Fillable Financial Aid Satisfactory Academic Progress Appeal (J Sargeant Reynolds Community College)

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Financial Aid Satisfactory Academic Progress Appeal (J Sargeant Reynolds Community College)

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Revised 05/27/2020
Financial Aid
Satisfactory Academic Progress Appeal
Federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three areas:
Cumulative Grade Point Average (GPA), 67% Completion Rate and Maximum Time Frame for financial
aid eligibility. It is the student’s responsibility to stay informed of the college’s SAP standards and to
monitor his/her own progress.
Submission of the appeal does not guarantee approval, and students are responsible for dropping all
classes by the add/drop deadline if they are unable to pay for classes on their own. For more information
about how to prepare your appeal, visit the Satisfactory Academic Progress (SAP) website at
http://www.reynolds.edu/pay_for_college/financial_aid/sap.aspx.
If your appeal is approved and your financial aid is reinstated, it will not be retroactive to any semester
when these standards were not met. It is strongly recommended that you submit this form prior to
the last day of open registration for the semester in which you are appealing your SAP violation.
Name
Last First
MI
Emplid
Day Phone Evening Phone JSRCC Email Address
1. Please check the term and indicate the year for which you are appealing for reinstatement of
your financial aid eligibility. (Select Only One Semester)
Fall ______ Spring _______ Summer _______
Degree/Certificate Program
2. Please indicate the mitigating circumstances that have contributed to your inability to
maintain SAP by checking any category below that applies to you. You must also follow the
instructions for each checked category.
Medical: If a medical problem contributed to the failure to maintain satisfactory academic
progress, attach documentation from a medical professional from whom you have
received advice or treatment. -- Attach a statement for the appropriate medical professional on
official letterhead and explain the nature and dates of the illness in question 3 of this form.
Death/Illness: If the death/illness of a family member or close friend contributed to the
lack of academic progress, please attach appropriate copies of medical records, death
certificate, obituary, etc. -- Attach a photocopy of the death certificate and/or notice from a
newspaper and include the name of the deceased and relationship to you in question 3 of this
form.
Other Extenuating Circumstances: Please clearly state the circumstance (not listed above)
and provide appropriate documentation. Provide a detailed explanation in question 3 of this
form regarding the specific circumstances of your situation. Supporting documentation from a
third party must also be attached.
Revised 05/27/2020
3. On a separate sheet of paper, provide a typed detailed explanation of the circumstances
indicated in question 2 that led to the SAP violation and why those circumstances are no
longer affecting your academic performance.
4. If you are in SAP violation for exceeding the maximum timeframe (150% Rule), you and your
academic advisor or program head must complete the SAP Degree Audit Form. The SAP
Degree Audit Form can be found in Enrollment Services or on the Financial Aid website under
the ‘Forms’ section at http://www.reynolds.edu/pay_for_college/financial_aid/forms.aspx.
5. Certification and signature. I am requesting to have my financial aid eligibility reinstated. I
understand that the Office of Financial Aid may deny without question any SAP appeal that is
incorrect or lacks documentation. I am, therefore, submitting my SAP appeal with appropriate
documentation. I understand that submission of this appeal does not guarantee approval. By signing
this form, I certify that the information on this form is truthful and accurate. If I provide false or
misleading information, I understand that I may be fined $20,000, sent to prison, or both.
If approved, I agree to the following:
Beginning with the semester the appeal is approved, I will earn a grade point average of at least a
2.0 during each semester.
Beginning with the semester indicated above, I will successfully complete 100 percent(completion
rate) of the credit hours that I attempt during each semester while I am on the Academic Plan.
Attempted credit hours include all “W” (withdrawal), “I” (incomplete), “U” (unsatisfactory), and “F”
(failing) courses as well as all courses that are graded (A,B,C,D, P, R or S). Attempted credit hours do
not include audited courses or any courses dropped prior to the last date to drop a course for each
semester. Attempted hours do include ESL and developmental courses. It is essential that you work
with an academic advisor in choosing courses that you can successfully complete.
You are limited to taking only curricular courses required for completion of your program/plan that
is listed on the SAP Appeal Form.
Signature Date
Students may fax the appeal to the financial aid office at 804-371-3739, email it to finaid@reynolds.edu
or submit at the Office of Financial Aid at the Parham Road Campus, The 105 at the Downtown
Campus, or Advising Services at the Goochland campus.
PLEASE NOTE: Incomplete SAP Appeal forms will not be approved. The student is responsible
for all semester tuition expenses while the SAP appeal is being reviewed. Please allow 10-14
business days for review. Once a decision is made, you will be notified at your college e-mail
address. All decisions of the Financial Aid Appeal Committee are final and not subject to further
appeal.
Central Financial Aid Office
Post Office Box 85622
Richmond, VA 23285-5622
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Financial Aid Satisfactory Academic Progress Appeal (J Sargeant Reynolds Community College)

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Completed 27 July 2020

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