Fillable Faculty Programming Grant Application And Guidelines 08-27-15

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Faculty Programming Grant Application And Guidelines 08-27-15

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Faculty Programming Grant Application and Guidelines 08-25-15
1
Center for Teaching Learning & Scholarship
Faculty Programming Grant Application
Purpose
The Center for Teaching, Learning & Scholarship (CTLS) is pleased to announce the
Faculty Programming Grant for the 2015-2016 academic year. There are grant awards
available to support single lecture events, panel discussions and debate format
programs (NOT Performances). Applications to participate in this year’s grant program
are solicited from the instructional college community that includes tenured and non-
tenured faculty.
Things to Remember
1. The maximum award for a grant is $2000.00
2. Grant applications submitted for events that take place prior to the grant
application deadline will not be accepted.
3. “Grant funds may not be used for salaries, honoraria, fees or meals for any ASU
faculty, staff or students.”
4. A contract is required for each program. The standard ASU consultant’s contract
should be used and should include a signed W-9 form.
5. Grant funds may not be used for performance-based programs.
6. Fall 2015 applications must be received by September 4, 2015 in order to be
considered for September, October, or November 2015 programs as described
above under the purpose for the grant. Applications received after this date may
not be eligible for any fall semester funds remaining.
7. Spring 2016 applications must be received by January 29, 2016 in order to be
considered for February, March, and April 2016 lecture programs. Applications
received after this date may not be eligible for any spring semester funds
remaining.
General Guidelines
The CTLS Faculty Programming Grant (FPG) should NOT be viewed as the only source
of funding support for any proposed lecture, forum or symposium program. This is
intended as a supplemental grant only.
CTLS reserves the right to limit the total number of awards to any applicant and/or
department, and the amount awarded per semester, to ensure equitable distribution of
funds.
CTLS will base its decision regarding program funding on the following criteria:
1. The ability to reach a broad range of participants within the college community
2. The relevance of the program to the university’s strategic plan and or student
programs
3. Other sources of funding support secured
4. Total award dollars available.
Faculty Programming Grant Application and Guidelines 08-25-15
2
To be considered for a CTLS Faculty Programming Grant:
A) The application must be complete, containing specific/detailed information, especially
with regards to the program budget and expenses.
B) The applicant must demonstrate his/her ability to successfully implement the
program through effective organization and thorough marketing and promotion.
Guidelines for CTLS Faculty Programming Grant
1. All lecture events must be open (at no charge) to the entire campus community:
students, faculty, staff, etc.
2. It is the responsibility of the person submitting the application to make sure a
venue for the event has been reserved through the College’s scheduling system;
this is to be done prior to submitting the application.
3. The Office of University Communications must be notified of the event (minimum
of two weeks in advance) for the purpose of college-wide publicity and
promotion.
4. Grant applications submitted for events that take place prior to the grant
application deadline will not be accepted.
5. The award allocation from the CTLS Programming Fund may be used for the
guest speaker or presenter’s honorarium, lodging, travel or publicity or
promotion.
6. CTLS Programming Funds may not be used for:
(a) To support any program that conflicts with (same day and time) any ASU
Lecture Series Program and/or University convocations (i.e. Honors Day,
Homecoming Convocation, MLK Convocation, and Founders Day
Convocation).
(b) Any program held in a venue with a seating capacity of fewer than 50 to 60
people.
(c) Any program that is being presented only during a class session and/or that is
held at a time and place not conducive to welcoming other members of the
campus community.
(d) Any program that is performance-based rather than a lecture format.
(e) Salaries, honoraria, fees, or meals for any ASU faculty, staff, or students (this
includes adjunct faculty).
(f) Events not being held on ASU campus.
Faculty Programming Grant Application and Guidelines 08-25-15
3
General Requirements for the Lecture Grant Application
Submit the Faculty Programming Application to the Center for Teaching, Learning and
Scholarship by the date specified. Any incomplete applications will not be considered
and will be returned.
The Center for Teaching, Learning and Scholarship will consider only complete
applications containing specific and detailed program information. Please include the
presenter or lecturer’s vitae or supporting credentials. The submission of supplemental
information is highly encouraged. The CTLS department may make requests for
additional information, if necessary, before acting on an application.
Significant deviation from the approved application (i.e. change in speaker, date and/or
topic) must be approved in advance. Changes must be submitted in writing and
approved by the CTLS office. In the event the event is canceled, funding will be
withdrawn. Funding awards are not transferable from semester to semester. However,
an applicant is permitted to reapply for available funding the next semester.
Upon funding approval, an award letter and other essential forms will be forwarded to
the recipient. This award letter MUST be signed and returned since it is written
verification of the award, and is required to process payment. A minimum of 30 days
notice is required to guarantee payment on time by the date of the lecture event.
It is your responsibility, as award recipient, to make prior arrangements for receipt of
payment. Payment for the honorarium will be made “payable to” the guest lecturer or
departmental account. All other bills will be made “payable to” a business or
departmental account. Award payments will be by transfer to departmental account or
by check.
Payment cannot be made to ASU faculty/staff or adjunct professors.
An attendance report is required at the completion of all funded events. This report
must be completed and returned within one (1) week following the event. At this time,
the award recipient, in addition to returning attendance figures, must attach copies of all
publicity and promotional materials (i.e. newspaper ads, flyers, posters and
programs).Failure to submit this information will adversely influence consideration of
future applications.
Programming Grant Application Process (after grant award has been verified)
We will need the following materials in order to process payment:
√Signed University Contract with all supporting documents required by the University
√Signed award letter (from CTLS office indicating award approval)
√The presenter or lecturer’s completed W-9
Faculty Programming Grant Application and Guidelines 08-25-15
4
Center for Teaching, Learning and Scholarship
Faculty Programming Grant Application
1. Contact person responsible for this request:
Name ___________________________________________________________
Professorial Rank __________________________________________________
Department _______________________________________________________
Campus Address ___________________________________________________
Campus Phone # ___________________________________________________
Cell or Home Phone # _______________________________________________
E-Mail Address ____________________________________________________
2. Program Title:________________________________________________
3. Name of Speaker (Attach resume or vitae!) _________________________
4. Description of Program: _________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
5. Date of Event:________________________________ Time:_____________
Location (Building) ____________________________ (Room) __________
6. Sponsoring department(s)/club(s)/organization(s)______________________
___________________________________________________________________
___________________________________________________________________
Faculty Programming Grant Application and Guidelines 08-25-15
5
7. Describe the publicity and promotion to be used for this lecture event (Be
specific)
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
8. Please list other alternate sources of funding sought in support of this event and
the amount(s) both sought committed: Committee/Organization/Department/
Agency Name Amount Sought Amount Committed
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
9. Program Budget:
This information must be filled out in detail if application is to be considered for funding.
Honorarium $ _____________
Travel $ _____________
Type of transportation ____________________
Traveling from __________________________
Lodging_______________________________
$ _____________
Publicity and Promotion $ _____________
Type of publicity ________________________
Other Expenses_________________________
$ _____________
(Please be specific)
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
TOTAL EXPENSES $______________
AMOUNT OF FUNDING REQUESTED $______________
Faculty Programming Grant Application and Guidelines 08-25-15
6
Please return this application to Center for Teaching, Learning or Scholarship, Reese
Building Room 126 or submit electronically to either Mrs. Dedra S. Williams at
dedra.willams@asurams.edu or Mrs. Cheryl G. Mosley at cheryl.mosley@asurams.edu.
For further information call 229-430-1632
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