FEMA FORM 087-0-0-1 (03/16)
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Controlled Equipment Request -- Instructions
A. General Information - The information in this section provides background and context for the investment(s) requested or awarded.
• Program Fiscal Year: Fiscal year of the grant award or application. (Ex. If you have a 2014 grant award the Program FY is 2014
or if you are applying for a 2016 Grant Award your Program FY is 2016).
• Recipient: A non-Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an activity
under a Federal program. The term recipient does not include sub-recipients. See also§200.69 Non-Federal entity. (2 CFR § 200.86).
B. Applicant or Recipient Point of Contact - Identify the organization's Authorizing Official, and primary point of contact for management
of the project(s), including contact information.
• Authorizing Official: Authorize to sign grant agreement on behalf of the organization.
C. Sub-recipient - Identify sub-recipient if applicable.
• Sub-recipient: A non-Federal entity that receives a sub-award from a pass - through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program. A sub-recipient may also be a recipient of other
Federal awards directly from a Federal awarding agency. (2 CFR § 200.93).
D. Policies - Law Enforcement Agencies and other requesting organizations identify the following policies.
• Community Policing: The concept that trust and mutual respect between police and the communities they serve are critical to
public safety. Community policing fosters relationships between law enforcement and the local community which promotes public
confidence in Law Enforcement Agencies and, in turn, enhances Law Enforcement Agencies ability to investigate crimes and keep
the peace. (Recommendations Pursuant to Recommendations Pursuant to Executive Order 13688, page19).
• Constitutional Policing: Protocols emphasize that all police work should be carried out in a manner consistent with the
requirements of the U.S. Constitution and federal law. Policies must include protocols on First Amendment, Fourth Amendment, and
Fourteenth Amendment principles in law enforcement activity, as well as compliance with Federal and State civil rights laws.
(Recommendations Pursuant to Executive Order 13688, page 19).
• Community Input and Impact: Protocols must identify mechanisms that Law Enforcement Agencies will use to engage the
communities they serve to inform them and seek their input about Law Enforcement Agencies' actions, role in, and relationships with
the community. Law enforcement exists to protect and serve the community, so it is axiomatic that the community should be aware of
and have a say in how they are policed. Law Enforcement Agencies should make particular efforts to seek the input of communities
where controlled equipment is likely to be used so as to mitigate the effect that such use may have on public confidence in the police.
This could be achieved through the Law Enforcement Agency's regular interactions with the public through community forums, town
halls, or meetings with the Chief or community outreach divisions. (Recommendations Pursuant to Executive Order 13688, page 19).
• After-Action Review: (1) Requesting organizations must collect and retain “Required Information” (described below) when law
enforcement activity that involves a “Significant Incident” requires, or results in, the use of any Federally-acquired controlled
equipment in the requesting organization's inventory (or any other controlled equipment in the same category as the Federally-
acquired controlled equipment). (2) When unlawful or inappropriate police actions are alleged and trigger a Federal compliance
review, and the Federal agency determines that controlled or prohibited equipment was used in the law enforcement activity under
review, the requesting organization must produce or generate a report(s) containing Required Information. (Recommendations
Pursuant to Executive Order 13688, page 22).
• Record-Keeping Requirement: Requesting Organizations must retain “Significant Incident” reports and Required Information
for a period of at least three (3) years and must provide a copy of these records, upon request, to the Federal agency that supplied
the equipment/funds. This information also should be made available to the community the requesting organization serves in
accordance with applicable policies and protocols including considerations regarding the disclosure of sensitive information.
(Recommendations Pursuant to Executive Order 13688, page 23).