Fill - Free fillable Financial Aid Suspension Appeal Request Form (Temple College) PDF form

Revised 11/13/19

Financial Aid Office

2600 South First Street, Temple, TX 76504

(254) 298-8321-Office/ (254) 298-8252-Fax

Financial Aid Suspension Appeal Request

Form

Last Name: First Name: MI Student ID #

Address: City: State: Zip Code: Date of Birth

@stu.templejc.edu

Primary Phone: Alternate Phone: TC E-mail:

You may request reinstatement of financial aid based on valid mitigating circumstances that relate to your academic

performance. See chart below for examples of acceptable extenuating circumstances per federal regulations and types of

acceptable third-party documentation to prove why you were not successful. The circumstance must have occurred during the

period(s) of enrollment that lead to your Financial Aid Suspension and must have been resolved to allow you the ability to

complete course work successfully or the request will not be granted.

*** IMPORTANT - Appeals cannot be approved multiple times for the same reason or circumstances ***

Circumstance

Examples of 3rd-Party Documentation

Death of an immediate family member

Copy of official death certificate; obituary; or announcement

Severe personal or family injury, illness, or hospitalization

Medical documents; signed statement from physician; accident

report; or police report

Divorce or separation

Copies of official legal documents; or signed statement from an

involved third-party such as a priest, rabbi, minister, lawyer, etc.

Attempted over 93 credit hours

Copy of the degree plan you are following

Other rare or unusual circumstances that were out of

your control and caused you to be unsuccessful in your

classes

Provide third-party documentation related to the circumstance

FOR FINANCIAL AID OFFICE USE ONLY

PLEU:_

Combined: Institutions:

GPA: Grade Pts:

Completion Rate: / = %

Decision: DENIED APPROVED

Comments:

FAA's Signature: Title: Date:

Revised 11/13/19

In order to have your appeal considered, you must:

Step 1. Answer all three questions. Attach a separate sheet if needed.

Step 2. Provide adequate documentation supporting your extenuating circumstance and explanation.

Step 3. Sign and date the appeal form.

Step 1. Answer the following questions (attach a separate sheet if needed):

1. What were the circumstances that prevented you from meeting satisfactory academic progress? Explain the extenuating

circumstance(s) and provide documentation to support your explanation. You MUST explain and document ALL grades of F

and W received during any of your semesters at Temple College. Appeals without documentation will be denied.

2. What actions have you taken to overcome these circumstances? What action will you take to ensure you will be

successful in your classes? If you have attempted over 93 credit hours, what classes do you need to graduate or transfer to a

4-year university?

3. What are your long-term academic goals and how will you achieve them?

Step 2. PROVIDE DOCUMENTATION REGARDING ABOVE CIRCUMSTANCES:

(Documentation could include letters from doctors, copy of death certificates, letters from instructors, counselors or other

professionals who can substantiate the claim being made.)

Student Agreement: I understand that any false or misleading information could result in the loss of all financial assistance

eligibility at Temple College and certify that all information provided in this appeal request, including supporting

documentation , is true and correct. I understand that I am responsible for any charges and payment deadlines while my

appeal is being reviewed.

Step 3. Student's Signature: Today's Date

Revised 11/13/19

SATISFACTORY ACADEMIC PROGRESS (SAP) CRITERIA

Federal regulations require that all financial aid recipients maintain satisfactory academic progress in a program of study leading

to a degree or certificate. Satisfactory progress includes all previous academic history, even if the student did not receive

financial aid. Satisfactory progress standards are calculated at the end of each semester, including the summer, and the results

are sent to the student’s TC Email. Although the Financial Aid Office attempts to notify all students of their financial aid SAP

status, failure to receive notice does not affect the calculated status and is not a reason to appeal.

What is considered in the SAP calculation?

 All courses attempted, including remedial/developmental, withdrawals, repeated courses, and transfer hours

(regardless of grade assigned) are counted in the hours attempted

 Grades of A, B, C, and D will be considered hours attempted and completed

 Grades of F, I, W, and XF will be counted in hours attempted only

 Grades of F and I are counted in the GPA

NOTE: Financial aid funds can be used to cover Remedial/Developmental hours only up to a maximum of 30 hours. Once a

student has exceeded this limit, he or she will be able to enroll in remedial/developmental classes, but they must pay out of

pocket for their tuition and fees.

 Completion Rate

Students must successfully complete at least 67% of all past and present courses attempted (includes transfer courses,

remedial courses, and grades of F and W). All repeated courses will be counted toward attempted and completed hours.

 Grade Point Average (GPA)

Students must maintain a cumulative 2.0 GPA or higher on all hours attempted at Temple College, including past

semesters. The last grade of a repeated course will replace the original attempt(s) in the GPA.

 Maximum Timeframe

Students receiving financial aid must complete their degree or certificate within 150% of the hours required for their

program of study. The College’s computer system automatically places students on Financial Aid Suspension once they have

attempted 93 or more hours, including transfer hours. Some program’s 150% limit may be less than 93 hours.

Consequences of not maintaining Satisfactory Academic Progress:

Financial Aid Warning – Students failing to meet the GPA or Completion Rate SAP standards will be placed on Warning status

for one semester. The student will remain eligible for any financial aid for which he or she has qualified. Students placed on

Financial Aid Warning are strongly encouraged to meet with a Financial Aid Advisor and an Academic Advisor to develop an

achievement plan that will assist the student in the successful completion of the Warning semester.

Financial Aid Suspension –Students failing to meet the GPA or Completion Rate SAP standards again at the end of their

warning period will be suspended from receiving financial aid. Students will be able to enroll and attend classes, but they

must pay out of pocket for their tuition and fees.

Maximum Timeframe Suspension – Students who fail to meet the Maximum Timeframe standard will be immediately placed

on Financial Aid Suspension and will lose financial aid eligibility. Students will be able to enroll and attend classes, but they

must pay out of pocket for their tuition and fees.

APPEAL PROCESS

Please see the Financial Aid website for appeal deadline dates.

Revised 11/13/19

Students who fail to meet the financial aid SAP standards may submit a signed Financial Aid Appeal Request Form available on

the TC Website if there are unusual and mitigating circumstances that contributed to their failure to meet the standards.

Students must provide an explanation and documentation for all grades of F or W received throughout any of his or her

semesters at Temple College. Acceptable unusual and mitigating circumstances include, but are not limited to, a death in the

immediate family, medical conditions, hospitalizations, or other situations beyond the student’s control. Withdrawal from a

class or classes to maintain a higher GPA, the classes are not what one expected, or not being prepared for college are NOT

unusual or mitigating circumstances and will not be considered. All situations MUST be fully documented, which may include

supporting letters from counselors, doctors, ministers, and other appropriate third parties.

FEDERAL REGULATIONS REQUIRE DOCUMENTATION!! Incomplete appeal request forms will not be approved.

Maximum Timeframe Appeal Process

Students who already have a baccalaureate degree or have attempted over 93 hours and wish to receive financial aid must

submit a signed Financial Aid Appeal Request Form available on the TC Website. The student must provide a copy of the degree

plan he or she is pursuing as approved by their academic advisor. For these appeals to be considered, the student must have at

least a 2.0 GPA and 67% completion rate, and provide an explanation and documentation for all grades of F or W received

throughout any of his or her semesters at Temple College. Students who are approved are expected to take only the courses

shown as still needed on their degree plan. Taking coursework outside the degree plan will cause the appeal to be denied.

Initial Appeals are reviewed by a FA Appeal Committee member. The student will be notified of the Committee’s decision via

their TC email. During peak times, this process may take a few days. Students should make other payment arrangements

while waiting on the Committee’s decision or risk being dropped from their coursework.

Second Appeal: Students who have their initial appeal denied may make an appointment to meet before the FA Committee if

the student wants to contest the denial. In general, an appeal at this level should include additional information and/or

documentation that was not presented as part of the initial appeal. The student will be notified of the Committee’s decision via

their TC email.

Final Appeal: If the FA Committee still denies the appeal and the student feels that he or she was not treated fairly under the

policy, the student may make an appointment to see the Financial Aid Director. The decision of the Financial Aid Director is

final.

Appeal Approvals and Re-Establishing Eligibility

Students can re-establish their financial aid eligibility by one of the following methods:

 Being placed on a financial aid warning period and meeting SAP standards within one semester;

 Successfully appealing and being placed on financial aid probation and meeting SAP standards at the end of one

semester;

 Successfully appealing and being placed on an academic plan, and meeting SAP standards according to the terms of that

academic plan; or

 Paying out of pocket for classes and earning enough grades and/or credits in those classes that would allow the

student to regain SAP standards on his or her own. These students must submit another appeal to have his or her SAP

status reevaluated.

Learning Assistance

 Tutoring is available through the Student Success Center (SSC). In addition, tutors are available in many other areas e.g.,

math lab, computer lab. The SSC also offers workshops to improve learning skills.

 A learning frameworks course, such as EDUC-1300 or PSYC-1300, is another excellent way to improve academic

proficiency. The course can be taken as a regular weekly class.

 Students with documented disabilities can receive classroom accommodations for additional learning

assistance. Contact the Student Accommodation Coordinator (254-298-8335) for more information.

 Student Success Coaches are available to assist with class scheduling, and providing information about all college

resources. For more information please contact 254-298-8336 or 254-298-8342.

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