Fill - Free fillable February 3, 2020 Department of Purchasing and Contracting (DeKalb County Government) PDF form

Department of Purchasing and Contracting

Maloof Administration Building, 1300 Commerce Drive, 2

Floor,

Decatur, Georgia 30030

February 3, 2020

REQUEST FOR PROPOSALS (RFP) NO. 19-500523

FOR

PLAN REVIEW, INSPECTION AND TECHNICAL SUPPORT SERVICES

(MULTIYEAR CONTRACT)

Procurement Agent:

Judi Moore

Phone:

404-371-6338

Email:

jmoore@dekalbcountyga.gov

Mandatory DeKalb First LSBE Meeting:

(Bidders must attend 1 meeting on either of

the dates listed.)

February 5, 2020 or February 12, 2020

4572 Memorial Drive, Decatur, Georgia 30032 Main

Conference Room - A

(Meetings are held at 10:00 a.m. and 2:00 p.m.)

Video Conference: Utilize the link supplied on our

webpage labeled “DeKalb First LSBE Video

Meeting”

Pre-Proposal Conference –Mandatory

February 11, 2020 @ 10:00 a.m.; Location: 1300

Commerce Drive, 2

Floor, Decatur, Georgia 30030

Deadline for Submission of Questions:

5:00 P.M. ET, February 13, 2020

Deadline for Receipt of Proposals:

3:00 P.M. ET, March 6, 2020

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP TO THE

DEPARTMENT OF PURCHASING AND CONTRACTING OF DEKALB COUNTY

GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND

STRICTLY THE RESPONSIBILITY OF THE RESPONDER.

Crystal

Creekmore

Digitally signed by Crystal

Creekmore

Date: 2020.01.27

12:51:05 -05'00'

click to sign

signature

click to edit

RFP 19-500523

Page 2 of 57

TABLE OF CONTENTS

Section Title Page

I. Purpose ............................................................................................................3

II. Introduction .....................................................................................................3

III. Scope of Work ................................................................................................4

IV. Proposal Format ............................................................................................10

A. Cost Proposal ...........................................................................................10

B. Technical Proposal ...................................................................................11

C. DeKalb First Ordinance ...........................................................................12

D. Federal Work Authorization Program......................................................13

V. Criteria for Evaluation ..................................................................................13

VI. Contract Administration................................................................................13

A. Standard County Contract ........................................................................13

B. Submittal Instructions ..............................................................................14

C. Pre-Proposal Conference ..........................................................................14

D. Questions ..................................................................................................14

E. Acknowledgement of Addenda ................................................................15

F. Proposal Duration .....................................................................................15

G. Project Director/Contract Manager ..........................................................15

H. Expenses of Preparing Responses to this RFP .........................................15

I. Georgia Open Records Act .......................................................................15

J. First Source Jobs Ordinance .....................................................................15

K. Business License ......................................................................................16

L. Ethic Rules................................................................................................16

M. Right to Audit ..........................................................................................16

N. Cooperative Agreement ...........................................................................17

VII. Award of Contract.........................................................................................17

VIII. List of Attachments .......................................................................................18

Attachment A. Cost Proposal ........................................................................19

Attachment B. Proposal Cover Sheet............................................................23

Attachment C. Contractor Reference and Release Form ..............................24

Attachment D. Subcontractor Reference and Release Form ........................25

Attachment E. DeKalb First LSBE Information. ..........................................26

Attachment F. Sample County Contract .......................................................35

Attachment G. Responder Affidavit .............................................................53

Attachment H. First Source Jobs Ordinance Information and Exhibits.......54

RFP 19-500523

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I. PURPOSE

DeKalb County Government (the County) requests qualified individuals and firms with experience in

reviewing engineering plans to submit proposals for RFP 19-500523 Plan Review, Inspection and

Technical Support Services (Multiyear Contract) to include the services contained in this Request

for Proposals (RFP).

II. INTRODUCTION

A. General Information - DeKalb County is Georgia’s third largest County with an approximate

population of 753,030 and is Georgia’s most culturally diverse County in the state with over 64

spoken languages. DeKalb County cities include: Avondale Estates, Chamblee, Clarkston,

Decatur, Doraville, Dunwoody, Lithonia, Pine Lake, Stone Mountain, Clarkston, Brookhaven,

North Druid Hills, Gresham Park, Pantherville, Scottsdale, and Belvedere Park.

B. The County is seeking a firm experienced in Plan Review, Inspection and Technical Support

Services. The County desires to procure their professional services for a period of three (3) years

to review engineering plans on behalf of the County, with a particular emphasis on reviewing

building and site plans for building code compliance, inspections for code compliance, and

technical support in the areas of permitting, business/alcohol licensing and land disturbance

processing.

C. The initial term of this agreement will be for twelve (12) months. The contract may be renewed

for two (2) successive (1) one-year terms upon the same terms and conditions stated in the contract.

The services shall commence within ten (10) calendar days after acknowledgement of receipt of

the written notice to proceed.

D. The following Required Documents Checklist includes a list of attachments which must be

completed and returned with Responder’s technical proposal.

Required Documents

Attachment

Cost Proposal Form (1 copy, separate & sealed)*

Proposal Cover Sheet*

Contractor Reference and Release Form

Subcontractor Reference and Release Form

(make additional copies as needed)

LSBE Documents – Exhibits A and B*

Responder Affidavit*

First Source Jobs Ordinance (Exhibits 1)

New Employee Tracking Form (Exhibit 2)

Current, Valid Business License

Exceptions to the Standard County Contract, if any

Contractor shall provide copies of all required certifications with the

proposal. *

If these mandatory forms are not completed and submitted with the proposal, the submitted

proposal shall be deemed non-responsive.

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III. SCOPE OF WORK

The County's Director of Planning and Sustainability or designee, shall have full oversight of this

engagement. Contractor shall perform services in a professional manner, using the degree of care

and skill ordinarily exercised by and consistent with the standards of profession and practicing in

the geographical location.

A. General Overview of Professional Services & Functions:

1. Professional Services to be provided are as follows:

a. Plan Review Services to include:

i. Zoning

ii. Land Development

iii. Building

iv. Fire

b. Inspection Services to include:

i. Building

ii. Land Development

c. Technical Support Services to include:

i. Permits Technician

ii. Business/Alcohol License/Account Technician

iii. Land Development Technical Support Specialist

2. General functions shall include, but not be limited to, the following:

a. Coordination of plan review tracking, reporting, and interaction with applicable

departments

b. Review of plans for compliance including verification of dimensional requirements

c. Identification of deficiencies by code section

d. Preparation and entry of comments and results in permitting software (Hansen/Project

Dox)

e. Identification of missing information to request from applicant if necessary

f. Printing of comments for management review

g. Review of conclusions with management as needed

h. Contact with applicants as needed if requested by management

i. Coordination with plan reviewers of building and land development codes as needed

j. Running of reports from permitting software (Hansen/ProjectDox) documenting

reviews completed and duration time

k. Being a resource for team members

l. Providing support for roundtable discussions as needed

m. Services will involve both electronically submitted plans, permits and certifications

(utilizing the County’s software packages – Hansen and ProjectDox) and the traditional

paper format onsite. These services shall be provided at the County’s office location

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during designated timeframes in addition to as-needed phone and email consultation

services.

n. Contractor shall provide copies of all required certifications with the proposal.

B. Zoning Plan Review Services:

1. Zoning Plan Review Services shall include zoning and zoning conditions, overlay, open

space, building form, sited design and landscape compliance for the following building and

site plans:

a. Land Development

b. Single Family-Residential Detached Subdivision

c. Single Family-Residential Attached Projects

d. Building Permits

e. Sign Permits

2. Task requirements shall include, but may not be limited to, the following:

a. Research zoning requirements, conditions, overlays, and design guidelines in the Code

of DeKalb County – Zoning (Chapter 27); Land Development (Chapter 14) as

applicable where infrastructure requirements conflict or interface; and Sign Ordinance

(Chapter 21).

b. Determine type of use, and occupancy classification and determine if plans comply

with applicable codes and ordinances

c. Perform calculations of site design and building standards

d. Verifies address and ownership with departmental database

e. Verifies zoning district with appropriate software

f. Determine sign permit application compliance with the County’ Sign Ordinance

3. Qualification requirements for Zoning Plan Review Services are as follows:

a. Bachelor’s Degree in Planning or Landscape Architecture or other related field

b. Five (5) years of experience in permitting, zoning, and code compliance

c. Any equivalent combination of education, training, and experience which provides the

requisite knowledge, skill, and abilities for this job

d. Good verbal and written communication skills

C. Land Development Plan Review Services:

1. Land Development Plan Review Services shall include engineering, water quality,

environmental and tree protection.

2. Task requirements shall include, but may not be limited to, the following;

a. Review plans for commercial and residential developments with the County, state, and

federal codes, policies, rules, regulations, and standards as applicable and provide

comments

b. Review hydrology reports for stormwater management requirements and compliance

with the County, state, and federal codes, policies, rules, regulations, and standards as

applicable and provide comments

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c. Review final plats for infrastructure compliance with land development construction

plans and provide comments

d. Review lot combination and division plats to ensure compliance with DeKalb County

Code and provide comments

e. Attend project meetings between other departments, engineers, and developers

f. Prepare and maintain necessary reports, records and other project related documents

g. Enter results of reviews in permitting software used by the County

3. Qualification requirements for Land Development Plan Review Services are as follows:

a. Registered as a Professional Engineer in the State of Georgia

b. Georgia Soil and Water Conservation Commission (GSWCC) Level II Certified Plan

Reviewer or GSWCC Level II Certified Design Professional

c. Good verbal and written communication skills

d. Three (3) years of plan review experience

D. Building Plan Review Services:

1. Task requirements shall include, but may not be limited to, review of architectural plans

for commercial and residential buildings as listed below:

a. Building code compliance per the International Building Code (IBC)

b. Life safety per the National Fire Protection Association (NFPA) 101

c. Americans with Disabilities Act (ADA) compliance per the ADA standards for

accessible design

2. Qualification requirements for Building Plan Review Services are as follows:

a. International Code Council (ICC), National Institute for Certification in Engineering

Technologies (NICET), and NFPA certifications for building, fire, life safety and ADA

plan review or their equivalent

b. Experience in providing comprehensive plan review comments with code references in

order that a clear and concise path to compliance is understandable to the customer

c. Good verbal and written communication skills

d. Five (5) years of plan review experience

E. Fire Sprinkler, Fire Alarm and Fire Suppression Plan Review Services:

1. Task requirements shall include, but may not be limited to, review of plans as listed below

for compliance with the NFPA codes and their adopted modifications:

a. Fire sprinklers

b. Fire alarm

c. Fire suppression

2. Qualification requirements for Building/Fire Plan Review Services are as follows:

a. NFPA and/or NICET certifications for sprinkler and alarm plan review or their

equivalent

b. Experience in providing comprehensive plan review comments with code references in

order that a clear and concise path to compliance is understandable to the customer

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c. Good verbal and written communication skills

d. Five (5) years of plan review experience

F. Building Inspection Services:

The Building Inspector shall:

1. Conduct residential and commercial inspections of detailed drawings, design

specifications, and construction plans for:

a. Structural

b. Electrical

c. Plumbing

d. HVAC

2. Communicate with building owners, contractors, developers, and the general public

regarding codes, inspection procedures, and other issues pertaining to code/ordinance

compliance programs and services.

3. Perform a variety of administrative duties in support of inspection work to include:

a. Make/return phone calls

b. Complete daily log sheet

c. Prepare inspection files, certification files, building permits, letter, etc.

d. Enter information collected into a database

e. Maintain all related records and files

4. Meet the following qualification requirements:

a. High school diploma or GED

b. Three (3) years of experience in building trades or construction or any equivalent

combination of education, training and experience which provides the requisite

knowledge, skills and abilities for this role

c. Possess and maintain ICC Residential and Commercial Building Inspections

certification

d. Possess and maintain a valid Georgia driver’s license

e. Good verbal and written communication skills

f. Ability to work under pressure in high intensity environment

g. Knowledge and capability to adhere to DeKalb County Ordinances

G. Land Development Inspection Services:

The Land Development Inspector shall:

1. Review and process land development plans

2. Perform inspection of detailed drawings, design specifications, and construction plans

3. Ensure compliance with environmental control, stormwater mitigation and pollution

prevention code requirements, specifications, guidelines and processes

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4. Communicate with building owners, contractors, developers, and the general public

regarding codes, inspection procedures, and other issues pertaining to code/ordinance

compliance programs and services

5. Perform a variety of administrative duties in support of inspection work to include:

a. Make/return phone calls

b. Complete daily log sheet

c. Prepare inspection files, certification files, building permits, letter, etc.

d. Enter information collected into a database

e. Maintain all related records and files

6. Meet the following qualification requirements:

h. Associate Degree in Civil or Environmental Engineering, Construction Management,

or other related field

i. Level IB Advanced Fundamentals Certification – Georgia Soil and Water Conservation

Commission

j. Two (2) years of experience in civil engineering, site development, construction

management or any equivalent combination of education, training and experience

which provides the requisite knowledge, skills and abilities for this role

k. Possess and maintain a valid Georgia driver’s license

l. Good verbal and written communication skills

m. Ability to work under pressure in high intensity environment

n. Knowledge and capability to adhere to DeKalb County Ordinances

H. Permit Technical Support Services:

The Permit Technician shall:

1. Process permit applications, such as building, mechanical, electrical, plumbing, assign,

water, meter, sewer tap and other city services

2. Calculate permit fees

3. Issue Certificates of Occupancy

4. Determine the types of reviews and documents required for application submittals and

route plans to the appropriate department(s)

5. Determine the types of licenses required for various permit types

6. Provide information to the public

7. Notify applicants of deficiencies in permit submittals

8. Schedule inspections and coordinate with inspectors

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9. Meet the following qualification requirements:

a. Type thirty (30) words per minute or greater

b. High school diploma or GED

c. ICC Permit Technician Certification

d. One (1) year of public/private permit technician experience

e. Three (3) years of customer service experience

f. Basic math skills (add, subtract, multiply, divide)

g. Good verbal and written communication skills

h. Software proficiency (Microsoft Office; ProjectDox; Hanson/IPS)

I. Business/Alcohol License/Account Technical Support Services:

The Business/Alcohol License/Account Technical Support Specialist shall:

1. Confirm and process invoices

2. Review new and renewal applications for completeness

3. Post payments to accounts

4. Meet the following qualification requirements:

a. High school diploma or GED

b. Two (2) years of experience in bookkeeping, accounts payable and accounts receivable

c. Above average user of Microsoft Excel

d. Record or case management experience

e. Good verbal and written communication skills

f. Ability to work under pressure in high intensity environment

g. Familiar with tax returns (Schedule C, 1120/S and 1065)

h. Quality control, reviews or auditing experience

i. Familiar with business formation

j. Knowledge of DeKalb County Ordinances a plus

J. Land Development Technical Support Services:

The Land Development Technical Support Specialist shall:

1. Answer approximately six (6) or more inspection lines and provide information to

customers

2. Research and provide inspection status, scan reports and email to customers when

requested

3. Scan Engineer’s Letters and attach to applicable permits in Hansen and alphabetize letters

by street addresses and files

4. Attach trade permits, when requested by customers, to structural permits in Hansen

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5. Receive emails from customer to add inspection lines to permits

6. Schedule inspections

7. Cancel inspections and contact the inspector to ensure he/she has not arrived at the property

prior to cancellation in Hansen

8. Clear permit cards for Certificates of Occupancy (goes into permits and adds inspection

dates that were not added by Building Inspector form the permit card)

9. Take messages for division and return calls

10. Perform any other assignments given

11. Meet the following qualification requirements:

a. High school diploma or GED

b. Two (2) years of customer service experience

c. Basic math skills (add, subtract, multiply, divide)

d. Good verbal and written communication skills

e. Microsoft Office and Hansen/IPS experience

f. Excellent phone skills

K. Place of Performance and County Provided Equipment:

County will provide office space, desk, chair, computers, telephone, and access to the network

that is necessary for the completion of the services. The office space will be located at 330 W.

Ponce de Leon Avenue, 2

Floor, Decatur, Georgia 30030.

IV. PROPOSAL FORMAT

Responders are required to submit their proposals in the following format:

A. Cost Proposal (10 points)

1. The cost proposal must be submitted in a separate, sealed envelope with the responder’s

name and “Cost Proposal for Request for Proposals RFP No. 19-500523 for Plan Review,

Inspection and Technical Support Services (Multiyear Contract) on the outside of the

envelope.

2. The sealed envelope containing the cost proposal is requested to be included in the sealed

package containing the technical proposal.

3. DO NOT INCLUDE FEES OR COSTS IN ANY AREA OUTSIDE OF THIS COST

PROPOSAL. Including fees in any area outside of the Cost Proposal in its separate, sealed

envelope shall result in Responder’s proposal being deemed non-responsive.

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4. Responders are required to submit their costs on Attachment A, Cost Proposal Form.

Responder shall not alter the cost proposal form.

B. Technical Proposal

DO NOT INCLUDE ANY COSTS OF ANY KIND IN THE TECHNICAL PROPOSAL

OR ON THE FLASH DRIVES CONTAINING THE TECHNICAL PROPOSAL.

1. Technical Proposals must be submitted in a sealed envelope(s) or box(es) with the

responder’s: Name and “Request for Proposals, RFP No. 19-500523 for Plan Review,

Inspection and Technical Support Services (Multi-Year Contract)” on the outside of

each envelope or box.

2. Responder shall complete Attachment B, Proposal Cover Sheet, and include this as the

first page of the technical proposal.

3. Technical Approach: (10 points)

a. Responders are required to describe the procedures and methods that will achieve the

required outcome of the project as specified herein;

b. Include a listing of the County’s responsibilities and the Responder’s responsibilities

required to complete the project;

c. Provide a project schedule at the task level starting with the receipt of the Notice to

Proceed and ending with project completion.

4. Project Management: (10 points)

a. Describe how the project will be organized and managed;

b. Describe progress reporting procedures for the project;

c. Include the anticipated use of subcontractors or vendors; and

d. Describe the resources necessary to accomplish the purpose of the project.

5. Personnel: (20 points)

a. Identify the individuals who will be part of the project team;

b. Include any outside personnel, such as subcontractors; and

c. Provide detailed resumes of team members and subcontractors who will be directly

working on the project, and copies of all certifications.

d. Include copies of personnel certifications of the following:

Additional Certifications are Required on Submission of Solicitation:

Registered in the State of Georgia with a minimum of five (5) years plan review

experience.

Accessibility plans – ICC - Certified Accessibility Inspector/Plans Examiner;

Registered as an Architect or Professional Engineer in the State of Georgia

Architectural and Structural Plans – ICC - Certified Building Plans Examiner;

Accessibility plans – ICC – Certified Accessibility Inspector/Plans Examiner;

 Life – Safety plans –

 ICC - Certified Building plans Examiner,

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 ICC - Certified Fire Plans Examiner, or National Fire Protection

Association (NEPA) Certified Fire Plan Examiner;

Fire Protection/Alarm System Plans – National Institute for Certification in

Engineering Technology (NICET) Level III or NFPA Certified Fire Plan

Examiner.

6. Organizational Qualifications: (25 points)

a. Describe Responder’s experience, capabilities and other qualifications for this project;

b. How many years has Responder operated under current company name?

c. Has Responder ever been debarred, suspended, proposed for debarment, declared

ineligible, or voluntarily excluded by any Federal department or agency from doing

business with the Federal Government?

7. Financial Responsibility: (5 points)

Responder must provide financial statements for the last three (3) years that evidences the

responder’s financial capabilities to perform the scope of work. (Audited statements are

preferable but a minimum of balance sheet, income statement and cash flow statement may

be accepted.) Provide year of incorporation (if applicable).

8. References: (10 points)

a. Responder shall provide three (3) references for projects similar in size and scope to

the project specified herein using the Reference and Release Form attached hereto as

Attachment C.

b. Provide three (3) references for each subcontractor proposed as a part of the project

team. The references shall be for the same or similar types of services to be performed

by the subcontractor (including LSBE-DeKalb and LSBE-MSA firms) on projects

similar in size and scope to the project outlined in this RFP. Use Attachment D,

Subcontractor Reference and Release Form. Make additional copies as needed.

C. DeKalb First Ordinance

1. It is the objective of the Chief Executive Officer and Board of Commissioners of

DeKalb County to provide maximum practicable opportunity for all businesses to

participate in the performance of government contracts. The current DeKalb County

List of Certified Vendors may be found on the County website at

http://www.dekalbcountyga.gov/purchasing/pdf/supplierList.pdf.

2. It is required that all responding Responders attend the mandatory LSBE meeting

within two-weeks of the solicitation’s advertisement, and comply, complete and

submit all LSBE forms with the Responder’s response to remain

responsive. Attendance can be in person, via video conference and

teleconference. Video conferencing is available through Skype/Lync. Instructions for

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attendance via video conference can be found on the County’s website at

https://www.dekalbcountyga.gov/purchasing-contracting/dekalb-first-lsbe-program.

3. For further details regarding the DeKalb First Local Small Business Enterprise

Ordinance, contact the LSBE Program representative, Felton Williams at

fbwilliams@dekalbcountyga.gov or (404) 371-6312.

D. Federal Work Authorization Program Contractor and Subcontractor Evidence of

Compliance

All qualifying contractors and subcontractors performing work with DeKalb County, Georgia

must register and participate in the federal work authorization program to verify the work

eligibility information of new employees. Successful responder(s) shall be required to register

and participate in the federal work authorization program which is a part of Attachment F,

Sample County Contract. In order for a Proposal to be considered, it is mandatory that the

Responder Affidavit, Attachment G, be completed and submitted with responder’s proposal.

V. CRITERIA FOR EVALUATION

The following evaluation criteria and the maximum points stated below will be used as the

basis for the evaluation of proposals.

Required Documents

Points

Cost

Technical Approach to the Project

Project Management

Personnel

Organization Qualifications

Financial Responsibility

References

Local Small Business Enterprise Participation

TOTAL

100

Optional Interview

10 - Bonus

VI. CONTRACT ADMINISTRATION

A. Standard County Contract

The attached sample contract is the County’s standard contract document (see Attachment F),

which specifically outlines the contractual responsibilities. All responders should thoroughly

review the document prior to submitting a proposal. Any proposed revisions to the terms or

language of this document must be submitted in writing with the responder’s response to the

request for proposals. Since proposed revisions may result in a proposal being rejected if the

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revisions are unacceptable to the County, responders should review any proposed revisions

with an officer of the firm having authority to execute the contract. No alterations can be made

in the contract after award by the Board of Commissioners.

B. Submittal Instructions

One (1) original Technical Proposal stamped “Original”, six (6) identical copies, and one

(1) compact disc or flash drive containing an identical copy of the Technical Proposal

ONLY (do not include the Cost Proposal on the electronic file); and one (1) original Cost

Proposal (see Section III. A. for additional instructions regarding submittal of Cost

Proposal) must be submitted to the following address no later than 3:00 p.m., March 6,

2020:

DeKalb County Department of Purchasing and Contracting

The Maloof Center, 2

Floor

1300 Commerce Drive

Decatur, Georgia 30030

Proposals must be clearly identified on the outside of the packaging with the Responder’s

name and “Request for Proposals No. RFP #19-500523 Plan Review, Inspection and

Technical Support Services (Multiyear Contract)” on the outside of the envelope(s) or

box(es).

It is the responsibility of each Responder to ensure that its submission is received by 3:00 p.m.

on the bid due date. The time/date stamp clock located in the Department of Purchasing &

Contracting shall serve as the official authority to determine lateness of any response. The RFP

opening time shall be strictly observed. Be aware that visitors to our offices will go through

a security screening process upon entering the building. Responders should plan enough time

to ensure that they will be able to deliver their submission prior to our deadline. Late

submissions, for whatever reason, will not be evaluated. Responders should plan their

deliveries accordingly. Telephone or fax bids will not be accepted.

C. Pre-Proposal Conference (Mandatory)

A pre-proposal conference will be held at 10:00 a.m. on the 11

day of February, 2020 at

1300 Commerce Drive, 2

Floor at Maloof Administration Building. Interested

Responders are required to attend the pre-proposal conference in order to respond to this

solicitation. For information regarding the pre-proposal conference please contact Judith

Moore at 404-371-6338 or jmoore@dekalbcountyga.gov.

D. Questions

All questions concerning the Project and requests for interpretation of the Contract may be

asked and answered at the pre-bid conference; however, oral answers are not authoritative.

Questions must be submitted to Judith Moore via email to jmoore@dekalbcountyga.gov no

later than close of business on February 13, 2020 @ 5:00 p.m. Questions and requests for

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interpretation received by the Department of Purchasing and Contracting after this date will

not receive a response or be the subject of addenda.

E. Acknowledgment of Addenda

Addenda may be issued in response to changes in the RFP. It is the responsibility of the

responder to ensure awareness of all addenda issued for this solicitation. Please acknowledge

the addenda and submit to the Department of Purchasing and Contracting as requested.

Responder may call Judith Moore at (404).371-6338 or send an email to

jmoore@dekalbcountyga.gov to verify the number of addenda prior to submission. Addenda

issued for this project may be found on DeKalb County’s website,

https://www.dekalbcountyga.gov/purchasing-contracting/bids-itb-rfps.

F. Proposal Duration

Proposals submitted in response to this RFP must be valid for a period of One Hundred Twenty

(120) days from proposal submission deadline and must be so marked.

G. Project Director/Contract Manager

The County will designate a Project Director/Contract Manager to coordinate this project for

the County. The successful responder will perform all work required pursuant to the contract

under the direction of and subject to the approval of the designated Project Director/Contract

Manager. All issues including, payment issues, shall be submitted to the Project

Director/Contract Manager for resolution.

H. Expenses of Preparing Responses to this RFP

The County accepts no responsibility for any expenses incurred by the responders to this RFP.

Such expenses are to be borne exclusively by the responders.

I. Georgia Open Records Act

Without regard to any designation made by the person or entity making a submission, DeKalb

County considers all information submitted in response to this invitation or request to be a

public record that will be disclosed upon request pursuant to the Georgia Open Records Act,

O.C.G.A. §50-18-70 et seq., without consulting or contacting the person or entity making the

submission, unless a court order is presented with the submission. You may wish to consult

an attorney or obtain legal advice prior to making a submission.

J. First Source Jobs Ordinance

The DeKalb County First Source Jobs Ordinance requires contractors or beneficiaries entering

into any type of agreement with the County, including purchase orders, regardless of what they

may be called, for the procurement or disposal of supplies, services, construction projects,

professional or consultant services, which is funded in whole or part with County funds or

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County administered funds in which the contractor is to receive $50,000 or more in County

expenditures or committed expenditures and recipient of urban redevelopment action grants

or community development block funds administered in the amount of $50,000 or more make

a good faith effort to hire DeKalb County residents for at least 50% of jobs using the First

Source Registry (candidate database). The work to be performed under this contract is subject

to the provisions of the DeKalb County First Source Jobs Ordinance. Please complete the First

Source Jobs Ordinance Acknowledgement and New Employee Tracking Form included in

Attachment H, First Source Jobs Ordinance (with Exhibits 1 – 4) and submit with the

responder’s proposal.

For more information on the First Source Jobs Ordinance requirement, please contact

WorkSource DeKalb at www.worksourcedekalb.org or 404-687-3400.

K. Business License

Responder shall submit a copy of its current, valid business license with its proposal or upon

award. If the responder is a Georgia corporation, responder shall submit a valid county or city

business license. If the responder is not a Georgia corporation, responder shall submit a

certificate of authority to transact business in the state of Georgia and a copy of its valid

business license issued by its home jurisdiction. If responder holds a professional certification

which is licensed by the state of Georgia, then responder shall submit a copy of its valid

professional license. Any license submitted in response to this requirement shall be

maintained by the responder for the duration of the contract.

L. Ethics Rules

Bidders are subject to the Ethics provision within the DeKalb County Purchasing Policy; the

Organizational Act, Section 22A, the Code of DeKalb County; and the rules of Executive

Order 2014-4. Any violations will be addressed, pursuant to these policies and rules. To the

extent that the Organizational Act, Section 22A, the Code of DeKalb County, and the rules of

Executive Order 2014-4 allow a gift, meal, travel expense, ticket, or anything else of value

to be purchased for a CEO employee by a contractor doing business with the County, the

contractor must provide written disclosure, quarterly, of the exact nature and value of the

purchase to the Chief Integrity Officer, if created, or the Finance Director or his/her

designee. Every contractor conducting business with the County will receive a copy of

these ethical rules at the time of execution of the contract.

M. Right to Audit

The County shall have the right to audit all books and records, including electronic records,

relating or pertaining to this contract or agreement, including but not limited to all financial

and performance related records, property, and equipment purchased in whole or in part

with County funds and any documents or materials which support those records, kept under

the control of the Contractor, including but not limited to those kept by the Contractor's

employees, agents, assigns, successors and subcontractors. The County also has the right to

communicate with Contractor's employees related to the audited records.

RFP 19-500523

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The Contractor shall maintain such books and records, together with such supporting or

underlying documents and materials, for the duration of this contract and for seven (7) years

after termination or expiration, including any and all renewals thereof. The books and records,

together with supporting documents and materials shall be made available, upon request to the

County or its designee, during normal business hours at the Contractor's office or place of

business. In the event that no such location is available, then the books, records, and

supporting documents shall be made available for audit at a time and location which is

convenient for the County.

N. Cooperative Procurement

The County through the Department of Purchasing and Contracting may permit piggybacks to

this contract from other city, county, local authority, agency, or board of education if the

vendor will extend the same prices, terms, and conditions to the city. Piggybacking shall only

be available where competition was used to secure the contract and only for a period of 12-

months following entry, renewal or extension of the contract. This provision shall not apply to

any contract where otherwise prohibited or mandated by state law.

VII. AWARD OF CONTRACT

A. An evaluation committee will review and rate all proposals and shall determine if interviews

are necessary.

B. If interviews are conducted, firms will be scheduled for an oral presentation to the evaluation

committee, not to exceed one hour’s duration, to respond to questions from the evaluation

committee relevant to the firm’s proposal.

C. The evaluation committee will make its recommendation for award to the DeKalb County

Board of Commissioners, who will make the final decision as to award of contract.

D. The County reserves the right to make one (1) award or multiple awards, to reject any and all

proposals, to waive informalities, and to re-advertise.

Sincerely,

__________________________________

Judith Moore

Procurement Agent

Department of Purchasing and Contracting

RFP 19-500523

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Attachment A:

Cost Proposal Form

Attachment B:

Proposal Cover Sheet

Attachment C:

Contractor Reference and Release Form

Attachment D:

Subcontractor Reference and Release Form

Attachment E:

LSBE Opportunity Tracking Form

Attachment F:

Sample County Contract

Attachment G:

Responder Affidavit

Attachment H:

First Source Jobs Ordinance Information with Exhibits 1 - 4

Attachment I:

Preferred Employee Tracking Form

RFP 19-500523

Page 19 of 57

ATTACHMENT A

COST PROPOSAL FORM

(consisting of 3 pages)

PLAN REVIEW, INSPECTION AND TECHNICAL SUPPORT SERVICES

(MULTIYEAR CONTRACT)

Responder: Please complete the attached pages of the Cost Proposal Form and return them

with this cover page. The cost proposal must be submitted in a separate, sealed envelope with

the Responder’s name and “Request for Proposals No. 19-500523 PLAN REVIEW,

INSPECTION AND TECHNICAL SUPPORT SERVICES (Multiyear Contract) clearly

identified on the outside of the envelope. Do not alter the Cost Proposal Form in any way.

By signing this page, Responder acknowledges that he has carefully examined and fully understands

the Contract, Scope of Work, and other attached documents, and hereby agrees that if his proposal is

accepted, he will contract with DeKalb County according to the Request for Proposal documents.

Please provide the following information:

Name of Firm: _________________________________________________________________

Address: ______________________________________________________________________

______________________________________________________________________

Contact Person Submitting Proposal:________________________________________________

Signature of Contact Person: ______________________________________________________

Title of Contact

Person:_______________________________________________________________________

Telephone

Number:______________________________________________________________________

Fax

Number:______________________________________________________________________

Adress:______________________________________________________________________

RFP 19-500523

Page 20 of 57

ATTACHMENT A

COST PROPOSAL FORM

Responder:

State the fee per service, at an HOURLY RATE for each category of services. Include ALL costs (direct

and indirect) and all things necessary for providing services for Plan Review, Inspection and

Technical Support Services (Multiyear Contract).

Description

Year #1

Year #2

Year #3

Hourly Rate for:

Zoning Plan Review Services

__________________

Hourly Rate for:

Land Development Plan Review

Services

__________________

Hourly Rate for:

Building Plan Review Services

__________________

Hourly Rate for:

Fire Sprinkler, Fire Alarm and Fire

Suppression Plan Review Services

__________________

RFP 19-500523

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Description

Year #1

Year #2

Year #3

Hourly Rate for:

Building Inspector

__________________

Hourly Rate for:

Land Development Inspector

__________________

Hourly Rate for:

Permit Technician

__________________

Hourly Rate for:

Accounting Technician

__________________

Hourly Rate for:

Land Development Technical

Support Specialist

__________________

RFP 19-500523

Page 22 of 57

ATTACHMENT B

PROPOSAL COVER SHEET

NOTE: Read all instructions, conditions and specifications in detail before completing

this Request for Proposal.

Please complete and include this cover sheet with your technical proposal.

Company Name

Federal Tax ID#

Complete Primary Address

County

City

Zip Code

Mailing Address (if different)

City

State

Zip Code

Contact Person Name and Title

Telephone Number (include area

code)

Email Address

Fax Number (include area code)

Company Website Address

Type of Organization (check one)

 Corporation  Joint Venture

Proprietorship Government

Proposals for RFP#19-500523 Plan Review, Inspection and Technical Support

Services (Multiyear Contract) described herein will be received in the Purchasing &

Contracting Department, Room 2

Floor, The Maloof Center, 1300 Commerce Drive,

Decatur, Georgia 30030 on March 6, 2020 until 3:00 p.m. (EST). Proposals shall be

marked in accordance with the RFP, Section V.B.

CAUTION: The Decatur Postmaster will not deliver certified or Special Delivery Mail to

specific addresses within DeKalb County Government. When sending bids or time

sensitive documents, you may want to consider a courier that will deliver to specific

addresses.

Proposal Cover Sheet should be signed by a representative of Proposer with the authority

to bind Proposer to all terms, conditions, services, and financial responsibilities in the

submitted Proposal.

Authorized Representative Signature(s)

Title(s)

Type or Print Name(s)

Date

RFP 19-500523

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ATTACHMENT C

CONTRACTOR REFERENCE AND RELEASE FORM

List below at least three (3) references, including company name, contact name, address, email

address, telephone numbers and contract period who can verify your experience and ability to

perform the type of service listed in the solicitation.

Company Name

Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City

State

Zip Code

Email Address

Fax Number (include area code)

Project Name

Company Name

Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City

State

Zip Code

Email Address

Fax Number (include area code)

Project Name

Company Name

Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City

State

Zip Code

Email Address

Fax Number (include area code)

Project Name

REFERENCE CHECK RELEASE STATEMENT

You are authorized to contact the references provided above for purposes of this RFP.

Signed_______________________________________ Title___________________________

(Authorized Signature of Proposer)

Company Name _____________________________________Date _____________________

RFP 19-500523

Page 24 of 57

ATTACHMENT D

SUBCONTRACTOR REFERENCE AND RELEASE FORM

List below at least three (3) references, including company name, contact name, address, email

address, telephone numbers and contract period who can verify your experience and ability to

perform the type of service listed in the solicitation.

Company Name

Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City

State

Zip Code

Email Address

Fax Number (include area code)

Project Name

Company Name

Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City

State

Zip Code

Email Address

Fax Number (include area code)

Project Name

Company Name

Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City

State

Zip Code

Email Address

Fax Number (include area code)

Project Name

REFERENCE CHECK RELEASE STATEMENT

You are authorized to contact the references provided above for purposes of this RFP.

Signed_______________________________________ Title___________________________

(Authorized Signature of Proposer)

Company Name _____________________________________Date _____________________

RFP 19-500523

Page 25 of 57

ATTACHMENT E

DEKALB FIRST LSBE INFORMATION

WITH EXHIBITS A – B

SCHEDULE OF LOCAL SMALL BUSINESS ENTERPRISE PARTICIPATION

OPPORTUNITY TRACKING FORM

The Chief Executive Officer and the Board of Commissioners of DeKalb County believe that it is

important to encourage the participation of small and local businesses in the continuing business of

County government; and that the participation of these types of businesses in procurement will

strengthen the overall economic fabric of DeKalb County, contribute to the County’s economy and tax

base, and provide employment to local residents. Therefore, the Chief Executive Officer and the Board

of Commissioners have made the success of local small businesses a permanent goal of DeKalb County

by implementing the DeKalb First Local Small Business Enterprise Ordinance.

PROVISIONS OF DEKALB FIRST LOCAL SMALL BUSINESS ENTERPRISE (LSBE)

ORDINANCE

Percentage of LSBE Participation Required

20% of Total Award

Certification Designation

Request for Proposals

(RFP)

LSBE Within DeKalb (LSBE-

DeKalb)

Ten (10) Preference

Points

LSBE Outside DeKalb (LSBE-

MSA)

Five (5) Preference Points

Demonstrated GFE

Two (2) Preference Points

Certified Local Small Business Enterprises (LSBEs) located within DeKalb County and prime

contractors utilizing LSBEs that are locally-based inside DeKalb County shall receive ten (10) points

in the initial evaluation of their response to any Request for Proposal. Certified LSBEs located outside

of DeKalb County but within the nine (9) County Metropolitan Statistical Area (MSA) consisting of

Cherokee, Clayton, Cobb, Douglas, Fayette, Fulton, Gwinnett, Henry and Rockdale Counties shall

receive five (5) points in the initial evaluation of their response to any Request for Proposal. Prime

Contractors who demonstrate sufficient good faith efforts in accordance with the requirements of the

ordinance shall be granted two (2) points in their initial evaluation of responses to any Request for

Proposal. Pro-rated points shall be granted where a mixture of LSBE-DeKalb and LSBE MSA firms

are utilized. Utilization of each firm shall be based upon the terms of the qualified sealed solicitation.

Prime Contractor(s) deemed responsible and remains responsive to an Invitation to Bid (ITB) because

they are either a certified LSBE-DeKalb or LSBE-MSA firm or has obtained 20% participation of

an LSBE-DeKalb or LSBE-MSA firm, submits the lowest bid price shall be deemed the

lowest, responsive and responsible bidder.

Prime Contractor(s) deemed responsible and remains responsive to an Invitation to Bid (ITB) and

documented good faith efforts, submits a lower bid price than a Prime Contractor that achieved 20%

click to sign

signature

click to edit

RFP 19-500523

Page 26 of 57

LSBE participation, or otherwise required benchmark, then the Prime Contractor who actually met the

benchmark will be given the opportunity to match the lowest bid price of the Prime Contractor who

only made good faith efforts. Prime Contractor(s) who choose not to match the lowest bid price, then

the Prime Contractor who made the good faith efforts will be deemed the lowest, responsive and

responsible bidder.

For all qualified sealed solicitations, the Director of Purchasing and Contracting, DeKalb County

Government, shall determine if the bidder/proposer has included written documentation showing that

at least twenty percent (20%) of the total contract award will be performed by a certified LSBE. This

written documentation shall be in the form of a notarized Schedule of LSBE Participation (Attached

hereto as “Exhibit A”.) For all contracts, a signed letter of intent from all certified LSBEs describing

the work, material, equipment and/or services to be performed or provided by the LSBE(s) and the

agreed upon percentage shall be due with the bid or proposal documents and included with “Exhibit

A”. The certified vendor list establishes the group of Certified LSBE’s from which the bidder/proposer

must solicit subcontractors for LSBE participation. This list can be found on our website

http://www.dekalbcountyga.gov/purchasing-contracting/about-purchasing-and-contracting

obtained from the Special Projects LSBE Program team.

Prime Contractors failing to meet the LSBE benchmark must document and demonstrate Good Faith

Efforts in accordance with the attached “Checklist for Good Faith Efforts” portion of “Exhibit A.” The

notarized Schedule of LSBE Participation shall be due and submitted with each bid or proposal. Failure

to achieve the LSBE benchmark or demonstrate good faith efforts shall result in a bid or proposal being

rejected. Prime Contractors that fail to attend the mandatory LSBE meeting in person or via video

conference shall mean that the Prime Contractor has not demonstrated sufficient good faith efforts and

its bid or proposal if submitted, shall be deemed non-responsive without any further review.

Upon award, Prime Contractors are required to submit a report detailing LSBE Sub-Contractor usage

with each request for payment and not less than on a monthly basis. Prime Contractors shall ensure

that all LSBE sub-contractors have been paid within seven (7) days of the Prime’s receipt of payment

from the County. Failure to provide requested reports/documentation shall constitute a material breach

of contract, entitling the County to terminate the Contract for default or pursue other remedies. LSBE

sub-contractors must confirm payments received from the Prime(s) for each County contract they

participate in.

For eligible bids/proposals valued over $5,000,000.00, the Mentor-Protégé provision of the Ordinance

shall apply. Prime Contractors must agree to become mentors and take on an LSBE protégé in an effort

to enhance the potential of future LSBEs. Qualifying projects shall be performed by both Mentor and

Protégé through a subcontract between both parties. This requirement is in addition to all other

applicable sections of the DeKalb First Ordinance. Please review the ordinance, section 2-214 or

contact the LSBE Program Representative for detailed information regarding this initiative.

RFP 19-500523

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EXHIBIT A

SCHEDULE OF DEKALB FIRST LOCAL SMALL BUSINESS ENTERPRISE

PARTICIPATION

OPPORTUNITY TRACKING FORM

As specified, Bidders and Proposers are to present the details of LSBE participation below:

PRIME

BIDDER/PROPOSER___________________________________________________________

SOLICITATION NUMBER: 19-500523

TITLE OF UNIT OF WORK – PLAN REVIEW, INSPECTION AND TECHNICAL SUPPORT

SERVICES (MULTIYEAR CONTRACT)

1. My firm, as the prime bidder/proposer on this unit of work, is a certified (check all that

apply):

____LSBE-DeKalb ____LSBE-MSA

2. If you are a Certified LSBE-DeKalb or MSA, please indicate below the percentage of that

your firm will carry out directly: ____________________________________.

3. If the prime bidder/proposer is a joint venture, please describe below the nature of the joint

venture and level of work and percentage of participation to be provided by the LSBE-DeKalb

or MSA joint venture firm.

________________________________________________________________________

4. List the LSBE-DeKalb or MSA subcontractors and/or firms (including suppliers) to be utilized

in of this contract, if awarded. No changes can be made in the subcontractors listed below

without the prior written approval of the County. Please attach a signed letter of intent from

all certified LSBEs describing the work, materials, equipment or services to be performed

and/or provided and the agreed upon percentage of work to be performed. A Letter of Intent

form is attached hereto as “Exhibit B”.

Name of Company

Address

Telephone

Fax

Contact Person

Indicate certification status and attach proof

of certification:

LSBE-DeKalb/LSBE-MSA

Description of services to be performed

Percentage of work to be performed

RFP 19-500523

Page 28 of 57

Name of Company

Address

Telephone

Fax

Contact Person

Indicate certification status and attach proof

of certification:

LSBE-DeKalb/LSBE-MSA

Description of services to be performed

Percentage of work to be performed

Name of Company

Address

Telephone

Fax

Contact Person

Indicate certification status and attach proof

of certification:

LSBE-DeKalb/LSBE-MSA

Description of services to be performed

Percentage of work to be performed

Name of Company

Address

Telephone

Fax

Contact Person

Indicate certification status and attach proof

of certification:

LSBE-DeKalb/LSBE-MSA

Description of services to be performed

Percentage of work to be performed

Please attach additional pages, if necessary.

RFP 19-500523

Page 29 of 57

EXHIBIT A, CONT’D

DEKALB COUNTY

CHECKLIST FOR GOOD FAITH EFFORTS

A bidder/proposer that does not meet the County’s LSBE participation benchmark is required to submit

documentation to support all “Yes” responses as proof of “good faith efforts.” Please indicate whether

or not any of these actions were taken:

Yes

Description of Actions

Prime Contractors shall attend a MANDATORY LSBE

Meeting in person or via video conference within two-weeks

of advertisement of the solicitation.

Provide a contact log showing the company’s name, contact

person, address, email and contact number (phone or fax) used

to contact the proposed certified subcontractors, nature of

work requested for quote, date of contact, the name and title

of the person making the effort, response date and the

percentage of work.

Provide interested LSBEs via email, of any new relevant

information, if any, at least 5 business days prior to

submission of the bid or proposal.

Efforts made to divide the work for LSBE subcontracting

areas likely to be successful and to identify portions of work

available to LSBEs consistent with their availability. Include

a list of divisions of work not subcontracted and the

corresponding reasons for not including them. The ability or

desire of a bidder/proposer to perform the contract work with

its own organization does not relieve it of the responsibility to

make good faith efforts on all scopes of work subject to

subcontracting.

Efforts were made to assist potential LSBE subcontractors

meet bonding, insurance, or other governmental contracting

requirements. Where feasible, facilitating the leasing of

supplies or equipment when they are of such a specialized

nature that the LSBE could not readily and economically

obtain them in the marketplace.

Communication via email or phone with DeKalb First

Program Staff seeking assistance in identifying available

LSBEs. Provide DeKalb First Program Staff representative

name and title, and date of contact.

For all contracts, a signed letter of intent from all certified

LSBEs describing the work, materials, equipment or services

to be performed or provided by the LSBE(s) and the agreed

upon LSBE participation percentage shall be due with the bid

or proposal documents.

Other Actions, to include Mentor/Protégé commitment for

solicitations $5M and above (specify):

RFP 19-500523

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Please explain all “no” answers above (by number):

This list is a guideline and by no means exhaustive. The County will review these efforts, along with

attached supporting documents, to assess the bidder/proposer’s efforts to meet the County’s LSBE

Participation benchmark. If you require assistance in identifying certified, bona fide LSBEs, please

contact the Purchasing and Contracting Department - DeKalb First Program, Felton Williams,

Procurement Projects Manager at 404-371-6312.

RFP 19-500523

Page 31 of 57

EXHIBIT A, CONT’D

DEKALB FIRST LOCAL SMALL BUSINESS ENTERPRISE SCHEDULE OF

PARTICIPATION

OPPORTUNITY TRACKING FORM

Bidder/Proposer Statement of Compliance

Bidder(s)/Proposer(s) hereby state that they have read and understand the requirements and

conditions as set forth in the objectives and that reasonable effort were made to support the County

in providing the maximum practicable opportunity for the utilization of LSBEs consistent with the

efficient and economical performance of this contract. The Bidder and any subcontractors shall

file compliance reports at reasonable times and intervals with the County in the form and to the

extent prescribed by the Director of DeKalb County Purchasing and Purchasing and Contracting

Department. Compliance reports filed at such times as directed shall contain information as to the

employment practices, policies, programs and statistics of Contractors and their subcontractors.

1. Non-Discrimination Policy

a. During the performance of this agreement, Contractor agrees to conform to the

following Non-Discrimination Policy adopted by the County.

b. Contractor shall not discriminate against any employee or applicant for

employment because of race, color, religion, sex, national origin, or disability. The

Contractor will take action to ensure that applicants are employed, and the

employees are treated during employment without regard to their race, color,

religion, sex, national origin, or disability. Such action shall include, but not be

limited to, the following:

(1) Employment, upgrading, demotion or transfer; recruitment or recruitment

advertising; layoff or termination; rates of pay or other forms of

compensation; and selection for training, including apprenticeship.

Contractor agrees to post in conspicuous places available to employees and

applicants for employment, notices to be provided setting forth provisions

of this non-discrimination clause.

(2) Contractor shall, in all solicitations or advertisements for employees placed

by or on behalf of Contractor, state that all qualified applicants will receive

consideration for employment without regard to race, color, religion, sex,

national origin, or disability.

c. Without limiting the foregoing, Contractor shall not discriminate on the basis of

disability in the admission or access to, or treatment or employment in, the

programs and activities, which form the subject of the contract. The Contractor

will take action to ensure that applicants for participation in such programs and

activities are considered without regard to disability. Such action shall include, but

not be limited to, the following:

(1) Contractor agrees to post in conspicuous places available to participants in

its programs and activities notices to be provided setting forth the provisions

of this non-discrimination clause.

RFP 19-500523

Page 32 of 57

(2) Contractor shall, in all solicitations or advertisements for programs or

activities, which are the subject of the contract, state that all qualified

applicants will receive consideration for participation without regard to

disability.

2. Commitment

The undersigned certifies that he/she has read, understands, and agrees to be bound by

the bid specifications, including the accompanying Exhibits and other terms and conditions

of the Invitation to Bid and/or Request for Proposal regarding LSBE utilization. The

undersigned further certifies that he/she is legally authorized by the bidder or responder to

make the statements and representations in Exhibit A and that said statements and

representations are true and correct to the best of his/her knowledge and belief. The

undersigned will enter into formal agreement(s) with the LSBE(s) listed in this Exhibit A,

which are deemed by the owner to be legitimate and responsible LSBEs. Said agreement(s)

shall be for the work and contract with the Prime Contractor. The undersigned understands

and agrees that if any of the statements and representations are made by the Bidder knowing

them to be false, or if there is a failure of the successful Bidder (i.e., Contractor) to

implement any of the stated agreements, intentions, objectives, goals and commitments set

forth herein without prior approval of the County, then in any such events the contractor’s

act or failure to act, as the case may be, shall constitute a material breach of contract,

entitling the County to terminate the Contract for default. The right to so terminate shall

be in addition to, and not in lieu of, any other rights and remedies the County may have for

other defaults under the Contract. Additionally, the Contractor will be subject to the loss

of any future contract awards by the County for a period of one year.

Firm Name (Please Print):

_________________________________________________________________

Firm’s Officer:

_________________________________________________________________

(Authorized Signature and Title Required) Date: ______

Sworn to and Subscribed to before me this ____ day of_______________, 20__.

_________________________________________________________________

Notary Public

My Commission Expires: _____________________________________________

RFP 19-500523

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EXHIBIT B

LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR

PROVIDING MATERIALS OR SERVICES

Instructions:

1. Complete the form in its entirety and submit with bid documents.

2. Attach a copy of the LSBE’s current valid Certification Letter.

To: __________________________________________________________________________

(Name of Prime Contractor Firm)

From: ______________________________________  LSBE –DeKalb  LSBE –MSA

(Name of Subcontractor Firm) (Check all that apply)

RFP Number: 19-500523

Project Name: Plan Review, Inspection and Technical Support Services (Multiyear Contract)

The undersigned subcontractor is prepared to perform the following described work or provide

materials or services in connection with the above project (specify in detail particular work

items, materials, or services to be performed or provided).

Description of Materials or Services

Project/Task Assignment

% of

Contract

Award

Prime Contractor Sub-contractor

Signature: _________________________ Signature: ______________________________

Title: _____________________________ Title: __________________________________

Date: _____________________________ Date: __________________________________

RFP 19-500523

Page 35 of 57

ATTACHMENT F

SAMPLE COUNTY CONTRACT

AGREEMENT FOR PROFESSIONAL SERVICES

DEKALB COUNTY, GEORGIA

THIS AGREEMENT made as of this ____day of _____, 20___, (hereinafter called the

“execution date”) by and between DEKALB COUNTY, a political subdivision of the State of Georgia

(hereinafter referred to as the “County”), and ____________________, a corporation organized and

existing under the laws of the State of __________, with offices in __________ __________,

__________ (hereinafter referred to as “Contractor”), shall constitute the terms and conditions under

which the Contractor shall provide _______________________ in DeKalb County, Georgia.

WITNESSETH: That for and in consideration of the mutual covenants and agreements herein

set forth, the County and the Contractor hereby agree as follows:

ARTICLE I. CONTRACT TERM

The Contractor shall commence the Work under this Contract within ten (10) days from the

acknowledgement of receipt of the Notice to Proceed. As required by O.C.G.A §36-60-13, this

Contract shall (i) terminate without further obligation on the part of the County each and every

December 31

, as required by O.C.G.A. § 36-60-13, as amended, unless terminated earlier in

accordance with the termination provisions of this Contract; (ii) automatically renew on each January

, unless terminated in accordance with the termination provisions of this Contract; and (iii) terminate

absolutely, with no further renewals, on December 31, 20XX, unless extended by Change Order

adopted and approved by the DeKalb County Governing Authority and the Contractor in accordance

with the terms of this Contract.

ARTICLE III. PAYMENT

As full payment for the faithful performance of this Contract, the County shall pay the

Contractor, the Contract Price, which is an amount not to exceed ______________ ($__________),

unless changed by written Change Order in accordance with the terms of this Contract. The term

“Change Order” includes the term “amendment” and shall mean a written order authorizing a change

in the Work, and an adjustment in Contract Price to Contractor or the Contract Term, as adopted and

approved by the Contractor and the DeKalb County Governing Authority, or the Chief Executive

Officer, if exempted from Governing Authority adoption and approval in accordance with the express

terms of this Contract. The Chief Executive Officer or his/her designee shall have the authority to

approve and execute a Change Order lowering the Contract Price or increasing the Contract Price up

to twenty percent (20%) of the original Contract Price, provided that the total amount of the increase

authorized by such Change Order is less than $100,000.00. If the original Contract or Purchase Order

Price does not exceed $100,000.00, but the Change Order will make the total Contract Price exceed

$100,000.00, then the Change Order will require approval by official action of the Governing

Authority. Any other increase of the Contract Price shall be by Change Order adopted and approved

by the DeKalb County Governing Authority and the Contractor in accordance with the terms of this

Contract. Amounts paid to the Contractor shall comply with and not exceed Attachment A, the

Contractor’s Cost Proposal, consisting of ______ page(s) attached hereto and incorporated herein by

RFP 19-500523

Page 36 of 57

reference. Payment is to be made no later than thirty (30) days after submittal of undisputed invoice.

Invoice(s) must be submitted as follows:

A. Original invoice(s) must be submitted to:

DeKalb County, Georgia

Attention: Ricky E. Cunningham

Department of Human Sustainability

330 W. Ponce de Leon Avenue

Floor,

Decatur, Georgia 30030

B. Upon award, Prime Contractor(s) with Local Small Business Enterprise (LSBE)

Subcontractor(s) shall enter utilization reports electronically at www.dekalblsbe.info. Proof of

payment to the LSBE Subcontractor must be uploaded and submitted. LSBE Subcontractors shall

confirm receipt of payment from the Prime, electronically also, at www.dekalblsbe.info

ARTICLE IV. SCOPE OF WORK

The Contractor agrees to provide all ___________ services in accordance with the County’s

Request for Proposals (RFP) No. 19-500523 for Plan Review, Inspection and Technical Support

Services (Multiyear Contract), attached hereto as Appendix I and incorporated herein by reference,

and the Contractor’s response thereto, attached hereto as Appendix II and incorporated herein by

reference.

The Contractor’s services shall include all things, personnel, and materials necessary to

accomplish specific projects authorized by the County. Specific Work Authorizations will have

precedence over any interpretation within the Contract.

ARTICLE V. GENERAL CONDITIONS

A. Accuracy of Work The Contractor shall be responsible for the accuracy of the Work

and any error and/or omission made by the Contractor in any phase of the Work under this

Agreement.

B. Additional Work The County shall in no way be held liable for any work performed

under this section which has not first been approved in writing by the County in the manner

required by applicable law and/or the terms of this Contract. The County may at any time order

changes within the scope of the Work without invalidating the Contract upon seven (7) days

written notice to the Contractor. The Contractor shall proceed with the performance of any

changes in the Work so ordered by the County unless such change entitles the Contractor to a

change in Contract Price, and/or Contract Term, in which event the Contractor shall give the

County written notice thereof within fifteen (15) days after the receipt of the ordered change,

and the Contractor shall not execute such changes until it receives an executed Change Order

from the County. No extra cost or extension of time shall be allowed unless approved by the

County and authorized by execution of a Change Order. The parties’ execution of any Change

Order constitutes a final settlement of all matters relating to the change in the Work which is

the subject of the Change Order. The County shall not be liable for payment for any work

performed under this section which has not first been approved in writing by the County in the

manner required by applicable law and/or the terms of this Contract.

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C. Ownership of Documents All documents, including drawings, estimates,

specifications, and data are and remain the property of the County. The Contractor agrees that

the County may reuse any and all plans, specifications, drawings, estimates, or any other data

or documents described herein in its sole discretion without first obtaining permission of the

Contractor and without any payment of any monies to the Contractor therefore. However, any

reuse of the documents by the County on a different site shall be at its risk and the Contractor

shall have no liability where such documents are reused.

D. Right to Audit The County shall have the right to audit all books and records,

including electronic records, relating or pertaining to this contract or agreement, including but

not limited to all financial and performance related records, property, and equipment purchased

in whole or in part with County funds and any documents or materials which support those

records, kept under the control of the Contractor, including but not limited to those kept by the

Contractor’s employees, agents, assigns, successors and subcontractors. The County also has

the right to communicate with Contractor’s employees related to the audited records. The

Contractor shall maintain such books and records, together with such supporting or underlying

documents and materials, for the duration of this contract and for seven (7) years after

termination or expiration, including any and all renewals thereof. The books and records,

together with supporting documents and materials shall be made available, upon request to the

County or its designee, during normal business hours at the Contractor’s office or place of

business. In the event that no such location is available, then the books, records, and supporting

documents shall be made available for audit at a time and location which is convenient for the

County.

E. Successors and Assigns The Contractor agrees it shall not sublet, assign, transfer,

pledge, convey, sell, or otherwise dispose of the whole or any part of this Contract or his right,

title, or interest therein to any person, firm, or corporation without the previous written consent

of the County. If the County consents to any such assignment or transfer, then the Contractor

binds itself, its partners, successors and assigns to all covenants of this Contract. Nothing

contained in this Contract shall create, nor be interpreted to create privity, or any other

relationship whatsoever, between the County and any person, or entity or than Contractor.

F. Reviews and Acceptance Work performed by the Contractor shall be subject to review

and acceptance in stages as required by the County. Acceptance shall not relieve the Contractor

of its professional obligation to correct, at his own expense, any errors in the Work.

G. Termination of Agreement The Contractor understands and agrees that the date of

the beginning of Work, rate of progress, and time for completion of the Work are essential

conditions of this Contract. The County may, for its own convenience and at its sole option,

without cause and without prejudice to any other right or remedy of County, elect to terminate

the Contract by delivering to the Contractor, at the address listed in the Notices article of this

Contract, a written notice of termination specifying the effective date of termination. Such

notice shall be delivered to Contractor at least thirty (30) days prior to the effective date of

termination. If Contractor’s services are terminated by the County, the termination will not

affect any rights or remedies of the County then existing or which may thereafter accrue against

Contractor or its surety. In case of termination of this Contract before completion of the Work,

Contractor will be paid only for the portion of the Work satisfactorily performed through the

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effective date of termination as determined by the County. Neither party shall be entitled to

recover lost profits, special, consequential or punitive damages, attorney’s fees or costs from

the other party to this Contract for any reason whatsoever. This Contract shall not be deemed

to provide any third-party with any remedy, claim, right of action, or other right. The parties’

obligations pursuant to this Section shall survive any acceptance of Work, or termination or

expiration of this Contract.

H. Indemnification Agreement The Contractor shall be responsible from the execution

date or from the time of the beginning of the Work, whichever shall be the earlier, for all injury

or damage of any kind resulting from the Work, to persons or property, including employees

and property of the County. The Contractor shall exonerate, indemnify, and save harmless the

County, its elected officials, officers, employees, agents and servants, hereinafter collectively

referred to in this Section as “the County Indemnitees,” from and against all claims or actions

based upon or arising out of any damage or injury (including without limitation any injury or

death to persons and any damage to property) caused by or sustained in connection with the

performance of this Contract or by conditions created thereby or arising out of or any way

connected with Work performed under this Contract, as well as all expenses incidental to the

defense of any such claims, litigation, and actions. Furthermore, Contractor shall assume and

pay for, without cost to the County Indemnitees, the defense of any and all claims, litigation,

and actions suffered through any act or omission of the Contractor, or any Subcontractor, or

anyone directly or indirectly employed by or under the supervision of any of them.

Notwithstanding any language or provision in this Contract, Contractor shall not be required

to indemnify any County Indemnitee against claims, actions, or expenses based upon or arising

out of the County Indemnitee’s sole negligence. As between the County Indemnitees and the

Contractor as the other party, the Contractor shall assume responsibility and liability for any

damage, loss, or injury, including death, of any kind or nature whatever to person or property,

resulting from any kind of claim made by Contractor’s employees, agents, vendors, Suppliers

or Subcontractors caused by or resulting from the performance of Work under this Contract,

or caused by or resulting from any error, omission, or the negligent or intentional act of the

Contractor, vendors, Suppliers, or Subcontractors, or any of their officers, agents, servants, or

employees. The Contractor shall defend, indemnify, and hold harmless the County Indemnitees

from and against any and all claims, loss, damage, charge, or expense to which they or any of

them may be put or subjected by reason of any such damage, loss, or injury. The Contractor

expressly agrees to provide a full and complete defense against any claims brought or actions

filed against the County Indemnitees, where such claim or action involves, in whole or in part,

the subject of the indemnity contained in this Contract, whether such claims or actions are

rightfully or wrongfully brought or filed. The County has the sole discretion to choose the

counsel who will provide the defense. No provision of this Contract and nothing herein shall

be construed as creating any individual or personal liability on the part of any elected official,

officer, employee, agent or servant of the County, nor shall the Contract be construed as giving

any rights or benefits hereunder to anyone other than the parties to this Contract. The parties’

obligations pursuant to this Section shall survive any acceptance of Work, or termination or

expiration of this Contract.

I. Insurance Prior to commencing work, Contractor shall, at its sole expense, procure and

maintain insurance of the types and in the amounts described below from insurer(s) authorized to

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transact business in the state where the work or operations will be performed by Contractor. Such

insurance shall be placed with admitted insurers that maintain an A.M. Best's rating of not less

than “A” (Excellent) with a Financial Size Category of VII or better with coverage forms

acceptable to Contractor. The insurance described below shall be maintained uninterrupted for the

duration of the project, including any warranty periods, and shall protect Contractor, and others as

required by contract, for liabilities in connection with work performed by or on behalf of

Contractor, its agents, representatives, employees or Contractors.

1. Certificates of Insurance in companies doing business in Georgia and acceptable to the

County covering:

(a) Statutory Workers’ Compensation Insurance, or proof that Contractor is not

required to provide such coverage under State law;

(1) Employer’s liability insurance by accident, each accident $1,000,000

(2) Employer’s liability insurance by disease, policy limit $1,000,000

(3) Employer’s liability insurance by disease, each employee $1,000,000

(b) Professional Liability Insurance on the Contractor’s services in this Agreement

with limit of $1,000,000;

combined single limit of $1,000,000;

(d) Comprehensive Automobile Liability Insurance with form coverage for all

owned, non-owned and hired vehicles with combined single limit of

$1,000,000.

(e) Umbrella or Excess Insurance. Umbrella or excess insurance is to be provided

with General Liability, Auto Liability and Employers Liability scheduled as

underlying policies with limits not less than the following:

$5,000,000 per occurrence

$5,000,000 aggregate

2. Additional Insured Requirement:

(a) The County, its elected officials, officers, employees and agents, hereinafter

referred to in this article and in the article entitled “Certificates of

Insurance” as “the County and its officers” are to be named as additional

insured on all policies of insurance except worker’s compensation insurance

with no cross suits exclusion. The County and its officers shall be included

as additional insureds under commercial general liability and commercial

umbrella insurance, for liabilities arising out of both the ongoing and

completed operations of Contractor. Such additional insured coverage shall

be endorsed to Contractor’s policy by attachment of ISO Additional Insured

Endorsement forms CG 20 10 10 01 (ongoing operations) and CG 20 37 10

01 (products-completed operations), or form(s) providing equivalent

coverage.

(b) All coverages required of the Contractor will be primary over any insurance

or self-insurance program carried by the County.

each independent entity will satisfy the limits and coverages specified here

or the joint venture will be a named insured under each respective policy

specified.

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3. Fidelity Bond coverage shall be provided. Coverage limits shall not be less than the

amount scheduled in the contract.

4. Certificates of Insurance must be executed in accordance with the following provisions:

(a) Certificates to contain policy number, policy limits, and policy expiration date

of all policies issued in accordance with this Agreement;

(b) Certificates to contain the location and operations to which the insurance

applies;

operations;

(d) Certificates to contain Contractor’s contractual liability insurance coverage;

(e) Certificates are to be issued to:

DeKalb County, Georgia

Director of Purchasing & Contracting

The Maloof Center, 2

Floor

1300 Commerce Drive

Decatur, Georgia 30030

5. The Contractor shall be wholly responsible for securing certificates of insurance

coverage as set forth above from all subcontractors who are engaged in this work.

6. The Contractor agrees to carry statutory Workers’ Compensation Insurance and to have

all subcontractors likewise carry statutory Workers’ Compensation Insurance.

7. Contractor agrees to waive all rights of subrogation and other rights of recovery against

the County and its officers and shall cause each Subcontractor to waive all rights of

subrogation for all coverage, excluding Professional E&O.

8. Failure of the County to demand such certificate or other evidence of full compliance

with these insurance requirements or failure of the County to identify a deficiency from

evidence provided will not be construed as a waiver of the Contractor’s obligation to

maintain such coverage. Contractor understands and agrees that the purchase of

insurance in no way limits the liability of the Contractor.

9. Certificates shall state that the policy or policies shall not expire, be cancelled or altered

without at least sixty (60) days prior written notice to the County. Policies and

Certificates of Insurance listing the County and its officers as additional insureds

(except for workers’ compensation insurance) shall conform to all terms and conditions

(including coverage of the indemnification and hold harmless agreement) contained in

this Contract.

10. If the County shall so request, the Contractor will furnish the County for its inspection

and approval such policies of insurance with all endorsements, or confirmed specimens

thereof certified by the insurance company to be true and correct copies. Contractor

shall be responsible and have the financial wherewithal to cover any deductibles or

retentions included on the certificate of insurance.

J. Georgia Laws Govern The laws of the State of Georgia shall govern the construction of this

Contract without regard for conflicts of laws. Should any provision of this Contract require judicial

interpretation, it is agreed that the court interpreting or construing the same shall not apply a

presumption that the terms hereof shall be more strictly construed against one party, by reason of the

rule of construction, that a document is to be construed more strictly against the party who itself or

through its agent prepared same; it being agreed that the agents of all parties have participated in the

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preparation hereof, and all parties have had an adequate opportunity to consult with legal counsel. In

interpreting this Contract in its entirety, the printed provisions of this Contract, and any additions

written or typed hereon, shall be given equal weight, and there shall be no inference by operation of

law or otherwise; that any provision of this Contract shall be construed against either party hereto.

K. Venue This Agreement shall be deemed to have been made and performed in DeKalb County,

Georgia. For the purposes of venue, all suits or causes of action arising out of this Agreement shall be

brought in the courts of DeKalb County, Georgia.

L. Contractor and Subcontractor Evidence of Compliance; Federal Work Authorization

Pursuant to O.C.G.A. §13-10-91, the County cannot enter into a contract for the physical performance

of services unless the Contractor, its Subcontractor(s) and sub-subcontractor(s), as that term is defined

by state law, register and participate in the Federal Work Authorization Program to verify specific

information on all new employees. Contractor certifies that it has complied and will continue to

comply throughout the Contract Term with O.C.G.A. §13-10-91 and any related and applicable

Georgia Department of Labor Rule. Contractor agrees to sign an affidavit evidencing its compliance

with O.C.G.A. §13-10-91. The signed affidavit is attached to this Contract as Attachment B.

Contractor agrees that in the event it employs or contracts with any Subcontractor(s) in connection

with this Contract, Contractor will secure from each Subcontractor an affidavit that certifies the

Subcontractor’s current and continuing compliance with O.C.G.A. §13-10-91 throughout the Contract

Term. Any signed Subcontractor affidavit(s) obtained in connection with this Contract shall be

attached hereto as Attachment C. Each Subcontractor agrees that in the event it employs or contracts

with any sub-subcontractor(s), each Subcontractor will secure from each sub-subcontractor an affidavit

that certifies the sub-subcontractor’s current and continuing compliance with O.C.G.A. §13-10-91

throughout the Contract Term. Any signed sub-subcontractor affidavit(s) obtained in connection with

this Contract shall be attached hereto as Attachment D.

M. County Representative The County may designate a representative through whom the

Contractor will contact the County. In the event of such designation, said representative shall be

consulted and his written recommendation obtained before any request for extra work is presented to

the County. Payments to the Contractor shall be made only upon itemized bill submitted to and

approved by said representative.

N. Contractor’s Status The Contractor will supervise and direct the Work, including the Work

of all Subcontractors. Only persons skilled in the type of work which they are to perform shall be

employed. The Contractor shall, at all times, maintain discipline and good order among his employees,

and shall not employ any unfit person or persons or anyone unskilled in the work assigned him. The

relationship between the County and the Contractor shall be that of owner and independent contractor.

Other than the consideration set forth herein, the Contractor, its officers, agents, servants, employees,

and any Subcontractors shall not be entitled to any County employee benefits including, but not limited

to social security, insurance, paid annual leave, sick leave, worker's compensation, free parking or

retirement benefits. All services provided by Contractor shall be by employees of Contractor or its

Subcontractors and subject to supervision by Contractor. No officer or employee of Contractor or any

Subcontractor shall be deemed an officer or employee of the County. Personnel policies, tax

responsibilities, social security payments, health insurance, employee benefits and other administrative

policies, procedures or requirements applicable to the Work or services rendered under this Contract

shall be those of the Contractor, not the County.

O. Georgia Open Records Act Contractor shall comply with the applicable provisions of the

Georgia Open Records Act, O.C.G.A. §50-18-70 et seq.

P. First Source Jobs Ordinance and Preferred Employees The Contractor is required to comply

with the DeKalb County First Source Jobs Ordinance, Code of DeKalb County as Revised 1988,

section 2-231 et seq., and among other things, is required to make a good faith effort to hire DeKalb

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County residents for at least fifty percent 50% of all jobs created by an Eligible Project, as that term is

defined in the First Source Ordinance, using the First Source Registry. Contractors, subcontractors,

and independent contractors bidding on this contract will be encouraged by DeKalb County to have

25% or more of their labor forces for this project consist of Preferred Employees selected from the

First Source Registry. The First Source Registry has Preferred Employees trained by U.S. Department

of Labor registered apprenticeship programs and other partners. For information on Preferred

Employees, please contact the DeKalb County Workforce Development by telephone at 404-687-3417

or 404-687-7171or in person at 320 Church Street, Decatur, GA 30030.

Q. Business License Contractor shall submit a copy of its current, valid business license with this

Contract. If the Contractor is a Georgia corporation, Contractor shall submit a valid county or city

business license. If Contractor is a joint venture, Contractor shall submit valid business licenses for

each member of the joint venture. If the Contractor is not a Georgia corporation, Contractor shall

submit a certificate of authority to transact business in the state of Georgia and a copy of its current,

valid business license issued by its home jurisdiction. If Contractor holds a professional license, then

Contractor shall submit a copy of the valid professional license. Failure to provide the business license,

certificate of authority, or professional license required by this section, may result in the Contract being

terminated. Contractor shall ensure that any insurance, license, permit or certificate submitted in

response to the County’s RFP or as part of the Contract shall be current and valid when submitted, and

shall remain valid, current and maintained in good standing for the Contract Term.

R. Sole Agreement This Contract constitutes the sole contract between the County and the

Contractor. The terms, conditions, and requirements of this Contract may not be modified, except by

Change Order. No verbal agreement or conversation with any officer, agent, or employee of the

County, either before or after the execution of the Contract, shall affect or modify any of the terms or

obligations herein contained. No representations, oral or written, shall be binding on the parties unless

expressly incorporated herein. No Change Order shall be enforceable unless approved by official action

of the County as provided by law or in this Contract.

S. Attachments and Appendices This Contract includes the following Attachments and

Appendices all of which are incorporated herein by reference: Attachment A, Contractor’s Cost

Proposal; Appendix I, County’s RFP; Appendix II, Contractor’s Response; Attachment B,

Contractor’s Affidavit; Attachment C, Subcontractor’s Affidavit(s); Attachment D, Sub-

subcontractor’s Affidavit(s); and Attachment E, Certificate of Corporate Authority or Joint Venture

Certificate.

T. Severability If any provision of this Contract or the application thereof to any person or

circumstance shall to any extent be held invalid, then the remainder of this Contract or the application

of such provision to persons or circumstances, other than those as to which it is held invalid, shall not

be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent

permitted by law.

U. Notices Any notice or consent required to be given by or on behalf of any party hereto to any

other party hereto shall be in writing and shall be sent to the County’s Chief Executive Officer and the

Executive Assistant or to the Contractor or his authorized representative on the work site by (a)

registered or certified United States mail, return receipt requested, postage prepaid, (b) personal

delivery, or (c) overnight courier service. All notices sent to the addresses listed below shall be binding

unless said address is changed in writing no less than fourteen days before such notice is sent. Future

changes in address shall be effective upon written notice being given by the Contractor to the County’s

Executive Assistant or by the County to the Contractor’s authorized representative via certified first

class U.S. mail, return receipt requested. Such notices will be addressed as follows:

If to the County:

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Chief Executive Officer

1300 Commerce Drive, 6

Floor

Decatur, GA 30030

and

Executive Assistant

1300 Commerce Drive

Decatur, Georgia 30030

With a copy to: Acting Chief Procurement Officer

1300 Commerce Drive, 2

Floor

Decatur, Georgia 30030

With a copy to: Director of the Finance Department

1300 Commerce Drive

Decatur, Georgia 30030

If to the Contractor:

____________________,

____________________

_________________________

____________________

_________________________

V. Counterparts This Contract may be executed in several counterparts, each of which shall be

deemed an original, and all such counterparts together shall constitute one and the same Contract.

W. Controlling Provisions The Contract for this Project shall govern the Work. If any portion

of the Contract shall be in conflict with any other portion, the various documents comprising the

Contract shall govern in the following order of precedence: Contract, Change Orders or modifications

issued after execution of the Contract; the provisions of the County’s RFP; and the Contractor’s

Response thereto.

[SIGNATURES CONTINUE ON NEXT PAGE]

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in

three counterparts, each to be considered as an original by their authorized representative.

______________________________

By: (SEAL)

Signature

Name (Typed or Printed)

Title

Federal Tax I.D. Number

Date

ATTEST:

Signature

Name (Typed or Printed)

Title

DEKALB COUNTY, GEORGIA

by Dir. (SEAL)

MICHAEL L. THURMOND

Chief Executive Officer

DeKalb County, Georgia

Date

ATTEST:

BARBARA H. SANDERS, CCC, CMC

Clerk of the Chief Executive Officer

and Board of Commissioners of

DeKalb County, Georgia

APPROVED AS TO SUBSTANCE:

Department Director

APPROVED AS TO FORM:

County Attorney Signature

County Attorney Name (Typed or Printed)

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ATTACHMENT A

Contractor’s Cost Proposal

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The County’s Request for

Proposals (RFP) No.19-500523

APPENDIX I

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“Excerpts from the Contractor’s

Response to the County’s Request

for Proposals (RFP) No. 19-500523

APPENDIX II

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ATTACHMENT B

Contractor Affidavit under O.C.G.A. §13-10-91

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A.

§13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the

physical performance of services on behalf of DEKALB COUNTY has registered with, is authorized

to use and uses the federal work authorization program commonly known as E-Verify, or any

subsequent replacement program, in accordance with the applicable provisions and deadlines

established in O.C.G.A. §13-10-91. Furthermore, the undersigned Contractor will continue to use

the federal work authorization program throughout the Contract Term and the undersigned Contractor

will contract for the physical performance of services in satisfaction of such contract only with

Subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A.

§13-10-91. Contractor hereby attests that its federal work authorization user identification number

and date of authorization are as follows:

_____________________________________________

Federal Work Authorization User Identification Number

_________________________________

Date of Authorization

_________________________________

Name of Contractor

_________________________________

Name of Project

DeKalb County Georgia Government_________________________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________, 20__ in _____________(city), ______(state).

By:_________________________________

Signature of Authorized Officer or Agent

____________________________________________

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before m on this the

______ day of ______________, 20 ___.

_________________________________

NOTARY PUBLIC

My Commission Expires:

_________________________________

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ATTACHMENT C

Subcontractor Affidavit under O.C.G.A. § 13-10-91

By executing this affidavit, the undersigned Subcontractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical

performance of services under a contract with ___________________(insert name of Contractor) on behalf of

DEKALB COUNTY, GEORGIA has registered with, is authorized to use and uses the federal work

authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance

with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the

undersigned Subcontractor will continue to use the federal work authorization program throughout the contract

period and the undersigned subcontractor will contract for the physical performance of services in satisfaction

of such contract only with sub-subcontractors who present an affidavit to the Subcontractor with the

information required by O.C.G.A. § 13-10-91. Additionally, the undersigned Subcontractor will forward

notice of the receipt of an affidavit from a sub-subcontractor to the Contractor within five business days of

receipt. If the undersigned Subcontractor receives notice that a sub-subcontractor has received an affidavit

from any other contracted sub-subcontractor, the undersigned Subcontractor must forward, within five business

days of receipt, a copy of the notice to the Contractor. Subcontractor hereby attests that its federal work

authorization user identification number and date of authorization are as follows:

_________________________________

Federal Work Authorization User Identification Number

_________________________________

Date of Authorization

_________________________________

Name of Subcontractor

_________________________________

Name of Project

DeKalb County Georgia Government _________________________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______ ___, 20__ in _____________(city), ______(state).

By:_________________________________

Signature of Authorized Officer or Agent

____________________________________________

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me on this the

______ day of ______________, 20 ___.

_________________________________

NOTARY PUBLIC

My Commission Expires:

____________20___

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ATTACHMENT D

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in

the physical performance of services under a contract for ___________________________(name of

subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and

_________________________(name of Contractor) on behalf of DEKALB COUNTY, GEORGIA has

registered with, is authorized to use and uses the federal work authorization program commonly known

as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and

deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will

continue to use the federal work authorization program throughout the contract period and the undersigned

sub-subcontractor will contract for the physical performance of services in satisfaction of such contract

only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information

required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such

contract, this affidavit to _____________________________(name of Subcontractor or sub-

subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned

sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to

__________________________(name of Subcontractor or sub-subcontractor with whom such sub-

subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization

user identification number and date of authorization are as follows:

_________________________________

Federal Work Authorization User Identification Number

________________________________

Date of Authorization

________________________________

Name of Sub-subcontractor

_________________________________

Name of Project

DeKalb County Georgia Government _________________________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______ ___, 20__ in _____________(city), ______(state).

By: _________________________________

Signature of Authorized Officer or Agent

____________________________________________

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me on this the

______ day of ______________, 20 ___.

_________________________________

NOTARY PUBLIC

My Commission Expires: ________________, 20___

____________

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ATTACHMENT E

CERTIFICATE OF CORPORATE RESOLUTION

I, _____________________________________, certify the following:

That I am the duly elected and authorized Secretary of __________ (hereinafter referred to as the

“__________”), an __________ organized and incorporated to do business under the laws of the State of

__________;

That said corporation has, through lawful resolution of the Board of Directors of the corporation,

duly authorized and directed ______________________________, in his official capacity as

___________________________ of the corporation, to enter into and execute the following described

agreement with DeKalb County, a political subdivision of the State of Georgia:

__________;

That the foregoing Resolution of the Board of Directors has not been rescinded, modified, amended,

or otherwise changed in any way since the adoption thereof, and is in full force and effect on the date hereof.

IN WITNESS WHEREOF, I have set my hand and corporate seal;

This the ________ day of ___________________, 20____.

(CORPORATE

___________________________________SEAL)

(Secretary)

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RFP 19-500523

Page 52 of 57

END OF ATTACHMENT F

SAMPLE COUNTY CONTRACT

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RFP 19-500523

Page 53 of 57

ATTACHMENT G

RESPONDER AFFIDAVIT

By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13-10-91, as

amended, stating affirmatively that the responder submitting a bid to DEKALB COUNTY, GA, a political

subdivision of the State of Georgia, has registered with and is participating in a federal work authorization

program* [any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the

United States of Homeland Security to verify information of newly hired employees, pursuant to the

Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability

provisions and deadlines established in O.C.G.A. § 13-10-91, as amended].

Responder’s Name Federal Work Authorization

Enrollment Date

BY: Authorized Officer or Agent

Title of Authorized Officer or Agent of Bidder Identification Number

Printed Name of Authorized Officer or Agent

Address (*do not include a post office box)

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_________ DAY OF ________________, 20__

Notary Public

My Commission Expires: ________________________

RFP 19-500523

Page 54 of 57

ATTACHMENT H

FIRST SOURCE JOBS ORDINANCE INFORMATION

(WITH EXHIBITS 1 – 4)

EXHIBIT 1

FIRST SOURCE JOBS ORDINANCE ACKNOWLEDGEMENT

The DeKalb County First Source Ordinance requires contractors or beneficiaries of eligible projects entering into any type of agreement

with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services,

construction projects, professional or consultant services, which is funded in whole or part with County funds or County administered funds

in which the contractor is to receive $50,000 or more in County expenditures or committed expenditures and recipient of urban

redevelopment action grants or community development block funds administered in the amount of $50,000 or more to make a good faith

effort to hire DeKalb County residents for at least 50% of jobs created using the First Source Registry (candidate database) within one

hundred twenty (120) days of contract execution. The work to be performed under this contract is subject to the provisions of the DeKalb

County First Source Jobs Ordinance. All contractors will be asked to submit an Employment Roster and/or copies of active payroll registers

on a monthly basis to verify compliance. The undersigned acknowledges and agrees to comply with the provisions of the DeKalb County

First Source Jobs Ordinance.

CONTRACTOR OR BENEFICIARY INFORMATION:

____________________________________

Contractor or Beneficiary Name (Signature)

____________________________________

Contractor or Beneficiary Name (Printed)

____________________________________

Title

____________________________________

Telephone

____________________________________

_______________________________________

Name of Business

Please answer the following questions:

1. How many job openings do you anticipate filling related to this contract? _____

2. How many incumbents/existing employees will retain jobs due to this contract?

DeKalb Residents: _____ Non-DeKalb Residents: _____

3. How many work hours per week constitutes Full Time employment? ______

Please return this form to WorkSource DeKalb, (404)687-3900 or email to fkadkins@dekalbcountyga.gov,

malee@dekalbcountyga.gov, vlnicksion@dekalbcountyga.gov, or jmjones@dekalbcountyga.gov

WorkSource DeKalb (WSD) is an EEO/M/F/D/V employer/program. Auxiliary aids/services are available upon request to

individuals with disabilities. Persons with hearing impairments may call 1-800-255-0135 or 711 TTY for assistance. WSD is

100% funded by the U. S. Department of Labor and is a proud partner of the American Job Center Network.

Revised March

2018

RFP 19-500523

Page 55 of 57

FIRST SOURCE JOBS ORDINANCE INFORMATION

EXHIBIT 2

NEW EMPLOYEE TRACKING FORM

Name of Bidder______________________________________________________________________

Address_____________________________________________________________________________

E-Mail______________________________________________________________________________

Phone Number_______________________________________________________________________

Fax Number_________________________________________________________________________

Do you anticipate hiring from the First Source Candidate Registry? Y or N (Circle one)

If so, the approximate number of employees you anticipate hiring: _____________________________

Type of Position (s) you anticipate hiring:

(List position title, one position per line)

Attach job description per job title:

The number you

anticipate hiring:

Timeline

Please return this form to WorkSource DeKalb, fax (404) 687-4099 or email to

FirstSourceJobs@dekalbcountyga.gov.

RFP 19-500523

Page 56 of 57

FIRST SOURCE JOBS ORDINANCE INFORMATION

EXHIBIT 3

BUSINESS SERVICE REQUEST FORM

note: We need one form completed for each position that you have available.

FEDERAL TAX ID:

COMPANY NAME: WEBSITE:

ADDRESS:

(WORKSITE ADDRESS IF DIFFERENT):

CONTACT NAME:

CONTACT PHONE: CONTACT FAX:

CONTACT E-MAIL ADDRESS:

Are you a private employment agency or staffing agency? YES NO

JOB DESCRIPTION: (PLEASE INCLUDE A COPY OF JOB DESCRIPTION)

POSITION TITLE:

NUMBER OF POSITIONS AVAILABLE: _________ TARGET START DATE:__________

WEEKLY WORK HOURS: 20-30 hours 30-40 hours Other

SPECIFIC WORK SCHEDULE:

SALARY RATE (OR RANGE):

PERM TEMP TEMP-TO-PERM SEASONAL

PUBLIC TRANSPORTATION ACCESSIBILITY YES NO

IF SCREENINGS ARE REQUIRED, SELECT ALL THAT APPLY:

CREDIT DRUG MVR BACKGROUND OTHER __________________________

Please return form to: Business Solutions Unit (First Source)

774 Jordan Lane Bldg. #4

Decatur, Ga. 30033

Phone: (404) 687-3400

FirstSourceJobs@dekalbcountyga.gov

RFP 19-500523

Page 57 of 57

FIRST SOURCE JOBS ORDINANCE INFORMATION

EXHIBIT 4

EMPLOYMENT ROSTER

DeKalb County

Contract Number: ______________________

Project Name: ________________________

Contractor: ___________________________ Date: _______________________

Name

Position:

Start

Date

Hourly

Rate of

Pay

Hired

for this

Project?

(yes/no)

Anticipated

Length of

Employment

(Months)

% of Time

Dedicated

to the

Project

Full or

Part

Time?

(No. of

Hours)

Georgia County

of Residency

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February 3, 2020 Department of Purchasing and Contracting (DeKalb County Government)

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