Fillable First-amendment-app Special Events Manual/Street Management Page

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First-amendment-app Special Events Manual/Street Management Page

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  • 29 check-boxes
  • 143 other fields

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OUTDOOR EVENTS APPLICATION – FIRST AMENDMENT EVENTS
Application Date: _____________ Name of Event: ___________________________________________________________________________
Contact: ______________________________________________________ Title: _________________________________________________
The person listed as the contact person shall be the sole contact person for purposes of this application.
E-mail Address: ____________________________________________________Phone#: (________) __________________________________
Fax #: (_________)______________________________________Cell Phone#: (________)_________________________________________
Address:_________________________________________________City______________________State__________ Zip Code_____________
Event Producer:____________________________________________________Contact:____________________________________________
E-mail Address: _________________________________________________Cell Phone#: (_________)________________________________
Phone #: (_________)____________________________________Fax #: (_________)_____________________________________________
Address: ____________________________________City___________________________State__________ Zip Code__________________
TYPE OF EVENT:
First Amendment Rally
Parade Walk Other ____________________
(Specify)
Description of Event and Purpose (include historical and promotional information)
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
Event Date(s): __________________________________________________________________________________________________________
Event Location: Cultural District Downtown Outdoor Events District Near Southside Outdoor Events District
Stockyards Outdoor Events District City Park ________________ Other ____________________
(Specify) (Specify)
Anticipated Crowd: ____________________________________ Event Hours:_________________________________________________________
Set-up Date (s) and Hours: __________________________________________ Removal Date(s) and Hours: _______________________________
Coordinating Police Supervisor: _____________________________________________ Office Phone#:(_________)__________________________
E-mail Address:_______________________________________________________ Cell Phone#:(________)________________________________
CHECK ALL THAT APPLY:
Amplified Music (Must comply with Noise Ordinance No. 14331)
Admission or Registration Fee $_______________
Event on Public Right of Way only
Event on Private Property only
Event on Private and Public Property
Event in City Park or Plaza
Sidewalk Closure
Lane Closure – Number of lanes to be closed_______
Full Street Closure
Parking Meter Rental (Complete parking meter rental request form)
SECTION 1 - APPLICANT INFORMATION
SECTION 2 - EVENT INFORMATION
Street Name: _________________________________________________________________________________________________________
From: _________________________________________________To:___________________________________________________________
Beginning Date: ______________________Time: ________________Ending Date: ______________________Time:______________________
Street Name: ___________________________________________________________________________________________________ ______
From: _________________________________________________To:___________________________________________________________
Beginning Date: ______________________Time: ________________Ending Date: ______________________Time:_________________ _____
Street Name: _________________________________________________________________________________________________________
From: _________________________________________________To:______________________________________________________ _____
Beginning Date: ______________________Time:_________________ Ending Date: ______________________Time:_____________________
Street Name: __________________________________________________________________________________________________ _______
From: _________________________________________________To:___________________________________________________________
Beginning Date: ______________________Time: ________________Ending Date: ______________________Time:______________________
Street Name: _________________________________________________________________________________________________________
From: _________________________________________________To:________________________________________________________ ___
Beginning Date: ______________________Time:: ________________Ending Date: ______________________Time:______________________
Street Name: ___________________________________________________________________________________________________ ______
From: _________________________________________________To:______________________________________________ _____________
Beginning Date: ______________________Time: ________________Ending Date: ______________________Time:______________________
Street Name: __________________________________________________________________________________________________ _______
From: _________________________________________________To:________________________________________________________ ___
Beginning Date: ______________________Time: ________________Ending Date: ______________________Time:______________________
Staging Time: ________________________________________________Step-off Time: ___________________Ending Time: ______________
Starting Point: ________________________________________________________________________________________________________
Ending Point: ________________________________________________________________________________________________________
Route Description (attach a map with application)_____________________________________________________________________________
____________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________
Number of Floats/Vehicles: _____________________________________________Number of Walkers: ________________________________
Estimated length of parade: ______________________________________________________________________________________________
Staging Area: _________________________________________________________________________________________________________
Parade Official/Marshal: _________________________________________________________________________________________________
Phone #:(______)_______________________________E-mail Address: __________________________________________________________
Page 2 of 5
SECTION 3 – STREET CLOSURES (All closures must be on application form.)
SECTION 4 – PARADE INFORMATION
SITE PLAN
A scaled site drawing that shows location of generators, tents, stages, booths, utility poles, stands, disbanding areas, signs, banners,
vendors, portable toilets; orientation of amplifiers and loud speakers, lighting, viewing stands, bleachers, VIP areas, disability access,
and emergency exits must be submitted with the application.
TRAFFIC CONTROL AND PARKING PLAN
ATTENDANCE ESTIMATES
INSURANCE
The city requires a certificate of liability insurance that includes: 1) $1-million general liability coverage per occurrence 2) $1-million
alcohol liability coverage if alcohol is served or sold 3) $1-million non-owned vehicle liability coverage for parades if vehicles are part of
the procession 4) the city as certificate holder and additional insured 5) a 30-day cancellation notice.
RESTROOMS
Events with anticipated attendance of 100 or more MUST provide an adequate number of restrooms, including mobility impaired
accessible units at the event holder’s expense. Toilet facilities shall be provided and designated for each gender at a ratio of not less
than 2:1 women’s to men’s. A copy of your order, including delivery date(s) and times as well as delivery location must be submitted to
our office.
SECURITY
Event holder is required to provide police officers for security, crowd control and traffic control at the event or parade. The total number
of officersworking at the event/parade is determined by the Fort Worth Police Department. Any fees for police officers will be at the
event holder’s expense. An Emergency Evacuation Plan will need to be designated and approved. This should include the officers
names’, contact numbers and scheduled time for the event. Event holder and coordinating police supervisor are required to attend pre-
event meeting.
FIRE CODE & SAFETY
Event holder must contact the City of Fort Worth Fire Department, 817-392-6840, to obtain any required permits. This includes tent
permits. The Fire Department requires you have certified EMS staff at the event.
EMERGENCY MANAGEMENT
Event holder is required to contact the Emergency Management Office, 817-392-6170 to notify them of your event and meet any
requirements they may request.
ELECTRICAL SYSTEMS & STAGE PERMIT REQUIREMENTS
Event Holder must contact the Planning and Development Department, 817- 392-7830 to schedule an inspection of all electrical
systems if applicable and required to comply with the provisions of the Fort Worth Building Code and Stage Requirements.
MUSIC
Event holder must comply with the Federal Copyright Law of 1978 (17 U.S.C. 101, et seq.) This law states that you, the event holder,
are responsible for abiding by royalties, copyrighted works, and securing permission from artists/performers for any music used during
your event. No written documents are needed for this requirement.
NOISE MITIGATION PLAN
PUBLIC NOTIFICATION
The event holder is required to notify all affected residents, businesses, etc. of the specific plan and any comments from those
individuals must be submitted to our office. A copy of the notification and distribution list is needed for this requirement.
ALCOHOL
The event holder must submit a plan on how to prevent comsumption of alcohol by minors. Plan must include signage at the point of
sale and be presented in writing to our office. Event holder must contact TABC, 817-652-5912, to obtain proper licensing and training if
alcohol is being served or sold.
HEALTH PERMITS
Event holder is responsible for contacting the Code Compliance Consumer Health Division, 817-392-7255 to obtain the necessary
permits and information on proper food dispensing and handling procedures.
Page 3 of 5
SECTION 5 – APPLICATION INFORMATION AND CHECKLIST
1. Indemnification Applicant shall assume full responsibility and liability for and indemnifies, defends and holds the City harmless
against: a. All liability, claims for damages, and suits for or by reason of any injury to any person, including death, and damage to
any property for every cause in any way connected with the holding of the Event, including the preparation, set-up, teardown and
cleanup; and b. All expenses incurred by the City for public safety, sanitation and transportation personnel and resources
required to preserve public order and protect public health safety and welfare, together with any other expenses or costs that
may be incurred by he City as a result of the Event. The Applicant shall indemnify the City against all charges, expenses and
costs, including the City’s legal department services incurred on account of or by reason of any such injuries, damages, liability,
claims, suits or losses and all damages growing out of the same.
2. Applicant must provide to the Outdoor Events Manager, a Certificate of Commercial General Liability Insurance listing the City of
Fort Worth as an additional named insured in the amounts prescribed by the Risk Manager or designee. b. An Applicant for a
permit to hold an Event where alcohol is to be sold must provide to the Outdoor Events Manager a Certificate of Insurance in the
amount of $1,000,000 as liquor liability insurance, in addition to the general liability insurance requirements.
3. The “Permit” and Traffic Control Plan (TCP) must be on site during your event at all times. You are authorized to occupy only
the area(s) noted on the permit. You may not occupy or block access to additional city property (sidewalks, parking lots, rights
of way, etc.) or private property without permission. Each closed intersection is required to be staffed by an adult eighteen (18)
years of age or older during event set up and break down and during event operational hours.
4. The Event Holder shall comply with all requirements of the City’s Special Events Policy and other city ordinances.
5. The Event Holder shall comply with the City’s Amended Noise Ordinance No. 20191-05-2012 Sec. 23-8
6. Portable toilets, including mobility-impaired units, are required.
7. All necessary food and/or beverage permits and information for proper dispensing and handling procedures shall be obtained
from the Consumer Health Department (817-392-7255) and are in accordance as stated under Model Food Ordinance #9827.
8. Permits for dispensing alcoholic beverages shall be obtained from The Texas Alcoholic Beverage Commission (TABC) (817-
652-5912) at least ten (10) days prior to the event.
9. Daily litter removal is required in the vicinity of the closed streets. Litter must be removed from the sidewalks and streets inside
the event area and for one (1) block around the event on the morning after each scheduled event day prior to 8:00 AM.
10. Off-duty City of Fort Worth Police Officers or other peace officers licensed in the State of Texas must be on site throughout the
event’s operations and outside the perimeter of the street closure to provide security and traffic control. The Police Department
shall determine the number of officers required for the event.
11. When it is the opinion of the Fire Code Official, it is essential for public safety in a place of assembly or any other place where
people congregate, because of the number of persons, or the nature of the performance, exhibition display, contest or activity,
the owner, agent or lessee shall employ one or more qualified Fire Marshals, EMS and Public Safety Plan as required and
approved, to remain on duty during the times such places are open to the public, or when such activity is being conducted, in
accordance with the most current IFC (SECTIONS 403.1, 403.1.1, and 403.1.2). Agrees to services provided and shall be
invoiced with payment due within (30) days.
12. The event holder shall be responsible for costs of repairs in excess of amount of deposit and shall be invoiced and due within
30 days for all costs related to these, or other, requirements.
13. If the site is left in as good or better condition than before the event, the deposit will be refunded. Reimbursement to cover
damage to public or private property, etc. shall be deducted from the deposit and event holder will be invoiced for any additional
amount for the actual cost of repairs.
12. In addition, when the City of Fort Worth has to provide on-duty resources due to the lack of Security, Fire Marshals, etc., the
event holder will be billed for this service. Please allow approximately 30 days for processing any refunds.
13. A person commits an offense if he commences or conducts a street function, parade, or special event without an applicable
permit; or in violation of any provision of a street function permit, parade permit, special event permit, or any other city ordinance
or applicable law.
Page 4 of 5
SECTION 6 – USER AGREEMENT AND TERMS AND CONDITIONS
I have read and understand the rules, regulations, terms and conditions listed above and will abide by all requirements
and ordinances of the City of Fort Worth.
____________________________________ _______________________________________ _________________________
Authorized Signature Title Date
____________________________________ ________________________________________ _ ________________________
Print Name Signature Date
Thank you for choosing the City of Fort Worth for your event!
Page 5 of 5
SECTION 6 – USER AGREEMENT AND TERMS AND CONDITIONS (Page 2)
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Completed 12 July 2020

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