587,754
Student Services 21,221
4,500 1,093,076
54,555 1,173,352
Institutional Support 25,286
932,230
66,900
1,024,416
Transfers 1,176,225
1,176,225
Total
403,821 4,500
6,548,073 241,305 -
1,176,225
8,373,924
Northeast Lakeview College
Instruction 6,750
805,191 811,941
Academic Support 106,120
420,557 50,684 577,361
Student Services 5,000
458,384
32,176
495,560
Institutional Support 2,526 345,413
93,248
441,187
Transfers
435,586
435,586
Total 120,396 -
2,029,545
176,108 -
435,586
2,761,635
District and District Support
Instruction
5,000 629,428 7,650
642,078
Academic Support
42,400 354,527
87,000 483,927
Student Services 27,785
3,450,846 146,517
3,625,148
Institutional Support 3,250,634
2,900,000 19,930,246 869,464
26,950,344
Operations and Maintenance 326,998
38,844,701 58,273
39,229,972
Institutional Scholarships 1,037,001 1,037,001
Auxiliary Enterprises 224,073
224,073
Transfers 17,560,927
17,560,927
Total 3,652,817 2,900,000 63,433,821 1,168,904
1,037,001 17,560,927
89,753,470
Total Alamo Colleges
Instruction 1,339,904 -
12,676,782 133,894 -
- 14,150,580
Public Service 58,922 -
292,016 22,137 -
- 373,075
Academic Support 491,372 - 5,545,392
319,454 - -
6,356,218
Student Services 229,810 12,500 8,646,815
541,361 - - 9,430,486
Institutional Support 3,546,286 2,900,000 27,564,106
1,209,175 - -
35,219,567
Operations and Maintenance
326,998 - 38,877,343 58,273
- - 39,262,614
Institutional Scholarships - - -
29,000 1,193,547 - 1,222,547
Auxiliary Enterprises 9,600
- 697,859 11,800 -
- 719,259
Transfers - - - -
- 22,860,927 22,860,927
Total 6,002,892 2,912,500 94,300,313 2,325,094
1,193,547 22,860,927 129,595,273
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FISCAL YEAR 2018-19 ANNUAL BUDGET
District Support Operations - Staffing
ALAMO COLLEGES DISTRICT
Three Year District Staffing Summary - Full Time Positions
FY17
FTE
FY17
Salary
FY18
FTE
FY18
Salary
FY19
FTE
FY19
Salary
DSO Other
Administrator 61011 3.00 716,592.00 3.00 733,044.00 4.00 778,546.00
Professional 61012 14.00 1,128,272.00 14.00
1,176,226.00 14.00 1,168,990.00
Classified
61021 5.00 230,114.00 6.00 254,185.00
6.00 259,407.00
Total 22.00
$2,074,978.00 23.00 $2,163,455.00 24.00
$2,206,943.00
VC for Academic Affairs
Non-Instructional
61003 1.00 67,355.00
1.00 54,142.00
Administrator 61011
2.00
361,389.00 3.00 512,562.00 3.00 537,230.00
Professional 61012
17.00
1,264,005.00
26.00 1,631,131.00 26.00 1,674,609.00
Classified
61021 3.00 121,891.00 4.00 149,142.00
4.00 153,966.00
Total 22.00
$1,747,285.00 34.00 $2,360,190.00 34.00 $2,419,947.00
VC for Finance and Administration
Non-Instructional
61003 5.00
308,749.00 5.00 315,732.00
Administrator 61011 7.00 1,106,492.00
7.00 1,106,489.00 7.00 1,148,753.00
Professional 61012 185.00 12,368,416.00
188.00 12,674,657.00 190.00 13,079,211.00
Classified
61021 303.00 11,417,694.00 314.00
11,686,710.00
289.00 11,216,673.00
Total 495.00 $24,892,602.00
514.00 $25,776,605.00 491.00 $25,760,369.00
VC for Planning Performance and Info Systems
Administrator 61011 4.00 551,911.00 3.00 480,181.00
3.00 494,587.00
Professional
61012 81.00 5,907,407.00 83.00 6,127,745.00
83.00 6,270,855.00
Classified 61021 23.00 968,381.00 23.00
945,802.00 23.00 972,431.00
Total 108.00 $7,427,699.00 109.00 $7,553,728.00
109.00 $7,737,873.00
VC for Economic and Workforce Development
Administrator 61011
3.00 503,850.00
3.00 507,023.00
3.00 458,599.00
Professional 61012
25.90 1,666,175.00
24.00 1,581,642.00 30.00
1,979,968.00
Classified 61021 8.63
301,563.00 9.48 329,733.00
10.00 372,975.00
Total 37.53 $2,471,588.00 36.48 $2,418,398.00 43.00 $2,811,542.00
VC for Student Success
Administrator 61011 2.00
355,850.00 2.00
355,849.00 3.00 510,922.00
Professional 61012 29.00 2,007,864.00 28.00 1,864,437.00 27.00 1,879,440.00
Classified 61021 20.00 768,084.00 21.00 825,287.00 21.00
831,034.00
Total 51.00
$3,131,798.00 51.00 $3,045,573.00 51.00 $3,221,396.00
Total District Support Operations
Non-Instructional
61003 -
- 6.00 376,104.00 6.00
369,874.00
Administrator 61011 21.00
3,596,084.00 21.00 3,695,148.00
23.00 3,928,637.00
Professional 61012 351.90
24,342,139.00 363.00 25,055,838.00 370.00 26,053,073.00
Classified 61021 362.63
13,807,727.00 377.48 14,190,859.00 353.00 13,806,486.00
735.53 $41,745,950.00 767.48 $43,317,949.00 752.00 $44,158,070.00
Total
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Capital Allocations
Alamo Colleges District has significant investments in buildings, land, parking garages, athletic facilities and
equipment. The capital budget includes both capitalized and non-capitalized activity. The funding mechanisms
for the capital budget are both operating allocations and debt issuance. Routine and preventive maintenance
is funded from the operating budget. Routine capital expenditures for both capitalized and non-capitalized
items are funded from the operating budget. Unused allocations to the capital budget from an annual budget
for routine capital expenditures are made available for future use.
Routine Capital Expenditures. The annual allocation for resources to update or replace obsolete and worn out
equipment and furniture is identified in the Capital Budget line of the operating budget. The five Colleges
receive this allocation for this purpose. According to the procedure, the process for determining the annual
allocation requires three steps:
1. Estimate amount of capitalized assets that lost a portion of useful life the previous year. The
depreciation expense by college for the most recent and available fiscal year is the starting point for
the annual allocation. The FY Capital Budget allocation begins with depreciation expense from the
Fiscal Year 2017 financial statements as a best estimate of asset life and assets needing replacement.
2. Estimate amount of non-capitalized items the Colleges will need to replace during the year. Expensed
asset replacement (assets costing less than $5,000) is calculated by using FY17 certified contact hours
multiplied by $0.25 per contact hour, which was based on a historical spending analysis.
3. Determine the amount of funding availability to allocate to this budget item. The amount allocated to
this item is based on available funding and strategic and operational priorities as identified by the
Board of Trustees.
Due to funding limitations, a total of $5,300,000 was allocated for the FY Capital Budget. Based on the
procedure to identify the estimated amount needed for this item, this allocation represents 83% funded for
routine capital expenditures. In the Multi-Year plan, this allocation will increase year over year to a maximum
of $9 million by year five.
Step 1 Depreciation Expense for Furniture & Equipment @ Colleges for Fiscal Year 2017 1,407,448
Step 2 Non-capitalized need (@ $0.25/Contact Hr) 5,009,495
Amount recommended by procedure 6,416,943
Step 3 FY 2018-2019 Budget Allocation 5,300,000
% Funded 83%
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Preventive Maintenance
Preventive maintenance is defined as regularly scheduled repair and maintenance needed to keep building
components, such as heating-ventilation-air conditioning (HVAC) systems, roofs, plumbing and electrical systems,
operating efficiently and to extend their useful life. Preventive maintenance includes periodic inspections,
lubrication, calibrations and equipment replacement. Alamo Colleges funds preventive maintenance out of its
operating budget each year. The Alamo Colleges’ Facilities Department routinely inspects the condition of the
building inventory and uses a work-order system to effectively manage the maintenance tasks. In the FY 2018-
2019 budget, the Board of Trustees increased annual allocations for preventive maintenance to $18.5 million
for regularly scheduled repair and maintenance for existing and new buildings. National standards recommend
1% to 5% of Asset Replacement Values (a range of $11.8 to $59.0 million for Alamo Colleges District).
The following tables provide PM Budget categories that are broken down by facility system groups as well as
categories which have been historically established by the Alamo Colleges. The PM Budget categories
identified in the PM Projects table are broken down by system group; the cost totals are based on identified
requirements per the facility condition assessment database that is maintained by the Alamo Colleges District.
Historically established PM Budget categories are identified in the Annual PM Projects table and are based on
percentages allocated from previous FY amounts. By contract with the City of San Antonio, the PAC Natatorium
amount remains constant at $51,000 (per previous year budgets).
Amounts identified in the PM Projects table are based on identified requirements in the facility condition
assessment database which fall under each of the identified system groups. Requirements in the facility condition
assessment database are accompanied by estimated cost totals and furthermore designated by priority. In
addition to the baseline costs found in the facility condition assessment database, a soft cost of 25 percent is
Structural, Building Envelope, and Roof
6,705,562
Special Construction
7,279
Interior Finishes
3,054,647
Mechanical, Electrical & Plumbing (MEP)
3,584,598
Furniture, Fixtures & Equipment
32,092
PM Projects(System Group)
FY19 PMPriorities
Budget
51,000
796,893
Facilities Condition Index (FCI) Management
PAC Natatorium
Energy and Water Efficiency
1,878,390
Air Quality
626,130
Pest Control
67,167
Annual PM Projects
FY19 PM Annual
Budgets
Fire Alarms and IT
455,367
Subtotal
5,115,822
Grand Total
18,500,000
Subtotal
13,384,178
Pavement and Grounds
1,240,875
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added as an estimate established to address the requirement in this PM Budget scenario. Within the $18.5 MM
PM Budget considered in this scenario, Priority 1 and Priority 2 requirements can be addressed. A very small
percentage, approximately 0.26 percent of an estimated $310 MM in Priority 3 requirements can also be
addressed in this scenario.
As seen in the chart below, using nationally recognized standards that recommend funding preventive
maintenance at 1% to 5% of total asset replacement values, Alamo Colleges has steadily increased funding in
an effort to maintain the plant and facilities as they age. These funds allow for preventing further deterioration
of facilities.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
TAX REVENUE & DEBT SERVICE
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Assessed Value and Tax Levy of Taxable Property
For FY 2019, the District’s combined budgeted ad valorem property tax rate remained at $0.149150 per
$100 of assessed valuation. This tax rate has remained stable since fiscal year 2013. The property tax is
levied each October 1 on the assessed value as of the prior January 1 for all real and business personal
property located in Bexar County, Texas. On January 1 of each year, a tax lien attaches to property to secure
payment of all taxes, penalties, and interest ultimately imposed for the year on the property. The District’s tax
lien is on a parity with tax liens on all
other taxing units in the county.
By local referendum held in 1952, the
District is limited to a total tax rate not to
exceed $0.25. This is lower than the
$1.00 ad valorem tax rate for community
college districts permitted by Section
130.122, as amended, of the Texas
Education Code.
Alamo Colleges District’s tax rate
represents approximately $0.06 of
every $1.00 in property taxes for a
“typical” Bexar County homeowner.
Growth in Taxable Valuation
The District has benefitted from increasing taxable values in Bexar County as shown on the chart below. As of
the initial roll certification in July of 2005, the net taxable value of the appraisal roll for the District was just
under $67.8 billion, and that has grown to $164.7 billion for 2018. For the past 5 years, net taxable value
has grown 8.8% on an annualized rate. The rise in taxable assessed valuation has resulted in an increasing
revenue stream for the Alamo Colleges District without raising the tax rate, and has provided funding for
facilities operations and maintenance on infrastructure. The expectation is for continued growth; San Antonio
and greater Bexar County continue to flourish in respect to population and new taxable parcels.
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San Antonio continues to exceed housing benchmarks in sales volume, as population and employment growth
plus low home interest rates create a tight housing supply. For the average homeowner, values have increased
steadily. The average home price in Bexar County for the most recent appraisal year is currently just under
$206,000.
According to the Bexar Appraisal District, in San Antonio’s 9th year of expansion, the real estate sector
exhibited continued viability and desirability. Job growth has increased by 2.1%. Commercial real estate
prices continue an upward momentum with higher rents and lower capitalization rates pushing prices higher.
Multifamily and commercial property market values are likely to increase as rents and occupancy levels are
strong. It is forecast that Bexar County is poised for another year of increased property values. Although the
real estate market remains vibrant, there are noteworthy items. Bexar County is experiencing the lowest number
of foreclosures in the market than in recent history, which indicates that ‘bargains’ may no longer exist. If the
Federal Reserve Board continues to raise interest rates and lenders tighten lending requirements for mortgages,
then the market will be impacted by this. As the values continue to rise, the number of litigated properties and
appeals are expected to increase. Significant commercial litigation continues to erode the appraisal roll,
although the Appraisal District has cleared out substantial amounts of back-year litigation.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Tax Rate
The combined tax rate consists of two parts: maintenance and operations funding (M&O) and funding for debt
service of general obligation bonds.
Budgeted total tax revenue of $227.6 million is included in the FY 2019 budget. Of this amount, $164.4 million
is operating revenue, and the remaining restricted revenue of $63.2 million is for debt service on General
Obligation Bonds and Maintenance Tax Notes.
Annually, a Debt Management Plan is presented to the Board of Trustees outlining the recommended actions
for the District’s debt for the following year. The Plan is guided by a Board-approved Debt Management
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Policy, which establishes conditions for the use of debt and creates procedures to manage the debt obligations
within available resources. Although not required, this policy is considered a best practice meeting the quality
standards of organizations such as the Government Finance Officers’ Association (GFOA) and is viewed
favorably by the national rating agencies.
Debt Supported by M&O Tax Revenue:
Revenue from the M&O portion is considered as part of the operating funds, and as such, it supports the debt
service or prepayment/refunding of Revenue bonds. The District issues Revenue bonds to purchase land and to
acquire, construct, improve, enlarge and equip facilities. The following table lists each outstanding Revenue
debt issuance, issuance date, purpose, and amount of outstanding debt as of the end of FY 2018.
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Debt Supported by the Debt Tax Revenue
Funds from the Debt portion of tax collections may only be used for payment of principal and interest on funds
used for maintenance, construction and other such capital outlay needs. The District has issued both Limited Tax
Obligation Bonds and Maintenance Tax Notes. One of the objectives of the Debt Management Policy is to
minimize fluctuations in the debt tax rate. This rate at $0.04139 has remained relatively stable for 12 years.
The following table lists each outstanding debt issuance, issuance date, purpose, and amount of outstanding
tax-supported debt as of the end of FY 2018.
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In May of 2017, the voters of Bexar County by a 2 to 1 margin approved a $450 million bond proposition for
the Alamo Community College District. The bonds will fund projects as follows:
• Renovations- Over a third of the District’s facilities, constituting more than 2 million square feet, are over
25 years old, some greater than 50 years old. Funds will upgrade infrastructure, redevelop interiors
and exteriors and repurpose many of these facilities.
• New Facilities-The bonds will fund new facilities to address anticipated student population growth, the
community’s educational priorities for expanded training in high demand occupations, and enhancing
programs with smart classrooms and labs. Included also are facilities for District safety and security.
• Geographical Need- The bonds will provide funding for Centers of Excellence (designed to train the
workforce for high demand, high growth industries in our region), Regional Centers and expansion of
current college facilities to continue to provide educational services to all the communities in the service
area. The population in the service area continues to grow, particularly in the north, south and west
areas of the city and county. The bonds will fund acquisition of additional land to make education and
training programs more accessible.
• Technology Infrastructure- Funds will be used to address the rapid expansion of IT and Technology
demand in the learning and student support enrollment area.
The bonds are expected to be sold in three installments over a period of five years. The initial bonds in the
amount of $173 million were issued in October 2017 and will be used for projects anticipated to be
completed in 2-3 years.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
STUDENT DATA
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Contact Hours
Contact hours and student enrollment are significant drivers of both Revenues and Expenses. Contact hours represent the number of scheduled instruction
hours given to students and are the foundation for both state appropriations from the State of Texas and instructional dollars allocated to the Colleges
through the funding model. The FY19 budget is flat with FY18.
Student enrollment counts the number of students enrolled in a course(s) at one of the five Colleges, and are categorized as Non-Exempt (students
paying full tuition), Exempt-Dual Credit (waived tuition for high school students, Academies, and Early College High School) enrolled in college courses
for credit prior to high school graduation), or Exempt-Other (waived tuition for students other than high school, i.e. military, seniors).
Source: THECB Accountability System
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Students may also attend courses at more than one college during a term, and will be counted separately at
each college, as represented in the bar chart on the next page. The black line represents the unduplicated
view, counting only the individual student regardless of how many courses/colleges they may attend during the
term. The chart on the next page highlights the number of students taking courses at more than one college
during the year.
ALAMO
Fall 2015 Fall 2016 Fall 2017
Fall 2018
(FY19 Budget)
Non-Exempt 47,949 45,823 46,409 47,037
Exempt - Other 2,140 2,394 2,400
2,426
Exempt - Dual Credit 10,406 11,800 12,606
13,486
Total - Census 60,495
60,017 61,415 62,949
SAC
Non-Exempt 16,984 15,494 15,677 15,862
Exempt - Other 694 797
753 711
Exempt - Dual Credit 2,960 2,737 2,955 3,190
Total - Census
20,638 19,028 19,385 19,764
SPC
Non-Exempt 8,152 7,970 8,023 8,076
Exempt - Other 475 521 548 576
Exempt - Dual Credit 2,571 3,113 3,479 3,888
Total - Census 11,198 11,604 12,050
12,541
PAC
Non-Exempt 6,739
6,409 6,579 6,754
Exempt - Other 270 369 323
283
Exempt - Dual Credit 1,662 2,330 2,466
2,610
Total - Census
8,671
9,108 9,368 9,646
NVC
Non-Exempt 12,907 12,647 12,498
12,351
Exempt - Other 581 561 595
631
Exempt - Dual Credit 3,168 3,585 3,659 3,735
Total - Census 16,656 16,793 16,752 16,716
NLC
Non-Exempt 3,167 3,303
3,632 3,994
Exempt - Other 120 146 181
224
Exempt - Dual Credit 45 35 47 63
Total - Census
3,332
3,484 3,860 4,281
4 YEAR ENROLLMENT - CENSUS VIEW
79%
76%
76%
75%
17%
20%
21%
21%
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
Fall 2015 Fall 2016 Fall 2017 Fall 2018 (FY19
Budget)
Non-Exempt Exempt - Other Exempt - Dual Cr edit
4 YEAR ENROLLMENT - CENSUS VIEW
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Source: THECB Accountability System
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Fiscal Year Academic Voc Tech Total Inc / Dec
98 - 99
10,690,658 4,095,296 14,785,954
-1.2%
99 - 00 11,074,104 4,153,995 15,228,099 3.0%
00 - 01 11,605,418 4,128,811
15,734,229 3.3%
01 - 02 12,898,748 4,406,206
17,304,954 10.0%
02 - 03 14,228,315 4,633,550 18,861,865 9.0%
03 - 04 14,986,560 4,788,453 19,775,013 4.8%
04 - 05 15,035,056 4,941,776 19,976,832 1.0%
05 - 06 14,771,648 4,760,436 19,532,084 -2.2%
06 - 07 15,057,632 4,567,944 19,625,576 0.5%
07 - 08 15,499,262 4,479,415 19,978,677 1.8%
08 - 09 16,578,880 4,564,484 21,143,364
5.8%
09 - 10 18,845,612 5,065,508 23,911,120 13.1%
10 - 11 18,969,648 4,838,908 23,808,556 -0.4%
11 - 12 17,767,584 4,568,491 22,336,075 -6.2%
12 - 13 16,850,656 4,345,555 21,196,211 -5.1%
13 - 14 16,338,384 4,126,465 20,464,849 -3.5%
14 - 15 15,932,152 4,008,405 19,940,557 -2.6%
15 - 16 16,189,360 3,701,027 19,890,387 -0.3%
16 - 17 16,073,080 3,655,173 19,728,253
-0.8%
17-18 Preliminary 16,321,048 3,776,145 20,097,193 1.9%
FUNDED CONTACT HOURS
ALAMO COMMUNITY COLLEGE DISTRICT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Unduplicated Headcount Enrollment
ALAMO COMMUNITY COLLEGE DISTRICT
UNDUPLICATED HEADCOUNT - CREDIT ONLY
Fiscal Year Total*
Inc / Dec
95 - 96
55,206
96 - 97 58,327
5.7%
97 - 98
58,909 1.0%
98 - 99
57,403
-2.6%
99 - 00 59,107
3.0%
00 - 01 60,435
2.2%
01 - 02 64,195 6.2%
02 - 03
66,215 3.1%
03 - 04 69,050
4.3%
04 - 05 69,909
1.2%
05 - 06
68,473 -2.1%
06 - 07 69,257 1.1%
07 - 08 71,074
2.6%
08 - 09 75,971 6.9%
09 - 10 83,673
10.1%
10 - 11
83,189
-0.6%
11 - 12 78,122 -6.1%
12 - 13 74,666 -4.4%
13 - 14
72,035 -3.5%
14 - 15
71,498 -0.7%
15 - 16
73,173 2.3%
16 - 17 72,213
-1.3%
17 - 18 Preliminary 73,554
1.9%
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Headcount vs. Enrollment
Total Unduplicated at Census Date: For officially certified student counts the Census Date is used. Census Date
is defined as the official day of record that public higher education institutions must determine the enrollments
that qualify to be reported to the Texas Higher Education Coordinating Board for state reimbursement. Also
referred to as Official Reporting Date (ORD). For fall and spring semesters, it is the 12
th
class day. For summer
semesters, it is the 4th class day.
Total Unduplicated with Flex II: For planning purposes, however, student data for the additional parts of term
(Flexible Entry) after Census Date are useful in providing a complete look at a given term. Flexible Entry means
an institution can report and be funded for semester credit/contact hours in classes that were not organized by
the census date (universities) or did not have its census date until after the census date of the term (CTC) but
otherwise met the state-mandated funding requirements.
Total Duplicated – Budget View: The last segment of the data is reported for internal planning purposes.
Duplicated headcount means a student takes course at multiple colleges in the Alamo College’s system. This
duplication impacts ratios and other data that drive funding based on where a student attends class, referred
to as the College of Attendance. For budget purposes, Student Services and Advising are two key areas within
Alamo Colleges that are funded based on the College of Attendance.
Additionally, for Alamo Colleges, the definitions below provide the difference in terminology between
‘Headcount’ and ‘Enrollment’:
Student headcount
• “Unduplicated” counts of students
• Actual number of individual students enrolled
• Students only counted once, even if enrolled in multiple courses
Student enrollment
• “Duplicated” student number
• Number of students enrolled in the number of courses, not the actual number of individual students
• Students counted for each course in a term – if enrolled in two courses then counted twice, three course
counted three times, etc.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
APPENDIX
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Department Budget Allocations by College by Functional Categories
San Antonio College
Department Budget Allocations by Functional Categories
DEPARTMENT
FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SAC Architecture 111001 811241
1020 5.00
328,670.00 119,176.00 2,730.00 450,576.00
SAC General Institutional Costs 111001 810002 1030 (67,565.00) (67,565.00)
SAC Biological Sciences 111001 811121 1030 12.00
812,133.00 588,351.00
26,574.00 1,427,058.00
SAC Astronomy 111001 811131 1030 3.00 216,701.00
30,191.00 971.00
247,863.00
SAC Chemistry 111001
811132 1030 6.00
383,207.00 194,948.00 11,405.00 589,560.00
SAC Earth Sciences 111001 811133 1030 2.00
128,816.00
114,196.00 1,960.00
244,972.00
SAC Anthropology 111001 811134 1030 81,020.00 81,020.00
SAC Physics
111001
811243 1030 3.00
216,429.00 124,576.00 2,100.00
343,105.00
SAC Mortuary Science
111001 812081 1030 6.00 398,428.00 93,710.00 38,616.00 530,754.00
SAC General Institutional Costs 111001 810002 1040 (35,008.00) (35,008.00)
SAC Business Occupations 111001 812011 1040
5.00
352,505.00 118,326.00 3,353.00 474,184.00
SAC Conf and Court Reporting 111001 812013 1040 3.00
173,160.00
143,333.00 2,095.00
318,588.00
SAC Legal Assistant 111001 812014 1040 1.00
68,360.00 28,171.00 1,263.00 97,794.00
SAC Banking Technology 111001 812041 1040 18,863.00 148.00 19,011.00
SAC Business Administration 111001 812042 1040 2.00 164,939.00 117,216.00
1,960.00 284,115.00
SAC Management 111001 812043 1040 5.00 406,136.00 187,328.00 3,114.00 596,578.00
SAC Real Estate Program 111001 812045 1040 1.00 46,540.00 67,431.00 148.00 114,119.00
SAC Journalism 111001 811182 1060 3.00 217,075.00 139,763.00 22,049.00
378,887.00
SAC KSYM 111001 811186 1060 85,497.00 4,411.00 89,908.00
SAC Radio and Television and Film 111001 811187 1060 4.00 264,186.00 184,262.00
21,002.00 469,450.00
SAC General Institutional Costs 111001 810002 1070 (8,446.00) (8,446.00)
SAC Computer Information Systems 111001 812061 1070 11.00
736,656.00 621,570.00 14,700.00 1,372,926.00
SAC Child Development Operations 111001 812053 1090 4.00 238,214.00 55,600.00 10,483.00
304,297.00
SAC Edge Program 111001 811242 1100 700.00 700.00
SAC Engineering 111001 811244 1100 1.00 79,266.00 72,118.00
151,384.00
SAC General Institutional Costs 111001 810002 1120 (152,022.00) (152,022.00)
SAC English 111001 811152 1120 24.60 1,847,720.00 322,898.00 5,530.00 2,176,148.00
SAC Multicultural Conference 111001 811153 1120 2,916.00 2,916.00
SAC English As A Second Language 111001 811161 1120 5.00 329,649.00 230,902.00 4,890.00 565,441.00
SAC Philosophy 111001 811221 1120 6.00 394,226.00 322,465.00 1,163.00 717,854.00
SAC Theatre and Communications 111001 811274 1120 8.00 491,902.00 522,438.00 11,900.00 1,026,240.00
INSTRUCTION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
San Antonio College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND
ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SAC Education
111001 811291
1120 0.13 11,047.00
11,047.00
SAC General Institutional Costs 111001
810002 1130
(50,674.00)
(50,674.00)
SAC World Languages
111001 811162 1130
6.00
397,499.00
439,260.00
1,576.00
838,335.00
SAC Interpreter Training 111001 812031 1130
11.00
638,625.00
348,417.00 5,537.00
992,579.00
SAC General Institutional Costs 111001 810002
1140 (256,412.00)
(256,412.00)
SAC Dental Assistants 111001 812021 1140
2.00 103,345.00
128,408.00
24,083.00
255,836.00
SAC Medical Assisting 111001 812022
1140 4.00
251,609.00
58,308.00
9,765.00
319,682.00
SAC Allied Health-Shared Expenses 111001 812023
1140 1,593.00
1,593.00
SAC Credit EMS 111001
812024 1140
5,319.00 5,319.00
SAC Nursing Ed Associate Degree 111001 812091 1140 23.00
1,395,933.00
961,541.00 494,900.00
2,852,374.00
SAC Nursing Special Program Tuition 111001
812093 1140 210,000.00 210,000.00
SAC General Institutional Costs
111001 810002
1160 (152,022.00)
(152,022.00)
SAC Credit EMS
111001 812024 1160 2.00
99,321.00
53,296.00
152,617.00
SAC Mental Health/Human Services 111001 812202 1160 1.00
46,540.00 143,688.00
3,572.00 193,800.00
SAC General Institutional Costs 111001
810002 1190
(38,851.00) (38,851.00)
SAC Mathematics 111001
811202 1190 12.18
946,766.00
66,854.00
1,013,620.00
SAC Mathematics 111001 811203
1190 1.00 79,954.00
560,466.00 2,979.00
643,399.00
SAC Physical Education 111001 811192 1230 6.00
377,805.00
230,880.00
23,627.00
632,312.00
SAC Gym Rental
111001 811193 1230 5,600.00
5,600.00
SAC General Institutional Costs 111001 810002 1240 (50,674.00)
(50,674.00)
SAC Fire Technology
111001 812104 1240 4.00
218,853.00 453,497.00
142,488.00
814,838.00
SAC Emergency Mgt and HL Security 111001
812106 1240 5,684.00
5,684.00
SAC Law Enforcement 111001 812107 1240 1.00
46,540.00
94,615.00 28,002.00
169,157.00
SAC Public Administration 111001 812204 1240 1.00 81,879.00 39,634.00
491.00 122,004.00
SAC Criminal Justice 111001 812205 1240 6.00 364,195.00
167,522.00 2,658.00 534,375.00
SAC General Institutional Costs 111001 810002 1250 (261,816.00) (261,816.00)
SAC History 111001 811171 1250 8.00
508,030.00 556,898.00
1,680.00 1,066,608.00
SAC Mexican American Studies 111001 811172 1250 11,875.00 3,565.00
15,440.00
SAC Political Science 111001 811231
1250 7.00 479,537.00
397,631.00 2,169.00 879,337.00
SAC Economics 111001 811232 1250
3.00 231,969.00 80,012.00
311,981.00
SAC Psychology 111001
811251 1250 9.00 767,967.00 334,084.00
3,136.00 1,105,187.00
SAC Sociology 111001 811261 1250 5.00 289,130.00
193,057.00 2,253.00 484,440.00
SAC Social Work 111001 811262 1250 2.00
129,554.00 2,100.00 131,654.00
SAC Student Development 111001 816409 1250 9.00 652,630.00 652,630.00
SAC General Institutional Costs 111001 810002 1260 (59,120.00)
(59,120.00)
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FISCAL YEAR 2018-19 ANNUAL BUDGET
San Antonio College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND
ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SAC Photography
111001 811183
1260 1.00 96,385.00
86,470.00
4,900.00
187,755.00
SAC Communication Design 111001 811185
1260 3.00
225,106.00
18,778.00
4,900.00
248,784.00
SAC Music Business Program 111001 811188
1260 59,979.00
8,086.00
68,065.00
SAC Music 111001 811211
1260 5.00
303,537.00
257,773.00 9,799.00
571,109.00
SAC Art 111001
811281 1260 5.00 338,843.00
304,203.00
6,998.00 650,044.00
SAC General Institutional Costs
111001 810002 1270 (3,241,620.00) 7,283,963.00
2,488,457.00
6,530,800.00
SAC VP Academic Success 111001 811001 1270 52,455.00
52,455.00
SAC Dual Credit Admin and Operation 111001 811703
1270 200,091.00
77,420.00
277,511.00
SAC Professional CE 111001 812003
1270 8,357.00
263.00 8,620.00
SAC Student Learning Assistance Ctr 111001 815008 1270 209,549.00
50,902.00
260,451.00
SAC General Institutional Costs 111001 810002 1280 (121,617.00) (121,617.00)
SAC Developmental Math
111001 811201 1280 8.82
642,358.00 239,070.00
881,428.00
SAC Developmental English 111001 811151 1290
3.40 290,606.00
421,895.00
712,501.00
SAC Education 111001 811291 1290
0.87
73,931.00 73,931.00
SAC General Institutional Costs 111001 810002
1999 100,000.00
100,000.00
SAC CE Vocational ESL
111001 813005 1999 13,000.00
13,000.00
SAC General Institutional Costs 111001 810002 2010
(14,702.00) 193,813.00 53,559.00
232,670.00
SAC General Institutional Costs 171005 810002 2010
841.00 841.00
SAC General Institutional Costs
171007 810002 2010 4,365.00
4,365.00
SAC General Institutional Costs 171011 810002 2010 1,301.00
1,301.00
SAC Koehler House 171002 810014
2010 19,140.00 19,140.00
SACTACULAR 111001 811102
2010 24,500.00
24,500.00
SAC AUX Student Publications 171003 811181 2010 1,500.00
1,500.00
SAC Auditorium 171005
811271 2010 2,713.00 22,614.00 25,327.00
SAC Eco Centro 111001 813011 2010 182,183.00
2,100.00 184,283.00
SAC Eco Centro 171011
813011
2010
15,800.00 83,337.00
99,137.00
SAC CLCSA 171007
813017 2010 400.00 137,031.00 137,431.00
SAC Tech Store 111001 817007 2010 163,309.00
163,309.00
SAC Scobee Education Center
111001 817401 2010 331,451.00 331,451.00
SAC Scobee Education Center 171007 817401 2010 51,504.00 51,504.00
SAC General Institutional Costs 111001 810002 3010 (74,626.00) 765,588.00 292,425.00
983,387.00
SAC Budget Office 111001 810021 3010 634,618.00 634,618.00
SAC Adjunct Faculty Council 111001 810107 3010 2,100.00 2,100.00
PUBLIC SERVICE
ACADEMIC SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
San Antonio College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SAC VP Academic Success 111001 811001 3010 274,061.00 76,250.00 350,311.00
SAC Honors Academy 111001 811003 3010 9,449.00 9,449.00
SAC Quality Enhancement Plan 111001 811007 3010 58,551.00 15,759.00 74,310.00
SAC Dean Academic Success CCAST 111001 811101 3010 216,064.00 100,000.00 316,064.00
SAC Forensic Account 111001 811272 3010 11,900.00 11,900.00
SAC Writing Center 111001 811301 3010 112,636.00 1,400.00 114,036.00
SAC Dual Credit Admin and Operation 111001 811703 3010 135,762.00 135,762.00
SAC Dean Academic Success HBBEPS 111001 812001 3010 279,189.00 100,000.00 379,189.00
SAC Professional CE 111001 812003 3010 75,057.00 75,057.00
SAC Medical Assisting 111001 812022 3010 33,323.00 33,323.00
SAC Dean Academic Success:Acad Svcs 111001 815001 3010 100,079.00 100,079.00
SAC Library 111001 815301 3010 743,194.00 71,878.00 815,072.00
SAC Library Books and Materials 111001 815305 3010 245,000.00 245,000.00
SAC Creative Multimedia 111001 815333 3010 591,144.00 35,699.00 626,843.00
SAC VP Student Success Office 111001 816001 3010 43,432.00 43,432.00
SAC Dean of Student Succss-Inst Sup 111001 816801 3010 100,079.00 100,079.00
SAC General Institutional Costs 111001 810002 4010 (358,103.00) 1,937,645.00 594,407.00 2,173,949.00
SAC General Institutional Costs 111003 810002 4010 39,597.00 39,597.00
SAC Office of the President 111001 810003 4010 84,255.00 84,255.00
SAC Budget Office 111001 810021 4010 168,227.00 168,227.00
SAC Student Advocacy Center 111001 811006 4010 10,448.00 23,059.00 33,507.00
SAC Child Development Center 111001 812051 4010 394,918.00 394,918.00
SAC VP Student Success Office 111001 816001 4010 714,847.00 90,600.00 805,447.00
SAC Student Conduct 111001 816105 4010 48,964.00 5,666.00 54,630.00
SAC Student Activities 111001 816106 4010 192,080.00 28,002.00 220,082.00
SAC Student Activity Fee-Designated 111003 816110 4010 180,522.00 673,033.00 853,555.00
SAC Outreach & Recruitment 111001 816201 4010 446,981.00 40,076.00 487,057.00
SAC Admissions and Records 111001 816202 4010 649,001.00 7,003.00 656,004.00
SAC Commencement 111001 816204 4010 88,550.00 88,550.00
SAC Advising Services 111001 816401 4010 2,313,217.00 20,945.00 2,334,162.00
SAC Intl Student Services 111001 816403 4010 77,215.00 77,215.00
SAC Retention and Transition Serv 111001 816405 4010 49,758.00 8,988.00 58,746.00
SAC Student Success Council 111001 816406 4010 700.00 700.00
STUDENT SERVICES
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FISCAL YEAR 2018-19 ANNUAL BUDGET
San Antonio College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SAC Student Development 111001 816409 4010 310,162.00 6,300.00 316,462.00
SAC Counseling Services 111001 816410 4010 253,476.00 3,501.00 256,977.00
SAC Veterans Affairs 111001 816411 4010 661,779.00 44,715.00 706,494.00
SAC New Student Orientation 111001 816413 4010 32,726.00 32,726.00
SAC Disability Support Services 111001 816507 4010 325,374.00 18,374.00 343,748.00
SAC Womens Center 111001 816612 4010 544,965.00 33,023.00 577,988.00
SAC Assessment and Testing 111001 816701 4010 280,694.00 32,201.00 312,895.00
SAC Dean of Student Succss-Inst Sup 111001 816801 4010 126,057.00 55,000.00 181,057.00
SAC Special Programming 111001 817012 4010 42,662.00 42,662.00
SAC General Institutional Costs 111001 810002 5010 (335,305.00) 1,046,515.00 922,357.00 1,633,567.00
SAC Office of the President 111001 810003 5010 475,573.00 150,000.00 625,573.00
SAC Institutional Memberships 111001 810004 5010 75,000.00 75,000.00
SAC Hospitality Account 111001 810005 5010 85,000.00 85,000.00
SAC Special Initiatives 111001 810009 5010 1,751.00 1,751.00
SAC Staff Council Fund Raising 111001 810012 5010 2,100.00 2,100.00
SAC Paper Recycling 111001 810013 5010 43,000.00 43,000.00
SAC Budget Office 111001 810021 5010 133,946.00 78,127.00 212,073.00
SAC Faculty Senate 111001 810101 5010 2,100.00 2,100.00
SAC Resource College Development 111001 810103 5010 110,604.00 18,620.00 129,224.00
SAC Public Information 111001 810501 5010 362,824.00 69,999.00 432,823.00
SAC Facilities Use Management 111001 814007 5010 197,491.00 1,610.00 199,101.00
SAC Software 111001 815103 5010 255,900.00 255,900.00
SAC IT Asset Management 111001 815332 5010 22,400.00 100,000.00 122,400.00
SAC Intg Plan&PerformanceExcellence 111001 816002 5010 545,170.00 25,500.00 570,670.00
SAC VP College Services Office 111001 817001 5010 326,061.00 115,000.00 441,061.00
SAC Consolidated Printers 111001 817003 5010 278,750.00 278,750.00
SAC College Projects 111001 817004 5010 215,000.00 215,000.00
SAC SACSCOC Reaccreditation 111001 817006 5010 12,532.00 18,550.00 31,082.00
SAC-FACES Fine Arts&Cultural Events 111001 817009 5010 10,500.00 10,500.00
SAC Risk Management 111001 817010 5010 720.00 10,503.00 11,223.00
SAC Grant Management 111001 817011 5010 980.00 980.00
SAC Technology Center 111001 817201 5010 1,768,358.00 15,393.00 1,783,751.00
SAC Go-Print 111001 817202 5010 48,000.00 48,000.00
INSTITUTIONAL SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
San Antonio College
Department Budget Allocations by Functional Categories
DEPARTMENT
FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SAC General Institutional Costs 111001 810002 6010 5,106.00 4,150.00 9,256.00
SAC General Institutional Costs 171005 810002 6010 988.00 988.00
SAC Gym Rental 111001 811193 6010 17,211.00
17,211.00
SAC Auditorium 111001 811271 6010
44,806.00 44,806.00
SAC Auditorium 171005 811271 6010 12,000.00 12,000.00
SAC General Institutional Costs 111001
810002 7010 50,000.00 50,000.00
SAC General Institutional Costs 111001 810002 8010 2,968.00 2,968.00
SAC Child Development Center 131001 812051 8010 7,000.00 7,000.00
SAC Tech Store 171010 817007 8010 150,000.00
150,000.00
SAC General Institutional Costs 111002
810002
9425 1,573,776.00 1,573,776.00
TOTAL SAN ANTONIO COLLEGE 271.00 18,384,412.00 21,911,669.00
11,279,722.00 12,010,334.00 63,586,137.00
* FTE includes full-time faculty only (account code 61001).
Department budgets are required by State Law in Texas State Statute Sec. 51.402b.
INSTITUTIONAL SCHOLARSHIPS
AUXILIARY ENTERPRISES
TRANSFERS
OPERATIONS AND MAINTENANCE OF PLANT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
St. Philip's College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SPC SWC AMT Program 112001 828013 1020 2.00 108,399.00 26,480.00 134,879.00
SWC Machine Technology 112001 828562 1020 4.00 216,679.00 163,043.00 28,000.00 407,722.00
SWC Welding 112001 828563 1020 2.00 105,592.00 120,000.00 80,980.00 306,572.00
SPC Physics 112001 821151 1030 1.00 82,276.00 49,000.00 6,000.00 137,276.00
SPC Biological Sciences 112001 821152 1030 9.00 599,952.00 653,926.00 41,850.00 1,295,728.00
SPC Chemistry 112001 821153 1030 6.00 391,896.00 326,161.00 50,266.00 768,323.00
SPC Biology Software Sales 112001 821154 1030 7,500.00 7,500.00
SPC Counseling and Student Develop 112001 826031 1030 1.00 61,410.00 61,410.00
SPC Business Administration 112001 821133 1040 1.00 59,732.00 15,000.00 74,732.00
SPC Administrative Computer Tech 112001 822041 1040 1.00 54,462.00 67,927.00 8,200.00 130,589.00
SPC Accounting Informatn Sys Tech 112001 822042 1040 1.00 63,240.00 7,000.00 300.00 70,540.00
SPC Business Management 112001 822043 1040 1.00 57,007.00 81,500.00 275.00 138,782.00
SPC Computer Science 112001 821134 1070 2.00 123,263.00 27,000.00 150,263.00
SPC Business Management 112001 822043 1070 1.00 62,875.00 62,875.00
SPC Information Technology 112001 822044 1070 3.00 214,647.00 196,149.00 6,020.00 416,816.00
SPC CETC-BIS Contract Training 112001 822045 1070 - 10,000.00 10,000.00
SWC Electrician 112001 828502 1080 1.00 61,998.00 25,000.00 86,998.00
SWC Plumbing 112001 828505 1080 6,000.00 2,500.00 8,500.00
SPC Early Childhood Studies 112001 822004 1090 3.00 183,474.00 83,210.00 1,125.00 267,809.00
SPC Tourism Hospitality Culinary 112001 822061 1090 8.00 532,234.00 375,449.00 6,920.00 914,603.00
SPC Alternative Teacher Certifica 112001 823011 1090 2,718.00 2,718.00
SPC Child Development Operations 112001 826021 1090 262,119.00 262,119.00
SPC Electronic Systems Technology 112001 822031 1110 6.00 389,318.00 165,927.00 35,525.00 590,770.00
SWC Allied Construction 112001 828501 1110 2.00 111,992.00 161,500.00 45,025.00 318,517.00
SWC Home Building 112001 828503 1110 1.00
44,901.00 60,000.00 104,901.00
SPC English 112001 821112 1120 9.80 674,033.00 303,644.00 10,000.00 987,677.00
SPC Reading and Education 112001 821171 1120 2.00 143,069.00 191,988.00 335,057.00
SPC Foreign Languages 112001 821172 1130 2.00 134,258.00 4,000.00 138,258.00
SPC Nursing Associate Degree 112001 822052 1140 3.00 167,173.00 57,137.00 5,600.00 229,910.00
SPC Nursing Special Program Tuition 112001 822055 1140 191,824.00 110,184.00 302,008.00
SPC Occupational Therapy Assistant 112001 822012 1160 3.00 168,488.00 56,322.00 74,535.00 299,345.00
SPC Radiography 112001 822013 1160 5.00 284,659.00 258,982.00 162,912.00 706,553.00
SPC Sonography 112001 822014 1160 3.00 185,816.00 67,343.00 54,196.00 307,355.00
INSTRUCTION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
St. Philip's College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SPC Respiratory Care 112001 822015 1160 4.00 207,784.00 147,000.00 76,900.00 431,684.00
SPC Surgical Tech 112001 822016 1160 2.00 102,360.00 101,854.00 38,025.00 242,239.00
SPC Cardiovascular 112001 822017 1160 2.00 108,953.00 19,000.00 57,025.00 184,978.00
SPC Medical Laboratory 112001 822018 1160 3.00 189,298.00 139,730.00 126,530.00 455,558.00
SPC Physical Therapy Assistant 112001 822019 1160 3.00 158,922.00 67,922.00 64,811.00 291,655.00
SPC Health Information Systems 112001 822020 1160 2.00 114,172.00 109,500.00 64,225.00 287,897.00
SPC Vision Care Technology 112001 822063 1160 2.00 107,393.00 1,150.00 108,543.00
SPC Histologic Technician 112001 822064 1160 1.00 47,335.00 6,700.00 32,050.00 86,085.00
SPC Nursing Vocational 112001 822051 1180 15.00 901,046.00 294,827.00 32,750.00 1,228,623.00
SPC Nursing New Braunfels Prog 112001 822053 1180 2.00 107,174.00 42,649.00 3,175.00 152,998.00
SPC Mathematics 112001 821131 1190 7.75 472,920.00 317,320.00 22,650.00 812,890.00
SPC Automotive Technology 112001 822021 1200 10.00 583,728.00 208,126.00 80,761.00 872,615.00
SPC General Motors 112001 822022 1200 16,579.00 16,579.00
SPC Ford Motors 112001 822023 1200 67,431.00 32,082.00 99,513.00
SPC ACE Instruction 112001 823006 1200 115.00 115.00
SWC Auto Body 112001 828561 1200 2.00 98,293.00 54,422.00 31,986.00 184,701.00
SWC Aviation 112001 828541 1210 8.00 517,372.00 169,427.00 101,165.00 787,964.00
SWC Diesel Technology 112001 828543 1210 4.00 209,394.00 136,966.00 15,000.00 361,360.00
SPC Kinesiology 112001 821141 1230 2.00 100,469.00 78,427.00 3,800.00 182,696.00
SPC Psychology 112001 821161 1250 5.00 307,564.00 275,566.00 1,350.00 584,480.00
SPC Social Sciences 112001 821162 1250 16.00 983,263.00 516,330.00 2,275.00 1,501,868.00
SPC Theater and Fine Arts 112001 821121 1260 2.00 121,915.00 242,007.00 33,950.00 397,872.00
SPC Music 112001 821122 1260 2.00 137,048.00
111,000.00 13,300.00 261,348.00
SPC General Institutional Costs 112001 820002 1270 52,257.00 4,969,949.00 1,438,738.00 6,460,944.00
SPC Office of the President 112001 820003 1270 1,125,813.00 1,125,813.00
SPC Community Svc and Training 112001 823008 1270 55,000.00 11,607.00 66,607.00
SPC Distance Learning 112001 823053 1270 17,436.00 6,085.00 23,521.00
SPC School To Work Program 112001 828004 1270 49,626.00 79,317.00 128,943.00
SPC Developmental Math 112001 821132 1280 7.25 494,743.00 382,598.00 6,250.00 883,591.00
SPC Developmental English 112001 821111 1290 3.20 214,165.00 78,406.00 292,571.00
SPC General Institutional Costs 112001 820002 1999 79,552.00 79,552.00
SPC General Institutional Costs 132001 820002 1999 3,500.00 3,500.00
SPC General Institutional Costs 172001 820002 1999 25,000.00 25,000.00
PUBLIC SERVICE
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FISCAL YEAR 2018-19 ANNUAL BUDGET
St. Philip's College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SPC General Institutional Costs 112001 820002 2010 22,797.00 7,794.00 30,591.00
SPC OE - Fine Arts 112001 821123 2010 80,256.00 19,000.00 99,256.00
SPC GED Testing 112001 826065 2010 2,500.00 2,500.00
SPC General Institutional Costs 112001 820002 3010 1,102,971.00 291,937.00 1,394,908.00
SPC Leadership and Learning Cntr 112001 820301 3010 33,627.00 33,627.00
SPC VP Academic Affairs Office 112001 821001 3010 284,624.00 95,910.00 380,534.00
SPC Dean Arts and Sciences Office 112001 821101 3010 542,448.00 9,380.00 551,828.00
SPC Dean of Health Science Office 112001 821801 3010 258,545.00 2,910.00 261,455.00
SPC Dean Applied Science Office 112001 822001 3010 304,003.00 3,350.00 307,353.00
SPC Radiography 112001 822013 3010 6,000.00 6,000.00
SPC Instructional Development 112001 823041 3010 194,586.00 4,795.00 199,381.00
SPC Information&Communication Tech 112001 823051 3010 889,210.00 79,290.00 968,500.00
SPC Telecourse Administration 112001 823054 3010 533.00 533.00
SPC Library Services 112001 824001 3010 741,894.00 10,921.00 752,815.00
SPC Library Archives 112001 824002 3010 5,257.00 5,257.00
SPC Library Books and Materials 112001 824003 3010 154,700.00 154,700.00
SPC Media Services 112001 824004 3010 203,156.00 9,550.00 212,706.00
SPC Dean Interdisciplinary Programs 112001 825001 3010 133,506.00 340.00 133,846.00
SWC Dean Of Administration 112001 828003 3010 99,006.00 14,750.00 113,756.00
SPC General Institutional Costs 112001 820002 4010 1,372,604.00 372,830.00 1,745,434.00
SPC General Institutional Costs 112003 820002 4010 4,325.00 4,325.00
SPC Quality Enhancement Plan 112001 820007 4010 1,500.00 1,500.00
SPC VP Student Success Office 112001 826001 4010 386,821.00 10,775.00 397,596.00
SPC Student Activity Fee-Designated 112003 826005 4010 52,529.00 108,571.00 161,100.00
SPC Counseling and Student Develop 112001 826031 4010 128,125.00 128,125.00
SPC Recruitment 112001 826033 4010 189,884.00 32,675.00 222,559.00
SPC Educational Support Svcs 112001 826041 4010 2,172,964.00 72,125.00 2,245,089.00
SPC Job Placement Career Services 112001 826042 4010 2,900.00 2,900.00
SPC Admissions and Records 112001 826062 4010 1,129,778.00 16,700.00 1,146,478.00
SPC Assessment and Testing 112001 826068 4010 254,439.00 28,168.00 282,607.00
SPC Veterans Affairs 112001 826069 4010 53,587.00 9,800.00 63,387.00
SPC Service Learning 112001 826081 4010 44,155.00 24,300.00 68,455.00
ACADEMIC SUPPORT
STUDENT SERVICES
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FISCAL YEAR 2018-19 ANNUAL BUDGET
St. Philip's College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND
ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
SPC Health Center
112001 826091
4010 98,569.00
2,000.00
100,569.00
SPC Student Activities 112001 826092
4010 203,814.00
7,450.00
211,264.00
SPC General Institutional Costs 112001
820002 5010 477,648.00
406,083.00
883,731.00
SPC Office of the President
112001 820003 5010 680,771.00
22,500.00
703,271.00
SPC Hospitality Account 112001 820004 5010
87,500.00 87,500.00
SPC Staff Council 112001 820005 5010
3,250.00
3,250.00
SPC Quality Enhancement Plan
112001 820007 5010
99,659.00
198,448.00
298,107.00
SPC Business Services 112001 820008
5010 16,500.00 16,500.00
SPC Institutional Effectiveness 112001 820009 5010
17,000.00
17,000.00
SPC Faculty Senate 112001
820012 5010 750.00
750.00
SPC Health Wellness Program
112001 820014 5010 18,478.00 18,478.00
SPC LRC Fines 112001 820018 5010
1,000.00
1,000.00
SPC Public Relations 112001 820041 5010 192,361.00
113,400.00 305,761.00
SPC Institutional Advancement 112001
820101 5010
223,732.00 69,500.00
293,232.00
SPC Planning and Research 112001
820201 5010 188,196.00
11,500.00
199,696.00
SPC Hospitality Operations 112001 822062
5010 136,700.00 136,700.00
SPC ACE Instruction
112001 823006 5010 58.00 58.00
SPC Commencement 112001 826063 5010
75,000.00 75,000.00
SPC VP SWC Office
112001 828005 5010 178,434.00
178,434.00
SPC General Institutional Costs 172002
820002 6010 10,000.00
10,000.00
SPC Office of the President
172001 820003 6010 13,492.00
13,492.00
SPC Theater and Fine Arts
172002
821121
6010 5,000.00 5,000.00
SPC General Institutional Costs 132001 820002 8010 14,730.00
4,326.00 19,056.00
SPC GoPrint
132001 823055 8010 11,000.00 11,000.00
SPC Child Development Center 112001 826022 8010 5,050.00
5,050.00
SPC Child Development Center 132001 826022 8010
47,535.00 8,050.00 55,585.00
SPC General Institutional Costs 112002
820002 9425 1,336,511.00 1,336,511.00
TOTAL ST. PHILIP'S COLLEGE 189.00 11,568,154.00 17,786,610.00
7,965,024.00 8,406,716.00 45,726,504.00
* FTE includes full-time faculty only (account code 61001).
Department budgets are required by State Law in Texas State Statute Sec. 51.402b.
AUXILIARY ENTERPRISES
TRANSFERS
INSTITUTIONAL SUPPORT
OPERATIONS AND MAINTENANCE OF PLANT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Palo Alto College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
PAC Agriculture 113001 831211 1010 1.00 54,924.00 60,000.00 5,835.00 120,759.00
PAC Landscape and Turfgrass Mgmt 113001 831212 1010 1.00 46,428.00 74,043.00 11,750.00 132,221.00
PAC Biological Sciences 113001 831231 1030 8.00 565,844.00 203,983.00 61,969.00 831,796.00
PAC Chemistry 113001 831232 1030 4.00 271,681.00 133,760.00 40,523.00 445,964.00
PAC Earth Sciences 113001 831233 1030 5,000.00 5,000.00
PAC Physics 113001 831235 1030 1.00 54,541.00 50,000.00 17,026.00 121,567.00
PAC Geology 113001 831236 1030 20,000.00 20,000.00
PAC Brewing Technology 113001 831284 1030 1.00 50,000.00 50,000.00
PAC Business Administration 113001 831221 1040 1.00 78,277.00 33,427.00 111,704.00
PAC Business Occupations 113001 831222 1040 1.00 58,310.00 70,000.00 2,000.00 130,310.00
PAC Distribution Logistics 113001 831223 1040 1.00 57,007.00 30,000.00 2,990.00 89,997.00
PAC Mid-Management 113001 831224 1040 2.00 159,269.00 100,000.00 259,269.00
PAC Aviation Technology 113001 831286 1050 40,000.00 250,000.00 290,000.00
PAC Mass Communications 113001 831175 1060 1.00 80,774.00 30,000.00 900.00 111,674.00
PAC Tutoring Services 113001 831008 1070 53,014.00 53,014.00
PAC Computer Science 113001 831251 1070 5.00 358,675.00 50,000.00 600.00 409,275.00
PAC Computer Information Systems 113001 831252 1070 2.00 132,512.00 133,427.00 2,000.00 267,939.00
PAC Teacher Assistant and Aide Prog 113001 831136 1090 50,000.00 50,000.00
PAC Engineering 113001 831234 1100 1.00 50,000.00 15,000.00 820.00 65,820.00
PAC Oil and Gas Technology 113001 831283 1110 1.00 63,656.00 85,000.00 13,000.00 161,656.00
PAC Industrial Technology 113001 831297 1110 1.00 52,305.00 43,321.00 1,320.00 96,946.00
PAC Speech 113001 831113 1120 5.00 314,678.00 109,974.00 4,500.00 429,152.00
PAC Humanities 113001 831131 1120 1.00 47,335.00 80,000.00 2,500.00 129,835.00
PAC Philosophy 113001 831133 1120 3.00 208,267.00 70,000.00 1,000.00 279,267.00
PAC English 113001 831172 1120 6.00 402,091.00 133,739.00 7,000.00 542,830.00
PAC Reading and Education 113001 831176 1120 1.00 71,118.00 20,000.00 91,118.00
PAC Working Writers Series 113001 831179 1120 10,000.00 10,000.00
PAC LIS 113001 831303 1120 55,337.00 55,337.00
PAC Foreign Languages 113001 831174 1130 2.00 139,872.00 25,000.00 100.00 164,972.00
PAC Healthcare Administrator 113001 831226 1160 1.00 50,000.00 50,000.00
PAC Veterinary Technology 113001 831296 1160 2.00 112,016.00 302,628.00 88,750.00 503,394.00
PAC Mathematics 113001 831261 1190 7.00 437,445.00 133,427.00 8,500.00 579,372.00
PAC Kinesiology 113001 831266 1230 4.00 280,090.00 60,000.00 15,000.00 355,090.00
INSTRUCTION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Palo Alto College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
PAC Criminal Justice 113001 831271 1240 1.00 57,599.00 45,000.00 1,000.00 103,599.00
PAC Social Work 113001 831272 1240 20,000.00 20,000.00
PAC Psychology 113001 831134 1250 3.00 230,855.00 93,427.00 3,000.00 327,282.00
PAC Sociology 113001 831135 1250 20,000.00 20,000.00
PAC Student Development 113001 831137 1250 5.00 399,049.00 100,000.00 3,500.00 502,549.00
PAC Economics 113001 831151 1250 1.00 68,540.00 70,000.00 4,000.00 142,540.00
PAC Geography 113001 831152 1250 1.00 49,731.00 30,000.00 79,731.00
PAC Government 113001 831153 1250 5.00 334,689.00 100,000.00 2,500.00 437,189.00
PAC History 113001 831154 1250 6.00 390,841.00 133,427.00 8,000.00 532,268.00
PAC Mexican-American Studies 113001 832505 1250 1.00 60,170.00 15,000.00 21,000.00 96,170.00
PAC Art 113001 831111 1260 5.00 368,234.00 85,000.00 10,000.00 463,234.00
PAC Drama 113001 831112 1260 1.00 59,637.00 95,000.00 12,000.00 166,637.00
PAC Music 113001 831114 1260 3.00 159,315.00 60,000.00 26,200.00 245,515.00
PAC Dance 113001 831118 1260 3,000.00 3,000.00
PAC General Institutional Costs 113001 830002 1270 (1,597,753.00) 2,611,243.00 1,069,211.00 2,082,701.00
PAC Technical Computer Labs 113001 830004 1270 121,000.00 121,000.00
PAC Participatory Budgeting 113001 830010 1270 75,000.00 75,000.00
PAC Honors Program 113001 830012 1270 15,000.00 15,000.00
PAC Business Services 113001 830015 1270 515,680.00 515,680.00
PAC GoPrint Services 113001 830106 1270 16,000.00 16,000.00
PAC Distance Learning 113001 830201 1270 42,865.00 20,000.00 62,865.00
PAC Community Programs 113001 831405 1270 193,123.00 90,384.00 283,507.00
PAC Developmental Math 113001 831262 1280 9.00 606,783.00 285,000.00 2,500.00 894,283.00
PAC Developmental English 113001 831171 1290 6.00 359,678.00 50,000.00 400.00 410,078.00
PAC General Institutional Costs 113001 830002 3010 506,331.00 135,619.00 641,950.00
PAC Phoenix Institute 113001 830202 3010 96,584.00 8,000.00 104,584.00
PAC Campus Operations Mngmt 113001 830210 3010 48,911.00 48,911.00
PAC VP Academic Success Office 113001 831001 3010 351,399.00 34,500.00 385,899.00
PAC Tutoring Services 113001 831008 3010 318,365.00 31,000.00 349,365.00
PAC Academic Assessment 113001 831009 3010 45,323.00 10,000.00 55,323.00
PAC Dean Of Arts & Sciences Office 113001 831101 3010 137,084.00 26,600.00 163,684.00
PAC Dean Of Career & Technology Off 113001 831201 3010 226,655.00 18,700.00 245,355.00
PAC Dean Of Learning Resource 113001 831301 3010 100,079.00 10,000.00 110,079.00
ACADEMIC SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Palo Alto College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
PAC SEED Advising Center 113001 832510 4010 370,106.00 7,000.00 377,106.00
PAC BOLD Advising Center 113001 832511 4010 301,379.00 7,000.00 308,379.00
PAC Advising Management 113001 832512 4010 226,109.00 11,000.00 237,109.00
PAC Dean ECHS & DC 113001 832513 4010 16,000.00 16,000.00
PAC General Institutional Revenue 113001 830001 5010 9,000.00 9,000.00
PAC General Institutional Costs 113001 830002 5010 597,376.00 216,586.00 813,962.00
PAC General Institutional Costs 173003 830002 5010 310.00 310.00
PAC Office of the President 113001 830003 5010 413,860.00 50,000.00 463,860.00
PAC Hospitality Account 113001 830005 5010 60,000.00 60,000.00
PAC Celebracion 113001 830006 5010 60,000.00 60,000.00
PAC Technology Plan Funds 113001 830009 5010 200,000.00 200,000.00
PAC Budget Office Operations 113001 830011 5010 116,582.00 5,000.00 121,582.00
PAC Business Services 113001 830015 5010 1,770,617.00 1,770,617.00
PAC Staff Council Designated Rev 113001 830016 5010 5,000.00 5,000.00
PAC Paper Recycling Fund 113001 830017 5010 20,000.00 20,000.00
PAC Information Technology Services 113001 830018 5010 528,423.00 40,000.00 568,423.00
PAC Misc Facility Rentals 173003 830019 5010 1,000.00 8,710.00 9,710.00
PAC - Soccer Field 173003 830023 5010 10,000.00 10,000.00
PAC SACS Accreditation 113001 830024 5010 80,000.00 80,000.00
PAC Public Relations 113001 830101 5010 222,991.00 250,000.00 472,991.00
PAC VP of College Services Office 113001 830104 5010 322,076.00 27,000.00 349,076.00
PAC Hospitality College Services 113001 830105 5010 20,000.00 20,000.00
PAC Campus Safety 113001 830107 5010 53,848.00 30,000.00 83,848.00
PAC Planning and Research 113001 830203 5010 133,587.00 70,800.00 204,387.00
PAC Inst Adv and Eff and Comm Devel 113001 830206 5010 2,446.00 2,446.00
PAC Institutional Advancement 113001 830209 5010 116,016.00 29,000.00 145,016.00
PAC Campus Operations Mngmt 113001 830210 5010 20,700.00 20,700.00
PAC Strategic Planning 113001 830300 5010 15,000.00 15,000.00
PAC Faculty Senate 113001 831004 5010 5,000.00 5,000.00 10,000.00
PAC Hospitality Academic Affairs 113001 831007 5010 21,500.00 21,500.00
PAC Auditorium 113001 831117 5010 144,083.00 24,300.00 168,383.00
PAC Health Wellness Program 113001 831267 5010 5,000.00 5,000.00
PAC Hospitality Student Affairs 113001 832003 5010 30,500.00 30,500.00
INSTITUTIONAL SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Palo Alto College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
PAC Capital Projects 113001 830901 6010 29,000.00 29,000.00
PAC General Institutional Costs 113001 830002 7010 50,000.00 50,000.00
PAC Tutoring Services 113001 831008 7010 2,000.00 2,000.00
PAC Scholarship Support Services 113001 832504 7010 50,000.00 50,000.00
PAC General Institutional Costs 133001 830002 8010 109,925.00 75,354.00 185,279.00
PAC General Institutional Costs 133003 830002 8010 137,759.00 137,759.00
PAC General Institutional Costs 173002 830002 8010 9,714.00 9,714.00
PAC Natatorium Operation + Maint 133003 830022 8010 554,700.00 129,060.00 683,760.00
PAC Summer Camps 133001 830025 8010 51,000.00 29,210.00 80,210.00
PAC Drama 173002 831112 8010 10,000.00 10,000.00
PAC Auditorium 173002 831117 8010 31,348.00 22,855.00 54,203.00
PAC AUX Family Center 133001 832901 8010 340,522.00 40,313.00 380,835.00
PAC General Institutional Costs 113002 830002 9425 777,902.00 777,902.00
TOTAL PALO ALTO COLLEGE 111.00 7,342,236.00 11,723,375.00 5,222,535.00 8,204,180.00 32,492,326.00
* FTE includes full-time faculty only (account code 61001).
Department budgets are required by State Law in Texas State Statute Sec. 51.402b.
OPERATIONS AND MAINTENANCE OF PLANT
INSTITUTIONAL SCHOLARSHIPS
AUXILIARY ENTERPRISES
TRANSFERS
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northwest Vista College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NVC Biological Sciences 114001 842042 1030 16.00 1,023,087.00 505,440.00 142,584.00 1,671,111.00
NVC Chemistry 114001 842043 1030 6.00 376,678.00 236,736.00 34,292.00 647,706.00
NVC Geology 114001 842044 1030 3.00 204,426.00 145,642.00 4,285.00 354,353.00
NVC Physics 114001 842045 1030 3.00 181,086.00 155,872.00 15,805.00 352,763.00
NVC Science Tutoring & Advocacy Lab 114001 842047 1030 220,822.00 4,250.00 225,072.00
NVC Clinical Research Coordinator 114001 842054 1030 1.00 58,433.00 25,487.00 83,920.00
NVC Business Administration 114001 842022 1040 1.00 47,354.00 81,778.00 129,132.00
NVC Accounting 114001 842023 1040 3.00 196,451.00 132,811.00 1,500.00 330,762.00
NVC Customer Services/Sales Ops 114001 842055 1040 1.00 54,462.00 34,997.00 150.00 89,609.00
NVC Digital Video & Cinema Prod 114001 842060 1060 2.00 124,352.00 50,028.00 33,200.00 207,580.00
NVC Gaming Development 114001 842061 1060 2.00 113,873.00 166,024.00 13,728.00 293,625.00
NVC Mass Communications 114001 842083 1060 1.00 68,972.00 46,398.00 500.00 115,870.00
NVC Digital Media 114001 842059 1070 2.00 137,118.00 138,845.00 43,650.00 319,613.00
NVC Computer Information Systems 114001 842062 1070 2.00 169,342.00 171,895.00 1,450.00 342,687.00
NVC Info Assurance and Cybersecurit 114001 842063 1070 1.00 57,778.00 57,580.00 13,000.00 128,358.00
NVC Education 114001 842085 1090 2.00 121,509.00 99,262.00 500.00 221,271.00
NVC Engineering 114001 842046 1100 2.00 157,415.00 103,563.00 6,614.00 267,592.00
NVC Water Resource Science 114001 842053 1110 1.00 63,187.00 29,255.00 18,000.00 110,442.00
NVC Nanotechnology 114001 842058 1110 1.00 60,128.00 29,623.00 6,000.00 95,751.00
NVC Philosophy 114001 842032 1120 3.00 199,079.00 125,775.00 324,854.00
NVC Humanities 114001 842033 1120 2.00 115,819.00 94,200.00 1,200.00 211,219.00
NVC Speech 114001 842084 1120 7.00 421,205.00 331,738.00 1,500.00
754,443.00
NVC English 114001 842092 1120 19.00 1,204,722.00 722,782.00 1,927,504.00
NVC CE ESL Program 114001 842508 1120 232,084.00 11,350.00 243,434.00
NVC Student Development 114001 845303 1120 2.00 111,760.00 52,124.00 16,700.00 180,584.00
NVC Foreign Languages 114001 842034 1130 3.00 176,608.00 106,920.00 550.00 284,078.00
NVC Community Health 114001 842056 1160 2.00 113,450.00 38,600.00 400.00 152,450.00
NVC Pharmacy Technology 114001 842057 1160 1.00 50,638.00 38,776.00 4,800.00 94,214.00
NVC Mathematics 114001 842073 1190 25.00 1,548,906.00 766,645.00 2,315,551.00
NVC Kinesiology 114001 842016 1230 3.00 196,964.00 196,702.00 7,800.00 401,466.00
NVC Personal Fitness Trainer 114001 842052 1230 1.00 56,691.00 42,551.00 4,000.00 103,242.00
NVC Criminal Justice 114001 842086 1240 2.00 120,856.00 152,272.00 1,500.00 274,628.00
NVC Economics 114001 842024 1250 4.00 235,205.00 183,271.00 500.00 418,976.00
INSTRUCTION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northwest Vista College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NVC Government 114001 842025 1250 9.00 569,683.00 432,000.00 315.00 1,001,998.00
NVC History 114001 842035 1250 11.00 619,065.00 558,700.00 1,200.00 1,178,965.00
NVC Mexican-American Studies 114001 842036 1250 1.00 55,822.00 45,000.00 4,800.00 105,622.00
NVC Geography 114001 842082 1250 2.00 127,456.00 82,374.00 4,500.00 214,330.00
NVC Psychology 114001 842087 1250 7.00 445,525.00 299,050.00 9,500.00 754,075.00
NVC Sociology 114001 842088 1250 3.00 173,899.00 132,028.00 500.00 306,427.00
NVC Anthropology 114001 842089 1250 2.00 98,801.00 106,456.00 1,500.00 206,757.00
NVC Student Development 114001 845303 1250 381,460.00 1,000.00 382,460.00
NVC Fine Arts 114001 842012 1260 8.00 485,852.00 259,152.00 54,800.00 799,804.00
NVC Drama 114001 842013 1260 2.00 119,389.00 73,094.00 36,000.00 228,483.00
NVC Dance 114001 842014 1260 2.00 116,887.00 102,451.00 26,950.00 246,288.00
NVC Music 114001 842015 1260 4.00 244,194.00 154,709.00 30,400.00 429,303.00
NVC General Institutional Costs 114001 840002 1270 105,821.00 4,701,361.00 1,667,304.00 6,474,486.00
NVC Math Lab 114001 842072 1280 253,248.00 600.00 253,848.00
NVC Developmental Math 114001 842074 1280 562,171.00 500.00 562,671.00
NVC Developmental English 114001 842093 1290 2.00 123,966.00 205,128.00 329,094.00
NVC English and Reading Labs 114001 842094 1290 327,436.00 3,000.00 330,436.00
NVC General Institutional Costs 114001 840002 1999 150,000.00 150,000.00
NVC Community Education 114001 848003 1999 111,215.00 29,500.00 140,715.00
NVC General Institutional Costs 114001 840002 2010 2,964.00 2,964.00
NVC Community Education 114001 848003 2010 36,000.00 36,000.00
NVC General Institutional Costs 114001 840002 3010 1,165,213.00 884,690.00 2,049,903.00
NVC Academic Affairs 114001 842001 3010 213,179.00 32,850.00 246,029.00
NVC Faculty Senate 114001 842002 3010 8,628.00 850.00 9,478.00
NVC Faculty Development 114001 842003 3010 54,625.00 54,625.00
NVC Quality Enhancement Plan 114001 842006 3010 194,981.00 73,889.00 268,870.00
NVC Arts and Kinesiology Chair 114001
842011 3010 63,964.00 22,667.00 86,631.00
NVC Arts and Kinesiology Chair 174003 842011 3010 11,500.00 11,500.00
NVC Music 114001 842015 3010 14,427.00 14,427.00
NVC Theater Scene Shop 114001 842017 3010 94,586.00 21,500.00 116,086.00
NVC Theater Box Office 114001 842018 3010 88,344.00 9,500.00 97,844.00
NVC Humanities Chair 114001 842031 3010 33,427.00 27,050.00 60,477.00
PUBLIC SERVICE
ACADEMIC SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northwest Vista College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NVC Natural and Phys Sciences Chair 114001 842041 3010 177,959.00 33,300.00 211,259.00
NVC Workforce Programs Chair 114001 842051 3010 43,686.00 12,725.00 56,411.00
NVC Math Chair 114001 842071 3010 66,755.00 44,085.00 110,840.00
NVC Social Sciences Chair 114001 842081 3010 41,338.00 30,500.00 71,838.00
NVC English and Reading Chair 114001 842091 3010 51,624.00 38,500.00 90,124.00
NVC Writing Across Curriculum Lab 114001 842096 3010 108,399.00 300.00 108,699.00
NVC Speech Lab 114001 842101 3010 7,640.00 300.00 7,940.00
NVC Learning Resources 114001 842202 3010 856,333.00 18,300.00 874,633.00
NVC Library Books and Materials 114001 842204 3010 368,300.00 368,300.00
NVC Arts and Sciences 114001 842301 3010 198,172.00 58,550.00 256,722.00
NVC Dual Credit Program 114001 842302 3010 162,594.00 432,800.00 595,394.00
NVC Teaching with Technology 114001 842303 3010 213,072.00 12,310.00 225,382.00
NVC Service Learning 114001 842304 3010 53,173.00 14,050.00 67,223.00
NVC Work Force Development 114001 842501 3010 133,506.00 11,500.00 145,006.00
NVC CE Administration 114001 842506 3010 108,579.00 108,579.00
NVC Program Dev & Performance 114001 842511 3010 61,926.00 31,000.00 92,926.00
NVC Go Print 114001 844004 3010 30,233.00 30,233.00
NVC Information Technology 114001 844021 3010 827,220.00 299,280.00 1,126,500.00
NVC Open Computer Lab 114001 844022 3010 254,465.00 12,600.00 267,065.00
NVC Student Development 114001 845303 3010 183,269.00 183,269.00
NVC General Institutional Costs 114001 840002 4010 1,517,573.00 394,890.00 1,912,463.00
NVC General Institutional Costs 114003 840002 4010 10,640.00 10,640.00
NVC Commencement 114001 840004 4010 66,000.00 66,000.00
NVC Student Success 114001 845001 4010 332,755.00 32,500.00 365,255.00
NVC Recruitment 114001 845002 4010 244,800.00 18,934.00 263,734.00
NVC Readiness Center 114001 845003 4010 5,100.00 5,100.00
NVC Degree Completion 114001 845101 4010 3,900.00 3,900.00
NVC Assessment And Testing 114001 845102 4010 235,972.00 43,756.00 279,728.00
NVC Records 114001 845103 4010 463,556.00 6,743.00 470,299.00
NVC New Student Orientation 114001 845104 4010 28,784.00 28,784.00
NVC Enrollment Services 114001 845105 4010 120,955.00 29,137.00 150,092.00
NVC Student Advising 114001 845201 4010 2,526,432.00 30,564.00 2,556,996.00
NVC Veterans Affairs 114001 845202 4010 136,318.00 11,850.00 148,168.00
STUDENT SERVICES
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northwest Vista College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NVC Career Center 114001 845203 4010 19,975.00 19,975.00
NVC Vista Central 114001 845204 4010 345,520.00 9,104.00 354,624.00
NVC Counseling 114001 845302 4010 133,762.00 7,420.00 141,182.00
NVC Recreation Sports and Wellness 114001 845401 4010 100,969.00 100,969.00
NVC Student Life 114001 845403 4010 182,341.00 10,545.00 192,886.00
NVC Student Activity Fee-Designated 114003 845404 4010 39,717.00 425,730.00 465,447.00
NVC Student Wellness Center 114001 845501 4010 195,705.00 18,350.00 214,055.00
NVC Access Office 114001 845502 4010 93,865.00 6,555.00 100,420.00
NVC Scholarship Coordination 114001 848011 4010 30,617.00 3,515.00 34,132.00
NVC General Institutional Costs 114001 840002 5010 491,735.00 133,137.00 624,872.00
NVC Office of the President 114001 840003 5010 426,328.00 23,650.00 449,978.00
NVC Faculty and Staff Development 114001 840006 5010 90,000.00 90,000.00
NVC Staff Council 114001 840008 5010 9,650.00 9,650.00
NVC Public Relations 114001 840011 5010 350,348.00 128,080.00 478,428.00
NVC Public Relations 174004 840011 5010 1,000.00 1,000.00
NVC Marketing and Advertising 114001 840012 5010 111,930.00 111,930.00
NVC PR Community Events 114001 840013 5010 1,000.00 1,000.00
NVC College Risk Management 114001 842402 5010 65,757.00 34,830.00 100,587.00
NVC College Services 114001 844001 5010 261,286.00 17,600.00 278,886.00
NVC College Initiatives 114001 844002 5010 93,850.00 93,850.00
NVC Resource Management 114001 844003 5010 202,008.00 28,200.00 230,208.00
NVC Grant Development 114001 844011 5010 80,876.00 8,475.00 89,351.00
NVC Institutional Research 114001 844031 5010 102,807.00 62,420.00 165,227.00
NVC - Finance & Purchasing 114001 844061 5010 38,057.00 235,554.00 273,611.00
NVC Rentals and Events 114001 848012 5010 16,714.00 11,595.00 28,309.00
NVC Community Development 114001 848013 5010 83,129.00 24,120.00 107,249.00
NVC Alumni Connections 114001 848014 5010 24,331.00 9,325.00 33,656.00
NVC General Institutional Costs 114002 840002 9425 1,176,225.00 1,176,225.00
TOTAL NORTHWEST VISTA COLLEGE 177.00 10,948,093.00 20,840,162.00 7,889,486.00 8,373,924.00 48,051,665.00
* FTE includes full-time faculty only (account code 61001).
Department budgets are required by State Law in Texas State Statute Sec. 51.402b.
TRANSFERS
INSTITUTIONAL SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northeast Lakeview College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NLC Biological Sciences 115001 852162 1030 7.00 471,466.00 177,064.00 27,300.00 675,830.00
NLC Chemistry 115001 852163 1030 2.00 118,155.00 95,982.00 7,300.00 221,437.00
NLC Physics 115001 852164 1030 5,752.00 5,752.00
NLC Geology 115001 852165 1030 1.00 65,894.00 16,940.00 1,100.00 83,934.00
NLC Network Administration 115001 853002 1030 1.00 68,972.00 68,972.00
NLC Information Assur&CyberSecurity 115001 853003 1030 1.00 53,548.00 53,548.00
NLC Accounting-Business-Managemt 115001 852121 1040 1.00 48,132.00 21,074.00 500.00 69,706.00
NLC Business/BCIS 115001 852122 1040 1.00 65,376.00 37,904.00 103,280.00
NLC Journalism 115001 852113 1060 18,971.00 18,971.00
NLC Computer Information System 115001 852154 1070 1.00 76,346.00 76,346.00
NLC Information Assur&CyberSecurity 115001 853003 1070 7,500.00 8,333.00 15,833.00
NLC Education 115001 852182 1090 1.00 63,103.00 99,711.00 200.00 163,014.00
NLC Student Services Instruction 115001 851022 1120 30,605.00 30,605.00
NLC English 115001 852102 1120 9.00 605,614.00 153,305.00 500.00 759,419.00
NLC Reading 115001 852103 1120 45,463.00 45,463.00
NLC Humanities 115001 852112 1120 1.00 64,088.00 7,154.00 200.00 71,442.00
NLC Philosophy 115001 852114 1120 4.00 241,982.00 64,849.00 500.00 307,331.00
NLC Speech 115001 852116 1120 4.00 284,816.00 51,297.00 900.00 337,013.00
NLC Foreign Languages 115001 852111 1130 2.00 154,246.00 1,629.00 400.00 156,275.00
NLC Mathematics and COSC 115001 852151 1190 11.00 698,651.00 257,462.00 2,400.00 958,513.00
NLC Developmental Math 115001 852152 1190 73,161.00 73,161.00
NLC Math PASS 115001 852155 1190 3,000.00 3,000.00
NLC Kinesiology 115001 852141 1230 2.00 121,287.00 65,899.00 4,100.00 191,286.00
NLC Kinesiology 175001 852141 1230 1,000.00 4,000.00 5,000.00
NLC Network Administration 115001 853002 1230 7,500.00 8,333.00 15,833.00
NLC Economics 115001 852171 1250 1.00 80,743.00 53,505.00 200.00 134,448.00
NLC Geography 115001 852173 1250 1.00 54,142.00 9,324.00 500.00 63,966.00
NLC History 115001 852174 1250 5.00 327,920.00 126,083.00 800.00 454,803.00
NLC Political Science 115001 852176 1250 1.00 47,335.00 95,416.00 1,000.00 143,751.00
NLC Government 115001 852177 1250 2.00 134,101.00 134,101.00
NLC Social Sciences 115001 852179 1250 16,147.00 500.00 16,647.00
NLC Anthropology 115001 852181 1250 5,696.00 100.00 5,796.00
NLC Psychology 115001 852183 1250 2.00 118,520.00 51,788.00 1,000.00 171,308.00
INSTRUCTION
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northeast Lakeview College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NLC Sociology 115001 852184 1250 1.00 61,609.00 28,738.00 500.00 90,847.00
NLC Instruction Pool Academic 115001 852012 1260 129,672.00 129,672.00
NLC Art Department 115001 852131 1260 4.00 244,228.00 37,674.00 2,850.00 284,752.00
NLC Music 115001 852134 1260 1.00 75,977.00 42,313.00 17,300.00 135,590.00
NLC Theatre and Communications 115001 852135 1260 99,456.00 7,100.00 106,556.00
NLC Theatre and Communications 175002 852135 1260 1,000.00 1,500.00 2,500.00
NLC Theatre and Communications 175003 852135 1260 750.00 250.00 1,000.00
NLC Drama 115001 852136 1260 1.00 59,326.00 14,661.00 73,987.00
NLC General Institutional Costs 115001 850002 1270 (440,760.00) 1,468,482.00 528,375.00 1,556,097.00
NLC General Institutional Costs 175001 850002 1270 310.00 310.00
NLC General Institutional Costs 175002 850002 1270 310.00 310.00
NLC General Institutional Costs 175003 850002 1270 232.00 232.00
NLC Consolidated Printers 115001 855007 1270 100,000.00 100,000.00
NLC Institutional Projects 115001 855008 1270 400,000.00 48,400.00 448,400.00
NLC Purchasing Services 115001 855009 1270 35,000.00 35,000.00
NLC Student Services Instruction 115001 851022 1290 17,632.00 500.00 18,132.00
NLC Developmental English 115001 852101 1290 41,669.00 41,669.00
NLC General Institutional Costs 115001 850002 3010 (293,742.00) 481,154.00 163,007.00 350,419.00
NLC Adjunct Faculty Council 115001 850018 3010 1,500.00 1,500.00
NLC Vice Pres Acad Affairs Office 115001 852001 3010 172,173.00 42,464.00 214,637.00
NLC VPAA Hospitality Account 115001 852003 3010 2,500.00 2,500.00
NLC Distance Learning 115001 852004 3010 48,911.00 3,100.00 52,011.00
NLC Instructional Innovation 115001 852005 3010 49,130.00 1,170.00 50,300.00
NLC Phi Theta Kappa Initiative 115001 852006 3010 500.00 7,500.00 8,000.00
NLC Service Learning Initiative 115001 852007 3010 1,200.00 1,200.00
NLC International Initiative 115001 852008 3010 1,200.00 1,200.00
NLC Teach and Learn Comm Initiative 115001 852009 3010 1,200.00 1,200.00
NLC Honors Initiative 115001 852010 3010 1,200.00 1,200.00
NLC Tutoring Services 115001 852011 3010 189,149.00 20,438.00 209,587.00
NLC Academic Affairs 115001 852013 3010 133,506.00 133,506.00
NLC Academic Support 115001 852015 3010 112,951.00 32,795.00 145,746.00
NLC College Assessment 115001 852018 3010 1,155.00 10,000.00 11,155.00
NLC Dean of Arts and Sciences Offic 115001 852301 3010 8,914.00 8,914.00
ACADEMIC SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northeast Lakeview College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NLC Dean of CE and Workforce Office 115001 853001 3010 100,079.00 15,000.00 115,079.00
NLC Community Program 115001 853006 3010 96,373.00 11,800.00 108,173.00
NLC Learning Resource Ctr Office 115001 854001 3010 529,072.00 186,673.00 715,745.00
NLC Information Technologies 115001 855002 3010 590,677.00 50,700.00 641,377.00
NLC Information Technology 115001 855006 3010 15,000.00 15,000.00
NLC General Institutional Costs 115001 850002 4010 (364,952.00) 544,396.00 180,196.00 359,640.00
NLC General Institutional Costs 115003 850002 4010 12,559.00 12,559.00
NLC VP Student and Admin Services 115001 851001 4010 173,609.00 31,369.00 204,978.00
NLC Assessment and Testing 115001 851004 4010 169,765.00 53,900.00 223,665.00
NLC Admissions and Records 115001 851005 4010 121,540.00 2,250.00 123,790.00
NLC Student Activity Fee-Designated 115003 851006 4010 54,522.00 168,895.00 223,417.00
NLC Student Activities 115001 851015 4010 139,784.00 6,750.00 146,534.00
NLC Counseling 115001 851016 4010 66,881.00 600.00 67,481.00
NLC Student Development 115001 851017 4010 26,447.00 2,050.00 28,497.00
NLC Career ServicesandJob Placement 115001 851018 4010 49,148.00 7,750.00 56,898.00
NLC Recrutment and Retention 115001 851019 4010 223,312.00 13,450.00 236,762.00
NLC Advising 115001 851020 4010 667,564.00 6,550.00 674,114.00
NLC Disability Services 115001 851024 4010 75,532.00 2,800.00 78,332.00
NLC Coor. Student Services Support 115001 851025 4010 500.00 500.00
NLC Veterans Affairs 115001 851026 4010 61,926.00 2,250.00 64,176.00
NLC Early College High School 115001 851027 4010 181,672.00 2,150.00 183,822.00
NLC Welcome Ctr/Call Center 115001 851028 4010 45,959.00 1,650.00 47,609.00
NLC Transfer Services 115001 851029 4010 2,400.00 2,400.00
NLC Job Placement 115001 851030 4010 43,037.00 1,850.00 44,887.00
NLC Dean of Student Success Office 115001 851201 4010 133,506.00 8,200.00 141,706.00
NLC General Institutional Costs 115001 850002 5010 (97,915.00) 321,996.00 98,476.00 322,557.00
NLC General Institutional Costs 175004 850002 5010 750.00 232.00 1,250.00 2,232.00
NLC Office of the President 115001 850003 5010 325,548.00 37,975.00 363,523.00
NLC Hospitality Account 115001 850005 5010 19,000.00 19,000.00
NLC Institutional Advancement 115001 850006 5010 89,019.00 5,700.00 94,719.00
NLC Self Study 115001 850007 5010 60,000.00 60,000.00
NLC Public Relations 115001 850009 5010 221,420.00
64,780.00 286,200.00
STUDENT SERVICES
INSTITUTIONAL SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Northeast Lakeview College
Department Budget Allocations by Functional Categories
DEPARTMENT FUND
ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
NLC Faculty Senate 115001 850010 5010 4,800.00 1,501.00
6,301.00
NLC Staff Council 115001
850011 5010 3,000.00 3,000.00
NLC Green Team Recycling 115001 850012 5010 9,500.00 9,500.00
NLC Professional Development 115001 850013 5010 38,000.00
38,000.00
NLC Employee Development Committee
115001 850014 5010 10,000.00 10,000.00
NLC Safety Initiative
115001 850015
5010 3,000.00 3,000.00
NLC History & Heritage 115001 850016 5010
6,000.00
6,000.00
NLC Graduation
115001 851023 5010
1,000.00
43,332.00 44,332.00
NLC College Services 115001 855001 5010 338,510.00 25,073.00 363,583.00
NLC Planning and Research 115001 855004 5010
154,609.00
5,500.00
160,109.00
NLC Institutional Support 115001
855005 5010 38,711.00 9,100.00 47,811.00
NLC General Institutional Costs 115002
850002 9425 435,586.00 435,586.00
TOTAL NORTHEAST LAKEVIEW COLLEGE 68.00 4,405,577.00 6,649,624.00 2,829,671.00
2,761,635.00 16,646,507.00
* FTE includes full-time faculty only (account code 61001).
Department budgets are required by State Law in Texas State Statute Sec. 51.402b.
TRANSFERS
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FISCAL YEAR 2018-19 ANNUAL BUDGET
District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS VC Economic+WorkforceDeOffice 119001 897001 1040 12,000.00 12,000.00
DIS Out of Dist Partner/CTTC 119001 897036 1040 4,000.00 4,000.00
DIS CE Instructional Delivery-SAC 119001 897361 1040 53,450.00 53,450.00
DIS CE Instructional Delivery-PAC 119001 897363 1040 3,500.00 3,500.00
DIS CE Instructional Delivery-NVC 119001 897364 1040 70,000.00 34,700.00 104,700.00
DIS CE Instructional Delivery-NLC 119001 897365 1040 13,000.00 13,000.00
DIS CE Instructional Delivery-NLC 119001 897365 1070 25,000.00 70,250.00 95,250.00
DIS CE Instructional Delivery-SPC 119001 897362 1080 49,591.00 49,591.00
DIS Continuing Education 113001 897301 1110 76,096.00 76,096.00
DIS CE Instructional Delivery-SPC 119001 897362 1110 110,805.00 110,805.00
DIS CE Instructional Delivery-PAC 119001 897363 1110 5,400.00 5,400.00
DIS CE Instructional Delivery-PAC 119001 897363 1160 2,500.00 2,500.00
DIS CE Instructional Delivery-NLC 119001 897365 1230 500.00 500.00
DIS CE Instructional Delivery-SAC 119001 897361 1240 100.00 100.00
DIS General Institutional 119001 893901 1270 100,428.00 100,428.00
DIS VC Economic+WorkforceDeOffice 119001 897001 1270 988.00 988.00
EWD-Integr Occupational&Literacy Ed 119001 897014 1270 69,653.00 21,584.00 91,237.00
DIS Continuing Education 113001 897301 1270 23,581.00 23,581.00
DIS Continuing Education 119001 897301 1270 225,000.00 18,526.00 243,526.00
DIS CE Instructional Delivery-SAC 119001 897361 1270 165,000.00 13,585.00 100.00 178,685.00
DIS CE Instructional Delivery-SPC 119001 897362 1270 45,000.00 53,409.00 156,650.00 255,059.00
DIS CE Instructional Delivery-PAC 119001 897363 1270 85,000.00 6,999.00 36,000.00 127,999.00
DIS CE Instructional Delivery-NVC 119001 897364 1270 5,764.00 5,764.00
DIS CE Instructional Delivery-NLC 119001 897365 1270 2,058.00 2,058.00
DIS CE Instructional Delivery-WCE 119001 897369 1270 5,000.00 412.00 5,412.00
DIS Vice Chanc Acad Affairs Offc 119001 898001 1270 312,500.00 96,837.00 161,500.00 570,837.00
DIS General Institutional 119001 893901 3010 64,496.00 64,496.00
DIS Vice Chanc Acad Affairs Offc 119001 898001 3010 105,040.00 32,550.00 137,590.00
DIS Alamo Colleges On-Line 119001 898005 3010 774,489.00 239,998.00 349,431.00 1,363,918.00
DIS Pathways Institute 119001 898007 3010 70,000.00 70,000.00
DIS Call Center 119001 893014 4010 211,345.00 65,492.00 1,632,000.00 1,908,837.00
INSTRUCTION
ACADEMIC SUPPORT
STUDENT SERVICES
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FISCAL YEAR 2018-19 ANNUAL BUDGET
District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS General Institutional 119001 893901 4010 513,802.00 513,802.00
DWD Multi-Year Student Work-Study 179003 893921 4010 333,189.00 27,433.00 360,622.00
DIS Enterprise Reporting 119001 895002 4010 608,236.00 188,480.00 30,000.00 826,716.00
DIS Community Based Assessment Edu 119001 897002 4010 381,083.00 106,576.00 65,950.00 553,609.00
DIS Student + Community Prog Dev 119001 899001 4010 175,964.00 54,364.00 14,217.00 244,545.00
DIS Student Access & Success Initia 119001 899002 4010 144,398.00 44,746.00 56,119.00 245,263.00
DIS Student Leadership Program 119001 899003 4010 143,188.00 41,048.00 71,140.00 255,376.00
DIS Districtwide Advising 119001 899004 4010 42,016.00 13,020.00 102,000.00 157,036.00
DIS Access & Support Services 119001 899005 4010 5,000.00 5,000.00
DIS Districtwide Onboarding 119001 899006 4010 102,000.00 102,000.00
DIS Student Financial Services 111001 899011 4010 337,211.00 104,495.00 21,734.00 463,440.00
DIS Student Financial Services 112001 899011 4010 233,768.00 70,540.00 12,315.00 316,623.00
DIS Student Financial Services 113001 899011 4010 236,873.00 73,402.00 7,301.00 317,576.00
DIS Student Financial Services 114001 899011 4010 275,925.00 85,504.00 11,341.00 372,770.00
DIS Student Financial Services 115001 899011 4010 240,910.00 74,653.00 2,675.00 318,238.00
DIS Student Financial Services 119001 899011 4010 1,333,722.00 404,031.00 519,397.00 2,257,150.00
DIS Mobile Go Center-Recruiting 119001 899022 4010 100,303.00 31,082.00 78,445.00 209,830.00
DIS Interpreter Services 119001 899023 4010 598,410.00 124,126.00 35,000.00 757,536.00
DIS Immunization Record Center 119001 899024 4010 10,000.00 10,000.00
DIS College Connection 119001 899026 4010 116,010.00 20,836.00 100,000.00 236,846.00
DIS Center for Student Information 119001 899031 4010 1,269,187.00 387,754.00 234,712.00 1,891,653.00
DIS Board Of Trustees 119001 890001 5010 76,720.00 76,720.00
DIS Chancellors Office 119001 891001 5010 770,047.00 234,112.00 83,042.00 1,087,201.00
DIS Institutional Membership 119001 891002 5010 239,000.00 239,000.00
DIS Community Engagement 119001 891003 5010 73,315.00 73,315.00
DIS Office of Legal Services 119001 891011 5010 363,466.00 112,631.00 588,626.00 1,064,723.00
DIS Board Election 119001 891012 5010 300,000.00 300,000.00
DIS Institutional Advancement 119001 891021 5010 574,619.00 165,697.00 68,012.00 808,328.00
DIS Internal Audit 119001 891031
5010 549,646.00 170,160.00 110,000.00 829,806.00
DIS Ethics and Compliance Office 119001 891051 5010 72,907.00 22,592.00 38,572.00 134,071.00
DIS Vice Chancellor Finance + Adm 119001 893004 5010 (115,250.00) 43,190.00 51,598.00 (20,462.00)
DIS Project Facilitation Office 119001 893005 5010 396,282.00 122,800.00 107,845.00 626,927.00
DIS Enterprise Risk Management 119001 893012 5010 311,705.00 95,936.00 520,177.00 927,818.00
INSTITUTIONAL SUPPORT
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FISCAL YEAR 2018-19 ANNUAL BUDGET
District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS Environmental Safety 119001 893013 5010 75,000.00 75,000.00
DIS Human Resources 119001 893201 5010 4,886,995.00 1,405,379.00 504,107.00 6,796,481.00
DIS New Hire Expense 119001 893202 5010 81,170.00 81,170.00
DIS Employee Re-Training 119001 893203 5010 9,000.00 9,000.00
DIS Tuition Reimbursement 119001 893204 5010 344,333.00 344,333.00
DIS Professional Development 119001 893205 5010 725,903.00 725,903.00
DIS Employee Accomodations 119001 893206 5010 3,000.00 3,000.00
DIS Faculty Development 119001 893214 5010 111,627.00 9,191.00 433,019.00 553,837.00
DIS Adjunct Certification Program 119001 893215 5010 503,000.00 41,415.00 3,000.00 547,415.00
DIS Purchasing & Contract Admin 119001 893401 5010 1,099,533.00 340,559.00 94,250.00 1,534,342.00
DIS Mailroom 119102 893441 5010 153,406.00 47,537.00 433,170.00 634,113.00
DIS Finance and Fiscal Services 119001 893502 5010 4,611,754.00 1,349,404.00 391,615.00 6,352,773.00
DIS Bursar 111001 893511 5010 214,708.00 56,217.00 24,399.00 295,324.00
DIS Bursar 112001 893511 5010 129,557.00 33,247.00 15,584.00 178,388.00
DIS Bursar 113001 893511 5010 155,170.00 41,184.00 7,865.00 204,219.00
DIS Bursar 114001 893511 5010 167,189.00 41,489.00 10,627.00 219,305.00
DIS Bursar 115001 893511 5010 113,098.00 28,220.00 6,525.00 147,843.00
DIS Department of Public Safety 111001 893801 5010 1,682,704.00 521,436.00 2,204,140.00
DIS Department of Public Safety 112001 893801 5010 949,599.00 294,261.00 1,243,860.00
DIS Department of Public Safety 113001 893801 5010 389,691.00 120,757.00 510,448.00
DIS Department of Public Safety 114001 893801 5010 438,763.00 135,964.00 574,727.00
DIS Department of Public Safety 115001 893801 5010 645,745.00 200,103.00 845,848.00
DIS Department of Public Safety 119001 893801 5010 777,882.00 236,663.00 901,140.00 1,915,685.00
DIS Department of Public Safety 119201 893801 5010 139,104.00 43,106.00 182,210.00
DIS Department of Public Safety 133001 893801 5010 5,461.00 1,692.00 7,153.00
DIS General Institutional 111001 893901 5010 70,344.00 21,798.00 92,142.00
DIS General Institutional 112001 893901 5010 84,412.00 26,158.00 110,570.00
DIS General Institutional 113001 893901 5010 84,412.00 26,158.00 110,570.00
DIS General Institutional 114001 893901 5010 70,344.00 21,798.00 92,142.00
DIS General Institutional 115001 893901 5010 70,344.00
21,798.00 92,142.00
DIS General Institutional 119001 893901 5010 17,848,887.00 17,848,887.00
DIS Insurance 119001 893902 5010 813,000.00 813,000.00
DIS Institutional Reserve 119001 893907 5010 916,315.00 916,315.00
DIS Benefits Other 119001 893913 5010 4,727,982.00 4,727,982.00
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District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS EAP Services 119001 893914 5010 -
DIS Staff Council 119001 893915 5010 8,900.00 8,900.00
DWD Unified Staff Council 119001 893917 5010 20,000.00 20,000.00
DIS Vice Chancellor PPIS Office 119001 895001 5010 263,020.00 81,505.00 20,000.00 364,525.00
DIS EnterpriseIT Risk Security Svcs 119001 895003 5010 234,002.00 72,512.00 40,000.00 346,514.00
DIS Banner Project Services 119001 895101 5010 529,288.00 164,016.00 1,770,000.00 2,463,304.00
DIS Strategic Planning + Performa 119001 895201 5010 222,630.00 68,989.00 78,550.00 370,169.00
DIS Institutional Research + Effe 119001 895301 5010 1,000,985.00 310,185.00 30,000.00 1,341,170.00
DIS Director IT Services Office 119102 895401 5010 4,550,358.00 1,410,063.00 (5,960,421.00) -
DIS Computer Replacement Prog 119001 895402 5010 367,000.00 367,000.00
DIS Faculty Wkstation Replacement 119001 895403 5010 476,000.00 476,000.00
DIS Communications 119001 895461 5010 -
DIS VC Economic+WorkforceDeOffice 119001 897001 5010 454,756.00 137,343.00 152,018.00 744,117.00
DIS Economic + Workforce Dev Adm 119001 897003 5010 232,546.00 72,061.00 10,861.00 315,468.00
DIS Workbased English Solutions 119001 897004 5010 3,000.00 3,000.00
DIS Professional Development 119001 897005 5010 25,000.00 2,058.00 5,000.00 32,058.00
DIS HPOG 119001 897006 5010 90,065.00 27,909.00 5,000.00 122,974.00
DIS Educator Prep Program 119001 897008 5010 91,069.00 22,611.00 13,050.00 126,730.00
DIS Bellwether Consortium 119001 897012 5010 92,430.00 28,642.00 10,287.00 131,359.00
DWD-Experiential Learning Office 119001 897013 5010 20,350.00 20,350.00
EWD-Integr Occupational&Literacy Ed 119001 897014 5010 30,347.00 30,347.00
DIS Center for Workforce Excellence 119001 897032 5010 171,059.00 53,008.00 80,950.00 305,017.00
DIS Eside EDUC CTR 119001 897034 5010 100,000.00 100,000.00
DIS Out of Dist Partner/CTTC 119001 897036 5010 183,938.00 56,999.00 67,488.00 308,425.00
DIS OutofDistPartnerKerrville 119001 897038 5010 139,978.00 43,376.00 120,000.00 303,354.00
DIS EWD Revenue Holding Account 119001 897047 5010 350,000.00 350,000.00
DIS International Programs 119001 897101 5010 1,069,600.00 294,985.00 234,505.00 1,599,090.00
DIS Int'l Prog Student Abroad 119001 897102 5010 220,000.00 220,000.00
DIS Int'l Prog Student Abroad Adm 119001 897103 5010 30,000.00 30,000.00
DIS Int'l Prog Foreign Student App 119001 897104 5010 30,000.00 30,000.00
DIS Int'l Contract Training 119001 897105 5010 613,495.00 613,495.00
DIS Department of Communications 119001 897201 5010 633,932.00 196,115.00 1,530,162.00 2,360,209.00
DIS Continuing Education 119001 897301 5010 1,934,125.00 596,906.00 125,200.00 2,656,231.00
DIS Dir of District Operations 119001 897320 5010 1,000.00 1,000.00
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District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS Dir of Dis CE Research & Assess 119001 897330 5010 550.00 550.00
DIS Dir of Dis CE Marketing 119001 897340 5010 130,500.00 130,500.00
DIS Dir of Dis CE Sales 119001 897350 5010 3,275.00 3,275.00
DIS Dir of Dis CE Instructional Del 119001 897360 5010 2,300.00 2,300.00
DIS CE Instructional Delivery-SPC 119001 897362 5010 15,000.00 15,000.00
DIS CE Instructional Delivery-PAC 119001 897363 5010 4,100.00 4,100.00
DIS Vice Chanc Acad Affairs Offc 119001 898001 5010 1,489,539.00 461,578.00 138,639.00 2,089,756.00
DIS Academic Success/Ach the Dream 119001 898002 5010 96,127.00 29,788.00 52,500.00 178,415.00
DIS High School Programs 119001 898006 5010 21,700.00 21,700.00
DIS VC Student Success Office 119001 899021 5010 1,129,441.00 347,023.00 80,222.00 1,556,686.00
DIS Building Maintenance 111001 893601 6010 645,319.00 199,971.00 377,020.00 1,222,310.00
DIS Building Maintenance 112001 893601 6010 619,926.00 187,552.00 280,409.00 1,087,887.00
DIS Building Maintenance 113001 893601 6010 572,538.00 177,418.00 263,873.00 1,013,829.00
DIS Building Maintenance 114001 893601 6010 648,290.00 200,892.00 336,930.00 1,186,112.00
DIS Building Maintenance 115001 893601 6010 354,844.00 109,959.00 417,119.00 881,922.00
DIS Building Maintenance 119001 893601 6010 152,283.00 47,189.00 1,424,296.00 1,623,768.00
DIS Grounds Maintenance 111001 893602 6010 237,026.00 73,450.00 31,000.00 341,476.00
DIS Grounds Maintenance 112001 893602 6010 112,491.00 34,859.00 17,859.00 165,209.00
DIS Grounds Maintenance 113001 893602 6010 40,790.00 12,640.00 95,242.00 148,672.00
DIS Grounds Maintenance 114001 893602 6010 45,512.00 14,103.00 610,481.00 670,096.00
DIS Grounds Maintenance 115001 893602 6010 45,512.00 14,103.00 75,756.00 135,371.00
DIS Grounds Maintenance 119001 893602 6010 925,839.00 925,839.00
DIS Utilities 111001 893603 6010 2,634,484.00 2,634,484.00
DIS Utilities 112001 893603 6010 1,800,064.00 1,800,064.00
DIS Utilities 113001 893603 6010 1,219,184.00 1,219,184.00
DIS Utilities 114001 893603 6010 1,149,462.00 1,149,462.00
DIS Utilities 115001 893603 6010 928,273.00 928,273.00
DIS Utilities 119001 893603 6010 1,592,848.00 1,592,848.00
DIS Utilities 119201 893603 6010 76,778.00 76,778.00
DIS Housekeeping 111001 893604 6010 111,075.00 34,420.00 655,627.00 801,122.00
DIS Housekeeping 112001 893604 6010 975,452.00 302,273.00
640,259.00 1,917,984.00
DIS Housekeeping 113001 893604 6010 81,341.00 25,206.00 315,543.00 422,090.00
DIS Housekeeping 114001 893604 6010 76,868.00 23,820.00 611,973.00 712,661.00
OPERATIONS AND MAINTENANCE OF PLANT
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District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS Housekeeping 115001 893604 6010 101,130.00 31,338.00 558,822.00 691,290.00
DIS Housekeeping 119001 893604 6010 1,634,906.00 1,634,906.00
DIS Minor Construction 119001 893605 6010 586,400.00 586,400.00
DIS Facilities 119001 893610 6010 304,760.00 94,439.00 349,733.00 748,932.00
DIS Vehicle Replacement Prog 119001 893612 6010 26,871.00 26,871.00
DIS Project Management 119001 893613 6010 1,044,613.00 321,429.00 97,760.00 1,463,802.00
DIS Preventive Maintenance 111001 893619 6010 2,813,135.00 2,813,135.00
DIS Preventive Maintenance 112001 893619 6010 1,605,000.00 1,605,000.00
DIS Preventive Maintenance 113001 893619 6010 2,179,201.00 2,179,201.00
DIS Preventive Maintenance 114001 893619 6010 524,000.00 524,000.00
DIS Preventive Maintenance 115001 893619 6010 465,000.00 465,000.00
DIS Preventive Maintenance 119001 893619 6010 10,862,664.00 10,862,664.00
DIS Utilities LLDC 112001 893642 6010 20,000.00 20,000.00
DIS General Institutional 119001 893901 6010 539,161.00 539,161.00
DIS Insurance 111001 893902 6010 139,690.00 139,690.00
DIS Insurance 112001 893902 6010 65,435.00 65,435.00
DIS Insurance 113001 893902 6010 73,368.00 73,368.00
DIS Insurance 114001 893902 6010 115,780.00 115,780.00
DIS Insurance 115001 893902 6010 36,265.00 36,265.00
DIS Insurance 119001 893902 6010 56,462.00 56,462.00
DIS General Institutional 119001 893901 7010 650,000.00 650,000.00
DWD Multi-Year Student Work-Study 179003 893921 7010 263,721.00 263,721.00
DIS Int'l Prog Student Abroad 119004 897102 7010 123,280.00 123,280.00
DIS Utilities 133003 893603 8010 73,025.00 73,025.00
DIS Natatorium Facilities Svc 133003 893608 8010 102,505.00 102,505.00
DIS Food Service 139001 893618 8010 47,105.00 47,105.00
DIS Department of Public Safety 133003 893801 8010 17,620.00 5,460.00 23,080.00
DIS General Institutional 139001 893901 8010 1,438.00 1,438.00
DIS Preventive Maintenance 133003 893619 9425 51,000.00 51,000.00
DIS General Institutional 119001 893901 9425 100,000.00 100,000.00
DIS Transfers Mandatory+NonManda 111001 893903 9425 1,886,708.00 1,886,708.00
AUXILIARY ENTERPRISES
TRANSFERS
INSTITUTIONAL SCHOLARSHIPS
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District Support Operations
Department Budget Allocations by Functional Categories
DEPARTMENT FUND ORGN PROG FTE *
FTE FACULTY
SALARIES
OTHER SALARIES &
WAGES
BENEFITS
OPERATING
EXPENSES
TOTAL
DIS Transfers Mandatory+NonManda 112001 893903 9425 945,476.00
945,476.00
DIS Transfers Mandatory+NonManda
113001 893903 9425 781,434.00 781,434.00
DIS Transfers Mandatory+NonManda 114001
893903 9425 1,404,989.00 1,404,989.00
DIS Transfers Mandatory+NonManda 115001 893903 9425
524,358.00
524,358.00
DIS Transfers Mandatory+NonManda
119001 893903 9425 11,866,962.00 11,866,962.00
TOTAL DISTRICT SUPPORT OPERATIONS - -
50,211,454.00
19,582,700.00 89,753,470.00 159,547,624.00
* FTE includes full-time faculty only (account code 61001).
Department budgets are required by State Law in Texas State Statute Sec. 51.402b.
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All Funds Financial Structure
The Alamo Colleges reports as a business-type activity (BTA), under the Governmental Accounting Standards
Board (GASB 34-35). The term ‘fund’ in this context is not meant to equate to funds under GASB’s reporting
structure and is used strictly for budgetary control purposes.
ALL FUNDS
FINANCIAL STRUCTURE
Restricted Plant Funds Other Restricted Funds
Unrestricted &
Auxiliary Funds
(Operating Budget)
Funding Source: Funding Sources: Other Sources:
Tuition & Fees Bond Issues Federal, State, Local, &
Taxes Taxes for Debt Retirement Private Grants
State Appropriations Federal, State, Local & Private Gifts
State Funding for Benefits private Grants Investment Income
Other Revenues Investment Income
Investment Income Private Gifts
Miscellaneous Transfers from Unrestricted
Auxiliary Revenue Funds
Funding Uses: Funding Uses: Funding Uses:
Instructional Cost Instructional Cost Instructional Cost
Public Service Public Service Academic Support
Academic Support Academic Support Student Services
Plant Operations & Maint. Student Services Institutional Support
Scholarships & Exemptions Institutional Support Plant Operations & Maint.
Transfers to Other Funds Plant Operations & Maint. Scholarships & Exemptions
Auxiliary Expenses Scholarships & Exemptions
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Historical Fund Balance
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Ten Year Trend of Revenue Sources
FISCAL STATE LOCAL
TUITION
YEAR FUNDING (1) *
TAXES & FEES (2)
2009-2010 (5) 90,134,871 30.88%
89,615,404
30.71% 103,371,926 35.42%
8,719,428 2.99%
291,841,629
2010-2011 (5) 85,942,117 30.03%
93,559,514 32.70% 98,756,325
34.51% 7,899,646
2.76% 286,157,602
2011-2012 (5)
77,777,498 27.37%
95,326,911 33.55%
100,344,216 35.32% 10,689,660 3.76%
284,138,285
2012-2013 (5) 75,997,901 26.09%
104,270,919 35.79% 101,916,100
34.98% 9,148,391 3.14% 291,333,311
2013-2014 (5) 77,019,978
26.12% 110,490,520 37.46%
96,714,128 32.79% 10,694,343
3.63% 294,918,969
2014-2015 (5) 77,540,886 25.46%
119,772,762 39.33% 96,658,002
31.74% 10,589,061 3.48%
304,560,711
2015-2016 (5) 77,485,937 24.47% 132,979,101
41.99% 95,000,076 30.00%
11,190,494 3.53% 316,655,608
2016-2017 (5) 80,365,979 23.94%
148,539,505 44.25% 94,369,702 28.12% 12,377,561
3.69% 335,652,747
2017-2018 (4) 84,406,081 23.84% 156,894,170
44.31% 101,073,447 28.54% 11,712,400 3.31%
354,086,098
2018-2019 (4) 83,947,189
22.90% 164,429,800 44.86% 105,430,723 28.76% 12,718,317
3.47% 366,526,029
(1) INCLUDES FUNDS FOR DEVELOPMENTAL
Note: State Funding (1) includes State Paid Benefits for All Years
(2) NET TUITION AND FEES
* 2015-2016 State Funding includes Veteran's Assistance Center $4.5M per year
(3) INCLUDES GROSS AUXILIARY REVENUES
2016-2017 State Funding includes Veteran's Assistance Center $4.5M per year
(4) PER BUDGET
2017-2018 State Funding includes Veteran's Assistance Center $4.1M per year
(5) ACTUAL REVENUES PER AUDITED FINANCIAL REPORT 2018-2019 State Funding includes Veteran's Assistance Center $4.1M per year
Source: Annual Financial Reports - Schedules A and C
ALAMO COLLEGES DISTRICT
10 YEAR COMPARISON OF REVENUES
TOTAL
OTHER (3)
%
%
%
%
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Financial Policies and Procedures
The Board has the legal power and duty to act as a fiduciary in the management of funds under
the control of institutions subject to the Board’s control and management.
The target level for the current unrestricted fund balance is 15% of the annual current unrestricted
funds budget.
In compliance with the Texas Public Funds Investment Act, the Board has adopted an investment
policy (see C.1.7).
The authority to accept and receive donations and grants from private sources on behalf of any
college of the College District, or the College District as a whole shall be vested solely with the
Board, and all bequests of property for the benefit of the College District shall vest in the Board,
except to the extent that the Alamo Colleges Foundation serves as the official fund-raising and
endowment arm of the College District for all donations and grants from private sources.
When not specified by the grantor, funds or other property donated, or the income there from, may
be expended in any manner authorized by law and College District policy. The Chancellor shall
make recommendations to the Board regarding the acceptance of gifts and donations.
The grounds and facilities of the College District shall be used for the educational goals and purposes
of the College District as set forth by the Board. Such uses, as determined by the Board, the
Chancellor, and the respective college President, have priority over any other use of College District
facilities. The grounds and facilities of the College District shall be made available to members of
the College District community, including students and their respective registered organizations, when
such use does not conflict with normally scheduled activities, or any College District policies or
procedures. The requesting student(s) or student organization shall pay all expenses incurred by
their use of the facilities. Such expenses are limited to the cost of required College District custodial,
security, and building staffs.
Leasing or rental of College District facilities, in support of community needs and programs, is
permitted, provided that such use does not interfere with College District operations and is consistent
with the College District’s public purpose. The College District shall establish a schedule of rates,
competitive with the current market. The setting of rates shall at all times employ processes and
‒ Financial Stability
‒ Investments
‒ Donations and Grants from Private Sources
‒ Facilities Use
C.1.3 (Policy) Appropriations and Revenue Sources
Responsible Department: Vice Chancellor for Finance and Administration
Board Adoption: 8-18-09
Last Board Action: 8-18-09
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practices consistent with those in the realty market to ensure that the College District receives fair
and accurate market value for use of its property and services.
All sales of College District real estate are subject to prior Board approval.
The depository officially designated by the Board shall be the sole depository for College District
funds. All deposits shall be in accordance with the depository agreement, the College District
investment policy, and state law.
To provide funds, the Board shall be authorized to levy and pledge annual ad valorem taxes
sufficient to pay the principal of and interest on bonds for construction and equipment, for the
maintenance of the College District.
For information on tax abatements and tax increment financing see C.1.10.
‒ Sale of College District Real Estate
‒ Depository of Funds
‒ Ad Valorem Taxes
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The fiscal year for the College District shall begin on September 1 and end on August 31. The
Board shall annually adopt a budget on or before September 1 of each year, providing authority
to expend funds in accordance with state law, College District policy, and the College District’s
approved procedures.
This policy and Procedure C.1.4.1 apply only to the annual College District current unrestricted funds
budget.
The budget shall be developed to support the goals of the Board-approved strategic plan of the
College District for the academic year stated in fiscal terms. The following principles shall be
adhered to in developing the annual budget:
1. In preparing and passing the budget, the administration and Board shall strive to distribute
funds in a manner that is aligned with the College District strategic plan to the maximum
extent possible. The budget shall reflect an equitable allocation of resources among the
many college and district services functions supporting the goals of the strategic plan.
2. The budget shall identify sufficient sources of funds to ensure a fiscally balanced budget.
3. The budget shall reasonably provide for contingencies to meet unforeseen demands.
4. The administration shall provide the Board with key indicators to assist the Board in its
deliberations.
Budget adjustments (movement of budget between accounts) and reallocations of reserve/pooled
budget accounts are allowed to support operations and to facilitate implementation of the College
District strategic plan.
The line item groups are:
a) Instructional and General (“I & G”): Instruction, Academic Support, Student Services, Institutional
Support, and Operation and Maintenance of Plant;
b) Public Service;
c) Scholarships and Exemptions; and
d) Auxiliary Enterprises.
C.1.4 (Policy) Budget
Responsible Department: Vice Chancellor for Finance and Administration
Board Adoption: 8-18-09
Last Board Action: 5-23-12
‒ Annual Budget
‒ Scope
‒ Budget Principles
‒ Budget Adjustments and Reallocations
‒
Line Item Groups
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Budget adjustments between line item groups require prior Board approval. The following
transactions are exempt from this requirement:
a) Allocations and reallocations to and from the Chancellor's Reserve;
b) Salary and fringe benefit transactions; and
c) Allocations and reallocations to and from pooled accounts for specific use as approved by the
Board, such as equipment and adjunct faculty salary pools.
The budget may be amended during the fiscal year. Increases or decreases to the total annual
current unrestricted operating budget (budget amendments) shall be submitted to the Board for
prior approval.
Up to 25% of “net savings” (as defined by the Vice Chancellor for Finance and Administration) may
be carried forward from the prior year to the next budget year to provide a funding mechanism in
each College Presidents’ and Vice Chancellors’ budgets for priority initiatives and to incent a culture
of savings. The amount of the carryforward will be based on actual results after the audited
financial statements are approved by the Board of Trustees in December. Carry-over amounts not
utilized within two years will revert to the district’s fund balance. In January of each year, the Vice
Chancellor for Finance and Administration will provide a Savings Incentive Program report to the
Board of Trustees.
Activities which allow for carryforward which are excluded from the calculation include:
1. Unused revenues for programs which have been identified and approved by the Board of
Trustees as high cost and have special program tuition;
2. Student activity fees; and
3. Remaining balances from capital budget allocations.
The remaining 75% “net savings” will accumulate in fund balance to offset future differences in state
appropriation funding levels, revenues under budget and/or other reallocations by the Board of
Trustees such as increases to preventive maintenance.
The target level for the current unrestricted fund balance is 15% of the annual current unrestricted
funds budget.
‒
Budget Amendments
‒ Savings Incentive Program
‒ Fund Balance
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The Board seeks to accept the bid or proposal that represents the best value for the College District
after considering all legally permissible factors in awarding a contract. This policy applies to the
purchase of personal property, improvements to realty, goods or services. For additional
construction-related procedures, see C.2.3.4.
The Board delegates to the Chancellor and to Purchasing & Contract Administration the authority to
determine the method of purchasing pursuant to state law (excluding only Subchapters C
(Construction Manager-Agent Method) and E (Design-Build Method) of Texas Government Code
Chapter 2269, and to make budgeted purchases. The Chancellor or Purchasing & Contract
Administration shall serve as hearing officer for proposer complaints regarding specifications or
other elements of the procurement process. The Board of Trustees delegates authority to Purchasing
& Contract Administration to award purchase orders and contracts up to $100,000 in any 12-month
period, subject to full compliance with all applicable Texas state procurement laws, Board policies,
Alamo College procedures and any applicable grant or other funding requirements. The threshold
for compliance with the competitive procurement requirements shall be as specified by Texas state
procurement laws (currently $50,000 in any 12-month period), and the approval of purchases not
expected to exceed $100,000 for any twelve month period are delegated to the Chancellor and
Purchasing & Contract Administration.
Purchases over $100,000 in any 12-month period must have the approval of the Board of Trustees.
Purchasing & Contract Administration will prepare and submit a Minute Order for consideration and
action by the Board of Trustees, through the office of the Vice Chancellor for Finance &
Administration, with the concurrence from the Vice Chancellor or College President.
Except for the exceptions stated in TEXAS EDUCATION CODE Section 44.031, all Alamo Colleges
contracts for the purchase of goods and services, except contracts for the purchase of produce or
vehicle fuel, valued at $50,000 or more in the aggregate for each 12-month period shall be made
by the method, of the following methods, that provides the best value for the District:
‒ Best Value
‒ Purchasing Authority Delegation
‒ Board-Awarded Purchases
‒
Competitive Purchases
C.1.5 (Policy) Purchasing and Acquisitions
Responsible Department: Vice Chancellor for Finance and Administration
Board Adoption: 8-18-09
Last Board Action: 12-15-15
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(1) competitive bidding for services other than construction services;
(2) competitive sealed proposals for services other than construction services;
(3) a request for proposals, for services other than construction services;
(4) an interlocal contract;
(5) a method provided by Chapter 2269, Government Code, for construction services;
(6) the reverse auction procedure as defined by Section 2155.062(d), Government Code; or
(7) the formation of a political subdivision corporation under Section 304.001, Local
Government Code.
Purchasing & Contract Administration shall ensure that the staff prepares detailed specifications for
any competitive purchase, regardless of procurement method.
For purchases subject to competitive procurement requirements, the documents soliciting bids or
proposals must identify weighted evaluation criteria. These criteria are determined at the discretion
of the Purchasing & Contract Administration Department, in consultation with the using department
and/or the selection committee, and shall be relevant and material to properly evaluate a bid or
proposal. For the purchase of goods and services other than construction and professional services,
the evaluation criteria shall include best value concepts, which allow consideration of the overall
combination of quality, price and other elements that in total are optimal relative to the needs of
Alamo Colleges.
When best value analysis applies, it is District policy that cost should be given as much consideration
as is reasonable, balancing price against the technical difficulty or expertise required to develop a
bid or proposal for the purchase of General Goods or Services (automobiles, office supplies, tools).
Criteria Weighting Guidelines are provided in Table 1.1. With the prior approval of the Vice
Chancellor of Finance and Administration, a lesser percentage than listed in Table 1.1 may be
applied toward price. The weight afforded to price should only be reduced when there is substantial
uncertainty as to the nature of the statement of work or respondents are required to demonstrate
extraordinary expertise in formulating and implementing the statement of work for the purchase of
Specialized Goods or Highly Complex Services (software, financial services, banking services).
After considering price, Alamo Colleges may utilize, other than for construction, any of the following
evaluation criteria in the following table.
‒ Competitive Purchase Specifications
‒
Competitive Procurement Evaluation
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TABLE 1.1: CRITERIA
WEIGHTING
GUIDELINES
(EXCLUDING
CONSTRUCTION)
Select from the
suggested
evaluation point
ranges for the
purchase of
General Goods
or Services
Select from the
suggested evaluation
point ranges for the
purchase of
Specialized Goods or
Highly Complex
Services
Purchase price.
30-80
20-50
Reputation of the vendor
and of the vendor’s
goods or services.
0-10
0-10
Quality of vendor’s
goods and services.
0-20
20-30
The extent to which the
goods or services meet
the district’s needs.
20-30
20-30
The vendor’s past
relationship with the
district.
0-10
0-10
The impact on the ability
of the district to comply
with laws and rules
relating to historically
underutilized businesses.
(currently
no laws
exist)
(currently no laws
exist)
Total long-term cost to
the district to acquire the
vendor's goods or
services.
0-10
0-30
Any other relevant
factor specifically listed
in the request for bids or
proposals.
0-10
0-30
Whether the vendor or
the vendor's ultimate
parent company or
majority owner: (A) has
its principal place of
business in this state; or
(B) employs at least 500
persons in this state.
0-10
0-10
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The listed criteria are the only criteria that may be considered by the College District in its decision
to award a contract. The College District may apply one, some, or all of the criteria, but it may not
completely ignore them.
For construction procurement, the College District will follow the procedures required by law, which
presently appear at Texas Government Code Chapter 2269. The Board has authorized, and
delegated to the Chancellor its authority to select from amongst, the following construction methods
for any particular construction project: Competitive Bidding; Competitive Sealed Proposal;
Construction Manager-at-Risk; and Job Order Contracting. The chancellor is authorized to sub-
delegate the authority of law, presently set forth at Section 2269.55.
Without complying with requirements for Competitive Purchases in this policy, Alamo Colleges may
purchase an item that is available from only one source, including:
(1) an item for which competition is precluded because of the existence of a patent, copyright,
secret process, or monopoly;
(2) a film, manuscript, or book;
(3) a utility service, including electricity, gas, or water; and
(4) a captive replacement part or component for equipment.
The Sole Source purchase exceptions do not apply to mainframe data-processing equipment and
peripheral attachments with a single-item purchase price in excess of $15,000.
The competitive procurement requirements do not apply to a contract for professional services
rendered, including services of an architect, attorney, certified public accountant, engineer, or fiscal
agent. Alamo Colleges may, at its option, contract for professional services rendered by a financial
consultant or a technology consultant in the manner provided by Section 2254.003, Government
Code, in lieu of the methods provided. Professional services are not exclusively defined by TEXAS
EDUCATION CODE Section 44.031 or TEXAS GOVERNMENT CODE
Chapter 2254, and the contracting requirements of that latter section apply only to the professions
therein listed, those being:
(i) accounting;
(ii) architecture;
(iii) landscape architecture;
(iv) land surveying;
(v) medicine;
(vi) optometry;
(vii) professional engineering;
(viii) real estate appraising; or
(ix) professional nursing.
‒ Sole Source Purchases
‒ Professional Services
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If a change in plans or specifications is necessary after the performance of a contract is begun or if
it is necessary to decrease or increase the quantity of work to be performed or of materials,
equipment, or supplies to be furnished, Purchasing & Contract Administration may approve change
orders making the changes. The total contract price may not be increased because of the changes
unless additional money for increased costs is in the budget for that purpose from available money
or is provided for by the authorization of the issuance of time warrants.
Purchases or contracts approved by the Board with an amount of $100,000 - $500,000: Purchasing
& Contract Administration is delegated authority to change executed purchase orders or contracts,
except that prior Board approval is required for any change order or amendment providing for an
increased District financial commitment that causes the total of all increases since the original or most
recent Board-approved amount to be exceeded by 25 percent or more. These principles shall not
apply only if authority to exceed the approved amount is expressly delegated by the Board or an
exception is expressly adopted by the Board for that contract.
Purchases or contracts approved by the Board with an amount exceeding $500,000:
Purchasing & Contract Administration is delegated authority to change executed purchase orders or
contracts, except that prior Board approval is required for any change orders or amendment
providing for an increased District financial commitment that causes the total of all increases since
the original or most recent Board-approved amount to be exceeded by $100,000 or more. These
principles shall not apply only if authority to exceed the approved amount is expressly delegated
by the Board or an exception is expressly adopted by the Board for that contract.
A contract with an original contract price of $1 million or more may not be increased by more than
25 percent without a redetermination of whether competitive procurement must be performed. If a
change order for a contract with an original contract price of less than $1 million increases the
contract amount to $1 million or more, the total of the subsequent change orders may not increase
the revised contract amount by more than 25 percent of the original contract price. Board
delegation, exception or approval is not sufficient under these circumstances.
From the date the project is approved for publication until a contract is executed, no College District
Board member or employee other than authorized Purchasing & Contract Administration personnel
shall communicate with potential contractors, consultants, or other vendors (referred to collectively
as potential proposers/bidders) who are interested in, or in the view of a reasonable person situated
similarly to the potential proposer/bidder, might reasonably become interested in, any non-
construction competitive procurement opportunity. Rules governing communication for construction-
related procurement opportunities are found in C.2.3.4.
The Board shall assume responsibility for debts incurred in the name of the College District so long
as those debts are for purchases made in accordance with adopted Board Policy and current
administrative procedures. Persons making unauthorized purchases may be responsible for all such
debts.
‒ Change Orders
‒ Communication with Contractors, Consultants, and Other Vendors
‒ Responsibility for Debts
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Unless state law or Board policy requires the Board to make or approve a purchase, authorized
College District employees in charge of a department or college budget may requisition Purchasing
& Contract Administration to purchase items included in their approved budget, in accordance with
administrative procedures.
All purchase commitments shall be memorialized by the Chancellor or Purchasing & Contract
Administration on a properly drawn and issued purchase order or agreement approved in
accordance with administrative procedures. Purchasing & Contract Administration is delegated
exclusive signature authority for all vendor transaction agreements, other than the retention and
compensation of outside counsel by the Office of Legal Services as provided for in Policy
B.7.2. Centralizing the contract signature authority for vendor purchases and agreements will
reasonably assure the reliability of reporting, effectiveness, and compliance with applicable laws
and policies.
Emergency purchases as defined by Texas Education Code 44.031(h) must be approved by the
Chancellor or Purchasing & Contract Administration prior to award and processed to ensure all
requirements are met. All such purchases shall be presented to the Board of Trustees for ratification.
The Board authorizes the Chancellor or Purchasing & Contract Administration to approve state and
cooperative contract purchases. Purchasing & Contract Administration shall report each such
purchase of $100,000 or more to the Board on a monthly basis.
The Purchasing & Contract Administration shall establish procedures regarding the manner of
verifying the quality, quantity, and physical condition of the materials received so that approval for
payment may be established.
The Purchasing & Contract Administration shall supplement this policy with detailed purchasing
procedures and instructions.
‒ Authorized Purchases
‒ Exclusive Purchase Commitments & Contract Execution Authority
‒ Emergency Purchases
‒ State and Cooperative Purchases
‒ Verifying Purchases
‒ Detailed Purchasing Procedures
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It is the policy of Alamo Colleges to encourage the use of Small, Minority, Women, and/or Veteran-
Owned Business Enterprises as herein below defined to assist in the implementation of this policy
through race, ethnicity, and gender-neutral means. The purpose of this program is to ensure that
SMWVBE’s are provided the maximum practicable opportunity to participate in all purchasing and
contracting opportunities.
“SMWVBE” means a company with a certification designation from an authorized certification a gen
c y as a small, minority or a woman group certification, such as a Historically Underutilized Business
(HUB), or Minority Business Enterprise (MBE), or Women Business Enterprise (WBE), Small Business
Enterprise (SBE), and/or Veteran Business Enterprise (VBE).
The Vice Chancellor for Finance and Administration will establish the Alamo Colleges Aspirational
Goal for the SMWVBE Program. The primary means for achieving the Aspirational Goal, if any,
will be through race- and gender-neutral principles.
The SMWVBE Aspirational Goal will be reviewed annually by the SMWVBE Program Office. Any
recommendations for adjustment will be submitted to the Vice Chancellor for Finance and
Administration approval. Progress towards the Aspirational Goal will be reported annually to the
Board of Trustees.
In addition, Alamo Colleges considers entering into a contract for the purchase of goods, services,
construction services, or professional services with an expected value of $50,000 or more shall,
before soliciting bids, proposals, offers, or other applicable expressions of interest for the contract,
determine whether there will be subcontracting opportunities under the contract. If the SMWVBE
Program Office determines that there is that probability, the Purchasing & Contact Administration
Department will incorporate the SMWVBE Subcontracting Plan requirements and evaluation criteria
into the solicitation for bid, proposal, offer, or other applicable expression of interest.
‒
Small, Minority, Women, and/or Veteran – Owned Business Enterprises Program
(SMWVBE)
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The Board of Trustees (“Board”) as fiduciary of the funds of Alamo Community College District, may
direct or delegate the purchase, sale, and investment of funds under its control in investments
authorized in the Public Funds Investment Act, Chapter 2256, Texas Government Code (“PFIA”), in
compliance with Board-adopted investment policies, and according to the standard of care
prescribed in this written policy. This Policy is intended to satisfy the requirements of the PFIA. [Texas
Government Code Section 2256.005(a)]
The provisions of this policy apply to the investment of College District funds and to all funds under
the control of the Board, including, without limitation:
• Operating Funds
• Debt Service Funds
• Debt Service Reserve Fund
• Construction Funds and Unexpended Plant Funds
• Other Funds
This investment policy emphasizes the safety of principal and liquidity, [Texas Government Code
Section 2256.005 (2)] and addresses investment diversification, yield, maturity and the quality and
capability of investment management. The Board intends that investments will be purchased to hold
until maturity; no investments will be made for the specific purpose of speculation of changes in
market interest rates.
The investment objectives of the College District are in order of priority:
1. Assure the safety of the College District’s funds.
2. Maintain sufficient liquidity to provide adequate and timely operating funds.
3. Ensure the investment is marketable if the need arises to liquidate the investment.
4. Minimize risk of loss resulting from concentration of assets by diversifying investments as to
maturity, security type, and issuer and providing for investments in authorized pooled and
mutual funds.
5. Attain a market yield consistent with safety and liquidity considerations.
Delegation of Authority
The Board retains ultimate responsibility as fiduciaries of the assets of the College District. The
Associate Vice Chancellor of Finance and Fiscal Services is designated as the investment officer of
the College District by Board authority delegated through the Chancellor. In the absence of the
‒ General
‒ Scope
‒ Objectives
‒ Management of Funds
C.1.7 (Policy) Investments
Responsible Department: Vice Chancellor for Finance and Administration
Board Adoption: 9-15-09
Last Board Action: 10-23-17
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Associate Vice Chancellor of Finance and Fiscal Services, the Vice Chancellor for Finance and
Administration is deemed to be the investment officer. The investment officer shall be responsible
for the investment of funds consistent with the investment policy adopted by the Board. The Associate
Vice Chancellor of Finance and Fiscal Services may delegate management responsibility for daily
investment transactions to the Controller or Treasurer. [Texas Government Code Section 2256.005(f)]
External Advisory Services
The Board may contract with advisory firm registered under the Investment Advisors Act of 1940
(15 U.S.C. Section 80-b1 et seq.) and the State of Texas to provide for the non-discretionary
investment and management of its public funds under its control. The contracted period will be for
a maximum of two years, and a renewal or extension of the contract must be made by the Board
by resolution.
The firm must disclose any significant litigation relating to the firm’s integrity or abilities.
Subject to the provisions of the professional services contract, advisory firms can be terminated by
the Board at any time.
Standards of Care
All investments will be made with judgment and care, under prevailing circumstances, that a person
of prudence, discretion, and intelligence would exercise in the management of his/her own affairs,
not for speculation. [Texas Government Code Section 2256.006(a)]
In determining whether an investment officer has exercised prudence with respect to an investment
decision, the determination will be made taking into consideration: (1) the investment of all funds
over which the officer had responsibility, rather than a consideration as to the prudence of a single
investment; and (2) whether the investment decision was consistent with this investment policy. [Texas
Government Code Section 2256.006 (b)]
A College District investment officer who has a personal business relationship with a business
organization offering to engage in an investment transaction with the College District will file a
statement disclosing that personal business interest. An investment officer who is related as
determined by Texas Government Code Chapter 573, to an individual seeking to sell an investment
to the College District will file a statement disclosing that relationship with the Board and with the
Texas Ethics Commission. [Texas Government Code Section 2256.005]
Training
Board members and investment officers will attend at least one training session relating to the
person’s responsibilities conducted by the Texas Higher Education Coordinating Board within six
months after taking office or assuming duties. Training shall include education in investment controls,
security risks, strategy risks, market risks, diversification of investment portfolio and compliance with
the Public Funds Investment Act. All investment officers will attend a minimum of five hours of training
at least once every state biennium from a recognized and independent source, as approved by the
Board of Trustees. The list of approved training sources is listed in Appendix 1. [Texas Government
Code Section 2256.007]
Internal Controls
Internal controls will be established by the investment officer to prevent the loss of public funds
through collusion. There will be a division of responsibilities between the Associate Vice Chancellor
of Finance and Fiscal Services, the Controller and the Treasurer for internal control purposes. The
internal control procedures will address the following points:
‒ Standards of Care
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• Avoidance of collusion
• Separation of trading authority from personnel responsible for maintaining the accounting
records
• Custodial safekeeping
• Written confirmation of transactions
Roles and responsibilities of the participants in the investment process of the College District are
outlined in Appendix 2.
The investment officer will establish a process for a compliance audit at least once every two years
by the College District’s internal auditor or by a private auditor, the results of which are reported
to the state auditor no later than January of each even-numbered year. [Texas Government Code
Section 2256.005 (n)]
Quarterly reports will be reviewed at least annually by an independent auditor reporting to the
Board of Trustees. This will be done as part of the annual external audit process. [Texas Government
Code Section 2256.023 (d)]
The Board will adopt a separate written investment strategy for each type of account under its
control, describing the investment objectives of each. [Texas Government Code Section 2256.005(d)]
Operating Funds
The objective of these funds is to maintain adequate liquidity to meet cash needs. All security types
listed in the “Authorized Investments-Operating Funds” section of this policy are considered suitable
investments for the investment of Operating funds. Safety of principal and availability of adequate
liquidity take priority over yield. The College District will diversify assets by security type, issuer
and maturity date through separately purchased investments, through investments in approved pools
or a combination of both in order to minimize overall risk and capture additional yield through
maturity extension, as determined by cash flow needs.
The investment strategy for the District’s Operating funds shall be accomplished by purchasing high
quality, short- to medium-term securities. It is expected that a portion of the portfolio will be invested
in readily available, liquid funds such as Local Government Investment Pools, money market funds
or overnight repurchase agreements. The dollar-weighted average maturity for operating funds
shall be two years or less. (Investment in the liquidity alternative is assumed to have maturity of one
day for calculation purposes). Callable securities may be purchased in this fund group when there
is a yield advantage over non-callable treasury securities of comparable duration based on both
the call date and the stated final maturity date. The stated final maturity for an individual security
can be up to five years from the date of purchase. It is anticipated that the portfolio will have an
overall yield higher than the liquidity product utilized; this liquidity alternative will be used as a
benchmark for performance.
Debt Service Funds
Investments in debt service funds are governed by the bond covenants, and investment strategies
for debt service funds shall assure investment liquidity adequate to cover the debt service obligation
on the required payment date. Securities are purchased to meet specific bond payment dates. All
security types as authorized for Operating funds within this policy are considered suitable
investments for the investment of Debt Service funds. Safety of principal shall take priority over
yield. Adequate liquidity is required only to fund each debt service payment. The College District
‒
Investment Strategies
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will seek diversification by security type, and issuer in order to minimize overall risk. Securities
purchased shall not have a stated final maturity date which exceeds the debt service payment date.
The weighted average maturity of the Debt Service Fund will be commensurate with bond covenants.
Debt Service Reserve Funds
Investment of debt reserve funds is governed by the bond covenants. Generally, all security types
authorized for Operating funds within this policy are considered suitable investments for the
investment of Debt Service Reserve funds. Safety of principal shall take priority over yield. There
is no need to maintain cash liquidity in a Reserve fund. The College District shall seek diversification
by security type and issuer name in order to minimize overall risk.
Investment strategies for debt service reserve funds shall generate a dependable revenue stream
to the appropriate debt service fund from securities with a low degree of volatility. Except as may
be required by the bond minute order specific to an individual issue, securities should be of high
quality, with short- to intermediate-term maturities. Stated final maturity of any individual security
in the debt service reserve fund shall not exceed the final installment payment date of the debt
issue. The weighted average maturity of the Debt Service Reserve Funds will be commensurate with
bond covenants.
Construction Funds and Unexpended Plant Funds
Investment strategies for construction funds and unexpended plant funds must assure that anticipated
cash flows are matched with adequate investment liquidity. All security types authorized for
Operating funds within this policy are considered suitable investments for the investment of
Construction Funds and Unexpended Plant Funds, but if the funds are proceeds from bond issuances,
the covenants from the issue govern the investment activity. Safety of principal shall take priority
over yield. Care shall be taken to provide adequate liquidity to fund forecasted expenditures. The
College District will seek diversification by security type and issuer when purchasing individual
securities, but may invest all of the proceeds of a single bond issue into a single investment if that
investment type allows for cash withdrawals on demand. These portfolios should include an
adequate level of investment in highly liquid securities or investment in public funds investment pools
which function as a money market mutual fund to allow for flexibility to meet unanticipated project
outlays. The stated final maturity dates of securities held should not exceed the estimated project
completion date. The weighted average maturity of these funds will be commensurate with the
timing of the construction project.
Other Funds
From time to time, funds are received that are identified for specific use. The investment objective
of these funds is to maintain adequate liquidity to meet cash needs. All security types listed in the
“Authorized Investments-Operating Funds” section of this policy are considered suitable investments
for the investment of Operating funds. Safety of principal and availability of adequate liquidity
take priority over yield
Operating Funds
Only the following securities are authorized investments under this policy:
• Obligations of the United States, including letters of credit, or its agencies and instrumentalities;
• Direct obligations of the State of Texas or its agencies and instrumentalities;
‒ Authorized Investments
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• Other obligations, the principal and interest of which are unconditionally guaranteed or insured
by, or backed by the full faith and credit of, the State of Texas or the United States or their
respective agencies and instrumentalities including any security type insured by the Federal
Deposit Insurance Corporation (FDIC);
• Obligations of states, agencies, counties, cities, and other political subdivisions of any state
rated as to investment quality by a nationally recognized investment rating firm not less than A
or its equivalent;
• FDIC-insured Certificates of Deposit and Share Certificates issued by a depository institution
that has its main office or a branch office in Texas or through a broker that has its main office
or a branch office in Texas and is included on the authorized broker list. These may be
purchased without limit from a domestic bank if the amount is insured by the FDIC or is fully
collateralized by the authorized investments in this section with a market value of at least 100%
of the amount;
• Collateralized Repurchase Agreements. Execution of a Master Repurchase Agreement,
approved by the Legal Department, is required prior to the purchase of this investment.
Investments must have a defined termination date and be secured by a combination of cash and
obligations described by Section 2256.009(a) (1) of the Texas Government Code. The securities
being purchased to be pledged to the College District, held in the College District’s name and
deposited at the time the investment is made; and, is placed through a primary government
securities dealer, as defined by the Federal Reserve or a financial institution doing business in
the State of Texas; The term of any single repurchase agreement may be made coterminous
with the need to expend bond proceeds, provided the purchase agreement allows for multiple
draws at the College District’s discretion and the maturity date does not exceed the expected
final expenditure date.;
• Bankers’ Acceptances. Investment must have a 270day or less stated maturity from date of
issuance and be liquidated in full by stated maturity, be acceptable as collateral for borrowing
by a federal reserve bank, and be accepted by a bank rated at least A-1 and P-1 or equivalent
by a Nationally Recognized Statistical Rating Organization ("NRSRO");
• Commercial Paper. Commercial paper must have a stated maturity of 270 days or less, and
be rated at least A-1 or P-1 or equivalent, either by two NRSROs, or by a single NRSRO if it is
also fully secured by an irrevocable letter of credit issued by a domestic bank. Both taxable
and municipal commercial paper are authorized;
• No-Load Money Market Mutual Fund. Fund must be regulated by the Securities and Exchange
Commission (SEC”); have a dollar-weighted average stated maturity of 60 days or less; and
include in its investment objectives the maintenance of a stable net asset value of $1 for each
share. Such investments may not exceed, in the aggregate, more than 15 percent of the College
District’s monthly average fund balance, excluding bond proceeds and reserves and other funds
held for debt service, and the investment in any single mutual fund may not exceed 10 percent
of the total assets of the Mutual Fund.
• No-Load Mutual Fund. Fund must be registered with the SEC; have an average weighted
maturity of less than two years; be invested exclusively in obligations approved by this policy;
be continuously rated as to investment quality by at least one nationally recognized investment
rating firm of not less than AAA or its equivalent; and conform to the requirements set forth in
Section 2256.016 of the Texas Government Code relating to the eligibility of investment pools
to receive and invest funds of investing entities. The investment in any single mutual fund may
not exceed 10 percent of the total assets owned or controlled by the College District, including
bond proceeds and reserves and other funds held for debt service.
• Public Fund Investment Pools. Public funds investment pools must be specifically authorized by
the Board through resolution, and are subject to the limitations of PFIA Section 2256.016.
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• Interest bearing bank savings deposits issued by state and national banks or savings bank or a
state or federal credit union (having their main or branch office in Texas) that are guaranteed
or insured by the Federal Deposit Insurance Corporation or National Credit Union Share
Insurance Fund (or their successor organizations). Also included are collateralized interest
bearing savings deposit that have secured the uninsured portion of deposits with obligations of
the U.S. Treasury and/or Federal agencies and instrumentalities. Bank Sweep Accounts.
Investments in bank sweep accounts are permitted provided they offer daily liquidity and
invested in compliance with this Policy
Debt Service/Reserve/Construction Funds
In addition to the authorized investment above, bonds proceeds may by invested in the following
[Texas Government Code Section 2256.001 and 015]
• Guaranteed Investment Contracts (“GICs”) having a defined termination date corresponding
to the expected final draw date on the projected construction schedule, secured by U.S.
Government direct or agency obligations.
• Flexible Repurchase Agreement (“Flex Repo”) with a defined termination date of and
corresponding to the expected final draw date on the projected construction schedule
secured by U.S. Government direct or agency obligations at a minimum of 102% of
outstanding principal balance plus accrued interest.
Other Funds
All funds authorized for Operating Funds are also authorized for Other Funds.
Purchase and sale of investment securities, other than the initial issue purchases, shall be conducted
through seeking competitive bids and offers from three or more broker/dealers for each security or
a security comparable as to maturity and credit quality, whenever possible (excluding transactions
with money market mutual funds and public funds investment pools, which are deemed to be made
at prevailing market rates).
The Board must adopt and annually review a list of qualified dealer/brokers authorized to engage
in investment transactions with the College District. [Texas Government Code Section 2256.025] A
written copy of this investment policy shall be presented to any business organization defined as an
investment pool or investment management firm under contract to manage the College District’s
portfolio with discretionary authority. [Texas Government Code Section 2256.005(k). A Qualified
representative [Texas Government Code Section 2256.002(10)] of the business organization must
execute a written instrument substantially to the effect that the registered principal has received and
thoroughly reviewed the investment policy of the College District and acknowledged that the
organization has implemented procedures and controls in an effort to preclude transactions that are
not authorized by this policy. [Texas Government Code Section 2256.005(k)] Form C.1.7.F Texas
Public Funds Investment Act Certification by Dealer may be used to satisfy this requirement.
Securities will be held by a third party custodian designated by the Board and held in the College
District’s name as evidence by safekeeping records of the institutions with which the securities are
deposited. All transactions, except those with an investment pool or mutual fund, will be settled on
a delivery versus payment method. [Texas Government Code Section 2256.005(b) (4) (e)
‒
Financial Institutions and Broker/Dealers
‒ Safekeeping and Custody
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The College District shall require full collateralization of funds on deposit with the College District’s
depository bank, other than investments, in accordance with the Texas Government Code, Chapter
2257. In order to anticipate market changes and provide a level of security for all funds, the
collateralization level shall be 100% percent of market value of principal and accrued interest on
the deposits or investments, less any amount insured by the FDIC. Collateral should be repriced
daily. This collateral will be held by a third party and not be subject to any security interest, lien
or right of set-off by the third party. Bank deposits and repurchase agreements often require
collateral substitution. If the District has a contractual agreement with an independent third-party
custodian, this custody agent shall permit collateral substitution provided that the total value of the
new securities maintains a market value equal to or greater than the required collateral level.
Collateral used to secure direct bank deposits shall be monitored no less than monthly. [Texas
Government Code Sections 2257.021, 022,023]
Monitoring Market Prices
The market value of the portfolio will be obtained monthly from the investment advisor, or the
custodian bank, as appropriate. Market value of pooled or mutual funds will be obtained from
published sources, such as their websites.
Credit Downgrades
Procedures shall be maintained by the investment officer to monitor rating changes in investments
(reference Appendix 2 Roles and Responsibilities). [Texas Government Code Section 2256.005(b)].
It is not a requirement to liquidate and investment that was an authorized investment at the time of
purchase [Texas Government Code Section 2256.017]; however the investment must be evaluated
by the investment officer to determine if it is prudent to liquidate. Investments that are downgraded
to less than the required minimum credit rating should be liquidated in a prudent manner. [Texas
Government Code Section 2256.021]
Securities Lending
A securities lending program is authorized if it meets the conditions provided by the Texas
Government Code Section and is separately approved by the Board of Trustees. [Texas Government
Code Section 2256.0115]
An investment report will be prepared on a quarterly basis by the investment officers(s) and the
investment advisor and submitted to the Board. The report must state that it was generated in
compliance with the Investment Policy and PFIA, be signed by the investment officers and will
minimally include the following:
For separate investments: detailed investment position including type of asset, book and
market value, maturity and accrued interest
For each pooled fund group or mutual fund: name of pooled fund, ending book and market
value, and accrued interest
‒ Collateralization
‒
Other
‒ Reporting
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For all investments: dollar-weighted average maturity [Texas Government Code Section
2256.023]
Additionally, if an investment advisor is used, a report will be submitted at least quarterly by the
investment advisor detailing the market value of the investments, utilizing a named, commonly
accepted pricing source, and the performance of the investments. The pricing of mutual funds and
pooled funds will be obtained directly from those institutions.
This policy and strategies will be reviewed not less than annually by the Associate Vice Chancellor
of Finance and Fiscal Services, the Audit, Budget, and Finance Committee, and the Policy and Long
Range Planning Committee, and the Board. The Board will adopt a written statement stating that it
has reviewed the policy and strategies, and the written statement so adopted will record any
changes made to either the policy or strategies. [Texas Government Code Section 2256.005(e)]
A copy of this approved statement will be posted on the College District’s website, provided to all
investment dealers and investment managers doing business with the College District, and also shall
be provided to other interested parties on request. Confirmation of receipt and review of this policy
by persons employed by an organization providing investment services to the College District and
who deal directly with College District accounts shall be received by the College District prior to the
institution of such services. [Texas Government Code Section 2256.005(k)]
Sources:
Public Funds Investment Act, Texas Government Code Chapter 2256
Public Funds Collateral Act, Texas Government Code Chapter 2257
Form C.1.7.F Texas Public Funds Investment Act Certification by Dealer
Legal Reference - TACC Policy Reference Manual CAK (LEGAL) Appropriations and Revenue
Sources: Investments Appendix 1
List of approved training sources: [Texas Government Code Section 2256.007]
• Texas Higher Education Coordinating Board
• Government Treasurers’ Organization of Texas
• Government Finance Officers Association of Texas
• Alamo Area Council of Governments
• University of North Texas Center for Public Management
• Texas Association of Community College Business Officers
• Texas Municipal League
• The PFM Group
• Virtual Learning Concepts
• Texas State University
• Association for Financial Professionals
• TexPool Academy (provided by Federated Investors)
‒
Policy Review
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Appendix 2 (Procedures) Roles and Responsibilities
Investment Officers
Responsibility
Board of Trustees
External Investment Advisor
Treasurer
Vice Chancellor,
Associate Vice
Chancellor, Comptroller
General Accounting
Investment Policy
Annual review and
approval
Acknowledges receipt of
Investment Policy. Reviews to
ensure compliance with PFIA and
any legislative changes.
Prepares Policy for annual review by
District Compliance and Legal and
subsequent approval by Board of
Trustees. Documents changes.
Review
Compliance
Acknowledges receipt of
Investment Policy. Reviews to
ensure compliance with PFIA and
changes. Ensures investment
recommendations are approved
per Policy.
Assures Investment Policy is in
compliance with PFIA; manages
investment activity in keeping with
Investment Policy.
Trading
Recommends trades, obtains
competitive bids; executes trades
based on direction from Alamo
Investment Officers, prepares and
forwards trade tickets. Retains
duplicate copies of trade tickets
and support documents.
Supplies cash flow information and
investment parameters for
recommendations from Advisor.
Reviews trade options; authorizes
trades and signs trade ticket.
Review of Investment
Activity
Prepares Investment Committee
quarterly review of activity and other
relevant information. Delivers semi-
annual report for Board of Trustees.
Participates in quarterly
Investment Committee
meeting for review
Quarterly Investment
Report (PFIA required)
and other external
reporting (CARAT, SAO)
Quarterly approval for
PFIA report.
Responsible for preparing and
submitting all required reporting and
posting necessary information to
Alamo Colleges website.
Reviews PFIA report
Transactional Reporting
Prepares monthly reports of
investment activity, holdings, book
value adjustments, accrued
income on each investment
portfolio.
Reviews and compares balances and
activity to internal records.
Monitoring Ratings
Changes
Provides information on changes
in investment ratings and credit
support. Supplies quarterly report
of ratings on investment holdings.
Monitors and maintains current record
of borrowers' ratings and support.
Determines disposition of investments
held due to ratings changes. Informs
other Investment Officers with
significant changes.
Accounting
Prepares journal entries for all
investment activity, interest income.
Internal reconciliation of investment
balances and interest income. Journal
entries are supported by trade tickets
and safekeeping receipts (if a
purchase) and evidence of bank
account activity. Prepares all
footnotes and schedules in CAFR
relating to investments.
Reviews
and
approves
Journal
Entries.
Enters into
General
Ledger.
Reconciles
investment
accounts.
Safekeeping
Enters all trades into bank safekeeping
system- monitors delivery versus
payment for securities purchased/sold
and credit received for maturing
investments and coupon payments.
Collateral
Reviews collateral upon request.
Orders and monitors required collateral
for depository funds in excess of
FDIC insured amounts.
Training
Attend training within
six months of taking
office.
Minimum 10 hours (is in excess of
PFIA requirement) approved training
each 2 years.
Minimum 5 hours
approved training each
2 years.
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The College District shall ensure that its facilities are safe, comfortable, and hygienic for students,
faculty, employees, and the general public. Consistent maintenance standards shall be employed
throughout the College District. Periodic assessments of the condition of College District facilities shall
be conducted.
The College District administration shall prepare, budget, and execute an annual preventive
maintenance program.
Funds allocated for the preventive maintenance program may be utilized only for materials, labor,
tools, and equipment or contracted work directly relating to and supporting the concept of well-
maintained buildings, grounds, utilities, or like items normally associated with physical plant activities.
Funds shall be set aside annually to fund preventive maintenance projects. Unspent funds shall be
carried over for inclusion in the subsequent annual budget. The set aside amount shall be determined
by the Board.
The Chancellor or designee shall develop, publish, and disseminate specific instructions and
procedures necessary to implement the preventive maintenance program.
The ultimate authority for naming College District property rests with the College District Board of
Trustees. The Chancellor or designee shall establish procedures for introducing naming opportunities
for consideration by the College District Board of Trustees, the Chancellor or designee, and the
Alamo Colleges Foundation Board of Directors.
The naming of College District property as defined in C.2.3.3 shall be based on the consideration
of funds or other resources generated for the benefit of the College District as agreed to by the
donors, the College District Board of Trustees, the Chancellor or designee, and the Alamo Colleges
Foundation Board of Directors.
‒ Maintenance and Operations
‒ Preventive Maintenance
‒ Funding
‒ Administration
‒ Naming Facilities
‒
Criteria for Naming Facilities
C.2.3 (Policy) Facilities and Grounds Management
Responsible Department: Vice Chancellor for Finance and Administration, District Institutional Advancement
Board Adoption: 8-18-09
Last Board Action: 2-24-14
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The Board may waive the application of this criterion when a naming opportunity is so significant
that a donation of funds or other resources is unnecessary. The Board shall base this determination
solely on the applicability of one or more of the following criteria:
1.
Outstanding academic and/or professional service to the College District;
2. Outstanding volunteer service that has significantly contributed to the advancement of the
College District; or
3. A significant historical association between the property to be named and the person,
persons, or organization for whom that property would be named.
Nothing in this policy or related procedures shall prevent the College Presidents, the Chancellor,
members of the Board of Trustees, the Board of Trustees as a whole, or the Alamo Colleges
Foundation Board of Directors as a whole from initiating action for the naming of any College
District property.
The College District Board of Trustees (Board) is the only entity with the authority to approve the
naming of any College District property, and reserves the right to accept or reject naming proposals
submitted through the Chancellor.
Further, the Board may set aside certain streets, buildings and places, both inside and outside of
buildings, at each college of the College District for its own naming decisions. The Board may assign
these places as either fundable or non-fundable as it so determines, and may add to these places
from time to time as it may choose.
The remaining places shall be recommended to the Board for naming from time to time by the
Chancellor, with or without recommendations from the public or college community, and may require
an investment from the individual, group of individuals, or organization wishing to secure the name
of the place, per the contribution value schedule approved by the Board. Such investment shall be
secured with the Alamo Colleges Foundation for the benefit of students, faculty and programs of the
College District.
The College District shall operate a continuing Capital Improvement Program based on College
District needs, taking into account enrollment, operations, and acquisition of property. Facilities
planning shall be inclusive of program needs and facilities standards in a manner consistent with the
master plan. The master plan shall be continually reviewed and shall be revised based on College
District needs or at least every five years.
The College District shall establish standards for all College District facilities, in accordance with
federal, state, and local law and regulations. No construction, with the exception of routine
maintenance, shall be initiated without Board approval.
All construction delivery methods shall be selected and conducted pursuant to relevant law.
‒
Authority and Recommendations
‒ Facilities Planning
‒ Construction Management
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All construction projects shall be administered by the Chancellor or designee.
Change orders of $50,000 and over shall be reviewed and recommended by the building
committee of the Board before submission to the full Board for approval.
If less than $50,000, change orders shall be approved by the Chancellor or designee provided that
the originally approved contract amount, plus contingency, is not exceeded.
Additionally, a change order or aggregate total of change orders that would put it beyond the
contract amount plus contingency, shall be submitted to the full Board for approval.
The College District fully supports national and state objectives to preserve, protect, and enhance
the environment.
To assist in achieving these ends, the Chancellor and the college Presidents shall develop programs
that implement the environmental principles set forth in C.2.3.2.
‒ Project Administration
‒ Change Orders
‒ Environmental Protection
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years.
This Policy (the “Policy”) establishes conditions for the use of debt and creates procedures and
policies designed to manage the Alamo Community College District’s (the “College District”)
obligations within available resources, minimize the debt service and issuance costs, achieve the
highest credit ratings, maintain full, complete, and accurate financial disclosure and reporting, and
to comply with appropriate and applicable laws of the State of Texas (the “State”) and federal
law.
Within the applicable laws of the State, the College District may enter into debt obligations to
finance the construction or acquisition of buildings and infrastructure and other assets, maintenance
of existing facilities, to purchase land and personal property, or the option to refinance or restructure
existing debt. Unless recommended otherwise by the Vice Chancellor for Finance and Administration,
whose recommendation must be approved by the Board of Trustees, all debt will be incurred at the
College District level or through a non-profit corporation created by the College District. This Policy
applies to all debt issued regardless of the purpose for which issued or the funding source for
repayment. The Vice Chancellor for Finance and Administration is responsible for the debt
management for the College District. Responsibility for the operational activity related to
management of debt may be delegated to the Associate Vice Chancellor of Finance and Fiscal
Services (AVC), or Treasurer.
The objective of the Policy is to ensure prudent debt management practices that include:
• Minimize or avoid year-to-year fluctuations in the tax rate
• Minimize borrowing costs
• Structure the earliest possible maturity of the debt
• Preserve or enhance the District’s credit ratings
• Assure full, complete, and accurate financial disclosure and reporting compliance
• Comply with State and federal laws
‒ General
‒ Scope
‒ Objectives
C.3.1 (Policy) Debt Management
Responsible Department: Vice Chancellor for Finance and Administration
Board Adoption: 5-17-11
Last Board Action: 5-19-15
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Functional Category Descriptions
1xxx Instruction
This category includes expenditures for all activities that are part of an institution's instruction program.
It includes salary and operating expenditures for:
• Academic, Vocational and Technical
instruction (credit and non-credit
courses)
• Developmental and Tutorial instruction
• Remedial
• Regular, Special, and Extension sessions
• Separately organized activities
associated with instructional and
training programs, such as Child
Development Program.
• Expenditures for departmental research
and public service that are not
separately budgeted
• Expenditures of department
chairpersons, in which instruction is still
the primary role of the administrator
• Summer Programs for Children
• Programs for Seniors
This category excludes expenditures for academic administration when the primary assignment is
administration -- for example, Academic Deans.
2xxx Public Service (Activities designed primarily to serve the general public)
This category includes funds expended for activities that are established primarily to provide non-
instructional services beneficial to individuals and groups external to the institution. It includes salary
and operating expenditures for:
• Lectures
• Seminars and Workshops
• Planetarium operations.
3xxx Academic Support
This category should include funds expended primarily to provide support services for the institution's
primary missions -- instruction, research and public service. It includes salary and operating expenditures
for:
• The retention, preservation and display of educational materials, i.e., Libraries/Learning Resources,
Museums and Galleries
• Academic administration, i.e. Dean’s salaries and office expenses
• Technical support, i.e. Computer Services and Audio-Visual services
• Separately budgeted support for course and curriculum development, and related items
• Faculty development
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4xxx Student Services
This category should include funds expended for activities that primarily contribute to students'
emotional and physical well-being and to their intellectual, cultural, and social development outside the
context of the formal instruction program. It includes salary and operating expenditures for:
• Admissions, Records, Registration
• Commencement
• Assessment and Testing
• Clinic
• Advising & Counseling
• Intramurals (Auxiliary Supported Expenses)
• Services to Disabled Students
• Student Activities
• Student Financial Aid Services
• Student Job Placement
• Veteran’s Affairs
• Health Services
• Center for Student Information
5xxx Institutional Support
This category includes salary and operating expenditures for:
• Central executive level management and long-range planning of the entire institution – Board of
Trustees activities, Chancellor, Vice Chancellor’s, President’s
• Business and Fiscal Operations and Support– Accounting, Bursar’s Office, Fiscal Affairs, Internal
Audit, Tax Assessing/Collecting
• Employee personnel and records – Human Resources / Employee Services
• Logistical activities that provide procurement, storerooms, safety, security, printing and
transportation services to the institution - Procurement and Security
• Support services for faculty and staff that do not operate as auxiliary enterprises - Faculty Senate,
Staff Council, Health/Wellness, Hospitality, Staff Training
• Activities concerned with community and alumni relations, including development and fund raising –
Community and Public Relations/Information, Development
• Administrative data processing
• Information Technology(IT) departments
• Space Management, Records Management
• Communications, Legal/Audit Fees, Planning and Research
• Bad debt related to tuition and fee revenue
6xxx Operations and Maintenance of Plant
This category should include all expenditures of current funds for the operation and maintenance of
physical plant, net of amounts charged to auxiliary enterprises, hospitals and independent operations.
It includes salary and operating expenditures for:
• Building/Grounds Maintenance
• Custodial Services
• Preventive Maintenance
• Utilities
• Support – Contract Administration, Project Management
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7xxx Scholarships and Fellowships
This category includes expenditures for scholarships and fellowships from restricted and unrestricted
funds in grants to students either from selection by the institution or from an entitlement program. If the
institution does not select the recipient of the award and is only custodian of the funds, as with ROTC
scholarships, the funds should be reported in the Agency Fund group.
This category includes Institutional and Trustee.
Certain Payments to Students are not Scholarships and Fellowships:
Recipients of grants are not required to perform service to the institution as consideration of the grant,
nor are they expected to repay the amount of the grant to the funding source. When services are
required in exchange for financial assistance, as in the federal College Work-Study Program, the
charges should be classified as expenditures of the department or organizational unit to which the
service is rendered.
8xxx Auxiliary Enterprises
This category includes all expenditures relating to the operation of auxiliary enterprises, including
expenditures for operation and maintenance of plant and institutional support. It includes salary and
operating expenditures for:
• Child Care Center
• Food Service
• Natatorium Operation
• Bookstore
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Tuition and Fee History
ALAMO COLLEGE DISTRICT
20 YEAR TUITION AND FEE SCHEDULE SUMMARY
By Fall Semester
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019*
Tuition per Sem Hour
In District $24 $30 $30 $33 $35 $38 $40 $42 $44 $51 $53.5 $53.5 $56 $70 $70 $70 $70 $73 $86 $86 $99
Out-of-Dist $46 $55.5 $55.5 $59 $70 $76 $80 $84 $88 $95 $103.5 $107 $112 $185 $185 $185 $185 $194 $202 $202 $215
Non-Resident $92 $108.5 $108.5 $119 $140 $152 $160 $168 $176 $183 $203 $214 $224 $358 $358 $358 $358 $376 $453 $453 $466
General Fee
In District
1 - 6 HRS $60 $80 $80 $80 $80 $100 $105 $110 $116 $116 $122 $122 $130
7+ HRS $65 $85 $85 $85 $85 $105 $110 $115 $121 $121 $127 $127 $135
Out-of-Di s trict
1 - 6 HRS $60 $80 $80 $80 $80 $100 $105 $110 $116 $116 $122 $122 $130
7+ HRS $65 $85 $85 $85 $85 $105 $110 $115 $121 $121 $127 $127 $135
Non-Resident
1 - 6 HRS $60 $80 $80 $80 $80 $100 $105 $110 $116 $116 $122 $122 $130
7+ HRS $65 $85 $85 $85 $85 $105 $110 $115 $121 $121 $127 $127 $135
Registration Fee $10 $10 $10 $10 $10 $10 $11 $12 $13
Student Insurance $4 $4 $4 $4 $4 $4 $4 $4 $4
Library Upgrade Fee $10 $10 $10 $10 $10 $10 $11 $12 $13
Campus Access Fee $25 $25 $25
Student Activity Fee * $1 $3 $3
International Edu Fee $1 $1 $1
Per Semester Hour
FY2013 - Folding the general fee into tuition; Tuition calculations are based on general fee per semester hour, assuming 12 semester hour workload added to the tuition rate.
2016 - Tuition and Fees schedule effective Spring 2016 based on the Board approval on October 27, 2015
2019* - Tuition and Fees schedule effective Spring 2019 based on the Board approval on July 2018
Summer Momentum Plan:
2 year completion: Up to 6 credit hours in Summer FREE, if earned 24 SCH combined Fall and Spring
3 year completion: 3 credit hours in Summer FREE, if earned 18 SCH combined Fall and Spring
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FY19 Budget-Related Board Minute Orders/Approved Minutes
Minute Orders are on following pages. All minute orders were approved as written.
Board Minute Order Index
Tuition and Fees Schedule for Fiscal Year 2018 – 2019 (Fall 2018) ................................................................... 139
Debt Management Plan for Fiscal Year 2018 – 2019 .............................................................................................. 145
Fiscal Year 2018 – 2019 Operating Budget ................................................................................................................ 146
Tuition and Fees Schedule for Fiscal Year 2018 – 2019 (Spring/Summer 2019) ............................................. 149
Fiscal year 2018 – 2019 All Funds Budget ................................................................................................................ 155
Tax Rate for Fiscal Year 2018 – 2019 .......................................................................................................................... 158
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Collaborative Agreement
Collaborative Agreement for
Student Financial Aid Services between
Alamo Colleges District Support Operations and
Northeast Lakeview College, Northwest Vista College, Palo Alto College,
San Antonio College, and St. Philip’s College
Of the Alamo Colleges
Purpose:
The purpose of this Procedure is
to
describe the infrastructure and reporting configuration of Alamo
Colleges Student Financial Aid and the five individual Alamo Colleges.
Background:
Each of the undersigned Alamo Colleges agrees to the administration of Financial Aid Programs
directly by the District Office of Student Financial
Aid on their behalf and to a shared
accountability with the Financial Aid Offices of their respective the Alamo Colleges. The College
Financial Aid Director has a dotted reporting structure to the
College Vice President for Student
Success
to ensure the smooth operation of activities. In addition, each college is involved
in the hiring,
evaluation, and professional development of the College-based Financial Aid Department
staff. The colleges of the Alamo Colleges agree to the services provided by the District
Office of Student Financial Aid as outlined in
the Description of Services.
Description of Services:
1.
District Student Financial Aid Office provides all Title IV awarding, and in conjunction with
each of the Alamo Colleges,
awards federal, institutional, and state aid.
2.
District Student Financial Aid Office is responsible for the development and maintenance of Title
IV Policies and
Procedures.
3.
District Student Financial Aid Office is responsible for all web content.
4.
District Student Financial Aid Office, in conjunction with each of the Alamo Colleges, is
responsible for adhering to federal regulation and for institutional administrative capability.
5.
District Student Financial Aid Office, in conjunction with each of the Alamo Colleges, is
responsible for identifying and
providing training and professional development.
6.
District Student Financial Aid Office is responsible for the Third Party Servicer, Global Financial
Aid Services, to
perform verification.
7.
District Student Financial Aid Office is responsible for the oversight of the Financial Aid Call Center.
8.
District Student Financial Aid Office, in conjunction with each of the Alamo Colleges, is
responsible for student and staff
communication and updates.
9.
District Student Financial Aid Office is responsible for all Department of Education reporting,
including the
Program Participation Agreement signed by each of the Alamo Colleges and the
Fiscal Operations Report and
Application to Participate (FISAP).
10.
District Student Financial Aid Office, in conjunction with each college of the Alamo Colleges, is
responsible for the maintenance of Default Aversion and the development of Financial Literacy
Programs.
11.
District HR, in conjunction with District Financial Aid and each college, is responsible for the
qualification, employment and assignment of eligible students for work study employment.
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Term
The term of this agreement begins on January 23, 2015 and continues until the agreement is incorporated into
the Alamo Colleges Board Policies and Procedures.
Review and Evaluation
The parties to this agreement agree to collaboratively review and evaluate the services provided under this
agreement.
__________________ __________________________ ______________________
Dr. Bruce Leslie Dr. Ric Baser Dr. Robert Vela
Chancellor President President
Alamo Colleges Northwest Vista College San Antonio College
__________________ __________________________ ________________________
Dr. Craig Follins Dr. Mike Flores Dr. Adena Loston
President President President
Northeast Lakeview College Palo Alto College St. Philip’s College
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Collaborative Agreement for Services Provided by the
Alamo Colleges’ District Support Operations to
Northeast Lakeview College, Northwest Vista College, Palo Alto College,
San Antonio College, and St. Philip’s College
This agreement outlines the services provided to the colleges by the District Support Operations (DSO).
Purpose
The District Support Operations support for the governance, stewardship, and leadership of the colleges of the
Alamo Colleges.
The District Support Operations provides support to Northeast Lakeview College, Northwest Vista College,
Palo Alto College, San Antonio College, and St. Philip’s College; the five individual colleges of the Alamo
Colleges through the following:
Academic Success
•
Coordination of Curriculum Processes across Colleges with College Faculty,
•
Dual Credit Coordination with College Dual Credit Coordinators,
•
Articulation Agreement support for the cross-college Articulation Council,
•
Coordination of Faculty Policies and Procedures with College Faculty, and
•
Coordination of Banner Student Processes.
Communications
•
Voice and data services,
•
Cable plant (both copper and fiber),
•
Cabling specifications for new and remodeled buildings, and
•
Network equipment.
Department of Public Safety
•
Law enforcement and security services to all components of the Alamo Colleges including
academic campuses and a variety of satellite facilities in its service region including Bexar and
Guadalupe Counties, Policy Officers are certified Texas Peace Officers as defined in Article 2.12
of the Texas Code of Criminal Procedure.
Educational Resources Support Services
•
Acquisition of some electronic educational and instructional information resources,
•
Cataloguing of district-held educational and instructional information resources, and
•
Processing services of educational and instructional information resources.
Facilities Management and Planning
•
Master planning services,
•
Professional and architect and engineer consultant services,
•
Planning of major capital building projects/SAR and maintenance projects in collaboration with
college administrators,
•
Planning of building renovations in collaboration with college administrators,
•
Annual audits for planned maintenance,
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•
Construction management services, and
•
Alamo Colleges mail service.
Finance and Fiscal Services
•
Accounts payable,
•
Accounts receivable,
•
Payroll,
•
General ledger ,
•
Financial reporting (including the annual financial report, A 133 single audit),
•
Support to the colleges for regulatory agency required submissions,
•
Financial and accounting and issuance of student refunds,
•
Support to the colleges for drawdown of Federal funds ,
•
Support to the colleges for contract and grants compliance review,
•
Support to the colleges for fixed asset management,
•
Bank reconciliations,
•
Coordination and support for district-wide budget development, revision and reconciliation in
collaboration with college administrators,
•
Coordination and support for the allocation of budget resources in collaboration with college
administrators,
•
Support to the colleges by cash/investment management, IPEDS financial reports,
•
Prepare Board agenda materials,
•
Banking services,
•
Debt issuance,
•
Debt management/planning,
•
Calculate Return on Investment for new programs and program modifications,
•
Financial projections/planning,
•
Support to the colleges by developing and maintaining Financial and Fiscal Policies and
Procedures,
•
Support to the colleges by providing financial system and business procedures for student
charges, refunds and deposits through seven business offices and a district-wide office,
•
Support to the colleges by review of contracts, invoice and collection from third-party
relationships,
•
Develop and maintain online marketplace for non-traditional receipts of payment, and
•
Conducting annual property inventory.
Governmental Relations
•
Support to the colleges by disseminating information about State and Federal Legislative Relations,
and
•
Support to the colleges for development of Legislative Agenda.
Human Resources
•
Support to the colleges for planning for staffing, compensation and benefits,
•
Support to the colleges for compliance with state and federal employment laws and regulations,
•
Support to the colleges for development and maintenance of infrastructure (Human
Resource Operational Guidelines) to facilitate uniform administration of compensation and
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benefits offered throughout Alamo Colleges,
•
Support to the colleges for development and maintenance of infrastructure (Human Resource
Operational Guidelines) to facilitate uniform development of personnel and administration of
employee selection process, employee evaluation process, performance improvement process,
grievance process, and termination process throughout the Alamo Colleges,
•
Support to the colleges for benchmarking studies and IPEDS HR Reporting, and
•
Supplying a Title IX compliance officer.
Information Technology
•
Coordinate and support the colleges for the following:
o
Network services,
o
Educational technology and internet communications,
o
Banner (the ERP, enterprise resource planning, system),
o
Web Technologies,
o
Learning management system,
o
IT security,
o
Wireless access,
o
SharePoint,
o
Portal environment
o
e-mail, and
o
Operational support.
Institutional Research and Effectiveness Services
•
Support the colleges to collect, compile, analyze and provide data in support of data-driven decision
making, policy construction and resource allocation.
•
Internal Audit
•
Assist the colleges to evaluate the adequacy and effectiveness of the organization’s governance,
risk management, and internal controls as well as the quality of performance in carrying out
assigned responsibilities to achieve the organization’s stated goals and objectives,
•
Assist the colleges to develop and execute a district-wide, risk-based audit plan, including
operational, financial, and compliance audit subjects,
•
Assist the colleges to report identified issues to the executive leadership and the Board of
Trustees, and monitor the implementation of corrective action to ensure deficiencies are
adequately addressed by management,
•
Assist the colleges to review and respond to reports of fraud, waste, or abuse within the
Alamo Colleges (District Support Operations and the colleges), and
•
Assist the colleges to perform special audits at request of executive leadership or the Board of
Trustees.
Legal Services
•
Contract review,
•
Compliance assistance,
•
Legal opinions, and
•
Litigation management.
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Marketing
•
District-level Internal and External Communications,
•
Coordination and support of Marketing for the Colleges, and
•
District-level Social Media.
Online Learning
•
Coordination and support of the online learning program across the colleges in collaboration with
college faculty and administrators,
•
Coordinate and support Quality Matters at the colleges,
•
Coordination of faculty single online teaching certification program,
•
Coordinate and support faculty Development,
•
Provide security for online courses through ACES,
•
Purchase and support for:
o
Access and authentication services,
o
Canvas (LMS),
o
Concourse,
o
Turnitin,
o
Blackboard Collaborate, and
o
BioSIG.
Purchasing and Contract Administration Services
•
Procurement of supplies, materials, equipment and services,
•
Contract administration, including bookstores, food services (including snack and beverage
vending), business travel, print services,
•
Purchasing card program,
•
AlamoCASH card program,
•
Business diversity initiatives, and
•
Surplus and disposal property.
Records Management
•
Document storage,
•
Retention guidelines according to prevailing state and/or federal requirements,
•
Document retrieval, and
•
Document destruction.
Risk Management
•
Development and maintenance of infrastructure for workplace and campus safety, emergency
management and risk management,
•
Property, automotive, liability, and workers compensation coverages ,
•
Contingency planning,
•
Safety planning, and
•
Loss prevention.
Student Contact Center
•
Support for the colleges to:
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FISCAL YEAR 2018-19 ANNUAL BUDGET
o
Provide inbound and outbound student contact for college admissions and records,
switchboard, financial aid, business office, transcripts and records,
o
Implement preventive call strategies, communication and web initiatives for student contact,
o
Monitor service levels and report results.
Student Financial Aid
•
Support for the colleges for
o
Compliance,
o
Department of Education communication,
o
Administration of the BANNER student financial aid setup and maintenance,
o
Application for funds,
o
Determining college allocations,
o
Developing student budgets,
o
Student eligibility determination,
o
Student counseling,
o
Application processing,
o
Web information,
o
Awarding,
o
Disbursing,
o
Reconciliation,
o
Reporting, and
o
Default aversion planning.
Student Success
•
Support for the colleges for:
o
Coordination of College Connection,
o
Center for Student Information,
o
Student Leadership Institute, and
o
Coordination of Alamo Advise
Workforce and Economic Development
•
Coordination and support with the colleges for Corporate College,
•
Educator Preparation Program,
•
Certified Workforce Development Professional—Leadership Institute,
•
American Society of Quality (ASQ)—Quality Management Institute,
•
Continuing Education Lifelong Learning,
•
Alamo Academies, in collaboration with sponsoring college faculty and administrators
•
Phoenix Program,
•
I-BEST Programs,
•
Tech Prep, and
•
Rural and Regional Centers.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Term
The term of this agreement begins on January 23, 2015 and continue until the agreement is incorporated into
the Alamo Colleges Board Policies and Procedures.
Evaluation
On an annual basis, each department of the District Support Operations will be evaluated in relation to its
primary service and/or support role to the colleges. On an annual basis, each college’s responsible
departments will be evaluated in relation to its support of the collaborative services in this agreement. This
will be both formative and summative.
__________________ __________________________ ______________________
Dr. Bruce Leslie Dr. Ric Baser Dr. Robert Vela
Chancellor President President
Alamo Colleges Northwest Vista College San Antonio College
__________________ __________________________ ________________________
Dr. Craig Follins Dr. Mike Flores Dr. Adena Loston
President President President
Northeast Lakeview College Palo Alto College St. Philip’s College
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Glossary
The terms included in this glossary are intended to serve as a general and basic reference for the material contained
in the budget document. It is not an all-inclusive or a comprehensive glossary.
Academic Support Function – This function includes funds expended primarily to provide support services for
the institution’s primary mission – instruction, research, and public service. It includes: (1) the retention,
preservation, and display of educational materials such as libraries, museums, and galleries; (2) academic
administration such as dean’s salaries and office expenses; (3) technical support such as computer services and
audio-visual information; and (4) separately budgeted support for course and curriculum development and
related items.
Accountability – Accountability is the obligation to explain the institution’s action, to justify what the institution
does, to justify to the citizenry and other interested parties the rationale for raising resources, and an
explanation for the expenditure of those resources.
Accounting Period –-The accounting period is a time period that is reflected in a set of financial statements.
Accounts Payable – Payables are amounts owed for goods or services actually rendered or provided to the
institution, but for which the payment has not yet been made.
Accounts Receivables – Receivables are amounts owed to the institution from private persons or organizations
for goods and services furnished.
Accrual Basis – Basis of accounting under which revenues are recognized and recorded when earned, and
expenses are recognized and recorded when they become a legal obligation or liability.
Accrued Expenses – An expense incurred during the accounting period but not paid or recorded.
Accrued Interest – Accrued interest is interest earned but not yet paid.
Accrued Liabilities – Accrued liabilities are those amounts owed but not yet paid.
Accrued Revenue – Revenue that has been earned during the fiscal year but not received or recorded.
Accumulated Depreciation – The amount of depreciation expense that has been recognized for capital assets,
or a class of assets, to date.
Ad valorem – In proportion to value - basis for property tax levy.
All Funds Budget Report – Provides detailed information for all revenues and expenditures received and
expended by the Alamo Colleges.
Annual Unduplicated Headcount – Total number of students enrolled with each student counted only once
during the entire academic year. For example, a student who enrolled in two or more semesters during the year
is counted only once. For district totals, students who enrolled at more than one of the Alamo Colleges and in
more than one term are counted once.
Assessed Valuation – Valuation set on real estate or other property as the basis of levying taxes.
Audit – Examination of documents, records, reports, internal control systems, accounting and financial
procedures and other evidence and the issuance of a report relating to the examination.
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Auxiliary Enterprise – Category of expenses that includes all expenses related to the operation of auxiliary
enterprises including expenses for operation and maintenance of plant and institutional support.
Auxiliary Enterprise Function – An activity that exists to provide a service to students, faculty or staff and
charges a fee directly related to, although not necessarily equal to, the cost of the service. The activity is
managed as essentially self-supporting.
Award – Credential granted a student for successful completion of a set curriculum such as a degree or
certificate.
Balanced Budget – Revenue budget equals expense budget.
Basic Financial Statements – Includes statement of net assets, statement of revenues, expenses and change in
net assets, statement of cash flows and notes to the financial statements.
Bond – A written promise to pay a specific sum of money, called the face value or principal amount, at a
specified date (or dates) in the future, called the maturity date, and with periodic interest at a rate specified
in the bond. A bond is generally issued for a specific purpose or project, such as construction of a new facility.
Bond and Interest Fund – (also known as Debt Service Fund): The Bond and Interest Funds are used to account
for payment of principal, interest, and related charges on any outstanding bonds. Debt service for each bond
issue must be accounted for separately using a group of self-balancing accounts within the fund.
Bonded Debt – The portion of an issuer’s total debt represented by outstanding tax-supported bonds.
Budget – A financial plan that sets forth the estimated expenses for a financial period and the proposed means
to finance them.
Capital Outlay – The purchase or construction of a capital asset that represents an exchange of an asset that
may be spent (cash) for an asset that cannot be spent, resulting in a net decrease in current financial resources.
Cash – Includes currency, coin, checks, and money orders, on hand or deposit with a designated agent or official
acting as custodian of deposited funds.
CBM001 – (Student Report) This report includes all students enrolled at the reporting institution in courses (for
which semester credit hours or quarter credit hours are awarded) as of the official census date, which shall be
the 12th class day for the fall and spring semesters (16 week sessions) and the 4th class day for each of the
summer terms (6 week sessions).
CBM004 – (Class Report) This report reflects courses offered as of the official census date which is the 12th
class day for the fall and spring semesters (16 week session) and the 4th class day for each of the summer terms
(6-week session). All higher education institutions may schedule enrollment periods different from the standard
periods noted. This report includes classes in Coordinating Board approved courses for resident credit.
CBM008 – (Faculty Report) This report includes all personnel who teach a class that generates credit hours and
whose assigned responsibilities are directly related to the teaching function.
Certification/Licensure/Registration – A process sponsored by an agency or association, and designed by
educators in cooperation with business, industry, and/or labor, that validates and/or certifies the skills and
learning experiences of a candidate and enters the name of the successful candidate on a registry.
CIP – Capital Improvement Projects.
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College of Attendance – Refers to the physical location (College) where a student attends the course.
College of Registration – Refers to the College where a student registers for a course during an academic
year.
Contingency - Contingency funds are those appropriations set aside for emergencies or unforeseen
expenditures.
Contact Hours - A unit of measure that represents an hour of scheduled instruction given to students of which 50
minutes must be of direct instruction.
Contracts – A negotiated transaction in which both parties to the agreement specify their actions to be
performed.
Contractual Services – Monies paid for services rendered by firms and individuals under contract who are not
employees of the Alamo Colleges.
Credit Students – Students enrolled in a course that can be applied to a degree, diploma, certificate or other
formal award.
Debt Service – Interest and matured principal related to outstand debt obligations – may be either the cash
outlay needed or the amount accrued for meeting such payment during any accounting period.
Debt Service Requirements – The amount of the current period’s principal and interest related to long-term
debt obligations.
Degree – An award conferred by a postsecondary education institution as official recognition for the successful
completion of a program of study.
Developmental Education – Developmental education refers to the range of courses and activities designed
to prepare students to complete credit bearing college level courses successfully.
Distance Education – Courses in which the majority of instruction occurs when the students and instructor are not
in the same physical setting. A distance education course can be delivered synchronously or asynchronously to
any single or multiple locations through electronic modes (e.g., the Internet, video conferencing, television, etc.),
by correspondence, or by other means.
Duplicated Headcount – Students enrolled at more than one college are counted at each college resulting in
“duplicated” headcount.
Employed and/or Enrolled – Students who have taken a job after graduation or enrolled in higher education
after graduation.
Ethnicity – Ethnic origin of students, faculty or staff.
Exempt
– Designation that allows a student to pay no tuition. In some cases, some or all fees will be included in
the exemption.
Facility Condition Index (FCI) – Current maintenance, repair, and replacement deficiencies of the facility
divided by current replacement value of the facility.
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Fall to Fall Persistence FT FTIC – The rate at which full-time, first-time-in-college, degree-seeking credit students
either persist from the Fall term of entry (at census date) to the Fall term of the following year (at census date)
or earn a degree or certificate before the next fall term.
Fall to Fall Persistence PT FTIC – The rate at which part-time, first-time-in-college, degree-seeking credit
students persist from the Fall term of entry (at census date) to the Fall term of the following year (at census
date).
Fall to Spring Persistence FT FTIC – The rate at which full-time, first-time-in-college, degree-seeking credit
students persist from Fall term of entry (at census date) to the subsequent Spring term (at census date) where
full-time is defined as a student taking 12 or more semester credit hours.
Fall to Spring Persistence PT FTIC – The rate at which part-time, first-time-in-college, degree-seeking credit
students persist from the Fall term of entry (at census date) to the subsequent Spring term (at census date) where
part-time is defined as a student taking less than 12 semester credit hours.
First-Time-in-College Student (FTIC) – An entering student who has never attended any college. Also includes
students who entered with advanced standing (college credits earned before graduation from high school).
Financial Aid – Grants, loans, assistantships, scholarships, fellowships, tuition waivers, tuition discounts, veteran’s
benefits, employer aid (tuition reimbursement) and other monies provided to students to meet expenses. This
includes Title IV subsidized and unsubsidized loans made directly to students.
Fiscal Year – The period of time beginning September 1 and ending on the following August 31, both dates
inclusive, which coincides with the State of Texas’ fiscal year.
Formula
Funding – The method used to allocate appropriated sources of funds among institutions of higher
education.
FTE – Full time equivalent.
FTSE – Full time student equivalent.
Full Time Faculty – Tenured, tenure-track, and full-time faculty.
Full-Time Student – Students enrolled for 12 or more credit hours in a semester.
Fund Balance/Equity – Available spendable resources at a given point in time.
Gender – The gender of a student or faculty or staff member. An ‘M’ denotes Male and an ‘F’ denotes Female.
Graduation Rate – Percentage of a given college-entering, first-time-in-college cohort of degree-seeking
students who graduate in a specific period of time.
Headcount – Number of students in a group by classification.
I&G Operating Budget – The Instruction and General Operating Budget contains all of the revenue and
expenditures associated with providing services and programs relating to instruction and general operating
activities of the College District.
Institutional Support Function – Expenses for (1) central executive level management and long-range planning
of the entire institution; (2) fiscal operations; (3) administrative data processing; (4) space management; (5)
employee personnel and records; (6) logistical activities that provide procurement, storeroom, safety, security,
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FISCAL YEAR 2018-19 ANNUAL BUDGET
printing and transportation services to the institution; (7) support services for faculty and staff that do not
operate as auxiliary enterprises; (8) activities concerned with community and alumni relations, including
development and fundraising; and (9) bad debt expense related to tuition and fee revenue.
Instruction Function – Expenses for all activities that are part of an institution’s instruction program. This function
includes expenses for credit and non-credit courses, for academic, vocational, and technical instruction, for
development and tutorial instruction, and for regular, special, and extension session.
Investments – The purchase of a financial product with the expectation of favorable future returns or the
purchase of a physical good, such as inventory, with the objective of improving future business.
Levy – To impose taxes, assessments or service charges.
Liability – Probable future sacrifices of resources arising from obligations to transfer assets or provide services
in the future as a result of a transaction or event.
NLC – Northeast Lakeview College, one of the Alamo Colleges.
NVC – Northwest Vista College, one of the Alamo Colleges.
Non-Credit Students – Students enrolled in a higher education technical course offered for continuing education
units and conducted in a competency based format.
Non-Exempt
–Population required to pay full tuition and fees.
Non-Formula – Revenues and off-setting expenses generated by activities, fees and non-credit instruction that
are outside the formula-funding stream (tuition and fees, state appropriations and ad valorem taxes).
Non-reimbursable – Approved academic courses which are not allowed to be reported for state funding.
Operating Expense – Expenses that are incurred as a direct result of the nature of the activity being reported.
These costs are necessary to the maintenance of the institution. An example would be salary and wages.
Operating Revenue – Funds derived from sources related to normal business operation or activity. An example
would be tuition and course fees.
PAC – Palo Alto College, one of the Alamo Colleges.
Part Time Faculty – Faculty employed less than 100 percent of time, often referred to as adjuncts.
Part-Time Student – Students who are enrolled in fewer than 12 semester credit hours in a given semester.
Public Service Function – Funds expended for activities that are established primarily to provide non-
instructional services beneficial to individuals and groups external to the institution.
Reimbursable
– An academic credit course delivered face-to-face or by distance education whose semester
credit hours are submitted for formula funding.
Restricted – Constraints stipulated by an external party to the institution. They may be based either on a specific
time or purpose.
Retention Rate Within Term – The rate at which credit students persist within the same term (excludes Fall late
flex, includes dual credit).
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Revenue by Source – Funds received from tuition, taxes, state appropriations and other sources.
SAC – San Antonio College, one of the Alamo Colleges.
Service Area – The geographical area, or target market, for educational delivery by community/ junior
colleges. The District’s service area is comprised of Atascosa (50%), Bandera, Comal, Guadalupe (98%),
Kendall, Kerr, and Wilson counties.
Semester Credit Hour (SCH) – Semester Credit Hour is a unit of measure representing an hour (50 minutes) of
instruction over the weeks in a semester.
SPC – St. Philip’s College, one of the Alamo Colleges.
Student Service Fees – Fees charged for the performance of activities related to student activities not related
to instruction, research or public service.
Student Services Function – Expenses include resources expended for offices of admissions and the registrar
and activities that primarily contribute to students’ emotional and physical well-being and to their intellectual,
cultural, and social development outside the context of the formal instruction program.
Taxes – Non-exchange transactions levied or imposed by the institution.
Texas Community College System – Refers to all Texas public community colleges.
THEA – Texas Higher Education Assessment.
THECB – The Texas Higher Education Coordinating Board.
THECB Accountability System – Texas Higher Education Coordinating Board Accountability System refers to
an electronic, on-line system used to track performance on critical measures that exemplify higher education
institutions' missions. Its major focus is on the four target areas of participation, success, excellence and research.
Transfer – A student entering an institution for the first time, but known to have previously attended a
postsecondary institution.
Tuition – Fees charged to students for the delivery of instruction credit hour.
Tuition Discount – Tuition not expected to be paid by the student - may be either an internal
scholarship/fellowship or grant resources.
Unrestricted – Resources that have not stipulation as to their use.
Unduplicated Count – Student enrolled at more than one of the Alamo Colleges counted only once in district-
wide totals.
Very Large Community College Group – The very large community college districts are located in major
metropolitan areas of Texas. These colleges include: Alamo Community College District, Austin Community
College, Collin County Community College District, Dallas County Community College District, El Paso Community
College, Houston Community College System, Lone Star Community College District, San Jacinto College District,
South Texas College and Tarrant County College District.
Source: THECB Accountability System, CCSSE Key Performance Indicators, IPEDS, the THECB
Budget Requirements and Annual
Financial Reporting Requirements for Texas Community and Junior Colleges Manual
and the Institutional Research and Effectiveness
Services (IRES) Department-the Alamo Colleges.
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FISCAL YEAR 2018-19 ANNUAL BUDGET
Alamo Colleges District Service Area Map
Northeast Lakeview College
1201 Kitty Hawk Rd.
Universal City, TX 78148
(210) 486-5000
Northwest Vista College
3535 N. Ellison Dr.
San Antonio, TX 78251
(210) 486-4000
Palo Alto College
1400 Villaret Blvd.
San Antonio, TX
78224
St. Philip's College
1801 Martin Luther King Dr
San Antonio, TX 78203
(210) 486-2000
San Antonio College
1819 N. Main Ave.
San Antonio, TX 78212
(210) 486-0000
District Office - Houston Street
811 W. Houston St.
San Antonio, TX 78207
(210) 485-0000
Southwest Campus
800 Quintana Road
San Antonio, TX 78211
(210) 486-7000
District Office - Sheridan
201 W. Sheridan
San Antonio, TX 78204
(210) 485-0000
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FY 2018-2019 Annual Budget
Published and distributed by the Finance and Fiscal Services Department
811 W. Houston Street, San Antonio, Texas 78207-3033
http://www.alamo.edu
(210)485-0301
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